Advertising
Advertising

10 Productivity Apps that Will Skyrocket Your Team’s Performance

10 Productivity Apps that Will Skyrocket Your Team’s Performance

All leaders running smaller teams need to figure out new methods for making their group work efficiently, and without any clutter. I have witnessed many people make a crucial mistake, thinking “well, I’m running a small business” and they figure that this somehow makes the whole issues simple and easy.

Yes, the projects might be smaller, there might be less resources involved, and the team of people you lead might not be so large, but this doesn’t mean that there are aren’t things you can do to get the most out of what you have at your disposal.

Some small investments any small business organization can afford is to implement powerful apps that can help improve the performance of the whole business. Apps are small solutions that can give great results, especially when it comes to organizing people to work better. Productivity is an essential factor in business today, especially for a small organization and you should look to improve your team in this area.

Luckily, if you have a lot of millennials working for you, they will embrace this solution almost instantly. However, it is important to know which apps to use and how to use them. Here are some of the apps I feel could make a big difference concerning a team’s overall productivity; some of them are for collaboration, some of them are for individual needs.

1. Toggl

image01

    Time is one of the most important assets when it comes to being productive. If you don’t find a way to learn how much of your time is going to waste and where, you won’t be able to improve your efficiency.

    With Toggl, time tracking has never been easier, as you can track pretty much anything easily with this highly user-friendly app. If you supply your team with this app, they will be able to organize themselves better and see where they need to improve.

    Advertising

    It’s not uncommon that a person thinks he or she is doing something pretty well, but after they realize just how much time they need to do it, they see that they got overconfident and that they need improving. With this app, it’s possible to generate and share reports no matter if you need them, or if some client wants insights about the work you did for him or her.x

    2. RescueTime

    image02

      One of the biggest productivity killers are distractions such as online surfing, online shopping, games, social networks, and pretty much everything on the web. People easily get sucked in, and they get carried away, losing a lot of valuable time.

      RescueTime is an app that measures how much time you or your employees have wasted on these distractions. This is how all of you can see where you are wasting your time and make a conscious effort to remove these bad habits.

      This is what the free package offers, additionally if your get the premium version of RescueTime you will get a feature that allows you to easily track an employee’s activity offline, and the ability to block sites that you consider counter-productive.

      Additionally, you can set the app to notify you when you overdid it, and that it’s time to stop messing around and go back to work because let’s face it, short breaks can be good for refreshing your mind and continuing to work efficiently.

      3. Evernote

      Advertising

      image03

        This is truly an evergreen app and there are so many teams that depend on it for a reason. This is a very effective and versatile tool, and it can be used by anyone, no matter what their role is, or the amount of obligations that person has during one day. For example, if someone has a day filled with negotiations, presentations, meetings, and other similar things, Evernote can help you organize all of these things and keep them in mind.

        With this app a person can schedule daily tasks and oversee them so that he or she doesn’t forget about anything that needs to be done during the day. All of the tasks, schedule lists or to-do lists can be stored and managed in one clear place.

        Additionally, apart from tracking your tasks, you can also use Evernote to memorize your ideas and store them as well. There are many times when I’m quite busy, but something good pops into my mind, and instead of colliding these two I save my idea for later, when I have the time to focus on it.

        4. AwayFind

        If your whole team needs to rely on emails and communicate this way each day, than AwayFind is the app you should give them. AwayFind is an app meant for people who truly care about how they use their time. People who are looking to fully optimize their time at work will love it, especially because it makes messy mail turn into a highly organized hierarchy without any clutter. With this app you can filter your email in so many ways and organize it as you like.

        You can block all the spam and all the email messages that don’t matter to you and mark those important things as you see fit. When something that you marked as important is active you will be notified to check your email. A lot of people stopped using email because it has become so exhausting with a lot of things piling on, but with this tool you can remove everything irrelevant and filter it to be neat and efficient.

