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Problems Keeping Up? 10 Apps to Make You Highly Organized

Problems Keeping Up? 10 Apps to Make You Highly Organized

It can be problematic to get organized and keep track of all the expenses and responsibilities. Sure, you can always write everything down, but there are more sophisticated and efficient methods to do all this. Today, you can use apps for various purposes, and they will help you organize, track your progress, and they even help you do your job or daily tasks more efficiently.

Of course, not every app is intended for this purpose, and even those that are can sometimes fail to live up to their words. Since this is the case, I have compiled a list of apps that I am using, or that I used at some point, in order to give you an idea of just how helpful some apps can be. Here are 10 apps that can help you get highly organized.

1. Clear

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    Clear is simple, but brilliant. It is a to-do list app, and it helps you keep up with all of your tasks. Basically, you create to-do lists and separate them into categories, in the order of which tasks you want to prioritize and which tasks can wait. The app will remind you of your duties and their urgency.

    It really simple and fun to play with, since it has a user-friendly interface and it is available for iOS, OS X, and Apple watch. So, if you plan to get a new iPhone make sure you get ‘Clear’ and put that gadget to a good use.

    2. Basecamp

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      If you work as a project manager, or if you want to get organized with people inside the same household, you can use Basecamp. Basecamp is great for creating projects, providing elaboration on what needs to be done, and for task distribution. It is also free to use for the first month or so, meaning that you can try it out and see if it works for you.

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      It also has a space called Campfires, where you can all communicate and collaborate whenever you are tackling a more complex project. It is overall a really easy and fun tool to use. Many small business owners opt for Basecamp, since it allows you to keep track of all the projects you have done in the past, so whenever you need something you can access it with ease.

      3. Toggl

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        This app is used for various types of time tracking, and there are two important things that the developers were able to pull off: they made it versatile for tracking just about anything and they made it amazingly simple. These are the two things that make Toggl such a valuable tool. It is as simple as typing in what you are doing at the moment, and when you are ready you just press the start button.

        When you are done you simply press stop and the time tracking halts. Additionally, Toggl allows users to get reports easily with its simple reporting interface. It is possible to report on basically anything you want. For example, if you tracked your work for some client, you can give them professional reports on the progress of your project without having to go through any extra steps or complicated procedures.

        4. Workflow

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          Workflow is an app designed for creating automation workflows in a visual fashion. You don’t need to know anything about URLs, as this app is all about drag and drop. It supports unlimited actions that you can include within a certain workflow. With this app, you can make your job so much easier, as it can be made simple or complicated if you prefer to use it that way.

          This app is great for iOS users who use a lot of different apps on their devices, as it bridges them and puts them all into one control line where you can perform actions without messy workarounds. If you rely on your mobile device a lot, this app will help you save time and be more efficient.

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          5. Dragon Dictation

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            Dragon Dictation is voice recognition app. This app can recognize your voice and do various different actions with it. It can transcribe it into text, you can perform actions on social networks, send messages etc. This is a great app that can help you perform multiple actions at the same time.

            In case you need your hands to be free for doing something else, while at the same time wanting to memorize your thoughts or remind someone of something important, Dragon Dictation is a perfect tool for you. You can tell the app to go through spreadsheets, reports or any other documents with a simple order. For busy people who need to save a lot of their time, this app is a godsend.

            6. Expensify

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              Tracking expenses can prove to be a difficult challenge for many of us. Especially if our job position requires creating expense reports for someone in our company. With it, you can take quick snapshots of any receipts or bills as soon as you receive them and this is how you will make sure that you don’t forget to add any expenses.

              It is possible to sort your reports any way you see fit, by names, email or something else and it doesn’t matter if that report is closed, open, processed or being approved. On top of being an excellent expense tracking app, it can also track your time spent on projects or the mileage you’ve traveled. It can be integrated with all of the best accounting programs to help you become an efficient business expert.

              7. Wunderlist

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                This is yet another to-do list app which can include notes, reminders and generally help you organize yourself properly each day so that you get everything done. There are so many similar apps like Wunderlist, but the fact that it comes so naturally and works without any glitch is the reason this app is on this list today.

                No matter if you are going for a quick visit to the grocery store, or you are planning a big birthday party, Wunderlist will help you stay on top of your to-dos. With Wunderlist you can create lists and share them with others if you are working on something together. Collaborating on tasks with Wunderlist is incredibly easy, as it has options for creating tasks, attaching files, leaving important comments and many other functions.

                8. Trello

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                  Trello is also a project management app that emphasizes visual use. This is a cloud-based software that offers a collaborative platform where you can manage various projects. It doesn’t matter if you want to use it for business or personal tasks, Trello can handle it. It works with cards which you can customize for ages. You simply drag and drop them where you like and add the information you need.

