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Productivity Hacks: 7 Ways to Work Smarter, Not Harder

Productivity Hacks: 7 Ways to Work Smarter, Not Harder

A common misconception is that if you are productive you will get more done. Another theory is that by staying busy you are going to be more successful. However, we all know from firsthand experience that choosing quantity or quality isn’t always the right way to go about doing things. One way to realign your approach to success is to work smarter, not harder. This school of thought pertains to not squeezing as many items into your day as possible but rather simplifying how you can tick them off your task list. The expected outcome is faster achievements, less stress, and improved time management. Here are seven tips for working smarter on a day-to-day basis.

1. Start the most important items first

It sounds simple, but we’ve all made the mistake of leaving the most important task until the very end when there’s little chance of ever completing it. To avoid falling into this trap start by identifying the two or three tasks that are the most important to complete, and do those before anything else, regardless of how long they may take. There are multiple steps to prioritizing you can familiarize yourself with for extra assistance in planning.

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2. Get a full night’s sleep

Your body needs sleep, as most experts will agree. Getting your regular 7-8 hours will help you focus and think more creatively because your cognitive abilities will be enhanced. A common mistake is to stay up late to get tasks done and limiting your sleep time, but the sacrifice will come back to haunt you the following day. Instead, stick to your normal schedule.

3. Wake up early

They say that to be successful you need to get an early start. It’s logical that the greater the number of hours in the day you have at your disposal the more opportunity there is to dedicate to completing your business. Waking up early goes hand in hand with forming a healthy sleep pattern in that it becomes easier to get out of bed if your body has received sufficient rest the night before.

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4. Give each task your full attention

Distractions make it harder to focus on the task in hand. As you are reading this you may have more than one tab open on your computer or even one eye on the television in the background. Your attention is torn between multiple points of interest, and your ability to concentrate is severely reduced. These techniques for improving concentration can assist in teaching you how to shut out all distractions and be more productive on the whole.

5. Don’t be a perfectionist

Don’t get hung up on how much detail should be spent on ordinary tasks, particularly those which require minimal planning. Time is easily wasted if you constantly review the work you have done again and again, as this plants doubt in your mind as to whether you have truly completed the task to a satisfactory level. Finish up, move on and revisit at the end of the day if you absolutely need to.

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6. Set time limits

Most of us can admit to doing a better job at managing our time on a daily or weekly basis. It’s a huge part of being productive that’s often difficult to conquer. One way to get around this is to allocate a set amount of time for each task in your schedule by using an app or online tool. Record your time spent to work out which items are taking longer than others.

7. Take regular breaks

Staying motivated means having the energy level to push on at any stage of a project regardless of what’s going on around you. No one expects you to go full steam ahead every minute of the day, for the sake of your mental and physical well-being. So utilize the pockets of time you have to recharge your batteries so you can return with greater focus and concentration levels. Fresh eyes may even offer up a new solution to getting the job done.

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These tips have helped me streamline the way I work on a daily basis and I hope you fine them to be of use in your routine.

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Tom Willis

Web Marketing & Content Producer

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Last Updated on November 15, 2018

Success In Reaching Goals Is Determined By Mindset

Success In Reaching Goals Is Determined By Mindset

What do you think it takes to achieve your goals? Hard work? Lots of actions? While these are paramount to becoming successful in reaching our goals, neither of these are possible without a positive mindset.

As humans, we naturally tend to lean towards a negative outlook when it comes to our hopes and dreams. We are prone to believing that we have limitations either from within ourselves or from external forces keeping us from truly getting to where we want to be in life. Our tendency to think that we’ll “believe it when we see it” suggests that our mindsets are focused on our goals not really being attainable until they’ve been achieved. The problem with this is that this common mindset fuels our limiting beliefs and shows a lack of faith in ourselves.

The Success Mindset

Success in achieving our goals comes down to a ‘success mindset’. Successful mindsets are those focused on victory, based on positive mental attitudes, empowering inclinations and good habits. Acquiring a success mindset is the sure-fire way to dramatically increase your chance to achieve your goals.

