Advertising
Advertising

Productivity Hacks: 7 Ways to Work Smarter, Not Harder

Productivity Hacks: 7 Ways to Work Smarter, Not Harder

A common misconception is that if you are productive you will get more done. Another theory is that by staying busy you are going to be more successful. However, we all know from firsthand experience that choosing quantity or quality isn’t always the right way to go about doing things. One way to realign your approach to success is to work smarter, not harder. This school of thought pertains to not squeezing as many items into your day as possible but rather simplifying how you can tick them off your task list. The expected outcome is faster achievements, less stress, and improved time management. Here are seven tips for working smarter on a day-to-day basis.

1. Start the most important items first

It sounds simple, but we’ve all made the mistake of leaving the most important task until the very end when there’s little chance of ever completing it. To avoid falling into this trap start by identifying the two or three tasks that are the most important to complete, and do those before anything else, regardless of how long they may take. There are multiple steps to prioritizing you can familiarize yourself with for extra assistance in planning.

Advertising

2. Get a full night’s sleep

Your body needs sleep, as most experts will agree. Getting your regular 7-8 hours will help you focus and think more creatively because your cognitive abilities will be enhanced. A common mistake is to stay up late to get tasks done and limiting your sleep time, but the sacrifice will come back to haunt you the following day. Instead, stick to your normal schedule.

3. Wake up early

They say that to be successful you need to get an early start. It’s logical that the greater the number of hours in the day you have at your disposal the more opportunity there is to dedicate to completing your business. Waking up early goes hand in hand with forming a healthy sleep pattern in that it becomes easier to get out of bed if your body has received sufficient rest the night before.

Advertising

4. Give each task your full attention

Distractions make it harder to focus on the task in hand. As you are reading this you may have more than one tab open on your computer or even one eye on the television in the background. Your attention is torn between multiple points of interest, and your ability to concentrate is severely reduced. These techniques for improving concentration can assist in teaching you how to shut out all distractions and be more productive on the whole.

5. Don’t be a perfectionist

Don’t get hung up on how much detail should be spent on ordinary tasks, particularly those which require minimal planning. Time is easily wasted if you constantly review the work you have done again and again, as this plants doubt in your mind as to whether you have truly completed the task to a satisfactory level. Finish up, move on and revisit at the end of the day if you absolutely need to.

Advertising

6. Set time limits

Most of us can admit to doing a better job at managing our time on a daily or weekly basis. It’s a huge part of being productive that’s often difficult to conquer. One way to get around this is to allocate a set amount of time for each task in your schedule by using an app or online tool. Record your time spent to work out which items are taking longer than others.

7. Take regular breaks

Staying motivated means having the energy level to push on at any stage of a project regardless of what’s going on around you. No one expects you to go full steam ahead every minute of the day, for the sake of your mental and physical well-being. So utilize the pockets of time you have to recharge your batteries so you can return with greater focus and concentration levels. Fresh eyes may even offer up a new solution to getting the job done.

Advertising

These tips have helped me streamline the way I work on a daily basis and I hope you fine them to be of use in your routine.

More by this author

Tom Willis

Web Marketing & Content Producer

5 Digital Marketing Tips For Growing Your Website in 2017 Are You Doing Your Part for Ecotourism? Travel is Key to Building Social and Emotional Life Skills Train Journey 11 Travel Hacks That Will Save You Time, Money and Stress Stop Thinking And Start Doing: 10 Productivity Lessons That Will Enrich Your Life

Trending in Productivity

1 8 Ways to Train Your Brain to Learn Faster and Remember More 2 How Exercising Makes You More Productive 3 10 Practical Ways to Drastically Improve Your Time Management Skills 4 15 Highly Successful People Who Failed On Their Way To Success 5 How to Memorize More and Faster Than Other People

Read Next

Advertising
Advertising

Last Updated on September 20, 2018

8 Ways to Train Your Brain to Learn Faster and Remember More

8 Ways to Train Your Brain to Learn Faster and Remember More

You go to the gym to train your muscles. You run outside or go for hikes to train your endurance. Or, maybe you do neither of those, but still wish you exercised more.

Well, here is how to train one of the most important parts of your body: your brain.

When you train your brain, you will:

  • Avoid embarrassing situations. You remember his face, but what was his name?
  • Be a faster learner in all sorts of different skills. No problem for you to pick up a new language or new management skill.
  • Avoid diseases that hit as you get older. Alzheimer’s will not be affecting you.

So how to train your brain and improve your cognitive skills?

1. Work your memory

Twyla Tharp, a NYC-based renowned choreographer has come up with the following memory workout:

When she watches one of her performances, she tries to remember the first twelve to fourteen corrections she wants to discuss with her cast without writing them down.

If you think this is anything less than a feat, then think again. In her book The Creative Habit she says that most people cannot remember more than three.

