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10 Productivity Apps that Will Skyrocket Your Team’s Performance

10 Productivity Apps that Will Skyrocket Your Team’s Performance

All leaders running smaller teams need to figure out new methods for making their group work efficiently, and without any clutter. I have witnessed many people make a crucial mistake, thinking “well, I’m running a small business” and they figure that this somehow makes the whole issues simple and easy.

Yes, the projects might be smaller, there might be less resources involved, and the team of people you lead might not be so large, but this doesn’t mean that there are aren’t things you can do to get the most out of what you have at your disposal.

Some small investments any small business organization can afford is to implement powerful apps that can help improve the performance of the whole business. Apps are small solutions that can give great results, especially when it comes to organizing people to work better. Productivity is an essential factor in business today, especially for a small organization and you should look to improve your team in this area.

Luckily, if you have a lot of millennials working for you, they will embrace this solution almost instantly. However, it is important to know which apps to use and how to use them. Here are some of the apps I feel could make a big difference concerning a team’s overall productivity; some of them are for collaboration, some of them are for individual needs.

1. Toggl

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    Time is one of the most important assets when it comes to being productive. If you don’t find a way to learn how much of your time is going to waste and where, you won’t be able to improve your efficiency.

    With Toggl, time tracking has never been easier, as you can track pretty much anything easily with this highly user-friendly app. If you supply your team with this app, they will be able to organize themselves better and see where they need to improve.

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    It’s not uncommon that a person thinks he or she is doing something pretty well, but after they realize just how much time they need to do it, they see that they got overconfident and that they need improving. With this app, it’s possible to generate and share reports no matter if you need them, or if some client wants insights about the work you did for him or her.x

    2. RescueTime

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      One of the biggest productivity killers are distractions such as online surfing, online shopping, games, social networks, and pretty much everything on the web. People easily get sucked in, and they get carried away, losing a lot of valuable time.

      RescueTime is an app that measures how much time you or your employees have wasted on these distractions. This is how all of you can see where you are wasting your time and make a conscious effort to remove these bad habits.

      This is what the free package offers, additionally if your get the premium version of RescueTime you will get a feature that allows you to easily track an employee’s activity offline, and the ability to block sites that you consider counter-productive.

      Additionally, you can set the app to notify you when you overdid it, and that it’s time to stop messing around and go back to work because let’s face it, short breaks can be good for refreshing your mind and continuing to work efficiently.

      3. Evernote

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        This is truly an evergreen app and there are so many teams that depend on it for a reason. This is a very effective and versatile tool, and it can be used by anyone, no matter what their role is, or the amount of obligations that person has during one day. For example, if someone has a day filled with negotiations, presentations, meetings, and other similar things, Evernote can help you organize all of these things and keep them in mind.

        With this app a person can schedule daily tasks and oversee them so that he or she doesn’t forget about anything that needs to be done during the day. All of the tasks, schedule lists or to-do lists can be stored and managed in one clear place.

        Additionally, apart from tracking your tasks, you can also use Evernote to memorize your ideas and store them as well. There are many times when I’m quite busy, but something good pops into my mind, and instead of colliding these two I save my idea for later, when I have the time to focus on it.

        4. AwayFind

        If your whole team needs to rely on emails and communicate this way each day, than AwayFind is the app you should give them. AwayFind is an app meant for people who truly care about how they use their time. People who are looking to fully optimize their time at work will love it, especially because it makes messy mail turn into a highly organized hierarchy without any clutter. With this app you can filter your email in so many ways and organize it as you like.

        You can block all the spam and all the email messages that don’t matter to you and mark those important things as you see fit. When something that you marked as important is active you will be notified to check your email. A lot of people stopped using email because it has become so exhausting with a lot of things piling on, but with this tool you can remove everything irrelevant and filter it to be neat and efficient.

