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10 Productivity Apps that Will Skyrocket Your Team’s Performance

10 Productivity Apps that Will Skyrocket Your Team’s Performance

All leaders running smaller teams need to figure out new methods for making their group work efficiently, and without any clutter. I have witnessed many people make a crucial mistake, thinking “well, I’m running a small business” and they figure that this somehow makes the whole issues simple and easy.

Yes, the projects might be smaller, there might be less resources involved, and the team of people you lead might not be so large, but this doesn’t mean that there are aren’t things you can do to get the most out of what you have at your disposal.

Some small investments any small business organization can afford is to implement powerful apps that can help improve the performance of the whole business. Apps are small solutions that can give great results, especially when it comes to organizing people to work better. Productivity is an essential factor in business today, especially for a small organization and you should look to improve your team in this area.

Luckily, if you have a lot of millennials working for you, they will embrace this solution almost instantly. However, it is important to know which apps to use and how to use them. Here are some of the apps I feel could make a big difference concerning a team’s overall productivity; some of them are for collaboration, some of them are for individual needs.

1. Toggl

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    Time is one of the most important assets when it comes to being productive. If you don’t find a way to learn how much of your time is going to waste and where, you won’t be able to improve your efficiency.

    With Toggl, time tracking has never been easier, as you can track pretty much anything easily with this highly user-friendly app. If you supply your team with this app, they will be able to organize themselves better and see where they need to improve.

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    It’s not uncommon that a person thinks he or she is doing something pretty well, but after they realize just how much time they need to do it, they see that they got overconfident and that they need improving. With this app, it’s possible to generate and share reports no matter if you need them, or if some client wants insights about the work you did for him or her.x

    2. RescueTime

    image02

      One of the biggest productivity killers are distractions such as online surfing, online shopping, games, social networks, and pretty much everything on the web. People easily get sucked in, and they get carried away, losing a lot of valuable time.

      RescueTime is an app that measures how much time you or your employees have wasted on these distractions. This is how all of you can see where you are wasting your time and make a conscious effort to remove these bad habits.

      This is what the free package offers, additionally if your get the premium version of RescueTime you will get a feature that allows you to easily track an employee’s activity offline, and the ability to block sites that you consider counter-productive.

      Additionally, you can set the app to notify you when you overdid it, and that it’s time to stop messing around and go back to work because let’s face it, short breaks can be good for refreshing your mind and continuing to work efficiently.

      3. Evernote

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        This is truly an evergreen app and there are so many teams that depend on it for a reason. This is a very effective and versatile tool, and it can be used by anyone, no matter what their role is, or the amount of obligations that person has during one day. For example, if someone has a day filled with negotiations, presentations, meetings, and other similar things, Evernote can help you organize all of these things and keep them in mind.

        With this app a person can schedule daily tasks and oversee them so that he or she doesn’t forget about anything that needs to be done during the day. All of the tasks, schedule lists or to-do lists can be stored and managed in one clear place.

        Additionally, apart from tracking your tasks, you can also use Evernote to memorize your ideas and store them as well. There are many times when I’m quite busy, but something good pops into my mind, and instead of colliding these two I save my idea for later, when I have the time to focus on it.

        4. AwayFind

        If your whole team needs to rely on emails and communicate this way each day, than AwayFind is the app you should give them. AwayFind is an app meant for people who truly care about how they use their time. People who are looking to fully optimize their time at work will love it, especially because it makes messy mail turn into a highly organized hierarchy without any clutter. With this app you can filter your email in so many ways and organize it as you like.

        You can block all the spam and all the email messages that don’t matter to you and mark those important things as you see fit. When something that you marked as important is active you will be notified to check your email. A lot of people stopped using email because it has become so exhausting with a lot of things piling on, but with this tool you can remove everything irrelevant and filter it to be neat and efficient.

        5. Expensify

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          Some of the hardest tasks all smaller teams need to handle is to learn how to manage and calculate all of their expenses without wasting too much time. This can be a difficult task even for people who have experience in doing this, as it is easy to get lost and confused amongst so much data. If you want your employees to be productive in giving you correct and organized expense reports, then empower them with Expensify.

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          This powerful app allows a user to track business mileage and all of the expenses with a single button. Additional, this app allows users to scan all of the bills they make and upload them and send them to you, so that you have insight into how much they are spending and on what.

          They won’t have to take out a ton of their time for the purpose of calculating all of their expenses, as they can do it on the spot, and all the data is stored in a safe place. No mistakes and no lost time equals better productivity overall.

          6. Google Drive

          One of the best apps for online collaboration that you can use to improve the productivity of your team is Google Drive. Instead of sharing valuable documents using a flash drive or, even worse, CDs, the whole thing could work a lot better if your employees have a cloud storage platform where they can upload, share, collaborate on, or change important documents.

