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Transforming A Home Office Into A Shared Working Space: The Guide

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Transforming A Home Office Into A Shared Working Space: The Guide

With the digital revolution, we have seen millions of people utilizing the internet to make a profit. If you are one of these lucky people, you would probably agree that setting up a home office is the way to go.

A dedicated space enables you to concentrate solely on the job, which increases your productivity. As time passes by and you’re doing work hard in your home, advancing your business further, you realize that the workload grows steadily. Gradually, it becomes too much to handle, and you have to call in someone to help.

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    With more people on a common goal, your best option is to expand your office to a shared working space. It is very gratifying to have all your employees in one place. You become a team, consulting and helping each other with every problem and having a few laughs along the way.

    The productivity goes up, and the communication gets better, and your team bonds and grows. This situation is much more preferable than collaborating through online platforms. It brings the office atmosphere to your home, but it requires some structural changes.

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    So, how do you do this? How will you effectively execute the transformation of this space? Here are some of the things that you should incorporate into your home to transform your home office into a fully functional shared working space.

    Working stations

    Since home offices are not too big in most cases, you will have to use the space efficiently. The foundation of the whole room is the workstation – a desk, a chair, and a computer.  More people will be working there, and you will need multiple stations, so opt for smaller desks. Small offices are easy to move and reorganize, and will also prevent you from piling up useless clutter because you won’t have the extra surface for it.

    shared working space

      Switch from a desktop PC to a laptop or all-in-one, because they require less space and cables. Comfy, ergonomic chairs are a must, but this you probably know. If you are short on socket plugs, just get a multi-socket extension cord. When positioning the workstation, it would be advisable that all of the workers face away from each other. Constantly having a person in your line of sight might distract you from the tasks and spark unnecessary blabber. Remember, productivity is the primary goal here.

      Chill out zone

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        To keep your sanity and health, occasional breaks are necessary and building a nice chill out zone is of great importance. The king of the modern day resting furniture is the sofa. Depending on the size of the room you can go with anything from a love seat to a corner sofa, you can’t go wrong with either of these. Lazy-bags are ideal for a moderate-sized space since they can be moved around quickly, and they provide comfortable resting ground.

        Another must-have is a side table for beverages because it is tiny, light, easy to put away, and you can even make one yourself. Throw in a ping-pong table to shake up your body after long hours of sitting. It takes minutes to set it up, and it is foldable and easily disposed of when you don’t need it anymore.

        Restroom

        You might wonder, why on Earth would I suggest this idea? Well, a bathroom is the most private area of a home, and it should remain exclusive to you and your family. Remember, a business space should have a professional feeling and has to stay separate from your personal living space. In addition, your co-workers don’t have to worry about bumping into your family members every time nature calls. To achieve this, you need to create a restroom. Nothing too fancy is required, a toilet and a bathroom sink. If you’re not good with pipes and drains, get a professional plumber to help you.

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          Besides installing some water pipes, separation walls will also be required, and building them is easier than you think. Let’s get down to the elements, and the first one is a quality toilet. Never skimp on a bathroom. A small sink with a quality faucet is necessary here, for the sake of general hygiene. Always keep a set of paper towels there, and a small bin.

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          Kitchen

          Unlike the restroom, the kitchen doesn’t need to be physically separated from the rest of the office. Let’s make it clear, when I say kitchen I mean focusing on the elementary things, the first one being the sink.  Since you already installed water pipes for the restroom, connect the sink & the faucet to them as well. People tend to wash hands in the kitchen often, so a quality sink & faucet is advisable.

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            The space under the sink is perfect for a trash bin. Second, you need a small counter or some active surface for food and drink preparation. For example, a folding table would be perfect because it is easy to put away once you’re done with it. Lastly, if you want a bit more luxury throw in a mini fridge in there, and if you are a coffee fan, place a nice coffee machine on top of the fridge. Of course, the latter two are not necessary, and if you’re short on room, it might be best to skip on these. Same goes with the water machine.

            What’s better than being your own boss?

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              It’s working in your place of course. As I’m sure you know, running a business can be tough, and it is truly a blessing to be able to do it from home. An office space is not to be taken likely, it can make you or break you, so be sure to optimize it according to yours and your coworkers’ needs.

              A good working environment will raise the team’s spirits and result in a pleasant atmosphere which will turn the business into pleasure and contentment. There are not many things in life better than that, and success usually follows.

              Do you have a home office? Do you plan to expand to shared working space? If you’ve considered creating it, now is a perfect time.

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              Dejan Kvrgic

              Blogger, Writer

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              Last Updated on October 21, 2021

              How to Create Your Own Ritual to Conquer Time Wasters and Laziness

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              How to Create Your Own Ritual to Conquer Time Wasters and Laziness

              Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

              Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

              The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

              Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

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              Program Your Own Algorithms

              Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

              Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

              By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

              How to Form a Ritual

              I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

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              Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

              1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
              2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
              3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
              4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

              Ways to Use a Ritual

              Based on the above ideas, here are some ways you could implement your own rituals:

              1. Waking Up

              Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

              2. Web Usage

              How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

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              3. Reading

              How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

              4. Friendliness

              Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

              5. Working

              One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

              6. Going to the gym

              If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

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              7. Exercise

              Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

              8. Sleeping

              Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

              8. Weekly Reviews

              The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

              Final Thoughts

              We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

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              More Tips to Conquer Time Wasters and Procrastination

               

              Featured photo credit: RODOLFO BARRETO via unsplash.com

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