        5. Expensify

        image04

          Some of the hardest tasks all smaller teams need to handle is to learn how to manage and calculate all of their expenses without wasting too much time. This can be a difficult task even for people who have experience in doing this, as it is easy to get lost and confused amongst so much data. If you want your employees to be productive in giving you correct and organized expense reports, then empower them with Expensify.

          Advertising

          This powerful app allows a user to track business mileage and all of the expenses with a single button. Additional, this app allows users to scan all of the bills they make and upload them and send them to you, so that you have insight into how much they are spending and on what.

          They won’t have to take out a ton of their time for the purpose of calculating all of their expenses, as they can do it on the spot, and all the data is stored in a safe place. No mistakes and no lost time equals better productivity overall.

          6. Google Drive

          One of the best apps for online collaboration that you can use to improve the productivity of your team is Google Drive. Instead of sharing valuable documents using a flash drive or, even worse, CDs, the whole thing could work a lot better if your employees have a cloud storage platform where they can upload, share, collaborate on, or change important documents.

          This is what your team will be able to do if you give them Google Drive. People can even access the cloud from their home and perform any urgent actions if needed.

          7. Slack

          image05

            This app is a modern communication tool and you can look at it as some internet chat room which has isolated the need for any other communication channels such as emails or social networks. If your whole team has this app, they can easily log in so that they can communicate amongst themselves by using private groups or public channels.

            They can also share files and collaborate on assignments. This app is so amazing because it can easily be integrated with other services and apps, and there are many business organizations that use it as a command center through which all of their work flows. You can streamline a large portion of your business processes through Slack and organize your employees in a better way.

            Advertising

            8. LISTEN

            This is an innovative app that uses ring back tone technology when a person receives calls when he or she is in the middle of some important work and cannot answer. This app also includes features such as automatic SMS reply that allows you to respond to both incoming text messages and calls. It is possible to customize SMS responses and voice messages based on the context of the message or location of the person calling you or sending you a message. This is a great app that helps people stay focused on the current important tasks, and avoid being distracted by their phones. Not only this, but they will also feel like they haven’t lost or missed anything.

            9. Boomerang

            image06

              Boomerang allows users to clear their inbox messages temporarily and they set the date and time at which these messages will return. This is an amazingly simple way to turn all of your messages into individual notes that remind you of something important in a certain moment. This app also allows users to write their messages in advance and set the date and time of when they will be automatically sent to someone.

              This is how communication can have a regular flow, even if your team members are on different schedules and they can send important messages when needed, without the risk of forgetting; instead they can simply update others once they finish a task and schedule the message to be delivered at the appropriate time.

              10. UberConference

              UberConference is a simple app that allows you to set up conference calls without any issues. There are no limitations to how many conference calls you can create, but it is limited to 10 participants at the same time. Additionally, this tool has in-call recording and you can go through these recordings later to see what happened during the call. This is a well-organized app for distant conference calls, and your employees can even message each other privately during a call, without the other party knowing about it.

              There you have it, a list of 10 apps that can help you organize your team much better and improve their productivity. Bear in mind that you cannot make them use all of them, but instead, you should talk with your team and see what apps they think could be useful in helping them improve productivity.

              Featured photo credit: https://stocksnap.io/author/1949 via stocksnap.io

              More by this author

              Vladimir Zivanovic

              CMO at MyCity-Web

              Successful People Seldom Worry Too Much Because They Master This Thinking Skill 5 Rules for Overcoming Adversity and Emotional Pain 7 Coming of Age Books That Should Be on Your Reading List The Active Holiday: 5 Great Activities for Adventurous Spirits Why Lack of Movement is Our Biggest Enemy and How to Deal With It

              Trending in App

              1 Introducing 13 Useful Free Apps For you To Install Today 2 7 Essential Tools Every Serious Startup Needs 3 Four Things to do with Google that most People Don’t Know 4 13 Secret Google Functions That Can Instantly Make Your Life Happier And Easier 5 Appraisal of the iPhone Family Tracker app

              Read Next

              Advertising
              Advertising

              Published on November 9, 2018

              How to Improve Your Computer Skills to Get Ahead in Your Career

              How to Improve Your Computer Skills to Get Ahead in Your Career

              Technology has taken the business world by storm. People and businesses are progressively reliant on technology world these days. As a result, the people with impressive knowledge and experience with a computer are in demand.

