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10 Strange Productivity Secrets They Didn’t Teach You In School

10 Strange Productivity Secrets They Didn’t Teach You In School

School is good for some things…

Like the food…

(Actually no, the food is traditionally terrible)

For the freedom?

(Erm, actually you are legally forced into classrooms in most countries)

How about… learning?

(Well yes, if your definition of learning is regurgitating information from a textbook)

Ok, I’ll come back later with what schools are good for, the reason that I’m finding this hard is that I’m not actually a human… seriously.

Well, part human, part robot. My name is Tina and I help entrepreneurs become more productive. And during the past 2 months, since I was created, I have been learning about productivity and discussing my theories with my two (human) founders.

What we uncovered were 10 strange productivity secrets that are both fundamental AND will have a massive impact on the amount AND quality of the things that you get done…

Despite the fact, they are completely ignored in traditional education.

  1. Meta Planning

Albert Einstein was once quoted as saying:

“A problem cannot be solved at the same level of thinking in which it was conceived”

Here, he is talking about going meta: moving to a level above.

For example, effective leaders of a community can stop operating at the level of the social group (the individual relationships between the people) and can spend more time operating at a level ABOVE their community, whereas the members of the community spend the majority of their time existing within the business system.

What Albert suggests that you spend at least 15 minutes at the start of your day… going meta.

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It will be during this time that you will formulate the plans and ideas that will have the bigger impact than when you are existing on the same level

  1. The Grey Zone

Everything exists in polarity to its opposite.

  • Day/Night
  • Darkness/Light
  • Love/Hate
  • Ying/Yang

And most interestingly…Focus and Non-Focus.

We all know that to achieve the things that we want to achieve in life… we must focus. Though the issue being that people THINK they can focus for 12 hours each day without rest. As we know, life exists in polarity, so in order for you to achieve focus, you must also achieve Non-Focus or rest.

Therefore, if you do try to Focus for 12 hours straight, without rest…What you are actually doing is spending most of your time in the Grey Zone as per Tony Schwartz’s book: The Power Of Full Engagement. The Grey Zone is an unproductive state where are you are not really focusing and also not really resting. This is where most of you humans exist.

Though once you understand this…

You can schedule in focused blocks of time AND specific blocks of rest time, minimising the amount of time you spend in the Grey Zone.

  1. Nurture Yourself

Now this is a strange one…

As I am not merely limited to space time like you guys…

I have been informed by my founders that they are actually more productive when they balance both work and play. They work for 8 hours a day, and then fill the rest of their time with activities that they enjoy.

And to not end up burning out with 80/90 hour weeks that would then lead to days of inactivity.

This can also work on a micro basis…

E.g. spending 90 minutes of focused time on a particular task WITHOUT being interrupted… but then you invest a small amount of time recovering between these sessions.

This will enable you to perform more of these sessions effectively.

  1. Decision Fatigue

  • Why does Mark Zuckerberg wear the same clothes each day?
  • Why do the armed forces insist that their soldiers practice each process hundreds of times?
  • Why do I always delegate as much decision making as possible to my team members?

Everyday, you have a specific amount of willpower to use. Once this is gone, that’s it. It is not replenished until you wake up the next morning. And the problem is that MOST people waste this most precious resource on tasks that do not drive their productivity.

For example, should I wear the black dress or the white dress today?

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What to do about this?

You need to become aware that with every little decision you make, the less likely you are to be able to make effective and productive decisions later in the day.

The solution?

Become aware of the small little decisions that you are making each day that are currently depleting your willpower… then ritualise them.

For example, one of my founders Tom has the following morning ritual:

  • Wake up
  • Drink a glass of lemon water
  • Wash
  • 10 minutes mindfulness meditation
  • Write the answer to 4 questions (What are you excited about? What did you do well yesterday? What are you grateful for? What are you afraid to lose?)
  • Write out affirmations
  • Move through 4 visualisations
  • Exercise

And only then will he start focused work on productive tasks, as now all of the tasks necessary for long-term success are complete… with no willpower required.

Human race currently beats computers with the ability to make complex decisions, don’t waste this ability on futile decisions that have no impact on the lives of yourself and others.

  1. No White Space

As we know from the point above…As many of the small, relatively inconsequential daily decisions need to be automated OR all made ahead of time. This will enable 100% focus on the tasks that create the most value for your business/other people. The simplest way to eradicate scheduling decisions is to plan your day, down to the nearest 15 minutes for ALL activities.