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The idea that achieving our goals comes down to our habits and actions is actually a typical type of mindset that misses a crucial point; that our mindset is, in fact, the determiner of our energy and what actions we take. A negative mindset will tend to create negative actions and similarly if we have a mindset that will only set into action once we see ‘proof’ that our goals are achievable, then the road will be much longer and arduous. This is why, instead of thinking “I’ll believe it when I see it”, a success mindset will think “I’ll see it when I believe it.”

The Placebo Effect and What It Shows Us About The Power of Mindset

The placebo effect is a perfect example of how mindset really can be powerful. In scientific trials, a group of participants were told they received medication that will heal an ailment but were actually given a sugar pill that does nothing (the placebo). Yet after the trial the participants believed it’s had a positive effect – sometimes even cured their ailment even though nothing has changed. This is the power of mindset.

How do we apply this to our goals? Well, when we set goals and dreams how often do we really believe they’ll come to fruition? Have absolute faith that they can be achieved? Have a complete unwavering expectation? Most of us don’t because we hold on to negative mindsets and limiting beliefs about ourselves that stop us from fully believing we are capable or that it’s at all possible. We tend to listen to the opinions of others despite them misaligning with our own or bow to societal pressures that make us believe we should think and act a certain way. There are many reasons why we possess these types of mindsets but a success mindset can be achieved.

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How To Create a Success Mindset

People with success mindsets have a particular way of perceiving things. They have positive outlooks and are able to put faith fully in their ability to succeed. With that in mind, here are a few ways that can turn a negative mindset into a successful one.

1. A Success Mindset Comes From a Growth Mindset

How does a mindset even manifest itself? It comes from the way you talk to yourself in the privacy of your own head. Realising this will go a long way towards noticing how you speak to yourself and others around you. If it’s mainly negative language you use when you talk about your goals and aspirations then this is an example of a fixed mindset.

A negative mindset brings with it a huge number of limiting beliefs. It creates a fixed mindset – one that can’t see beyond it’s own limitations. A growth mindset sees these limitations and looks beyond them – it finds ways to overcome obstacles and believes that this will result in success. When you think of your goal, a fixed mindset may think “what if I fail?” A growth mindset would look at the same goal and think “failures happen but that doesn’t mean I won’t be successful.”

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There’s a lot of power in changing your perspective.

2. Look For The Successes

It’s really important to get your mind focused on positive aspects of your goal. Finding inspiration through others can be really uplifting and keep you on track with developing your success mindset; reinforcing your belief that your dreams can be achieved. Find people that you can talk with about how they achieved their goals and seek out and surround yourself with positive people. This is crucial if you’re learning to develop a positive mindset.

3. Eliminate Negativity

You can come up against a lot of negativity sometimes either through other people or within yourself. Understanding that other people’s negative opinions are created through their own fears and limiting beliefs will go a long way in sustaining your success mindset. But for a lot of us, negative chatter can come from within and these usually manifest as negative words such as can’t, won’t, shouldn’t. Sometimes, when we think of how we’re going to achieve our goals, statements in our minds come out as negative absolutes: ‘It never works out for me’ or ‘I always fail.’

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When you notice these coming up you need to turn them around with ‘It always works out for me!’ and ‘I never fail!’ The trick is to believe it no matter what’s happened in the past. Remember that every new day is a clean slate and for you to adjust your mindset.

4. Create a Vision

Envisioning your end goal and seeing it in your mind is an important trait of a success mindset. Allowing ourselves to imagine our success creates a powerful excitement that shouldn’t be underestimated. When our brain becomes excited at the thought of achieving our goals, we become more committed, work harder towards achieving it and more likely to do whatever it takes to make it happen.

If this involves creating a vision board that you can look at to remind yourself every day then go for it. Small techniques like this go a long way in sustaining your success mindset and shouldn’t be dismissed.

An Inspirational Story…

For centuries experts said that running a mile in under 4 minutes was humanly impossible. On the 6th May 1954, Rodger Bannister did just that. As part of his training, Bannister relentlessly visualised the achievement, believing he could accomplish what everyone said wasn’t possible…and he did it.

What’s more amazing is that, as soon as Bannister achieved the 4-minute mile, more and more people also achieved it. How was this possible after so many years of no one achieving it? Because in people’s minds it was suddenly possible – once people knew that it was achievable it created a mindset of success and now, after over fifty years since Bannister did the ‘impossible’, his record has been lowered by 17 seconds – the power of the success mindset!

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