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10 Productivity Apps that Will Skyrocket Your Team’s Performance

10 Productivity Apps that Will Skyrocket Your Team’s Performance

All leaders running smaller teams need to figure out new methods for making their group work efficiently, and without any clutter. I have witnessed many people make a crucial mistake, thinking “well, I’m running a small business” and they figure that this somehow makes the whole issues simple and easy.

Yes, the projects might be smaller, there might be less resources involved, and the team of people you lead might not be so large, but this doesn’t mean that there are aren’t things you can do to get the most out of what you have at your disposal.

Some small investments any small business organization can afford is to implement powerful apps that can help improve the performance of the whole business. Apps are small solutions that can give great results, especially when it comes to organizing people to work better. Productivity is an essential factor in business today, especially for a small organization and you should look to improve your team in this area.

Luckily, if you have a lot of millennials working for you, they will embrace this solution almost instantly. However, it is important to know which apps to use and how to use them. Here are some of the apps I feel could make a big difference concerning a team’s overall productivity; some of them are for collaboration, some of them are for individual needs.

1. Toggl

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    Time is one of the most important assets when it comes to being productive. If you don’t find a way to learn how much of your time is going to waste and where, you won’t be able to improve your efficiency.

    With Toggl, time tracking has never been easier, as you can track pretty much anything easily with this highly user-friendly app. If you supply your team with this app, they will be able to organize themselves better and see where they need to improve.

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    It’s not uncommon that a person thinks he or she is doing something pretty well, but after they realize just how much time they need to do it, they see that they got overconfident and that they need improving. With this app, it’s possible to generate and share reports no matter if you need them, or if some client wants insights about the work you did for him or her.x

    2. RescueTime

    image02

      One of the biggest productivity killers are distractions such as online surfing, online shopping, games, social networks, and pretty much everything on the web. People easily get sucked in, and they get carried away, losing a lot of valuable time.

      RescueTime is an app that measures how much time you or your employees have wasted on these distractions. This is how all of you can see where you are wasting your time and make a conscious effort to remove these bad habits.

      This is what the free package offers, additionally if your get the premium version of RescueTime you will get a feature that allows you to easily track an employee’s activity offline, and the ability to block sites that you consider counter-productive.

      Additionally, you can set the app to notify you when you overdid it, and that it’s time to stop messing around and go back to work because let’s face it, short breaks can be good for refreshing your mind and continuing to work efficiently.

      3. Evernote

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        This is truly an evergreen app and there are so many teams that depend on it for a reason. This is a very effective and versatile tool, and it can be used by anyone, no matter what their role is, or the amount of obligations that person has during one day. For example, if someone has a day filled with negotiations, presentations, meetings, and other similar things, Evernote can help you organize all of these things and keep them in mind.

        With this app a person can schedule daily tasks and oversee them so that he or she doesn’t forget about anything that needs to be done during the day. All of the tasks, schedule lists or to-do lists can be stored and managed in one clear place.

        Additionally, apart from tracking your tasks, you can also use Evernote to memorize your ideas and store them as well. There are many times when I’m quite busy, but something good pops into my mind, and instead of colliding these two I save my idea for later, when I have the time to focus on it.

        4. AwayFind

        If your whole team needs to rely on emails and communicate this way each day, than AwayFind is the app you should give them. AwayFind is an app meant for people who truly care about how they use their time. People who are looking to fully optimize their time at work will love it, especially because it makes messy mail turn into a highly organized hierarchy without any clutter. With this app you can filter your email in so many ways and organize it as you like.

        You can block all the spam and all the email messages that don’t matter to you and mark those important things as you see fit. When something that you marked as important is active you will be notified to check your email. A lot of people stopped using email because it has become so exhausting with a lot of things piling on, but with this tool you can remove everything irrelevant and filter it to be neat and efficient.

        5. Expensify

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          Some of the hardest tasks all smaller teams need to handle is to learn how to manage and calculate all of their expenses without wasting too much time. This can be a difficult task even for people who have experience in doing this, as it is easy to get lost and confused amongst so much data. If you want your employees to be productive in giving you correct and organized expense reports, then empower them with Expensify.

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          This powerful app allows a user to track business mileage and all of the expenses with a single button. Additional, this app allows users to scan all of the bills they make and upload them and send them to you, so that you have insight into how much they are spending and on what.

          They won’t have to take out a ton of their time for the purpose of calculating all of their expenses, as they can do it on the spot, and all the data is stored in a safe place. No mistakes and no lost time equals better productivity overall.

