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Keeping Yourself Busy All Day Long Doesn’t Mean That You’re Productive. You’re Simply Procrastinating.

Keeping Yourself Busy All Day Long Doesn’t Mean That You’re Productive. You’re Simply Procrastinating.

Many people like postponing challenging work tasks by completing the ones that don’t require much cognitive power first. Usually, they think it is better to fill in the time rather than stay idle when they procrastinate. At least, doing something means they are being productive. Does this situation happen to you often in the workplace? If yes, you’ve already fallen into the trap of mistaking the two kinds of tasks: “reactive” and “proactive”.

Reactive tasks are those tasks that are somewhat urgent and maybe even important but don’t have a high long-term value. Proactive tasks are those that we know we should do, that have a high long-term value but are often blocked by procrastination and reactive tasks.

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Examples of reactive tasks and productive tasks at work

There are plenty of reactive tasks that need to be done at work, like replying to email, documentation and and repetitive tasks that maintain the operation of your company. But that doesn’t mean you should always use them as an excuse to postpone your proactive tasks, like coming up with new ideas for an upcoming project, thinking ways to improve the performance of your company’s products in the market, improving the communication and cooperation with other colleagues etc.

Typically, we spend 80% of our time on reactive tasks and only 20% of our time on proactive tasks. That explains why most of us are only busy but not genuinely productive at work.

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To reverse the situation, first you need to clearly know where you are by taking the following actions:

1. Look at your to-do list and count the number of proactive versus reactive tasks

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2. Calculate your ratio

  • Count the number of tasks (for example, 20 reactive and 5 proactive for a total of 25)
  • Divide by 100 (0.25 for our example)
  • Divide the number of reactive tasks by that number (eg. 20/.25 = 80%)
  • Subtract that percentage from 100 to find your proactive ratio (eg. 100% – 80% = 20%)

How to shift the ratio to make time spend on the right tasks

  • Reduce the number of reactive tasks : Are they all that important that they really need to be done? If not, take them away.
  • Create more proactive tasks : Think of the things you’re passionate about and the goals you want to complete. Add those things to your to-do list, regardless of whether or not you feel they’re urgent. It’s the things that are important, but don’t have a deadline that will make all the difference in our lives.
  • Learn to say “NO”! : Knowing when to say no to someone is a powerful thing. Remember that every “yes” is a drain on your time and energy and it keeps you from being able to say yes to something else – like your dreams!

Takeaway: Keep in mind that reactive tasks only keep you busy and distract you from genuine productivity. To ensure your time is fully well-spent, you shouldn’t shy away from doing more proactive tasks. Good luck!

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More by this author

Bill Widmer

Content Marketing Expert

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How to Increase Brain Power: 10 Simple Ways to Train Your Brain

How to Increase Brain Power: 10 Simple Ways to Train Your Brain

How often do you think about your brain? Do you ever stop to marvel at its incredible power and supreme cleverness? Or at least check in and give it a little spring clean and a recharge it from time to time?

If you’re like the majority, then your answer will likely be “no”.

Astoundingly, we only use around 10% of our brains yet we seldom think to invest in a little training every now and then.

For a long time, scientists believed that we were stuck with the brain we were born with! Luckily for us, that hypothesis has gone out the window!

Enter neuroplasticity – a new theory that has proven one very incredible fact: Our brains can change.

This means, if you’re not very intelligent in one area – that’s OK! You have the option to literally ‘change that area of your brain’ through some little trainings.

Your brain is a muscle. You need to exercise it regularly.

The exciting thing is that you don’t have to be a millionaire to increase your brain capacity. All you need to do is invest some time to regularly train your brain.

So how to increase brain power?

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Here are 10 simple ways to increase your brain power and improve your intelligence!

1. Do something new

When you experience something ‘new’, that actually ‘stimulate’ your brain!

Don’t get stuck in a rut doing the same old things – the only way to change the structure of your brain is to do something new. This creates new neural pathways, increasing your intelligence level.

You could take a new route to work, try a new recipe for dinner, or even a new form of exercise – mix them up!

2. Ditch the GPS

Gone are the days of map reading! Sat Nav may have made our lives easier, it has also made our brains lazier and less efficient at the same time!

Go back to the old school and use a map to navigate every now and then. This exercises the part of your brain responsible for understanding spatial relationships.

3. Ban the calculator

Remember back at school when we were taught to use our brains to do simple sums like times tables? It’s incredible how we now rely on devices like smart-phones and laptops to calculate really simple equations.

Resist the urge to work things out using an external device and use the device you were born with – your brain!

4. Be curious

Instead of taking everything at face value, get into the habit of questioning everyday things/products, services that you come into contact with.

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By being ‘curious’ and questioning everything, you force your brain to innovate and create new ideas.

Curiosity may have killed that cat but it created super important things like electricity and computers!

5. Think positive

Stress and anxiety kill existing brain neurons and also stop new neurons from being created.

Research has shown that positive thinking, especially in the future tense, speeds up the creation of cells and dramatically reduces stress and anxiety.

Try and get a handle on negative thoughts and make an effort to replace them with positive ones.

Not sure how to do it? Take a look at this article:

How to Turn Off Negative Thoughts in Your Mind

6. Exercise regularly

It’s been proven that regular exercise helps to increase brain function and enhances neurogenesis. This means that every time you exercise, you are creating new brain cells!

Here’re 5 Ways to Find Time for Exercise, get off the couch and get moving!

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Your brain will thank you for it.

7. Train your memory

How often do you hear people say “I wish I had a better memory!’ Yet no-one does anything about this!

If you discipline yourself to memorize phone numbers and other important numbers (passport, credit card, insurance, driving license) you will start to see a marked improvement in your memory.

8. Eat healthy

Our diets have a HUGE impact on brain function. Our brains consume over 20% of all nutrients & oxygen that we consumed – so remember to feed your brain with the good stuff! (i.e. fresh fruit and veg & plenty of OMEGA 3 oils found in oily fish)

Here’re more healthy foods that will boost your brain power:

10 Healthy Foods That Make You Smarter

9. Read a book

Reading relieves tension and stress, which is brain-cell killers because it’s a form of escapism.

Research has also shown that using your imagination is a great way to train your brain because you force your mind to ‘picture’ what you are imagining. Reading is a great way to trigger your imagination!

Reading every day helps your thinking and imagination, learn more about it here:

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10 Benefits of Reading: Why You Should Read Every Day

10. Get enough sleep

Sleep is like a mini detox for the brain. This is when your body regenerates cells and removes all the toxins that have built up during the day.

Get to bed between the hours of 9pm and midnight to benefit from the most effective hours of sleep!

If you have difficulty sleeping, you should read this guide:

The Ultimate Night Routine Guide: Sleep Better and Wake Up Productive

An intelligent brain comes from hard work

If you do take my suggestion and do these things consistently, you’ll soon realize your brain is sharper and you can remember more stuff.

You don’t need to do everything all at once, pick one to two and start making them your daily habit.

Intelligence comes from hard work. Make effort to train your brain and you’ll become smarter.

Featured photo credit: Pexels via pexels.com

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