              Considering this growing market trend, if you too wish to bag a profitable job, this article is apt for you. Here, we will dig deeper into the business and technology world to look into what are the best computer skills one should invest in and what resources to get help from.

              So, are you ready? Here we begin.

              6 Most-In Demand Computer Skills This Year (and Beyond)

              When talking about computer skills, following are the 6 computer skills that can fill your mailbox with endless job opportunities (besides, having an English and Hindi typing speed of 40+ WPM):-

              1. Spreadsheets and Databases

              Considering the treasure trove of data companies are handling these days, Spreadsheet and Database management skill tops the list. It is considered the most wanted job skill in the market, with a salary of around $53,129/yr for an entry-level position. However, the spreadsheet skill does not confine to auditing data from cells.

              To get hired based on this computer skill, you need to become a Spreadsheet ninja. From storing data to organizing them, applying complex mathematics formulas, and creating complex macros, you need to be an expert at all.

              In other words, you need to have an expertise at working with:

              • Microsoft Excel
              • Microsoft Access
              • Statistics
              • Data Analytics
              • Adobe Campaign
              • Quickbooks
              • XML Database management system
              • Filemaker Pro
              • MATLAB
              • Hive
              • FORTRAN
              • RDBMS (Relational Database Management System)
              • SAS

              2. Social Media, Email, and Blogging

              Though people are socially active, not everyone knows how to use the social media tools on the professional front. In such a scenario, having an expertise at writing engaging yet professional emails, writing blogs, and managing social media activities is a ticket to entry in reputed organizations.

              Some of the skills related to social media, email and blogging that will have a leg up in the hiring process are:

              • Content Management System (CMS)
              • Google Analytics
              • Cascading Style Sheets (CSS)
              • Email Marketing
              • Web Page Design
              • WordPress
              • Digital Media
              • Search Engine Optimization (SEO)
              • Campaign Management Software

              3. Graphic Design and Word Processing

              A solid grasp of skills to present the gained information in the much readable form is another market need. When considering this computer skill category, you need to enhance your skills at:

              • Adobe Photoshop
              • Adobe InDesign
              • Adobe Illustrator
              • AutoCAD
              • CorelDRAW
              • Microsoft Visual Studio
              • Maya
              • Microsoft Word
              • Microsoft Publisher
              • Operating Digital Cameras

              4. Software and Hardware Design and Development

              The Software and Hardware development, in simpler language, means designing, implementing, and testing the computer software/hardware applications. It is the most profitable computer skill, with a different job opening, including Software Architect, Software Analyst, Software programmer, Hardware configuration, etc.

              To be capable of developing and testing the software and hardware, you need to peruse your users’ needs and build an application that hits their pain points. You need to work with different web and mobile app coding languages for gaining the attention of your audience, some of which are:

              • HTML
              • C/C++
              • Java
              • Python
              • XML
              • UI/UX
              • LINUX
              • CISC and RISC architecture
              • Embedded Processor Hardware Design
              • Memory Management
              • PCB Layout
              • SQL

              5. IT Troubleshooting

              Working on computers is one thing and having a knack of looking into the associated issues and resolving them in real-time is another. There are various employees and graduates who work with computer systems in their daily lives, but get confused when it comes to dealing with frozen programs and performing routine maintenance.

              So, if you are familiar with the basic anatomy of computers and machines and know the tricks to perform such tasks to streamline the working process, enter the IT support arena. The prime IT troubleshooting skills one needs to work upon are:

              Advertising

              • Backup management
              • Diagnostics
              • End User support
              • Client-Server management
              • Installation and configuration
              • Issue tracking system (ITS)
              • System administration
              • Tech support

              6. Enterprise Systems

              Many Enterprises have their own enterprise solutions like PeopleSoft for managing their data and operations.