          6. Google Drive

          One of the best apps for online collaboration that you can use to improve the productivity of your team is Google Drive. Instead of sharing valuable documents using a flash drive or, even worse, CDs, the whole thing could work a lot better if your employees have a cloud storage platform where they can upload, share, collaborate on, or change important documents.

          This is what your team will be able to do if you give them Google Drive. People can even access the cloud from their home and perform any urgent actions if needed.

          7. Slack

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            This app is a modern communication tool and you can look at it as some internet chat room which has isolated the need for any other communication channels such as emails or social networks. If your whole team has this app, they can easily log in so that they can communicate amongst themselves by using private groups or public channels.

            They can also share files and collaborate on assignments. This app is so amazing because it can easily be integrated with other services and apps, and there are many business organizations that use it as a command center through which all of their work flows. You can streamline a large portion of your business processes through Slack and organize your employees in a better way.

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            8. LISTEN

            This is an innovative app that uses ring back tone technology when a person receives calls when he or she is in the middle of some important work and cannot answer. This app also includes features such as automatic SMS reply that allows you to respond to both incoming text messages and calls. It is possible to customize SMS responses and voice messages based on the context of the message or location of the person calling you or sending you a message. This is a great app that helps people stay focused on the current important tasks, and avoid being distracted by their phones. Not only this, but they will also feel like they haven’t lost or missed anything.

            9. Boomerang

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              Boomerang allows users to clear their inbox messages temporarily and they set the date and time at which these messages will return. This is an amazingly simple way to turn all of your messages into individual notes that remind you of something important in a certain moment. This app also allows users to write their messages in advance and set the date and time of when they will be automatically sent to someone.

              This is how communication can have a regular flow, even if your team members are on different schedules and they can send important messages when needed, without the risk of forgetting; instead they can simply update others once they finish a task and schedule the message to be delivered at the appropriate time.

              10. UberConference

              UberConference is a simple app that allows you to set up conference calls without any issues. There are no limitations to how many conference calls you can create, but it is limited to 10 participants at the same time. Additionally, this tool has in-call recording and you can go through these recordings later to see what happened during the call. This is a well-organized app for distant conference calls, and your employees can even message each other privately during a call, without the other party knowing about it.

              There you have it, a list of 10 apps that can help you organize your team much better and improve their productivity. Bear in mind that you cannot make them use all of them, but instead, you should talk with your team and see what apps they think could be useful in helping them improve productivity.

              Featured photo credit: https://stocksnap.io/author/1949 via stocksnap.io

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              Vladimir Zivanovic

              CMO at MyCity-Web

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              Last Updated on August 15, 2018

              25 Most Useful Excel Shortcuts That Very Few People Know

              25 Most Useful Excel Shortcuts That Very Few People Know

              Imagine if you could use 5 simple shortcuts while working in Excel, and increase your productivity without wasting time for searching information in huge tables, writing long formulas, and sorting the data.

              Or even better:

              What if you would get 25 useful shortcuts… and each of them could simplify your work, so you could do much more every day?

              You’d definitely feel excited to read about them.

              Today is your lucky day because we are going to share with you in this article 25 great Excel shortcuts you can use in your work every day! This is your lucky chance, so go ahead and become a real professional in Excel without wasting your time.

              How important are Excel shortcuts for you?

              The most effective thing to check out if people really need something is to release a survey and look at the results. So, according to the anonymous survey, 99% of people said Excel shortcuts are critical or important for them.

              In general, there are more than 200 shortcuts in Excel. But when we have analyzed the data about how many shortcuts people know, we got the next results:

              • 26% of people know 10 or fewer shortcuts;
              • 61% of people know 10-50 shortcuts;
              • 10% of people know 50-100 shortcuts.

              As you can see, not so many people know a lot of shortcuts. Probably, some of them never think about increasing their productivity in such a simple way.

              Of course, it depends on how deep you use Excel. Some people use this powerful application just for making simple tables or graphs, others use it for everyday work to count something.

              Most of the accountants and businessmen use much more Excel functions for more complex tasks such as creating VBA macros, managing PivotTables, recalculating huge workbooks, outlining data, etc.

              But even those people who work with Excel every day very close may know a few shortcuts. Needless to say, they can do their job without shortcuts, but it usually takes for them much more time. T

              his sounds not funny, especially if you must finish a huge amount of work urgently. There is a great opportunity for you to increase your productivity in Excel and do your job faster with our useful shortcuts.