        5. Expensify

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          Some of the hardest tasks all smaller teams need to handle is to learn how to manage and calculate all of their expenses without wasting too much time. This can be a difficult task even for people who have experience in doing this, as it is easy to get lost and confused amongst so much data. If you want your employees to be productive in giving you correct and organized expense reports, then empower them with Expensify.

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          This powerful app allows a user to track business mileage and all of the expenses with a single button. Additional, this app allows users to scan all of the bills they make and upload them and send them to you, so that you have insight into how much they are spending and on what.

          They won’t have to take out a ton of their time for the purpose of calculating all of their expenses, as they can do it on the spot, and all the data is stored in a safe place. No mistakes and no lost time equals better productivity overall.

          6. Google Drive

          One of the best apps for online collaboration that you can use to improve the productivity of your team is Google Drive. Instead of sharing valuable documents using a flash drive or, even worse, CDs, the whole thing could work a lot better if your employees have a cloud storage platform where they can upload, share, collaborate on, or change important documents.

          This is what your team will be able to do if you give them Google Drive. People can even access the cloud from their home and perform any urgent actions if needed.

          7. Slack

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            This app is a modern communication tool and you can look at it as some internet chat room which has isolated the need for any other communication channels such as emails or social networks. If your whole team has this app, they can easily log in so that they can communicate amongst themselves by using private groups or public channels.

            They can also share files and collaborate on assignments. This app is so amazing because it can easily be integrated with other services and apps, and there are many business organizations that use it as a command center through which all of their work flows. You can streamline a large portion of your business processes through Slack and organize your employees in a better way.

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            8. LISTEN

            This is an innovative app that uses ring back tone technology when a person receives calls when he or she is in the middle of some important work and cannot answer. This app also includes features such as automatic SMS reply that allows you to respond to both incoming text messages and calls. It is possible to customize SMS responses and voice messages based on the context of the message or location of the person calling you or sending you a message. This is a great app that helps people stay focused on the current important tasks, and avoid being distracted by their phones. Not only this, but they will also feel like they haven’t lost or missed anything.

            9. Boomerang

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              Boomerang allows users to clear their inbox messages temporarily and they set the date and time at which these messages will return. This is an amazingly simple way to turn all of your messages into individual notes that remind you of something important in a certain moment. This app also allows users to write their messages in advance and set the date and time of when they will be automatically sent to someone.

              This is how communication can have a regular flow, even if your team members are on different schedules and they can send important messages when needed, without the risk of forgetting; instead they can simply update others once they finish a task and schedule the message to be delivered at the appropriate time.

              10. UberConference

              UberConference is a simple app that allows you to set up conference calls without any issues. There are no limitations to how many conference calls you can create, but it is limited to 10 participants at the same time. Additionally, this tool has in-call recording and you can go through these recordings later to see what happened during the call. This is a well-organized app for distant conference calls, and your employees can even message each other privately during a call, without the other party knowing about it.

              There you have it, a list of 10 apps that can help you organize your team much better and improve their productivity. Bear in mind that you cannot make them use all of them, but instead, you should talk with your team and see what apps they think could be useful in helping them improve productivity.

              Featured photo credit: https://stocksnap.io/author/1949 via stocksnap.io

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              Vladimir Zivanovic

              CMO at MyCity-Web

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              Last Updated on March 25, 2020

              How to Type Faster: 12 Typing Tips and Techniques

              How to Type Faster: 12 Typing Tips and Techniques

              Typing is a lot of fun, especially if you’re the type of person who loves to write. Whenever an idea comes to your head or you just want to communicate something, the feeling of scribbling things down in a computer is awesome.

              Do you know that being able to type faster makes you more productive? In fact, it’ll save you 21 days every year just by typing faster!

              Many people look up to master typists and wish that to handle a keyboard like they do. The truth is that none of them started that way, and they had to learn.

