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Transforming A Home Office Into A Shared Working Space: The Guide

Transforming A Home Office Into A Shared Working Space: The Guide

With the digital revolution, we have seen millions of people utilizing the internet to make a profit. If you are one of these lucky people, you would probably agree that setting up a home office is the way to go.

A dedicated space enables you to concentrate solely on the job, which increases your productivity. As time passes by and you’re doing work hard in your home, advancing your business further, you realize that the workload grows steadily. Gradually, it becomes too much to handle, and you have to call in someone to help.

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    With more people on a common goal, your best option is to expand your office to a shared working space. It is very gratifying to have all your employees in one place. You become a team, consulting and helping each other with every problem and having a few laughs along the way.

    The productivity goes up, and the communication gets better, and your team bonds and grows. This situation is much more preferable than collaborating through online platforms. It brings the office atmosphere to your home, but it requires some structural changes.

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    So, how do you do this? How will you effectively execute the transformation of this space? Here are some of the things that you should incorporate into your home to transform your home office into a fully functional shared working space.

    Working stations

    Since home offices are not too big in most cases, you will have to use the space efficiently. The foundation of the whole room is the workstation – a desk, a chair, and a computer.  More people will be working there, and you will need multiple stations, so opt for smaller desks. Small offices are easy to move and reorganize, and will also prevent you from piling up useless clutter because you won’t have the extra surface for it.

    shared working space

      Switch from a desktop PC to a laptop or all-in-one, because they require less space and cables. Comfy, ergonomic chairs are a must, but this you probably know. If you are short on socket plugs, just get a multi-socket extension cord. When positioning the workstation, it would be advisable that all of the workers face away from each other. Constantly having a person in your line of sight might distract you from the tasks and spark unnecessary blabber. Remember, productivity is the primary goal here.

      Chill out zone

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        To keep your sanity and health, occasional breaks are necessary and building a nice chill out zone is of great importance. The king of the modern day resting furniture is the sofa. Depending on the size of the room you can go with anything from a love seat to a corner sofa, you can’t go wrong with either of these. Lazy-bags are ideal for a moderate-sized space since they can be moved around quickly, and they provide comfortable resting ground.

        Another must-have is a side table for beverages because it is tiny, light, easy to put away, and you can even make one yourself. Throw in a ping-pong table to shake up your body after long hours of sitting. It takes minutes to set it up, and it is foldable and easily disposed of when you don’t need it anymore.

        Restroom

        You might wonder, why on Earth would I suggest this idea? Well, a bathroom is the most private area of a home, and it should remain exclusive to you and your family. Remember, a business space should have a professional feeling and has to stay separate from your personal living space. In addition, your co-workers don’t have to worry about bumping into your family members every time nature calls. To achieve this, you need to create a restroom. Nothing too fancy is required, a toilet and a bathroom sink. If you’re not good with pipes and drains, get a professional plumber to help you.

        office shared work space

          Besides installing some water pipes, separation walls will also be required, and building them is easier than you think. Let’s get down to the elements, and the first one is a quality toilet. Never skimp on a bathroom. A small sink with a quality faucet is necessary here, for the sake of general hygiene. Always keep a set of paper towels there, and a small bin.

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          Kitchen

          Unlike the restroom, the kitchen doesn’t need to be physically separated from the rest of the office. Let’s make it clear, when I say kitchen I mean focusing on the elementary things, the first one being the sink.  Since you already installed water pipes for the restroom, connect the sink & the faucet to them as well. People tend to wash hands in the kitchen often, so a quality sink & faucet is advisable.

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            The space under the sink is perfect for a trash bin. Second, you need a small counter or some active surface for food and drink preparation. For example, a folding table would be perfect because it is easy to put away once you’re done with it. Lastly, if you want a bit more luxury throw in a mini fridge in there, and if you are a coffee fan, place a nice coffee machine on top of the fridge. Of course, the latter two are not necessary, and if you’re short on room, it might be best to skip on these. Same goes with the water machine.

            What’s better than being your own boss?

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              It’s working in your place of course. As I’m sure you know, running a business can be tough, and it is truly a blessing to be able to do it from home. An office space is not to be taken likely, it can make you or break you, so be sure to optimize it according to yours and your coworkers’ needs.

              A good working environment will raise the team’s spirits and result in a pleasant atmosphere which will turn the business into pleasure and contentment. There are not many things in life better than that, and success usually follows.

              Do you have a home office? Do you plan to expand to shared working space? If you’ve considered creating it, now is a perfect time.

