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Problems Keeping Up? 10 Apps to Make You Highly Organized

Problems Keeping Up? 10 Apps to Make You Highly Organized

It can be problematic to get organized and keep track of all the expenses and responsibilities. Sure, you can always write everything down, but there are more sophisticated and efficient methods to do all this. Today, you can use apps for various purposes, and they will help you organize, track your progress, and they even help you do your job or daily tasks more efficiently.

Of course, not every app is intended for this purpose, and even those that are can sometimes fail to live up to their words. Since this is the case, I have compiled a list of apps that I am using, or that I used at some point, in order to give you an idea of just how helpful some apps can be. Here are 10 apps that can help you get highly organized.

1. Clear

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    Clear is simple, but brilliant. It is a to-do list app, and it helps you keep up with all of your tasks. Basically, you create to-do lists and separate them into categories, in the order of which tasks you want to prioritize and which tasks can wait. The app will remind you of your duties and their urgency.

    It really simple and fun to play with, since it has a user-friendly interface and it is available for iOS, OS X, and Apple watch. So, if you plan to get a new iPhone make sure you get ‘Clear’ and put that gadget to a good use.

    2. Basecamp

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      If you work as a project manager, or if you want to get organized with people inside the same household, you can use Basecamp. Basecamp is great for creating projects, providing elaboration on what needs to be done, and for task distribution. It is also free to use for the first month or so, meaning that you can try it out and see if it works for you.

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      It also has a space called Campfires, where you can all communicate and collaborate whenever you are tackling a more complex project. It is overall a really easy and fun tool to use. Many small business owners opt for Basecamp, since it allows you to keep track of all the projects you have done in the past, so whenever you need something you can access it with ease.

      3. Toggl

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        This app is used for various types of time tracking, and there are two important things that the developers were able to pull off: they made it versatile for tracking just about anything and they made it amazingly simple. These are the two things that make Toggl such a valuable tool. It is as simple as typing in what you are doing at the moment, and when you are ready you just press the start button.

        When you are done you simply press stop and the time tracking halts. Additionally, Toggl allows users to get reports easily with its simple reporting interface. It is possible to report on basically anything you want. For example, if you tracked your work for some client, you can give them professional reports on the progress of your project without having to go through any extra steps or complicated procedures.

        4. Workflow

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          Workflow is an app designed for creating automation workflows in a visual fashion. You don’t need to know anything about URLs, as this app is all about drag and drop. It supports unlimited actions that you can include within a certain workflow. With this app, you can make your job so much easier, as it can be made simple or complicated if you prefer to use it that way.

          This app is great for iOS users who use a lot of different apps on their devices, as it bridges them and puts them all into one control line where you can perform actions without messy workarounds. If you rely on your mobile device a lot, this app will help you save time and be more efficient.

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          5. Dragon Dictation

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            Dragon Dictation is voice recognition app. This app can recognize your voice and do various different actions with it. It can transcribe it into text, you can perform actions on social networks, send messages etc. This is a great app that can help you perform multiple actions at the same time.

            In case you need your hands to be free for doing something else, while at the same time wanting to memorize your thoughts or remind someone of something important, Dragon Dictation is a perfect tool for you. You can tell the app to go through spreadsheets, reports or any other documents with a simple order. For busy people who need to save a lot of their time, this app is a godsend.

            6. Expensify

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              Tracking expenses can prove to be a difficult challenge for many of us. Especially if our job position requires creating expense reports for someone in our company. With it, you can take quick snapshots of any receipts or bills as soon as you receive them and this is how you will make sure that you don’t forget to add any expenses.

              It is possible to sort your reports any way you see fit, by names, email or something else and it doesn’t matter if that report is closed, open, processed or being approved. On top of being an excellent expense tracking app, it can also track your time spent on projects or the mileage you’ve traveled. It can be integrated with all of the best accounting programs to help you become an efficient business expert.

              7. Wunderlist

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                This is yet another to-do list app which can include notes, reminders and generally help you organize yourself properly each day so that you get everything done. There are so many similar apps like Wunderlist, but the fact that it comes so naturally and works without any glitch is the reason this app is on this list today.

                No matter if you are going for a quick visit to the grocery store, or you are planning a big birthday party, Wunderlist will help you stay on top of your to-dos. With Wunderlist you can create lists and share them with others if you are working on something together. Collaborating on tasks with Wunderlist is incredibly easy, as it has options for creating tasks, attaching files, leaving important comments and many other functions.

