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Transforming A Home Office Into A Shared Working Space: The Guide

Transforming A Home Office Into A Shared Working Space: The Guide

With the digital revolution, we have seen millions of people utilizing the internet to make a profit. If you are one of these lucky people, you would probably agree that setting up a home office is the way to go.

A dedicated space enables you to concentrate solely on the job, which increases your productivity. As time passes by and you’re doing work hard in your home, advancing your business further, you realize that the workload grows steadily. Gradually, it becomes too much to handle, and you have to call in someone to help.

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    With more people on a common goal, your best option is to expand your office to a shared working space. It is very gratifying to have all your employees in one place. You become a team, consulting and helping each other with every problem and having a few laughs along the way.

    The productivity goes up, and the communication gets better, and your team bonds and grows. This situation is much more preferable than collaborating through online platforms. It brings the office atmosphere to your home, but it requires some structural changes.

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    So, how do you do this? How will you effectively execute the transformation of this space? Here are some of the things that you should incorporate into your home to transform your home office into a fully functional shared working space.

    Working stations

    Since home offices are not too big in most cases, you will have to use the space efficiently. The foundation of the whole room is the workstation – a desk, a chair, and a computer.  More people will be working there, and you will need multiple stations, so opt for smaller desks. Small offices are easy to move and reorganize, and will also prevent you from piling up useless clutter because you won’t have the extra surface for it.

    shared working space

      Switch from a desktop PC to a laptop or all-in-one, because they require less space and cables. Comfy, ergonomic chairs are a must, but this you probably know. If you are short on socket plugs, just get a multi-socket extension cord. When positioning the workstation, it would be advisable that all of the workers face away from each other. Constantly having a person in your line of sight might distract you from the tasks and spark unnecessary blabber. Remember, productivity is the primary goal here.

      Chill out zone

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        To keep your sanity and health, occasional breaks are necessary and building a nice chill out zone is of great importance. The king of the modern day resting furniture is the sofa. Depending on the size of the room you can go with anything from a love seat to a corner sofa, you can’t go wrong with either of these. Lazy-bags are ideal for a moderate-sized space since they can be moved around quickly, and they provide comfortable resting ground.

        Another must-have is a side table for beverages because it is tiny, light, easy to put away, and you can even make one yourself. Throw in a ping-pong table to shake up your body after long hours of sitting. It takes minutes to set it up, and it is foldable and easily disposed of when you don’t need it anymore.

        Restroom

        You might wonder, why on Earth would I suggest this idea? Well, a bathroom is the most private area of a home, and it should remain exclusive to you and your family. Remember, a business space should have a professional feeling and has to stay separate from your personal living space. In addition, your co-workers don’t have to worry about bumping into your family members every time nature calls. To achieve this, you need to create a restroom. Nothing too fancy is required, a toilet and a bathroom sink. If you’re not good with pipes and drains, get a professional plumber to help you.

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          Besides installing some water pipes, separation walls will also be required, and building them is easier than you think. Let’s get down to the elements, and the first one is a quality toilet. Never skimp on a bathroom. A small sink with a quality faucet is necessary here, for the sake of general hygiene. Always keep a set of paper towels there, and a small bin.

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          Kitchen

          Unlike the restroom, the kitchen doesn’t need to be physically separated from the rest of the office. Let’s make it clear, when I say kitchen I mean focusing on the elementary things, the first one being the sink.  Since you already installed water pipes for the restroom, connect the sink & the faucet to them as well. People tend to wash hands in the kitchen often, so a quality sink & faucet is advisable.

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            The space under the sink is perfect for a trash bin. Second, you need a small counter or some active surface for food and drink preparation. For example, a folding table would be perfect because it is easy to put away once you’re done with it. Lastly, if you want a bit more luxury throw in a mini fridge in there, and if you are a coffee fan, place a nice coffee machine on top of the fridge. Of course, the latter two are not necessary, and if you’re short on room, it might be best to skip on these. Same goes with the water machine.

            What’s better than being your own boss?

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              It’s working in your place of course. As I’m sure you know, running a business can be tough, and it is truly a blessing to be able to do it from home. An office space is not to be taken likely, it can make you or break you, so be sure to optimize it according to yours and your coworkers’ needs.

              A good working environment will raise the team’s spirits and result in a pleasant atmosphere which will turn the business into pleasure and contentment. There are not many things in life better than that, and success usually follows.

              Do you have a home office? Do you plan to expand to shared working space? If you’ve considered creating it, now is a perfect time.

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              Dejan Kvrgic

              Blogger, Writer

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              Published on May 20, 2019

              How to Prevent Inaction from Leading to Regret

              How to Prevent Inaction from Leading to Regret

              Time.

              When you think of this construct, where do you see your time being spent?

              As William Shakespeare famously wrote “I wasted time, and now doth time waste me…”

              Have you used your time wisely? Are you where you want to be?

              Or do you have unfinished goals to attain… places you want to be, things you still need to do?

              The hard truth is, that time once passed cannot be replaced–which is why it is common to hear people say that one should not squander time doing nothing, or delay certain decisions for later. More often than not, the biggest blocker from reaching our goals is often inaction – which is essentially doing nothing, rather than doing something. 