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              Dejan Kvrgic

              Blogger, Writer

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              Last Updated on March 21, 2019

              11 Important Things to Remember When Changing Habits

              11 Important Things to Remember When Changing Habits

              Most gurus talk about habits in a way that doesn’t help you:

              You need to push yourself more. You can’t be lazy. You need to wake up at 5 am. You need more motivation. You can never fail…blah blah “insert more gibberish here.”

              But let me share with you the unconventional truths I found out:

              To build and change habits, you don’t need motivation or wake up at 5 am. Heck, you can fail multiple times, be lazy, have no motivation and still pull it off with ease.

              It’s quite simple and easy to do, especially with the following list I’m going to show to you. But remember, Jim Rohn used to say,

              “What is simple and easy to do is also simple and easy not to do.”

              The important things to remember when changing your habits are both simple and easy, just don’t think that they don’t make any difference because they do.

              In fact, they are the only things that make a difference.

              Let’s see what those small things are, shall we?

              1. Start Small

              The biggest mistake I see people doing with habits is by going big. You don’t go big…ever. You start small with your habits.

              Want to grow a book reading habit? Don’t start reading a book a day. Start with 10 pages a day.

              Want to become a writer? Don’t start writing 10,000 words a day. Start with 300 words.

              Want to lose weight? Don’t stop eating ice cream. Eat one less ball of it.

              Whatever it is, you need to start small. Starting big always leads to failure. It has to, because it’s not sustainable.

              Start small. How small? The amount needs to be in your comfort zone. So if you think that reading 20 pages of a book is a bit too much, start with 10 or 5.

              It needs to appear easy and be easy to do.

              Do less today to do more in a year.

              2. Stay Small

              There is a notion of Kaizen which means continuous improvement. They use this notion in habits where they tell you to start with reading 1 page of a book a day and then gradually increase the amount you do over time.

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              But the problem with this approach is the end line — where the “improvement” stops.

              If I go from reading 1 page of a book a day and gradually reach 75 and 100, when do I stop? When I reach 1 book a day? That is just absurd.

              When you start a habit, stay at it in the intensity you have decided. Don’t push yourself for more.

              I started reading 20 pages of a book a day. It’s been more than 2 years now and I’ve read 101 books in that period. There is no way I will increase the number in the future.

              Why?

              Because reading 40 to 50 books a year is enough.

              The same thing applies to every other habit out there.

              Pick a (small) number and stay at it.

              3. Bad Days Are 100 Percent Occurrence

              No matter how great you are, you will have bad days where you won’t do your habit. Period.

              There is no way of going around this. So it’s better to prepare yourself for when that happens instead of thinking that it won’t ever happen.

              What I do when I miss a day of my habit(s) is that I try to bounce back the next day while trying to do habits for both of those days.

              Example for that is if I read 20 pages of a book a day and I miss a day, the next day I will have to read 40 pages of a book. If I miss writing 500 words, the next day I need to write 1000.

              This is a really important point we will discuss later on rewards and punishments.

              This is how I prepare for the bad days when I skip my habit(s) and it’s a model you should take as well.

              4. Those Who Track It, Hack It

              When you track an activity, you can objectively tell what you did in the past days, weeks, months, and years. If you don’t track, you will for sure forget everything you did.

              There are many different ways you can track your activities today, from Habitica to a simple Excel sheet that I use, to even a Whatsapp Tracker.

              Peter Drucker said,

              “What you track is what you do.”

              So track it to do it — it really helps.

              But tracking is accompanied by one more easy activity — measuring.

              5. Measure Once, Do Twice

              Peter Drucker also said,

              “What you measure is what you improve.”

              So alongside my tracker, I have numbers with which I measure doses of daily activities:

              For reading, it’s 20 pages.
              For writing, it’s 500 words.
              For the gym, it’s 1 (I went) or 0 (didn’t go).
              For budgeting, it’s writing down the incomes and expenses.

              Tracking and measuring go hand in hand, they take less than 20 seconds a day but they create so much momentum that it’s unbelievable.

              6. All Days Make a Difference

              Will one day in the gym make you fit? It won’t.

              Will two? They won’t.

              Will three? They won’t.

              Which means that a single gym session won’t make you fit. But after 100 gym sessions, you will look and feel fit.

              What happened? Which one made you fit?

              The answer to this (Sorites paradox)[1] is that no single gym session made you fit, they all did.

              No single day makes a difference, but when combined, they all do. So trust the process and keep on going (small).

              7. They Are Never Fully Automated

              Gurus tell you that habits become automatic. And yes, some of them do, like showering a certain way of brushing your teeth.