                8. Trello

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                  Trello is also a project management app that emphasizes visual use. This is a cloud-based software that offers a collaborative platform where you can manage various projects. It doesn’t matter if you want to use it for business or personal tasks, Trello can handle it. It works with cards which you can customize for ages. You simply drag and drop them where you like and add the information you need.

                  With Trello it is possible to take care of projects no matter what their size. This is an especially good project management tool for collaborating on projects where there are many sub-teams and sub-tasks that need to be differentiated. It has a “flag” feature that allows users to mark what is theirs, so that there are no confusions in handling tasks.

                  9. Pocket

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                    Pocket is an app that is used for quick bookmarking of things you would like to dedicate your attention to later. With its ability to sync with 500 other different apps, Pocket is truly amazing. For example, let’s say you are reading an article and someone interrupts you.

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                    Instead of searching for it again later when on your mobile phone, you can open it instantly, as Pocket will keep it synced. When you put something in your Pocket app, you can find it on all of the devices that are synced. Adding bookmarklet and saving pages is super simple, just two clicks required.

                    Pocket has some amazing features. For example, there are a lot of websites that offer good content, but it has horrifying visuals. Pocket has a feature that removes all the ads and sidebars and leaves your content naked for you to read undistracted.

                    10. Mindnode

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                      Ever heard of mind-mapping? It may sound like epic fantasy, but it’s a proven method for organizing information visually and brainstorming brand new ideas. The concept of long vertical lists has been removed and all the information is organized in a colored web. You start the whole process by inserting the general goal in the center of your screen. After that, you attach connections, add important notes and separate some smaller tasks that need to be done.

                      When you set up things this way, you will have an easier job in finding logical connections or figuring out some problematics that revolve around your idea. Furthermore, the visibility might show you something you haven’t seen before and helps you create better ideas.

                      Conclusion

                      These are some of the best apps for optimizing your organization. In my opinion, this is everything you need. However, you should make sure to learn to use them properly and avoid getting sucked into making your app usage counter-productive. A lot of people start overthinking and use some apps for tasks that they can complete without them. This creates clutter and time loss, and you should be careful that this doesn’t happen to you as well.

                      Featured photo credit: https://unsplash.com/photos/NtXEet79qfI via pexels.com

                      More by this author

                      Aleksandar Ilic

                      Blogger, Social Media Butterfly, Guitarist

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                      Last Updated on September 24, 2020

                      17 Ways Learn New Skills Faster and Enjoy the Process

                      17 Ways Learn New Skills Faster and Enjoy the Process

                      In the movie The Matrix, everyone was intrigued with the ability that Neo and his friends possessed to learn new skills in a matter of seconds. With the incredible rise in technology today, the rapid learning in the movie is becoming much more of a reality than you realize.

                      The current generation has access to more knowledge and information than any before it. Through the internet, we are able to access all sorts of knowledge to answer almost every conceivable question. To become smarter, it’s more about the ability to learn faster, rather than being a natural born genius.

                      Here are 17 ways to kickstart your Matrix-style learning experience in a short amount of time.

                      1. Deconstruct and Reverse Engineer

                      Break down the skill that you want to learn into little pieces and learn techniques to master an isolated portion. The small pieces will come together to make up the whole skill.

                      For example, when you’re learning to play the guitar, learn how to press down a chord pattern with your fingers first without even trying to strum the chord. Once you are able to change between a couple of chord patterns, then add the strumming.

                      2. Use the Pareto Principle

                      Use the Pareto Principle, which is also known as the 80 20 rule. Identify the 20% of the work that will give you 80% of the results. Find out more about the 80 20 rule here: What Is the 80 20 Rule (And How to Use It to Boost Productivity)

                      Take learning a new language for example. It does not take long to realize that some words pop up over and over again as you’re learning. You can do a quick search for “most commonly used French words,” for example, and begin to learn them first before adding on the rest.

                      3. Make Stakes

                      Establish some sort of punishment for not learning the skill that you are seeking. There are sites available that allow you to make a donation toward a charity you absolutely hate if you do not meet your goals. Or you can place a bet with a friend to light that fire under you.

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                      However, keep in mind that several studies have shown that rewards tend to be more motivating than punishment[1].

                      4. Record Yourself

                      Seeing yourself on video is a great way to learn from your mistakes and identify areas that you need to improve. This is very effective for any musicians, actors, speakers, performers, and dancers.

                      5. Join a Group

                      There are huge benefits to learning in a group. Not only are you able to learn from others but you’ll be encouraged to make progress together. Whether it’s a chess club, a mastermind group, or an online meet-up group, get connected with other like-minded individuals.