              Becoming a master at using the enterprise solutions mentioned in their ‘Requirements’ area can also lessen the barrier to get a job.

              The Roadmap to Excel Your Computer Skills

              Now that you know the 6 most popular computer skills in the market, the first decision, you need to take is which computer skill you want to work upon. All the skills are equally considerable for making a career ahead. So, choose one as per your interest.

              Once done, look forward to the following resources for boosting your computer skills and getting a reputed, handsome job.

              Depending on the computer skill you opt, here are the online courses you can turn to for elevating your career opportunities:

              1. Become a Spreadsheet and Database Ninja

              a. Microsoft Excel Training Online Course – Basic & Advanced

              Whether you are a beginner, intermediate or expert at working with spreadsheets, this online course has something new for everyone to become excel efficient users.

              Divided into 48 interesting lessons, the course empowers you to learn the technique of using mathematical, statistical, logical and text functions, sorting and filtering the data, creating Pivot Tables, building macros, finding a value with VLOOKUp, and much more.

              b. Excel- Online Courses, Classes, Training, Tutorials on Lynda

              This is another impressive course to unlock the power of Excel. Designed for people from all walks of life and familiarity with Excel tools. This course helps you gain in-depth knowledge from the experts about this data-analyzing tool and make the magic in spreadsheet creation and management process.

              c. SQL & Database Design A-Z™: Learn MS SQL Server + PostgreSQL

              Build a successful career in the data analytics world with this online course.

              Revolving around the two top databases, MS SQL and PostgreSQL, this course will give you a comprehensive knowledge of the working of the databases and understanding of all the related elements, including how to create, update, organize, and safeguard the data.

              2. Rule the Social Media World

              a. Free Social Media Course by HubSpot

              Advertising

              Introduced by the top experienced inbound professors from Hubspot, here you will get a comprehensive knowledge of Social media marketing.

              From understanding how to build relationships on different social media platforms to creating a perfect strategy to engage them, leveraging the benefits of social advertising, and analyzing your social media ROI, this course will bring out the best out of you.

              b. Write Professional Emails in English by Coursera

              This online course will be the right weapon to look into the differences and similarities between different email styles, improve your English writing skills, write effective subject lines, maintain the formality tone in emails, and more to make a powerful impact on the receivers with your email.

              c. Ninja Writing: The Four Levels of Writing Mastery

              Founded by Udemy, this online course will excel your skills to build a masterpiece everytime you write.

              Here, you will get the guidance from the editors of the top newspapers and websites, and understand what kind of words and tone to use for leaving a spellbinding impact on the readers.

              3. Launch Your Own Software or Hardware Equipment

              a. Hardware and Software Courses by Coursera

              From Big Data to IoT, Sensor Circuit Design, Embedded Software and Hardware Architecture, and Motor Control Circuit, this course will give you a glimpse of all the hardware devices, equipment, and programming languages to build wonders.

              b. Free Software and Web Development Certifications Online by Alison

              Become the software developer market demands with Alison’s Java, C#, Python, R, PHP, or MySQL database course. From backend to frontend development and software testing.

              The course helps you to learn how to design, develop and test software and working in a team while contributing to the team success.

              c. Free Online Software Development and MOOCs Course by Class Central

              The Class Central online course will make you a master of software development. Here, you will learn the basic concepts of development like Agile, Design Patterns, and Version Control with Git, along with gaining experience of working with the top programming languages.

              Advertising

              4. Live and Breathe Creativity

              a. Udemy: Introduction to Graphic Design

              It is a top-rated program for the new learners and designers to explore the Graphic Design world.

              From the history of communication to the design principles, the course will help the students to learn everything specifically and implement in the real world.

              b. Canva Design School

              From a beginner to advanced level, this course will provide you with an elaborated and comprehensive knowledge of graphic design. In the form of 4 modules, this course will help the interested graphic designers to try out their skills at Graphics, ranging from fonts to colors, backgrounds, images, shapes, and layouts.

              c. Microsoft Word – Basic & Advanced

              62 personalized lessons, premium video tutorials, and unlimited tests and quizzes – this certified course has everything that will make your entry to the business world easier.

              d. Microsoft Office: Word, Excel and Access Productivity Bundle

              The course will make you productive in Word, Excel, and Access through video lectures, articles, and various other supplemental resources.