              5 Main reasons to learn excel shortcuts

              Many people don’t understand why they should use shortcuts if they can work without them. Of course, if you use Excel twice per year to make a simple table or a graph, it is probably not so important for you to know many shortcuts.

              But if you work in Excel every day, sorting huge tables and managing with tons of data, then shortcuts will help you to reach the next five goals:

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              1. Work efficiently and faster in Excel
              2. Manage big amounts of data easily and fast
              3. Stay calm and concentrated even while doing a tedious job
              4. Make your work accurately and properly without errors
              5. Get a better understanding of Microsoft Excel

              Who can use Excel shortcuts?

              There are a lot of people who can simplify their life with Excel shortcuts, and here are the groups that will definitely love using them:

              • People who work in banks, finance organizations, etc.
              • Businessmen who make tons of various reports and presentations in Excel for meetings and briefings.
              • Students who usually are lazy and impatient to make their homework because they don’t want to waste a lot of time working in Excel.
              • Private entrepreneurs who keep various data in Excel tables.

              Whether you are a student who hates Excel because it seems a time-wasting and boring application, or you are an accountant who must recalculate huge worksheets every day without making errors, we recommend reading and learning these Excel shortcuts to make your work simpler and save some time.

              With these simple but useful tricks, it is so easy to finish your job and get more time for yourself.

              25 Excel shortcuts to increase your productivity

              Here are 25 great Excel shortcuts you should learn and use for work or studying to make your job faster and simpler. Try to use them all and you will realize you were totally blind before while working in Excel:

              1. Format whatever object fast with Ctrl+1

              If you select any object in Excel – a cell, a chart, a chart axis, a drawing object – then press Ctrl+1, and you will get the Properties dialog for the certain object. This shortcut offers a very quick and easy way to format whatever object you’re working with.

              2. Use range names with Ctrol+G or F5 key

              If you use range names (which we strongly recommend to do) and you want to choose the range with a specific name references, press either Ctrl+G or the F5 key, which launches the GoTo dialog.

              If the name is simple, you can click on it in a list in that dialog. But if it’s at all unusual, Excel won’t list it; so you will need to type in the name. Then press OK.

              3. Use a range name in a formula with =sum( and F3

              Suppose you want to use a range name in a formula. For example, you want to sum the Sales range. Enter…

              =sum(

              …and then press F3.

              When you do so, Excel launches the Paste Name dialog. Just choose “Sales” from the list, press the OK button in the dialog, then enter the SUM function’s closing “)” to complete the formula.

              4. Launch Function Arguments dialog easily with Ctrl+A

              Suppose you want to check the help topic for a worksheet function. For example, you want to read about the MATCH function. In a cell, type…

              =match(

              …and then press Ctrl+A, or click the Insert Function (“fx“) button to the left of the formula bar.

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              When you do so, Excel displays the Function Arguments dialog, which might offer all the help you need.

              But if you still want to see the complete help topic, click the blue “Help on this function” hyperlink in the lower-left corner of the dialog. This technique works with all documented Excel functions.

              5. Copy stuff down the column without scrolling with Ctrl+D

              If you added a formula in a new column on the right of a huge dataset, and you want to copy that formula down without scrolling, do these steps:

              • go to the right to the column that has data (the column to the left of the new column with the formula);
              • press Ctrl+Down – to get to bottom;
              • move one cell to the right (with arrow key naturally);
              • press Ctrl+Shift+Up to select the new column, at the top of which is the formula you just created;
              • press Ctrl+D to fill down the formula.

              6. Quick access to any function with Alt+

              By customizing the quick access toolbar, you can create simple shortcuts to commands that you would otherwise have to find in the Ribbon tabs, or macros you have created yourself.

              The keyboard shortcut is simply selecting Alt+ (the number of the command you wish to select).

              For example, if you have customized your quick access toolbar to have Calc Sheet, Save, Open. To calculate sheet you would hit Alt+1, for save Alt+2, and for open Alt+3.

              A lot of people are unaware of this useful function, and it’s a great time saver.

              7. Format cells with Ctrl+1

              When you need to format cells, use Ctrl+1. Most people know this as the shortcut for the Format Cells dialog, but you can also use it to format almost anything in Excel, without a care about the state of the ribbon. Try this amazing and simple shortcut!

              8. Choose visible cells with Alt+

              When you need to choose visible cells only – use Alt+. This is the trick to copy only what you see. It is a priceless shortcut when you’re manually hiding rows and columns in the table.

