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Top 5 Project Management Tools for Creative Agencies

Top 5 Project Management Tools for Creative Agencies

When a team at a creative agency is working on a project, they want to worry about the project itself, and not all of the little details that go into managing it. But, project management is an important aspect of any project, and it must be done. So, why not find the best tools that will help make this job a whole lot easier? To get you started, we have compiled a list of the top five project management tools for creative agencies.

1. Paymo

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paymo

    You don’t have to be a project manager to be able to easily take on project management when you are using Paymo. This project management software allows you to take total control over projects so you know everyone is working together and getting things done. You can use Paymo’s many features, which include task management, task assignments, project templates, project planning, progress visual Kanban boards, bird’s eye view of all projects, milestones, and detailed project data. This is going to make project management easier than ever, and you and your team will have a lot more time to concentrate on the tasks rather than managing them.

    2. Wrike

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    wrike

      Use this tool to get real-time information about everything that your team is involved with. You can create reports that allow you to track the performance of your team, track projects and more, and you just have to click on one button to do it. Wrike is ideal for marketing teams, creative teams, project management teams and product development teams that want to take their work to the next level. Your team will have more control over their time, less stress, and be more connected to one another so everyone always knows what is going on in the project, and what needs to be done in order to make it successful.

      3. Workamajig

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      worka

        Here is the best project management software for those working in the creative industry. It can be used both for agencies and for in-house teams, and it is used by some of the foremost creative teams in the world. Use this tool to collaborate on one platform, get accurate data, do away with negative input, improve staff and management visibility, create in-depth reports, and see better returns on investments. This is an all-in-one solution for creative teams that want to spend less time on project management details and more time on actually getting more projects successfully completed.

        4. LiquidPlanner

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        liquid

          This is a tool that allows you to create realistic project schedules for your team. Use LiquidPlanner to schedule multiple projects, track time, collaborate and communicate, schedule the appropriate amount of time for various tasks, and more. This tool is safe and easy to use, and can be used on all mobile devices. This is the tool that technology teams need to have in order to have the speed and accuracy they need. You can request a demo, or try it out now with a free trial. There is nothing to lose, so take a few minutes to see how you can make scheduling a lot easier.

          5. Asana

          asana

            No matter how big or small your organization is, you can benefit from using Asana. This tool lets you track projects from beginning to end, and it makes project tracking easier than ever. Asana is easy to use. If you are able to create an email list, you will have no problem using this tool. You can get started for free, so it really is worth checking out. Every member of your team will be able to get a clear and concise picture of what is going on at any given time throughout projects, so they know what has been done, and what still needs to be done.

            Featured photo credit: Joey Sforza via unsplash.com

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            Published on November 23, 2020

            How to Develop Big Picture Thinking And Think More Clearly

            How to Develop Big Picture Thinking And Think More Clearly

            Your neighbors downstairs are playing loud music. Again. How do they not get tired of partying? And why do they choose songs with such a heavy downbeat that the glass in your cupboard is vibrating every two seconds? What can you do to get some peace that you deserve? What should you?

            Human mind tends to go in circles whenever faced with a problem without a clear solution. It becomes easy to forget the big picture and get lost in anger and self-pity, wasting our precious time, energy and enthusiasm.

            Would it not be nice if we always remembered to put things in perspective?

            Would it not be more efficient to face all kinds of problems, from tiny annoyances to life-changing emergencies, with a calm demeanor, sharp focus and fearless determination to promptly take the most efficient action possible?

            Alas, humans are not like that. All too often we let anxiety or greed get the best of us and make a rushed or shortsighted decision that we quickly come to regret. Other times, we spend weeks or months at an impasse, rehashing the exact same arguments, unable to accept the compromise required to move forward with any of the available options.

            Buddhists talk about getting lost in the “small self.” In this state of mind, we literally forget the big picture and focus on the small one. We start taking our daily problems too personally and, paradoxically, becomes less capable of solving them in an efficient manner. And this is the opposite of big picture thinking.

            Let me share with you a story related to big picture thinking…

            In 1812, the French army of Napoleon Bonaparte invaded Russia.[1] After a decisive Battle of Borodino, the capture of Moscow and therefore Napoleon’s victory in the war seemed inevitable.

            Unexpectedly, the Russian Commander-in-Chief Mikhail Kutuzov made a highly controversial decision of retreating and allowing the French to capture Moscow. Much of the population had been evacuated taking supplies with them. The city itself was set on fire and large parts of it burned into the ground.

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            After waiting in vain for Russia to capitulate, Napoleon had to retreat in the middle of a bitterly cold winter. He won the battle but lost the war. The campaign ended in a disaster and the near destruction of the French army.

            What can we learn from this historical lesson?

            1. Focus on the Consequences

            Napoleon focused on the important part: capturing Moscow. Nobody could accuse him of thinking small. Yet he overlooked that the Russian army could still fight even after giving up the country’s most important city.

            So was Moscow not an important target after all?

            Success expert Brian Tracy has a litmus test: things are important to the extent that they have important consequences. Things are unimportant to the extent that they have no important consequences.[2]

            When faced with a choice, ask yourself, what would be the consequences of each option?

            • Want to spend an hour studying or watching the new series on Netflix? What would be the consequences of each option? Netflix can sometimes be a better choice, but it helps to put things in perspective.
            • Want to maintain your apartment by yourself or to pay a cleaning service? Would would be the consequences of each option?
            • Want to meet up for coffee with this acquaintance of yours or catch up on your work instead? What would be the consequences of each option?