              Besides, it will offer you exclusive tips and tricks to enhance your skills at using Microsoft office.

              5. Raise Your Reflexes to IT Troubleshooting

              a. IT Troubleshooting Skill Training by Udemy

              IT Troubleshooting Skill Training will upgrade your logical concepts over technical components to find and repair faults.

              It will provide you with a methodological approach to learn the basics of troubleshooting, practice them via exercises and drills, and enhance your IT troubleshooting intelligence.

              b. IT Help Desk Online Course on Lynda

              Advertising

              The Lynda’s IT troubleshooting online course will train you how to respond to the issues related to Windows 10, Office 365, JIRA software, and more, from a local as well as a remote location.

              Mobile Apps and Websites to Enhance Computer Skills

              The aforementioned online courses will undoubtedly train you for a successful career ahead. But, in case you want a long-term support, turn towards the following websites and mobile apps:

              • Duolingo – Duolingo app will improve your spoken and written communication skills in different languages. With the magic of gamification added to the study, the app will make learning a fun and addictive task.
              • Hemingway – Hemingway app defines the length, complexity, and common errors associated with the sentences. In this way, it helps you to write effectively and go ahead in the career.
              • Udemy – The Udemy, with its 2000+ courses, is a great platform to master new skills, advance your career and explore the newer technologies and programming languages. Enrol a course as per your budget and make a brighter future.
              • eDX – eDX is yet another commendable platform you can look forward to. The platform offers you the best of the tutorials prepared by the business professionals and technology experts, ensuring a great boost in your computer skills.
              • Excel Easy – Excel Easy, as the name depicts, will make working with Excel easier for you via their detailed tutorials and 300+ real-life examples.
              • GCF LearnFree.org – It is a one-stop platform for accelerating your future in the computer world. From graphic design to Microsoft Office, resume writing, enhancing adaptability, and much more, the top experts will guide you with everything on this platform.
              • QuarkXPress – The QuarkXPress will aid you to add soul to your design with its unparalleled collection of font style, size, and typography. The best part is that it is avails all the options in different languages, including English, Spanish, German, French, and Italian to name a few.

              Bonus: Tips to Accelerate Your Approach For a Better Career Ahead

              Though these resources will make you stand out from the crowd and get hired at once, you need to focus on various other things, such as:

              1. Practice, Practice, Practice

              It is common to forget what we learn. To ensure that you do not miss any opportunity just because you forgot, keep practising.

              Make it your routine. Polish your computer skills and you will surely end up getting an offer letter from a recognized firm.

              2. Work on Your Efficiency

              Remembering what you learned is not enough; practice to enhance those skills to do better.

              For example, if you take around 50 minutes to create a design, target for 40 minutes.

              3. Look for Shortcuts

              Smart work rules over hard work more often. So, look forward to learning shortcuts to do any task. This will increase your chances to crack an interview and get selected.

              4. Apply for an Internship

              Last but not the least, apply for an internship to see what’s trending in the market and how much you are ready for it. While doing an internship, pay attention to your weak points and work on them. This will ensure a success when you apply for your dream job.

              By the late, it’s never too late to be an intern or grab whatever opportunity to learn something new! Here’s how:

              How to Start Over and Reboot Your Life When It Seems Too Late

              The Bottom Line

              Seeing the current market scenario, it is evident that having computer skills is a boon for a better career ahead.

              So, rather than struggling with thousands of other things and trying to crack interviews, focus on the computer skills mentioned in this article. Utilize the resources and experts’ tips shared and look forward to having a successful and prosperous future.

              Featured photo credit: Glenn Carstens-Peters via unsplash.com

              Read Next