              There are many reasons why we may not do something. Most often it boils down to adequate time. We may feel we don’t have enough time, or that it’s never quite the right time to pursue our goals.

              Maybe next month, or maybe next year…

              And, before you know it, the time has passed and you’re still no where near achieving those goals you dream about. This inaction often leads to strong regret once we look at the situation through hindsight. So, take some time now to reflect on any goal(s) you may have in mind, or hidden at the back of your mind; and, think about how you can truly start working on them now, and not later.

              So, how do you start?

              Figure Out Your Purpose (Your Main Goal)


              The first important step is to figure out your purpose, or your main goal.

              What is it that you’re after in life? And, are there any barriers preventing you from reaching your goal? These are good questions to ask when it comes to figuring out how (and for what purpose) you are spending your time.

              Your purpose will guide you, and it will ensure your time spent is within the bounds of what you actually want to accomplish.

              A good amount of research has been done on how we as humans develop and embrace long-term and highly meaningful goals in our lives. So much so, that having a purpose has connections to reduced stroke, and heart attack. It turns out, our desire to accomplish goals actually has an evolutionary connection–especially goals with a greater purpose to them. This is because a greater purpose often helps both the individual, and our species as a whole, survive.

              Knowing why it is you’re doing something is important; and, when you do, it will be easier to budget your time and effort into pursuing after those milestones or tasks that will lead to the accomplishment of your main goal.

              Assess Your Current Time Spent

              Next comes the actual time usage. Once you know what your main goal is, you’ll want to make the most of the time you have now. It’s good to know how you’re currently spending your time, so that you can start making improvements and easily assess what can stay and what can go in your day to day routine.

              For just one day, ideally on a day when you’d like to be more productive, I encourage you to record a time journal, down to the quarter hour if you can manage. You may be quite surprised at how little things—such as checking social media, answering emails that could wait, or idling at the water cooler or office pantry —can add up to a lot of wasted time.

              To get you started, I recommend you check out this quick self assessment to assess your current productivity: Want To Know How Much You’re Getting Done In A Day?

              Tricks to Tackle Distractions

              Once you’ve assessed how you’re currently spending your time, I hope you won’t be in for too big of a shock when you see just how big of an impact distractions and time wasters are in your life.

              Every time your mind wanders from your work, it takes an average of 25 minutes and 26 seconds to get into focus again. That’s almost half an hour of precious time every time you entertain a distraction!

              Which is why it’s important to learn how to focus, and tackle distractions effectively. Here’s how to do it:

              1. Set Time Aside for Focusing

              One way to stay focused is to set focused sessions for yourself. During a focused session, you should let people know that you won’t be responding unless it’s a real emergency.

              Set your messaging apps and shared calendars as “busy” to reduce interruptions. Think of these sessions as one on one time with yourself so that you can truly focus on what’s important, without external distractions coming your way.

              2. Beware of Emails

              Emails may sound harmless, but they can come into our inbox continuously throughout the day, and it’s tempting to respond to them as we receive them. Especially if you’re one to check your notifications frequently.

              Instead of checking them every time a new notification sounds, set a specific time to deal with your emails at one go. This will no doubt increase your productivity as you’re dealing with emails one after the other, rather than interrupting your focus on another project each time an email comes in.

              Besides switching off your email notifications so as not to get distracted, you could also install a Chrome extension called Block Site that helps to stop Gmail notifications coming through at specific times, making it easier for you to manage these subtle daily distractions.

              3. Let Technology Help

              As much as we are getting increasingly distracted because of technology, we can’t deny it’s many advantages. So instead of feeling controlled by technology, why not make use of disabling options that the devices offer?

              Turn off email alerts, app notifications, or set your phone to go straight to voicemail and even create auto-responses to incoming text messages. There are also apps like Forrest that help to increase your productivity by rewarding you each time you focus well, which encourages you to ignore your phone.

              4. Schedule Time to Get Distracted

              Just as important as scheduling focus time, is scheduling break times. Balance is always key, so when you start scheduling focused sessions, you should also intentionally pen down some break time slots for your mind to relax.

              This is because the brain isn’t created to sustain long periods of focus and concentration. The average attention span for an adult is between 15 and 40 minutes. After this time, your likelihood of distractions get stronger and you’ll become less motivated.

              So while taking a mental break might seem unproductive, in the long run it makes your brain work more efficiently, and you’ll end up getting more work done overall.

              Time is in Your Hands

              At the end of the day, we all have a certain amount of time to go all out to pursue our heart’s desires. Whatever your goals are, the time you have now, is in your hands to make them come true.

              You simply need to start somewhere, instead of allowing inaction waste your time away, leaving you with regret later on. With a main goal or purpose in mind, you can be on the right track to attaining your desired outcomes.

              Being aware of how you spend your time and learning how to tackle common distractions can help boost you forward in completing what’s necessary to reach your most desired goals.

              So what are you waiting for? 

              Featured photo credit: Photo by Aron Visuals on Unsplash via unsplash.com

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