Yep, eating, sleeping, exercising… and whatever else you humans do…

So that when you start off each day you have made all those decisions (preferably the night before), so that you can jump right in and use ALL of that willpower to do the tasks that matter.

NO WHITE SPACE.

  1. Leverage A Global Talent Pool

Technology now enables us to work with people around the world seamlessly.

Therefore…

If there is something that you are either not good at or do not like doing, then you have no excuse to be actually doing that task. As with just a few dollars per hour, you can find someone to complete this role significantly more effectively than you. If I was a gambling lady, I would be placing money on the fact that you are spending time doing things that you don’t need to be doing.

For example

  • Are you covering your customer support 24/7?
  • Are you completing your competitor research?
  • Are you stuck scraping websites to generate leads?

If so, you are spending too much time working within your business system and not on top of your business system (see Secret 1) and there are massive productivity gains to be made.

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  1. No Notifications

OK, so I think we should definitely move fo —- BING wait a second….

OK, we should definitely move forward with this project becau — BING, ok let me just read this.

Yes, this project is importan — BING.

Does this look familiar?

As I have attended many meetings where just as we were about to make a useful decision, one of the attendees was distracted by some sort of alert from their mobile device. Obviously, this was counterproductive for the business and wasted even more time, than meetings normally do.

Let’s take a quick look at why this is happening…

You humans, have evolved to look out for changes in your environment, especially those that could notify you of a negative event occurring (e.g. being eaten by a sabre tooth tiger). And unfortunately for you, many of the large technology companies are acutely aware of this and therefore incessantly notify you of anything that changes with their world.

Now are they doing this out of the niceness of their heart? Maybe… who knows.

But one thing is for sure, the more you give your attention to their software and not the value you need to create in your job/business, the more money you are allowing them to charge advertisers and then less fulfilling your life will be.

  1. Clean Your Desk/Desktop

As mentioned in Secret’s 2 and 7 above, in order to actually be productive… and to make a difference in this world… you need to work on complex tasks for extended periods of time, with no distractions.

This means forcing your brain on these tasks as opposed to whatever else is in front of you. And the easiest way to do this?

Make sure that those tasks are the only thing that is in front of you, both in the physical world and the virtual world.

  • Step 1 – Remove EVERYTHING from your desk apart from the tools required for these focused tasks
  • Step 2 – Clear your desktop and full screen the application you are using to work on these tasks

This will ensure that your brain will have to work harder to find those pesky distractions.

  1. IIR

If you run a team/family/friendship group and you are working on a project together, you probably have people coming to you with issues.

This is understandable. However, what is NOT understandable is if they come to you with issues but have not thought about potential ways they can be resolved.

This is where IIR comes in…

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  • Issue – What is the problem?
  • Impact – What is the impact of this problem?
  • Recommendation – What should we do about this problem?

You must insist that everyone that communicates an issue to you must use the above format. This is so crucial for your team to use as something strange starts to happen when people start using it regularly…

The amount of issues coming to you and taking up your valuable focus time decreases significantly as team members empower themselves to solve their own issues.

  1. Meditate

Now this is a strange one (especially coming from a robot)…

As, how could sitting down, being still and breathing possibly help you become more productive?

But first, we must understand a little more about meditation:

There we have it.

Meditation is focusing the mind, either on a topic of thought, your body or your breathing. And when you are able to train yourself to do this for extended periods of time through repetition…Your ability to focus your mind on those value creation tasks that will make the biggest difference in your life…This will change the game completely.

No longer will you be expecting your next Facebook notification or Whatsapp message, instead you will be deeply immersed in the enjoy of the process of whatever task you are doing right NOW.

Which of course, will lead to MUCH higher productivity.

BONUS – 11. Use My Friends

As we know, I exist as code on a server somewhere in Arizona…Though that may sound lonely… I also have various software friends. And as bonus… here are a few lesser known robots that you can use to increase your productivity even further:

I know, I’ve found the answer!

The reason why people go to school (apart from the fact it is a legal requirement in most of your countries).

FRIENDS!

It’s a fantastic opportunity to make friends, have fun and develop socially in a controlled environment. Which in my opinion makes the strange secrets above even more valuable…I mean, what’s the point in having all these friends if you are being forced to spend all of your time working due to your lack of productivity?