              9. Use filtering

              Filtering – it is a powerful way to slice, dice, and sort through a huge table of information.

              It’s amazingly effective when you’re participating in a meeting to discuss something like a sales forecast, and everyone is looking in real-time at your spreadsheet projected on a screen (or on their monitors).

              To some people, you will be seen as the God of Spreadsheets, and this is not a joke!

              10. Insert or delete column/row easily with the Ctrl key

              Some people waste a lot of time even for simple operations, for example, when they need to insert/delete columns and rows in Excel.

              Use this shortcut to insert: with an entire row or column selected, use Ctrl+Shift ++.

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              To delete: with an entire row or column selected, use Ctrl + –.

              11. See formula results with F9

              If you want to check formula results within multiple formulas, highlight the formula and select F9 to see formula result.

              Don’t forget to undo before exiting the formula.

              12. Use ALT+Enter for more text within a cell

              If you want to add a second line of text within a cell, use ALT+Enter.

              13. Use EDATE to move a date on by a full calendar month:

              Here’s how to use EDATE:

              =EDATE(15/01/16,+1) = 15/02/2016 (15th Feb 2016)

              =EDATE (15/01/2016,-2) = 15/11/2015 (15th Nov 2016)

              14. Use EOMONTH to move a date onto the end of the month:

              Here’s how to use EMONTH:

              =EOMONTH(15/01/2016,0) = 31/01/2016 (31st Jan 2106)

              =EOMONTH (15/01/2016,-2) = 30/11/2015 (30th Nov 2015)

              15. Remove spaces with TRIM

              TRIM is a useful function known by few people. It removes any spaces at the beginning of a value. This is useful if you are pulling in values from somewhere else.

              16. Repeat commands with F4 or Ctrl+Y

              In many cases, you may need to repeat your last action. Use F4 or Ctrl+Y; you can repeat many commands like applying the same borders, format, or insert a worksheet again.

              17. Quick access to cells with the Ctrl key and Shift key

              When you need to go to the first or last cell of a worksheet, no matter where you are, use Ctrl+Home, Ctrl+End combinations.

              And here is a pleasant bonus for you: add the Shift key to select everything on the way!

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              18. Use Ctrl+ to create a timestamp

              If you need a date stamp and/or a timestamp in your document, there is no need to type a date and time! Use shortcuts Ctrl+ ; (date) Ctrl+Shift+ : (time). It works like a magic and helps to save your time and nerves.

              19. Use autosum shortcut for sum function anywhere

              Autosum shortcut – use Alt =. It is a “magic” shortcut of Excel to automatically insert a sum function.

              You can use this shortcut to sum rows, columns, or even an entire table in one step without wasting your time.

              20. Use data validation

              This is an amazing but underutilized tool in Excel, which can be used for a variety of things:

              • Create dependent drop-down lists;
              • Create drop-down lists;
              • Protect/restrict data input of specific cells (without the need for VBA macros).

              21. Use conditional formatting

              It can be used for various purposes such as color format or cell format of cells, rows or columns based on dependent cell values or formats.

              22. Use formula auditing

              This is a great tool to analyze and trace precedent or dependent cells, check errors and evaluate formulas.

              The “Watch Window” is a feature to keep a snapshot of an area of the spreadsheet, and then move to another area of the workbook – particularly valuable if you’re managing large spreadsheets or don’t have a second screen.

              23. Use Scenario Manager to generate summary outputs of a spreadsheet

              Scenario Manager (under “What-if Analysis”) enables users to generate high-level, summary outputs of a spreadsheet – without the need to replicate the entire workbook.

              It will present multiple scenarios of a spreadsheet in a succinct, high-level summary worksheet.

              24. Use INDIRECT to set up large tables

              INDIRECT makes it easy to set up tables which reference larger tables without a lot of referencing work or cutting and pasting; especially for dynamic spreadsheets.

              25. Use OFFSET for complicated calculations or formulas

              OFFSET can be useful for things like calculating YTD numbers or creating formulas that take data in rows and using in columns.

              The bottom line

              As you can see, when you have a boring or tedious job to do, the best way to do it fast is not looking for a way how to avoid it, but searching for the shortest variant to do it!

              That is why we suggest keeping in mind these Excel shortcuts that will help you to save a lot of time and nerves.

              If it seems hard for you to remember all them, you can print out the list of shortcuts and keep it on your worktable. Use it to search for some help when you need it, and over time, you’ll remember all shortcuts easily.

              Featured photo credit: Unsplash via unsplash.com

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