              But some habits don’t become automatic, they become a lifestyle.

              What I mean by that is that you won’t automatically “wake up” in the gym and wonder how you got there.

              It will just become a part of your lifestyle.

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              The difference is that you do the first one automatically, without conscious thought, while the other is a part of how you live your life.

              It’s not automatic, but it’s a decision you don’t ponder on or think about — you simply do it.

              It will become easy at a certain point, but they will never become fully automated.

              8. What Got You Here Won’t Get You There

              Marshall Goldsmith has a great book with the same title to it. The phrase means that sometimes, you will need to ditch certain habits to make room for other ones which will bring you to the next step.

              Don’t be afraid to evolve your habits when you sense that they don’t bring you where you want to go.

              When I started reading, it was about reading business and tactic books. But two years into it, I switched to philosophy books which don’t teach me anything “applicable,” but instead teach me how to think.

              The most important ability of the 21st century is the ability to learn, unlearn, and relearn. The strongest tree is the willow tree – not because it has the strongest root or biggest trunk, but because it is flexible enough to endure and sustain anything.

              Be like a willow, adapting to the new ways of doing things.

              9. Set a Goal and Then Forget It

              The most successful of us know what they want to achieve, but they don’t focus on it.

              Sounds paradoxical? You’re right, it does. But here is the logic behind it.

              You need to have a goal of doing something – “I want to become a healthy individual” – and then, you need to reverse engineer how to get there with your habits- “I will go to the gym four times a week.”

              But once you have your goal, you need to “forget” about it and only focus on the process. Because you are working on the process of becoming healthy and it’s always in the making. You will only be as healthy as you take care of your body.

              So you have a goal which isn’t static but keeps on moving.

              If you went to the gym 150 times year and you hit your goal, what would you do then? You would stop going to the gym.

              This is why goal-oriented people experience yo-yo effect[2] and why process-oriented people don’t.

              The difference between process-oriented and goal-oriented people is that the first focus on daily actions while others only focus on the reward at the finish line.

              Set a goal but then forget about it and reap massive awards.

              10. Punish Yourself

              Last two sections are pure Pavlovian – you need to punish bad behavior and reward good behavior. You are the only person who decides what is good and what is bad for you, but when you do, you need to rigorously follow that.

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              I’ve told you in point #3 about bad days and how after one occurs, I do double the work on the next day. That is one of my forms of punishments.

              It’s the need to tell your brain that certain behaviors are unacceptable and that they lead to bad outcomes. That’s what punishments are for.

              You want to tell your brain that there are real consequences to missing your daily habits.[3]

              No favorite food to eat or favorite show to watch or going to the cinema for a new Marvel movie- none, zero, zilch.

              The brain will remember these bad feelings and will try to avoid the behaviors that led to them as much as possible.

              But don’t forget the other side of the same coin.

              11. Reward Yourself

              When you follow and execute on your plan, reward yourself. It’s how the brain knows that you did something good.

              Whenever I finish one of my habits for the day, I open my tracker (who am I kidding, I always keep it open on my desktop) and fill it with a number. As soon as I finish reading 20 pages of a book a day (or a bit more), I open the tracker and write the number down.

              The cell becomes green and gives me an instant boost of endorphin – a great success for the day. Then, it becomes all about not breaking the chain and having as many green fields as possible.

              After 100 days, I crunch some numbers and see how I did.

              If I have less than 10 cheat days, I reward myself with a great meal in a restaurant. You can create your own rewards and they can be daily, weekly, monthly or any arbitrary time table that you create.

              Primoz Bozic, a productivity coach, has gold, silver, and bronze medals as his reward system.[4]

              If you’re having problems creating a system which works for you, contact me via email and we can discuss specifics.

              In the End, It Matters

              What you do matters not only to you but to the people around you.

              When you increase the quality of your life, you indirectly increase the quality of life of people around you. And sometimes, that is all the “motivation” we need to start.

              And that’s the best quote for the end of this article:

              “Motivation gets you started, but habits keep you going.”

              Keep going.

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              More Resources to Help You Build Habits

              Featured photo credit: Anete Lūsiņa via unsplash.com

              Reference

              [1] Stanford Encyclopedia of Philosophy: Sorites paradox
              [2] Muscle Zone: What causes yo-yo effect and how to avoid it?
              [3] Growth Habits: 5 Missteps That Cause You To Quit Building A Habit
              [4] Primoz Bozic: The Lean Review: How to Plan Your 2019 in 20 Minutes

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