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Keeping Secure: 8 Awesome Ways to Help You Make Your Data Safe

Keeping Secure: 8 Awesome Ways to Help You Make Your Data Safe

If you read about the rate at which data of the world is increasing on a second and minute basis, you will be surprised how everyone is managing to store this data. At times it seems the world will run out of solutions to storing data pretty soon looking at the alarming rate of increase of data.

Think about the devices capturing data every second of the day. You have your barcode scanners, CCTV cameras, mobile phone cameras, computers, body scanners at airports, ultrasound machines, etc. are just a few of the millions of devices capturing loads and loads of data at any given moment.

Whether you own a large enterprise, a small business or you are just a person sitting at home with a personal computer, data security is an extremely important factor to consider. While data security is crucial for every person who has some sensitive data to protect, its importance is much higher for businesses because businesses hold sensitive data of other thousands and millions of customers. If you own a business and there is data that needs protection, make sure you take a step right now. Here are some tips to help you make your data secure:

1. Update Your Softwares

Most people think of protecting data in terms of hiding their photos, pictures, files and sheets in a way they are not disclosed to anyone but them. However, protection of data includes a lot of other things.

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The most important thing is protecting your softwares, applications and tools as soon as their updates arrive. Old softwares with vulnerabilities are the best places for hackers to get into your systems. There is a reason why companies are sending updates for their softwares constantly. While improving on other things, they are also getting rid of the vulnerabilities of the past versions of their softwares.

2. Encrypt The Data

Whatever sensitive information you have on your computers, it needs to be protected through encryption. There are many tools you can use for encryption purposes. It does not matter where you keep those sensitive files and data, once things are encrypted you can be rest assured no one can meddle with them.

Encrypted files can be kept on your own computer, stored on external storage devices for future use or uploaded in the cloud so you can access the data whenever you want. Make sure to use a reliable software for encryption purposes.

3. Monitor Employees

It is not to say that all employees are bad but people who have bad intentions don’t have any particular signs on their face to recognize them. You can install certain softwares to make sure no employee at your workplace is compromising on the security of your data.

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You can also hand over smartphones to them and install spyware software tools that can monitor their activities on the phones you have given them. You can restrict their access to certain websites or use softwares that record whatever is happening on the screen. Some screenshot softwares can be used to take shots of the screen.

4. Backup

The most important thing for any data’s safety is its backup. No matter what measures you take, things can go wrong at any time. Even the biggest tech giants of the world, whose security solutions are trusted by millions around the world, have been attacked by cybercriminals.

Should someone get access to your sensitive data and wash it out completely, your backups will save you from going out of business. You can save these backups on external devices. To make it more affordable you can put your backups in the cloud for monthly or yearly subscriptions.

5. Secure With Antivirus

Of course, how could you ever forget the importance of installing an antivirus? There are many different antivirus softwares to choose from. You have to look for one that provides the best solution for businesses. Do not rely on demos and trials because they lack many of the most important features.

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Do not go for an antivirus company that is more known for making antivirus for personal computers. Look for an antivirus solution from a company that’s known for making antivirus softwares for commercial use. Have it installed on your entire system for protection against viruses, malwares, spywares, adwares, Trojans, etc.

6. Work With IT Experts

One great way to take care of the whole security related problem is to get in touch with the professional IT experts. Working with IT experts ensures that professionals are doing their job and you can focus on yours.

They know not only the best softwares but also the best practices to keep your data and system protected against any cyberattacks. IT companies that provide such services can help you in many different ways. They provide advisory, monitoring and technical services so your systems can be secured not only today but for tomorrow as well.

7. Use Strong Passwords

It does not matter how insignificant some online services is for you, when it comes to choosing a password you have to make sure to pick a strong one. What you might not realize is that hackers can find a loophole in one of your accounts and access all of your other online accounts using just one.

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The big problem here is how one can remember so many passwords. The best way to deal with this problem is to use a software tool that not only allows you to store your passwords but generates random and difficult passwords too.

8. Be Intelligent

You are the most important link to all of these things. If you don’t go for best practices to secure your data, nothing will work. Make sure you log out from your accounts when you leave the computer.

Make sure to lock the computer when you leave your seat. Do not open any unknown links that come to you in emails or even on instant messaging applications like Skype, WhatsApp, etc. Do not download softwares from third parties. Don’t be alarmed if some random website tells you that your computer is at risk and asks you to install some random antivirus software.

Featured photo credit: Website Hosting via websiteshosting.net

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Last Updated on November 19, 2019

10 Smartest Productivity Software to Boost Work Performance

10 Smartest Productivity Software to Boost Work Performance

Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

Projects and Tasks Management

1. Monday dot com

    Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

    The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

    The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

    The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

    Check out the software here!

    2. Asana

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      The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

      The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

      Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

      Check out the software here!

      3. Trello

        Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

        Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

        Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

        Check out the software here!

        4. Jira

          The Jira software is flexible and heralded as the next-generation project.

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          The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

          The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

          Check out the software here!

          5. Evernote Business

            Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

            The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

            Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

            Check out the software here!

            Communication

            6. Slack

              Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

              Check out the software here!

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              7. Spike

                Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                Check out the software here!

                Creation

                8. Office 365

                  Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                  Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                  You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                  Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                  Check out the software here!

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                  9. Grammarly

                    Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                    Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                    Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                    Check out the software here!

                    Team Analytics

                    10. ActivTrak

                      ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                      The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                      Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                      Check out the software here!

                      The Bottom Line

                      Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

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                      Featured photo credit: Domenico Loia via unsplash.com

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