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Productivity Hacks: 7 Ways to Work Smarter, Not Harder

Productivity Hacks: 7 Ways to Work Smarter, Not Harder

A common misconception is that if you are productive you will get more done. Another theory is that by staying busy you are going to be more successful. However, we all know from firsthand experience that choosing quantity or quality isn’t always the right way to go about doing things. One way to realign your approach to success is to work smarter, not harder. This school of thought pertains to not squeezing as many items into your day as possible but rather simplifying how you can tick them off your task list. The expected outcome is faster achievements, less stress, and improved time management. Here are seven tips for working smarter on a day-to-day basis.

1. Start the most important items first

It sounds simple, but we’ve all made the mistake of leaving the most important task until the very end when there’s little chance of ever completing it. To avoid falling into this trap start by identifying the two or three tasks that are the most important to complete, and do those before anything else, regardless of how long they may take. There are multiple steps to prioritizing you can familiarize yourself with for extra assistance in planning.

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2. Get a full night’s sleep

Your body needs sleep, as most experts will agree. Getting your regular 7-8 hours will help you focus and think more creatively because your cognitive abilities will be enhanced. A common mistake is to stay up late to get tasks done and limiting your sleep time, but the sacrifice will come back to haunt you the following day. Instead, stick to your normal schedule.

3. Wake up early

They say that to be successful you need to get an early start. It’s logical that the greater the number of hours in the day you have at your disposal the more opportunity there is to dedicate to completing your business. Waking up early goes hand in hand with forming a healthy sleep pattern in that it becomes easier to get out of bed if your body has received sufficient rest the night before.

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4. Give each task your full attention

Distractions make it harder to focus on the task in hand. As you are reading this you may have more than one tab open on your computer or even one eye on the television in the background. Your attention is torn between multiple points of interest, and your ability to concentrate is severely reduced. These techniques for improving concentration can assist in teaching you how to shut out all distractions and be more productive on the whole.

5. Don’t be a perfectionist

Don’t get hung up on how much detail should be spent on ordinary tasks, particularly those which require minimal planning. Time is easily wasted if you constantly review the work you have done again and again, as this plants doubt in your mind as to whether you have truly completed the task to a satisfactory level. Finish up, move on and revisit at the end of the day if you absolutely need to.

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6. Set time limits

Most of us can admit to doing a better job at managing our time on a daily or weekly basis. It’s a huge part of being productive that’s often difficult to conquer. One way to get around this is to allocate a set amount of time for each task in your schedule by using an app or online tool. Record your time spent to work out which items are taking longer than others.

7. Take regular breaks

Staying motivated means having the energy level to push on at any stage of a project regardless of what’s going on around you. No one expects you to go full steam ahead every minute of the day, for the sake of your mental and physical well-being. So utilize the pockets of time you have to recharge your batteries so you can return with greater focus and concentration levels. Fresh eyes may even offer up a new solution to getting the job done.

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These tips have helped me streamline the way I work on a daily basis and I hope you fine them to be of use in your routine.

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Tom Willis

Web Marketing & Content Producer

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Last Updated on December 13, 2019

7 Steps For Making a New Year’s Resolution and Keeping It

7 Steps For Making a New Year’s Resolution and Keeping It

Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

1. Just Pick One Thing

If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

2. Plan Ahead

To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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3. Anticipate Problems

There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

4. Pick a Start Date

You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

5. Go for It

On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

Your commitment card will say something like:

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  • I enjoy a clean, smoke-free life.
  • I stay calm and in control even under times of stress.
  • I’m committed to learning how to run my own business.
  • I meditate daily.

6. Accept Failure

If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

Perseverance is the key to success. Try again, keep trying and you will succeed.

7. Plan Rewards

Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new? Why not pick one from this list: 50 New Year’s Resolution Ideas And How To Achieve Each Of Them

Featured photo credit: Ian Schneider via unsplash.com

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