          This is what your team will be able to do if you give them Google Drive. People can even access the cloud from their home and perform any urgent actions if needed.

          7. Slack

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            This app is a modern communication tool and you can look at it as some internet chat room which has isolated the need for any other communication channels such as emails or social networks. If your whole team has this app, they can easily log in so that they can communicate amongst themselves by using private groups or public channels.

            They can also share files and collaborate on assignments. This app is so amazing because it can easily be integrated with other services and apps, and there are many business organizations that use it as a command center through which all of their work flows. You can streamline a large portion of your business processes through Slack and organize your employees in a better way.

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            8. LISTEN

            This is an innovative app that uses ring back tone technology when a person receives calls when he or she is in the middle of some important work and cannot answer. This app also includes features such as automatic SMS reply that allows you to respond to both incoming text messages and calls. It is possible to customize SMS responses and voice messages based on the context of the message or location of the person calling you or sending you a message. This is a great app that helps people stay focused on the current important tasks, and avoid being distracted by their phones. Not only this, but they will also feel like they haven’t lost or missed anything.

            9. Boomerang

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              Boomerang allows users to clear their inbox messages temporarily and they set the date and time at which these messages will return. This is an amazingly simple way to turn all of your messages into individual notes that remind you of something important in a certain moment. This app also allows users to write their messages in advance and set the date and time of when they will be automatically sent to someone.

              This is how communication can have a regular flow, even if your team members are on different schedules and they can send important messages when needed, without the risk of forgetting; instead they can simply update others once they finish a task and schedule the message to be delivered at the appropriate time.

              10. UberConference

              UberConference is a simple app that allows you to set up conference calls without any issues. There are no limitations to how many conference calls you can create, but it is limited to 10 participants at the same time. Additionally, this tool has in-call recording and you can go through these recordings later to see what happened during the call. This is a well-organized app for distant conference calls, and your employees can even message each other privately during a call, without the other party knowing about it.

              There you have it, a list of 10 apps that can help you organize your team much better and improve their productivity. Bear in mind that you cannot make them use all of them, but instead, you should talk with your team and see what apps they think could be useful in helping them improve productivity.

              Featured photo credit: https://stocksnap.io/author/1949 via stocksnap.io

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              Vladimir Zivanovic

              CMO at MyCity-Web

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              Last Updated on October 16, 2019

              11 Meeting Scheduler Apps to Boost Your Productivity

              11 Meeting Scheduler Apps to Boost Your Productivity

              Automations are key to improving efficiency. Set the system up right from the beginning and you’ll reduce the amount of no-shows and cancellations.

              Whatever your business is, with automations, meeting scheduler apps do more than just streamline appointment setting. They prime your workflow for maximum results.

              Meeting scheduler apps are awesome if you use them right. Use them wrong and you can look like an arrogant elitist.

              In this article, I will share with you 11 great meeting scheduler apps you can start using today to boost your productivity.

              1. ScheduleOnce

                ScheduleOnce is an industry leader and robust solution. Whether you work alone or have a large team, ScheduleOnce can support you.

                ScheduleOnce allows you to create multiple users and multiple calendars. I use one calendar for booking podcast guests with automations set up to prep my guests for our interview. I use another calendar for strategy sessions and coaching calls.

                ScheduleOnce also has embeddable widgets so you can keep the scheduler inside your own website.

                Starting at $7 a month and a 14 day free trial, ScheduleOnce can fit a variety of needs in business.

                Available on Web

                2. Calendly

                  Calendly stands out for its clean, easy to use interface. If you like clean design, Calendly might be your choice. It too has robust automations and integrations for individuals and teams alike.

                  You can try Calendly free for 14 days. Their basic plan is free while their most robust plan is only $12 a month.

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                  Available on Web | Google Chrome Extension

                  3. Assistant.to

                    For those who use gmail, Assistant.to is a super simple solution.

                    From inside an email, you click on the Assistant.to icon and pick times your free. Assistant.to embeds the times directly into the email so the recipient can quickly pick a time that works for them.

                    While it doesn’t have all the bells and whistles of apps like Calendly or ScheduleOnce, Assistant.to is completely free.

                    Available on Web

                    4. Acuityscheduling

                      Acuity is a robust meeting scheduler very similar to ScheduleOnce. It integrates with CRMs, Email Marketing platforms, Analytics tools and accounting software.

                      It comes with a 14 day free trial. They have a free solo account but if you want the benefit of the integrations, you’ll start as low as $15 a month and can cost up to $50 a month.

                      Available on Web | iOS | Android

                      5. Pick

                        Built for simplicity, Pick is direct and easy to use. You can create your own url extension like pick.co/yournamehere and it integrates with Google calendar and Office 365.