            The choice can be different for different people. An aspiring filmmaker may have a legitimate reason for choosing Netflix. Personally, cleaning your own apartment can be relaxing and nourishing even if the economics of hiring a cleaner looks compelling because you are earning a high hourly rate.

            This is where you will need a basic idea of who you are — what are your goals, values and aspirations.

            2. Flip Defeat Into Victory

            Kutuzov managed to turn Russia’s defeat into a historic victory by recasting the problem in a wider context: losing Moscow need not mean losing the war.

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            Despite the symbolic meaning attached to the Kremlin, the churches, the priceless treasures that had been stored in the city for centuries, the outcome of the campaign was ultimately determined by the strength of the remaining armies.

            If you can adopt this result-oriented perspective, many of your personal defeats may be flipped into victories as well. Few events in a human life are absolutely good or absolutely bad, and it usually takes many years to recognize in retrospect, what role a particular encounter did play in your story.

            Therefore we have every reason to look for the good in the things that happen to us.

            This is a very practical attitude, far from baseless “positive thinking.” After all, if something unfortunate has happened to you and you find good sides in this circumstance, you will then be better positioned to take advantage of those good sides.

            Say your noisy neighbors are affecting your productivity. What if it is a blessing in disguise? How can you turn this defeat into a victory?

            • Perhaps you are too serious about life and could learn how to have more fun. Join your neighbors or go out for a walk instead of working;
            • Perhaps you only wanted to be productive while instead procrastinated on social media. Now that your procrastination has been interrupted, stop and acknowledge this much greater obstacle to your productivity;
            • Perhaps you are too sensitive to interference. Take this opportunity to practice ignoring the noise and doing your best anyway;
            • Perhaps you have a victim mentality and the feeling of unfairness drains you more than any actual nuisance your neighbors might have caused. Try accepting this lapse in your productivity the way you would accept bad weather.

            Get used to finding opportunities in your problems. This is the quintessential big picture thinking.

            3. Ask for Advice

            Both Napoleon and Kutuzov had trusted advisers to discuss their affairs with. In general, getting a different perspective — or several — can only help inform your understanding and lead to better decisions. Just ensure that the people giving you advice are competent in the particular area where experience is needed.

            Paying money for advice can also be a wise investment. Lawyers, tax accountants, medical doctors spend years learning how to assist people like yourself in living more successful, more fulfilling lives.

            A quick legal consultation can save you a fortune down the line or even keep you out of big trouble. A medical check-up can uncover potential issues and help keep you healthy and active for years to come.

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            Even big, complex dilemmas at your job or in your romantic relationship can be tackled more effectively by partnering up with a coach or a therapist or, of course, with the help of a wise friend.

            4. Beware of Biased Advice

            Many imperfect decisions occur in response to an imperfect piece of advice that you choose to act on. This advice often comes from a biased party.

            For example, we are often encouraged to buy something that we supposedly need:

            • Protect your skin from harmful UV rays by using a special lotion.
            • Fortify your health by taking multivitamins.
            • Connect with your friends by sending them elaborate gifts.
            • Brighten your weekend by consuming a delicious pastry.
            • Become more productive by getting a faster computer.

            However, most purchases are unnecessary.

            Some, such as the sunscreen, do have legitimate benefits when used properly.[3] Others, such as multivitamins, only make a difference for a small group of people.[4]

            Advertisers of those benefits inevitably want to narrow your focus in order to overstate the importance of their product. They frequently present it as the only solution to your problem, whether real or imaginary.

            After all,

            • Skin can also be protected from the sun by wearing appropriate clothing.
            • Health can be better fortified by consuming a balanced diet and getting regular exercise.
            • Spending time or talking on the phone with your friends is the foremost way of connecting with them, and it is virtually free.
            • Your weekend can be brightened by doing something that you love.
            • You can become more productive by focusing on the tasks that have the most important consequences. A faster computer can, in fact, decrease productivity by making it easier to multitask and by enabling your favorite distractions.

            There are other sources of imperfect advice. Politicians also frequently want us to focus on a particular “big picture,” to the exclusion of the alternatives.

            Even loving parents can be guilty of the same. They can advise their children to pick a career path that is safe and respectable, based on their “big picture” that in life one has to make a living. A child may disagree, however, based on another “big picture” that one’s life has to have meaning and fulfillment.

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            Bottom Line

            It is human nature to make rushed, emotional decisions based on incomplete information, then regret those decisions later on.

            You can protect yourself from poor judgment by striving to attain the big picture when careful consideration is called for.

            Focus on the consequences of your decision before considering how you feel about it.

            Play with the cards you’ve been dealt, but look for opportunities in each situation and you will find them.

            Ask knowledgeable mentors for advice, but beware of biased people who have an opinion, but do not necessarily have your best interest in mind.

            Yet remember, true big picture thinking comes from hard-won experience. Legendary military commanders Napoleon Bonaparte and Mikhail Kutuzov were both injured on the battlefield.

            Clear thinking comes from putting your big picture to the test of reality.

            More Tips on Thinking Clearly

            Featured photo credit: Haneen Krimly via unsplash.com

            Reference

            [1] Wikipedia: French invasion of Russia
            [2] Brian Tracy: No Excuses!: The Power of Self-Discipline
            [3] American Academy of Dermatology: Say Yes to Sun Protection
            [4] Harvard Medical School: Do multivitamins make you healthier?

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