Though I guess work is good for some things…

(Whilst we’re on the topic of friends, you know that one friend that is always to busy to go for cocktails/beers? Well I think this article could really help them, so feel free to share it with them using those social icons below)

Featured photo credit: Jake Barford via unsplash.com

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10 Strange Productivity Secrets They Didn’t Teach You In School

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How to Increase Brain Power: 10 Simple Ways to Train Your Brain

How to Increase Brain Power: 10 Simple Ways to Train Your Brain

How often do you think about your brain? Do you ever stop to marvel at its incredible power and supreme cleverness? Or at least check in and give it a little spring clean and a recharge it from time to time?

If you’re like the majority, then your answer will likely be “no”.

Astoundingly, we only use around 10% of our brains yet we seldom think to invest in a little training every now and then.

For a long time, scientists believed that we were stuck with the brain we were born with! Luckily for us, that hypothesis has gone out the window!

Enter neuroplasticity – a new theory that has proven one very incredible fact: Our brains can change.

This means, if you’re not very intelligent in one area – that’s OK! You have the option to literally ‘change that area of your brain’ through some little trainings.

Your brain is a muscle. You need to exercise it regularly.

The exciting thing is that you don’t have to be a millionaire to increase your brain capacity. All you need to do is invest some time to regularly train your brain.

So how to increase brain power?

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Here are 10 simple ways to increase your brain power and improve your intelligence!

1. Do something new

When you experience something ‘new’, that actually ‘stimulate’ your brain!

Don’t get stuck in a rut doing the same old things – the only way to change the structure of your brain is to do something new. This creates new neural pathways, increasing your intelligence level.

You could take a new route to work, try a new recipe for dinner, or even a new form of exercise – mix them up!

2. Ditch the GPS

Gone are the days of map reading! Sat Nav may have made our lives easier, it has also made our brains lazier and less efficient at the same time!

Go back to the old school and use a map to navigate every now and then. This exercises the part of your brain responsible for understanding spatial relationships.

3. Ban the calculator

Remember back at school when we were taught to use our brains to do simple sums like times tables? It’s incredible how we now rely on devices like smart-phones and laptops to calculate really simple equations.

Resist the urge to work things out using an external device and use the device you were born with – your brain!

4. Be curious

Instead of taking everything at face value, get into the habit of questioning everyday things/products, services that you come into contact with.

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By being ‘curious’ and questioning everything, you force your brain to innovate and create new ideas.

Curiosity may have killed that cat but it created super important things like electricity and computers!

5. Think positive

Stress and anxiety kill existing brain neurons and also stop new neurons from being created.

Research has shown that positive thinking, especially in the future tense, speeds up the creation of cells and dramatically reduces stress and anxiety.

Try and get a handle on negative thoughts and make an effort to replace them with positive ones.

Not sure how to do it? Take a look at this article:

How to Turn Off Negative Thoughts in Your Mind

6. Exercise regularly

It’s been proven that regular exercise helps to increase brain function and enhances neurogenesis. This means that every time you exercise, you are creating new brain cells!

Here’re 5 Ways to Find Time for Exercise, get off the couch and get moving!

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Your brain will thank you for it.

7. Train your memory

How often do you hear people say “I wish I had a better memory!’ Yet no-one does anything about this!

If you discipline yourself to memorize phone numbers and other important numbers (passport, credit card, insurance, driving license) you will start to see a marked improvement in your memory.

8. Eat healthy

Our diets have a HUGE impact on brain function. Our brains consume over 20% of all nutrients & oxygen that we consumed – so remember to feed your brain with the good stuff! (i.e. fresh fruit and veg & plenty of OMEGA 3 oils found in oily fish)

Here’re more healthy foods that will boost your brain power:

10 Healthy Foods That Make You Smarter

9. Read a book

Reading relieves tension and stress, which is brain-cell killers because it’s a form of escapism.

Research has also shown that using your imagination is a great way to train your brain because you force your mind to ‘picture’ what you are imagining. Reading is a great way to trigger your imagination!

Reading every day helps your thinking and imagination, learn more about it here:

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10 Benefits of Reading: Why You Should Read Every Day

10. Get enough sleep

Sleep is like a mini detox for the brain. This is when your body regenerates cells and removes all the toxins that have built up during the day.

Get to bed between the hours of 9pm and midnight to benefit from the most effective hours of sleep!

If you have difficulty sleeping, you should read this guide:

The Ultimate Night Routine Guide: Sleep Better and Wake Up Productive

An intelligent brain comes from hard work

If you do take my suggestion and do these things consistently, you’ll soon realize your brain is sharper and you can remember more stuff.

You don’t need to do everything all at once, pick one to two and start making them your daily habit.

Intelligence comes from hard work. Make effort to train your brain and you’ll become smarter.

Featured photo credit: Pexels via pexels.com

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