                        At $3 a month, this is a great tool for quick scheduling.

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                        Available on Web

                        6. X.ai

                          For those who are early adopters of AI, this may be the solution for you. X.ai created two AI assistants they call Amy and Andrew Ingram. After setting up your account you simply CC them on your emails with the person you’re wanting to schedule and the AI assistants will email your guests from there until your appointment is set.

                          This type of scheduler feels more personal because of the dialogue. There are stories on their site of people thinking Amy and Andrew are real people. X.ai integrates with Google, Office 365 and Outlook.

                          Starting at $29 a month for an Individual account and $39 a month per user for a Team account, Amy and Andrew are ready to schedule meetings for you. Want to try it out first? They do have a free trial.

                          Available on Web

                          7. YouCanBook.me

                            is another competitive solution for scheduling meetings online. You can manage the calendars of your entire team, configure booking forms, and integrate with your calendar.

                            They have a free account branded with their company name or you can have some control over your branding and appearance at $10 a month for all their features. Either way, this company is worth a look.

                            Available on Web

                            8. Doodle

                              Doodle is unique in the space of meeting schedulers because it helps groups of people find a time to meet that works for everyone.

                              It integrates with your calendar and allows you to send a poll to all invited. Once people vote on the poll you can see which time works best for everyone.

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                              You can also run polls for food preferences if you’re scheduling a lunch meeting or a section of town if people are coming from all over.

                              While there is a free account, you’ll unlock it’s potential starting at $39 per year.

                              Available on Web | iOS | Android

                              9. WhenAvailable

                                WhenAvailable is another scheduler that works for groups of people. You can use it to schedule a pickup game of basketball, decide on your next book club or book your family reunion.

                                Their free account allows up to 20 guests, unlimited events and one contact group. For $15 a year you unlock all the goodies including reminders and chat messages.

                                Available on Web

                                10. Rally

                                  Like Doodle and WhenAvailable, Rallly is helpful for scheduling meetings and events with multiple people involved. You create a poll and everyone votes. It’s quick and easy.

                                  Unlike Doodle, it doesn’t have as many features, but it’s entirely free.

                                  Available on Web

                                  11. NeedtoMeet

                                    Finishing strong, NeedtoMeet is our last app that allows you to schedule meetings or events for multiple people. It has mobile apps, custom urls, easy polling, notifications and commenting.

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                                    NeedtoMeet also allows 1:1 Meetings for things like performance reviews for your whole team. You send out the your calendar slots to your team and they can only pick 1 slot, minimizing the amount of emails and scheduling you have to coordinate.

                                    While they have a free account, you can unlock all features for only $19 a year.

                                    Available on Web

                                    Bonus: Don’t Make These Common Mistakes When Using Meeting Schedulers

                                    In the excitement of streamlining your scheduling process, it can be easy to forget the feelings of those you’re inviting to meet. I know. I’ve done this.

                                    To say “Hey, schedule time on my calendar” feels colder than “Hey, here’s my calendar. To avoid all the back and forth, pick a time that works best for you.”

                                    Always make sure to frame your invite with your scheduler app with the benefit to them and why we’re doing it this way rather than the old fashioned, personal way.

                                    A little finesse goes a long way. Without it, you risk seeming transactional and cold.

                                    Some meeting scheduler widgets you can embed in your site can take a couple seconds to load. If you go this route, make sure there’s text just above the widget that lets your guest know the calendar will appear below and to wait for it to load.

                                    If you use an online meeting tool like Zoom, it’s also important to explicitly let them know the meeting will take place on Zoom and include the Zoom link in the email reminder. Many make the mistake of not clarifying where the meeting will actually take place which can create last minute chaos at the time of the meeting.

                                    Should you require special settings, like ethernet, external mics or lighting, let your guests know that on your thank you page and reminder emails so they are prepared for the meeting and you end up with the best meeting possible.

                                    With clear communication in your automation, your meeting scheduler tools can almost perform like a virtual assistant for a fraction of the cost, or free, depending on the app you choose.

                                    The Bottom Line

                                    Meeting scheduler apps are diverse in features and unique in design. Before committing to one and realizing it’s not a fit, I recommend exploring which 3 might best fit you and then doing a trial with each of them at the same time so that you can see how they feel as you use them side by side.

                                    Scheduling meetings the old fashioned way can be tedious. Conversely, finding a scheduling app that works seamlessly in the background is heavenly.

                                    Like cell phones, meeting scheduler apps are moving from a nice-to-have luxury to must-have necessity in the lives of productive people. As you explore your options, stay true to your brand and the tools that have worked well for you to this point and simply find a meeting scheduler app that plays well with what you have created.

                                    Featured photo credit: rawpixel via unsplash.com

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