The practice of both remembering events or things and then discussing them with others has actually been supported by brain fitness studies.

Memory activities that engage all levels of brain operation—receiving, remembering and thinking—help to improve the function of the brain.

Advertising

Now, you may not have dancers to correct, but you may be required to give feedback on a presentation, or your friends may ask you what interesting things you saw at the museum. These are great opportunities to practically train your brain by flexing your memory muscles.

What is the simplest way to help yourself remember what you see? Repetition.

For example, say you just met someone new:

“Hi, my name is George”

Don’t just respond with, “Nice to meet you”. Instead, say, “Nice to meet you George.”

Got it? Good.

2. Do something different repeatedly

By actually doing something new over and over again, your brain wires new pathways that help you do this new thing better and faster.

Think back to when you were three years old. You surely were strong enough to hold a knife and a fork just fine. Yet, when you were eating all by yourself, you were creating a mess.

It was not a matter of strength, you see. It was a matter of cultivating more and better neural pathways that would help you eat by yourself just like an adult does.

Advertising

And guess what? With enough repetition you made that happen!

But how does this apply to your life right now?

Say you are a procrastinator. The more you don’t procrastinate, the more you teach your brain not to wait for the last minute to make things happen.

Now, you might be thinking “Duh, if only not procrastinating could be that easy!”

Well, it can be. By doing something really small, that you wouldn’t normally do, but is in the direction of getting that task done, you will start creating those new precious neural pathways.

So if you have been postponing organizing your desk, just take one paper and put in its right place. Or, you can go even smaller. Look at one piece of paper and decide where to put it: Trash? Right cabinet? Another room? Give it to someone?

You don’t actually need to clean up that paper; you only need to decide what you need to do with it.

That’s how small you can start. And yet, those neural pathways are still being built. Gradually, you will transform yourself from a procrastinator to an in-the-moment action taker.

3. Learn something new

It might sound obvious, but the more you use your brain, the better its going to perform for you.

Advertising

For example, learning a new instrument improves your skill of translating something you see (sheet music) to something you actually do (playing the instrument).

Learning a new language exposes your brain to a different way of thinking, a different way of expressing yourself.

You can even literally take it a step further, and learn how to dance. Studies indicate that learning to dance helps seniors avoid Alzheimer’s. Not bad, huh?

4. Follow a brain training program

The Internet world can help you improve your brain function while lazily sitting on your couch. A clinically proven program like BrainHQ can help you improve your memory, or think faster, by just following their brain training exercises.

5. Work your body

You knew this one was coming didn’t you? Yes indeed, exercise does not just work your body; it also improves the fitness of your brain.

Even briefly exercising for 20 minutes facilitates information processing and memory functions. But it’s not just that–exercise actually helps your brain create those new neural connections faster. You will learn faster, your alertness level will increase, and you get all that by moving your body.

Now, if you are not already a regular exerciser, and already feel guilty that you are not helping your brain by exercising more, try a brain training exercise program like Exercise Bliss.

Remember, just like we discussed in #2, by training your brain to do something new repeatedly, you are actually changing yourself permanently.

6. Spend time with your loved ones

If you want optimal cognitive abilities, then you’ve got to have meaningful relationships in your life.  Talking with others and engaging with your loved ones helps you think more clearly, and it can also lift your mood.

Advertising

If you are an extrovert, this holds even more weight for you. At a class at Stanford University, I learned that extroverts actually use talking to other people as a way to understand and process their own thoughts.

I remember that the teacher told us that after a personality test said she was an extrovert, she was surprised. She had always thought of herself as an introvert. But then, she realized how much talking to others helped her frame her own thoughts, so she accepted her new-found status as an extrovert.

7. Avoid crossword puzzles

Many of us, when we think of brain fitness, think of crossword puzzles. And it’s true–crossword puzzles do improve our fluency, yet studies show they are not enough by themselves.

Are they fun? Yes. Do they sharpen your brain? Not really.

Of course, if you are doing this for fun, then by all means go ahead. If you are doing it for brain fitness, then you might want to choose another activity

8. Eat right – and make sure dark chocolate is included

Foods like fish, fruits, and vegetables help your brain perform optimally. Yet, you might not know that dark chocolate gives your brain a good boost as well.

When you eat chocolate, your brain produces dopamine. And dopamine helps you learn faster and remember better. Not to mention, chocolate contains flavonols, antioxidants, which also improve your brain functions.

So next time you have something difficult to do, make sure you grab a bite or two of dark chocolate!

The bottom line

Now that you know how to train your brain, it’s actually time to start doing.

Don’t just consume this content and then go on with your life as if nothing has changed. Put this knowledge into action and become smarter than ever!

Featured photo credit: Unsplash via unsplash.com

Read Next