              In this piece, you’ll learn how to type faster with some useful tips and techniques:

              1. Work on Your Workspace and Typing Area

              A lot of people believe that fast and correct typing will start when you can master the keyboard. But the truth is, you will need to begin with getting a workspace that is clean, properly ventilated, and comfortable. Also, for optimal typing, you will need to get a table and not out your laptop or computer on your lap.

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              If you will be working for an extended period, make sure that you’re comfortable.

              2. Fix Your Posture

              If you want to type well, the correct posture will be seated, straight backed, and with your feet planted a little apart, flat on the ground. You wrists should also be positioned in such a way that your fingers can cover the keyboard. Tilt your head a bit as you can look at the screen properly as well.

              Adjust your office chair so you’ll be able to easily play with the seat and get a proper posture.

              3. Hold Your Posture

              It is also very important that you keep this position as you type. Ensure that your posture is good, and this way, you will be able to avoid getting aches on your wrists. These aches have a way of slowing you down and keeping you out of rhythm.

              Keep your back and shoulders from hunching, and while relaxation should be your key goal as you work on, also be sure to stay upright.

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              4. Familiarize Yourself with the Keyboard

              The keyboard is your tool here, so you will need to get to know it. Fortunately for you, most keyboards that you see will make use of the same layout; the QWERTY layout. It is called that because of the letters that make the top left corner. You’ll also find that a lot of keyboards have keys around these main ones that do several tings.

              Here’s a nice video to help you familiarize yourself with the keyboard:

              So, work on memorizing the positions of the letter keys, as well as some of the most used punctuation marks. You will need to understand where they are without looking at the keyboard. This is the only way you can learn to type fast.

              5. Close Your Eyes and Say the Keys out Loud as You Press Them

              Another great way to get to know the positions of these letters is to look away from them and directly at the screen. Then, pronounce the keys as you press them and see if you’re correct. This step will go a long way in helping you to memorize the keys, and it can easily help you

              6. Start Slowly with Touch-Typing

              Improving your speed as you type is a matter of developing your skill over time. However, the quickest way to master typing will be touch typing. If this is your first time with touch typing, then you might spend a lot of time on this step. However, once you can type without looking at the keys, your speed will increase.

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              Now, this typing method might feel a bit alien, but you’ll improve with time.

              7. Stick with It and Don’t Look at Your Hands

              The whole essence of this step is to keep you from looking at your keyboard as you type, so that your fingers are made to learn how the keys work.

              Again, you might find that your speed reduces when you begin, but just stick to it. Touch typing will help you to reach higher speeds and master it.

              8. Practice, Practice, Practice

              Mastering the touch typing technique will prove to be a bit finicky, but once your posture is up and you get your fingers where they should be, you can only improve by practicing.

              Spare some time on a daily basis to practice and master both accuracy and speed. With continuous practice, you will also notice that you make fewer errors with time.

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              9. Check out Some Online Games

              There are also some websites that can help you with your practicing. They score you and record your words per minute, so you can try improving your record and competing with others as well. Here’re some of the nice sites:

              10. Dictation Practice

              If you don’t know what you can type, another alternative to getting good practice is to listen to something and try to type as you hear the words. There is no limit to the kind of things you can type, and you can even make the practice process more fun. So, get an e-book, an online lecture, or listen to a talk show and type. You could watch a TV show as well.

              11. Monitor Your Progress

              Ensure that you keep track of the progress you make as you go on. But it is important that you don’t get obsessed with how many words you are able to type in a minute. Rather, ensure that you stay comfortable while you type. With time, your words per minute will increase, and you’ll be able to clock up some high numbers.

              12. Get Some Formal Training If You Want

              There are actually a lot of specially designed courses and programs that will boost your typing ability. If you’re willing to improve your skill, get any of these and see how well they work for you:

              Don’t just finish reading this article and expect that you’ll type faster. You do need to work on your skills. It takes time to type fast but, practice makes perfect!

              More Tips About Typing Faster

              Featured photo credit: Cytonn Photography via unsplash.com

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