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Keeping Yourself Busy All Day Long Doesn’t Mean That You’re Productive. You’re Simply Procrastinating.

Keeping Yourself Busy All Day Long Doesn’t Mean That You’re Productive. You’re Simply Procrastinating.

Many people like postponing challenging work tasks by completing the ones that don’t require much cognitive power first. Usually, they think it is better to fill in the time rather than stay idle when they procrastinate. At least, doing something means they are being productive. Does this situation happen to you often in the workplace? If yes, you’ve already fallen into the trap of mistaking the two kinds of tasks: “reactive” and “proactive”.

Reactive tasks are those tasks that are somewhat urgent and maybe even important but don’t have a high long-term value. Proactive tasks are those that we know we should do, that have a high long-term value but are often blocked by procrastination and reactive tasks.

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Examples of reactive tasks and productive tasks at work

There are plenty of reactive tasks that need to be done at work, like replying to email, documentation and and repetitive tasks that maintain the operation of your company. But that doesn’t mean you should always use them as an excuse to postpone your proactive tasks, like coming up with new ideas for an upcoming project, thinking ways to improve the performance of your company’s products in the market, improving the communication and cooperation with other colleagues etc.

Typically, we spend 80% of our time on reactive tasks and only 20% of our time on proactive tasks. That explains why most of us are only busy but not genuinely productive at work.

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To reverse the situation, first you need to clearly know where you are by taking the following actions:

1. Look at your to-do list and count the number of proactive versus reactive tasks

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2. Calculate your ratio

  • Count the number of tasks (for example, 20 reactive and 5 proactive for a total of 25)
  • Divide by 100 (0.25 for our example)
  • Divide the number of reactive tasks by that number (eg. 20/.25 = 80%)
  • Subtract that percentage from 100 to find your proactive ratio (eg. 100% – 80% = 20%)

How to shift the ratio to make time spend on the right tasks

  • Reduce the number of reactive tasks : Are they all that important that they really need to be done? If not, take them away.
  • Create more proactive tasks : Think of the things you’re passionate about and the goals you want to complete. Add those things to your to-do list, regardless of whether or not you feel they’re urgent. It’s the things that are important, but don’t have a deadline that will make all the difference in our lives.
  • Learn to say “NO”! : Knowing when to say no to someone is a powerful thing. Remember that every “yes” is a drain on your time and energy and it keeps you from being able to say yes to something else – like your dreams!

Takeaway: Keep in mind that reactive tasks only keep you busy and distract you from genuine productivity. To ensure your time is fully well-spent, you shouldn’t shy away from doing more proactive tasks. Good luck!

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Bill Widmer

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Last Updated on July 3, 2020

6 Things To Do Every Day To Ensure You Stick To Your Goals

6 Things To Do Every Day To Ensure You Stick To Your Goals

Sticking to your goals can sometimes be challenging. We all want better health, better careers, and better jobs, and we want to cast an impression on everyone that we are living fulfilled lives.

Yet to reach our goals and make every minute of our time count requires commitment, consistency, and hard work. Setting goals is one thing, but sticking to them is another. We have to observe certain daily practices if we want to get the best out of ourselves.

Here are 6 things that you have to ensure daily to reach your goals.

1. Involve Others

You have to be accountable for the actions you are committing yourself to. Involve everyone around you, get them engaged, and talk to them on how they can help you accomplish your goals.

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When you involve others you feel, you have a responsibility towards them as well as yourself. Every day, make sure you are accountable for sticking to your goals. By joining groups or engaging others, you have more motivation to reach your goals.

For example, if you want to read more, try joining a book club. If you want to be a better entrepreneur, join an entrepreneurial organization.

2. Visualize the Rewards

Reaching a goal can be challenging and sometimes, it can be overwhelming. When the journey becomes tough and difficult, try to stick to visualizing your successes every day.

Wake up to visualize what rewards you will get from sticking to meeting your goals. If you want to lose some pounds, visualize yourself already underweight and benefiting from being underweight. The mind has a way of channeling your body and intentions to sticking to your goals and reaching them.

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3. Break Down Your Goals

Try to break down your goals into tiny chunks. The smaller the size of the goals, the more willing and prepared you are to meet them.

For example, if you find it difficult to get out of the house and take a workout at the gym, why not try to break the goal into making sure you are always dressed for the gym daily? By doing this, you demonstrate that you are moving in the right direction, and you can keep this momentum so you can meet the larger goal.

4. Reward Yourself

For every progress you make daily towards reaching your goals, try to vindicate and reward yourself. By doing this you appreciate yourself and the hard work you have put in for the day.

When you reward yourself, you program yourself to benefit from a larger reward in the future. You also propel yourself to gain daily rewards, which can be enticing and motivating. Rewarding yourself serves as a form of positive reinforcement that reinforces your mind and behavior to stick to your goals and stay motivated.

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5. Measure Your Progress

It is easy to become frustrated when you are not getting instant results. Change can be slow and rewards are not always immediate. Still, progress can be measured even in tiny bits, so take time to look back at where you are coming from.

You don’t have to feel depressed about not making that major progress in an instant. But when you journal or snap pictures to document your progress, no matter how small, you will feel grateful and elated to see what difference you have made from where you are coming from up until now.

6. Believe in the Possibilities

If you don’t even believe in the possibility of reaching your goals, how can you expect yourself to stick to your goals in the first place?

By believing in the possibilities of accomplishing a goal or task, you increase your chance of reaching it and eradicating whatever roadblocks or challenges you may face. Believe in what you can achieve.

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What self-belief has over self-control is that while self-control can be depleted but self-belief cannot. We all have an enormous reservoir of how much we can believe in ourselves.

With believing in ourselves comes perseverance, determination, and desire to reaching our goals. Every day, understand that what you need to keep going is your belief toward achieving your goals. Your goals are reachable if you think you can reach them!

Final Words

Due to circumstances in life, people tend to abandon some of their goals in life. You may also feel this way sometimes. In that case, just come back to this article and remember the 6 ways you can help yourself stick to your goals.

People don’t always reach their goals, but you will never know if you can reach them if you don’t stick to them in the first place. As long as you stick to your goals, there will always be the possibility of you achieving them!

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Featured photo credit: Kelly Sikkema via unsplash.com

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