                      6. Time Travel

                      Visit the library. Although everything is moving more and more online, there are still such things called libraries.

                      Whether it’s a municipal library or your university library, you will be amazed at some of the books available there that are not accessible online. Specifically, look for the hidden treasures and wisdom contained in the really old books.

                      7. Be a Chameleon

                      When you want to learn new skills, imitate your biggest idol. Watch a video and learn from seeing someone else do it. Participate in mimicry and copy what you see.

                      Studies have shown that, apart from learning,[2]

                      “Mimicry is an effective tool not only to create ties and social relationships, but also for maintaining them.”

                      Visual learning is a great way to speed up the learning process. YouTube has thousands of videos on almost every topic available.

                      8. Focus

                      Follow one course until success! It’s easy to get distracted, to throw in the towel, or to become interested in the next great thing and ditch what you initially set out to do.

                      Ditch the whole idea of multitasking, as it has been shown to be detrimental and unproductive Simply focus on the one new skill at hand until you get it done.

                      9. Visualize

                      The mind has great difficulty distinguishing between what is real and what is imagined. That is why athletes practice mentally seeing their success before attempting the real thing[3].

                      Visualize yourself achieving your new skill and each step that you need to make to see results. This is an important skill to help when you’re learning the basics or breaking a bad habit.

                      Take a look at this article to learn how to do so: How to Become a Person Who Can Visualize Results

                      10. Find a Mentor

                      Success leaves clues. The best short cut to become an expert is to find an expert and not have to make the mistakes that they have made.

                      Finding out what NOT to do from the expert will fast-track your learning when you want to learn new skills. It is a huge win to have them personally walk you through what needs to be done. Reach out and send an email to them.

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                      If you need help learning how to find a mentor, check out this article.

                      11. Sleep on It

                      Practice your new skill within four hours of going to sleep.

                      Josh Kaufman, author of The Personal MBA, is a noted rapid learning expert. He says that any practice done within this time frame causes your brain to embed the learning more rapidly into its neural pathways. Your memory and motor-mechanics are ingrained at a quicker level.

                      12. Use the 20-Hour Rule

                      Along with that tip, Kaufman also suggests 20 as the magic number of hours to dedicate to learning the new skill.

                      His reasoning is that everyone will hit a wall early on in the rapid learning stage and that “pre-committing” to 20 hours is a sure-fire way to push through that wall and acquire your new skill.[4]

                      Check out his video to find out more:

                      13. Learn by Doing

                      It’s easy to get caught up in reading and gathering information on how to learn new skills and never actually get around to doing those skills. The best way to learn is to do.

                      Regardless of how unprepared you feel, make sure you are physically engaged continuously. Keep alternating between research and practice.

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                      14. Complete Short Sprints

                      Rather than to force yourself into enduring hours upon hours of dedication, work in short sprints of about 20-30 minutes, then get up and stretch or take a short walk. Your brain’s attention span works best with short breaks, so be sure to give it the little rest it needs.

                      One study found that, between two groups of students, the students who took two short breaks when studying actually performed better than those who didn’t take breaks[5].

                      15. Ditch the Distractions

                      Make sure the environment you are in is perfect for your rapid-learning progress. That means ditching any social media, and the temptation to check any email. As the saying goes, “Out of sight, out of mind.”

                      Before you sit down to learn new skills, make sure that potential distractions are far from sight.

                      16. Use Nootropics

                      Otherwise known as brain enhancers, these cognitive boosters are available in natural herbal forms and in supplements.

                      Many students will swear by the increased focus that nootropics will provide[6], particularly as they get set for some serious cramming. Natural herbal nootropics have been used for thousands of years in Ayurvedic traditions to improve the mind and learning.

                      Find out more about brain supplements in this article.

                      17. Celebrate

                      For every single small win that you experience during the learning process, be sure to celebrate. Your brain will release endorphins and serotonin as you raise your hands in victory and pump your fits. Have a piece of chocolate and give yourself a pat on the back. This positive reinforcement will help you keep pushing forward as you learn new skills.

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                      The Bottom Line

                      Learning a new skill should be exciting and fun. Whether you use online courses, real world experience, YouTube videos, or free online resources, take time to learn in the long term. Keep picturing the joy of reaching the end goal and being a better version of yourself as continual motivation.

                      More Tips on How to Learn New Skills

                      Featured photo credit: Elijah M. Henderson via unsplash.com

                      Reference

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