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Transforming A Home Office Into A Shared Working Space: The Guide

Transforming A Home Office Into A Shared Working Space: The Guide

With the digital revolution, we have seen millions of people utilizing the internet to make a profit. If you are one of these lucky people, you would probably agree that setting up a home office is the way to go.

A dedicated space enables you to concentrate solely on the job, which increases your productivity. As time passes by and you’re doing work hard in your home, advancing your business further, you realize that the workload grows steadily. Gradually, it becomes too much to handle, and you have to call in someone to help.

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    With more people on a common goal, your best option is to expand your office to a shared working space. It is very gratifying to have all your employees in one place. You become a team, consulting and helping each other with every problem and having a few laughs along the way.

    The productivity goes up, and the communication gets better, and your team bonds and grows. This situation is much more preferable than collaborating through online platforms. It brings the office atmosphere to your home, but it requires some structural changes.

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    So, how do you do this? How will you effectively execute the transformation of this space? Here are some of the things that you should incorporate into your home to transform your home office into a fully functional shared working space.

    Working stations

    Since home offices are not too big in most cases, you will have to use the space efficiently. The foundation of the whole room is the workstation – a desk, a chair, and a computer.  More people will be working there, and you will need multiple stations, so opt for smaller desks. Small offices are easy to move and reorganize, and will also prevent you from piling up useless clutter because you won’t have the extra surface for it.

    shared working space

      Switch from a desktop PC to a laptop or all-in-one, because they require less space and cables. Comfy, ergonomic chairs are a must, but this you probably know. If you are short on socket plugs, just get a multi-socket extension cord. When positioning the workstation, it would be advisable that all of the workers face away from each other. Constantly having a person in your line of sight might distract you from the tasks and spark unnecessary blabber. Remember, productivity is the primary goal here.

      Chill out zone

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        To keep your sanity and health, occasional breaks are necessary and building a nice chill out zone is of great importance. The king of the modern day resting furniture is the sofa. Depending on the size of the room you can go with anything from a love seat to a corner sofa, you can’t go wrong with either of these. Lazy-bags are ideal for a moderate-sized space since they can be moved around quickly, and they provide comfortable resting ground.

        Another must-have is a side table for beverages because it is tiny, light, easy to put away, and you can even make one yourself. Throw in a ping-pong table to shake up your body after long hours of sitting. It takes minutes to set it up, and it is foldable and easily disposed of when you don’t need it anymore.

        Restroom

        You might wonder, why on Earth would I suggest this idea? Well, a bathroom is the most private area of a home, and it should remain exclusive to you and your family. Remember, a business space should have a professional feeling and has to stay separate from your personal living space. In addition, your co-workers don’t have to worry about bumping into your family members every time nature calls. To achieve this, you need to create a restroom. Nothing too fancy is required, a toilet and a bathroom sink. If you’re not good with pipes and drains, get a professional plumber to help you.

        office shared work space

          Besides installing some water pipes, separation walls will also be required, and building them is easier than you think. Let’s get down to the elements, and the first one is a quality toilet. Never skimp on a bathroom. A small sink with a quality faucet is necessary here, for the sake of general hygiene. Always keep a set of paper towels there, and a small bin.

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          Kitchen

          Unlike the restroom, the kitchen doesn’t need to be physically separated from the rest of the office. Let’s make it clear, when I say kitchen I mean focusing on the elementary things, the first one being the sink.  Since you already installed water pipes for the restroom, connect the sink & the faucet to them as well. People tend to wash hands in the kitchen often, so a quality sink & faucet is advisable.

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            The space under the sink is perfect for a trash bin. Second, you need a small counter or some active surface for food and drink preparation. For example, a folding table would be perfect because it is easy to put away once you’re done with it. Lastly, if you want a bit more luxury throw in a mini fridge in there, and if you are a coffee fan, place a nice coffee machine on top of the fridge. Of course, the latter two are not necessary, and if you’re short on room, it might be best to skip on these. Same goes with the water machine.

            What’s better than being your own boss?

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              It’s working in your place of course. As I’m sure you know, running a business can be tough, and it is truly a blessing to be able to do it from home. An office space is not to be taken likely, it can make you or break you, so be sure to optimize it according to yours and your coworkers’ needs.

              A good working environment will raise the team’s spirits and result in a pleasant atmosphere which will turn the business into pleasure and contentment. There are not many things in life better than that, and success usually follows.

              Do you have a home office? Do you plan to expand to shared working space? If you’ve considered creating it, now is a perfect time.

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              Dejan Kvrgic

              Blogger, Writer

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              Last Updated on September 18, 2019

              15 Best Organizing Tips For Office Organization and Getting More Done

              15 Best Organizing Tips For Office Organization and Getting More Done

              You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

              Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

              A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

              Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

              So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

              1. Purge Your Office

              De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

              Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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              Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

              2. Gather and Redistribute

              Gather up every item that isn’t where it belongs and put it where it does.

              3. Establish Work “Zones”

              Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

              Place the appropriate equipment and supplies are located in the proper area as much as possible.

              4. Close Proximity

              Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

              5. Get a Good Labeler

              Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

              6. Revise Your Filing System

              As we move fully into the digital age, the need to store paper files has decreased.

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              What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

              Here’re some storage ideas for creating a smooth filing system:

              • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
              • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
              • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
              • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
              • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
              • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
              • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

              Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

              7. Clear off Your Desk

              Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

              If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

              8. Organize your Desktop

              Now that you’ve streamlined your desktop, it’s a good idea to organize it.

              Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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              Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

              9. Organize Your Drawers

              Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

              Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

              10. Separate Inboxes

              If you work regularly with other people, create a folder, tray, or inbox for each.

              11. Clear Your Piles

              Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

              Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

              12. Sort Mails

              Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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              13. Assign Discard Dates

              You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

              Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

              14. Filter Your Emails

              Some emails are important to read, others are just not that important.

              When you use the filter system to label different types of emails, you know their priority and which to reply first.

              Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

              15. Straighten Your Desk

              At the end of the day, do a quick straighten, so you have a clean start the next day.

              Bottom Line

              Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

              Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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              Featured photo credit: Alesia Kazantceva via unsplash.com

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