                  With Trello it is possible to take care of projects no matter what their size. This is an especially good project management tool for collaborating on projects where there are many sub-teams and sub-tasks that need to be differentiated. It has a “flag” feature that allows users to mark what is theirs, so that there are no confusions in handling tasks.

                  9. Pocket

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                    Pocket is an app that is used for quick bookmarking of things you would like to dedicate your attention to later. With its ability to sync with 500 other different apps, Pocket is truly amazing. For example, let’s say you are reading an article and someone interrupts you.

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                    Instead of searching for it again later when on your mobile phone, you can open it instantly, as Pocket will keep it synced. When you put something in your Pocket app, you can find it on all of the devices that are synced. Adding bookmarklet and saving pages is super simple, just two clicks required.

                    Pocket has some amazing features. For example, there are a lot of websites that offer good content, but it has horrifying visuals. Pocket has a feature that removes all the ads and sidebars and leaves your content naked for you to read undistracted.

                    10. Mindnode

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                      Ever heard of mind-mapping? It may sound like epic fantasy, but it’s a proven method for organizing information visually and brainstorming brand new ideas. The concept of long vertical lists has been removed and all the information is organized in a colored web. You start the whole process by inserting the general goal in the center of your screen. After that, you attach connections, add important notes and separate some smaller tasks that need to be done.

                      When you set up things this way, you will have an easier job in finding logical connections or figuring out some problematics that revolve around your idea. Furthermore, the visibility might show you something you haven’t seen before and helps you create better ideas.

                      Conclusion

                      These are some of the best apps for optimizing your organization. In my opinion, this is everything you need. However, you should make sure to learn to use them properly and avoid getting sucked into making your app usage counter-productive. A lot of people start overthinking and use some apps for tasks that they can complete without them. This creates clutter and time loss, and you should be careful that this doesn’t happen to you as well.

                      Featured photo credit: https://unsplash.com/photos/NtXEet79qfI via pexels.com

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                      Aleksandar Ilic

                      Blogger, Social Media Butterfly, Guitarist

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                      Last Updated on July 13, 2020

                      How Not to Feel Overwhelmed at Work & Take Control of Your Day

                      How Not to Feel Overwhelmed at Work & Take Control of Your Day

                      Overwhelm is a pernicious state largely caused by the ever-increasing demands on our time and the distractions that exist all around us. It creeps up on us and can, in its extreme form, leave us feeling anxious, stressed and exhausted.

                      If you’re feeling overwhelmed at work, here are 6 strategies you can follow that will reduce the feeling of overwhelm; leaving you calmer, in control and a lot less stressed.

                      1. Write Everything down to Offload Your Mind

                      The first thing you can do when you begin to feel overwhelmed is to write everything down that is on your mind.

                      Often people just write down all the things they think they have to do. This does help, but a more effective way to reduce overwhelm is to also write down everything that’s on your mind.

                      For example, you may have had an argument with your colleague or a loved one. If it’s on your mind write it down. A good way to do this is to draw a line down the middle of the page and title one section “things to do” and the other “what’s on my mind”.

                      The act of writing all this down and getting it out of your head will begin the process of removing your feeling of overwhelm. Writing things down can really change your life.

                      2. Decide How Long It Will Take to Complete Your To-Dos

                      Once you have ‘emptied your head,’ go through your list and estimate how long it will take to complete each to-do.

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                      As you go through your list, you will find quite a few to-dos will only take you five or ten minutes. Others will take longer, often up to several hours.

                      Do not worry about that at this stage. Just focus on estimating how long you will need to complete each task to the best of your ability. Here’s How to Cultivate a More Meaningful To Do List.

                      3. Take Advantage of Parkinson’s Law

                      Now here’s a little trick I learned a long time ago. Parkinson’s Law states that work will fill the time you have available to complete it, and us humans are terrible at estimating how long something will take:((Odhable: Genesis of Parkinson’s Law))

                        This is why many people are always late. They think it will only take them thirty minutes to drive across town when previous experience has taught them it usually takes forty-five minutes to do so because traffic is often bad but they stick to the belief it will only take thirty minutes. It’s more wishful thinking than good judgment.

                        We can use Parkinson’s Law to our advantage. If you have estimated that to write five emails that desperately need a reply to be ninety minutes, then reduce it down to one hour. Likewise, if you have estimated it will take you three hours to prepare your upcoming presentation, reduce it down to two hours.

                        Reducing the time you estimate something will take gives you two advantages. The first is you get your work done quicker, obviously. The second is you put yourself under a little time pressure and in doing so you reduce the likelihood you will be distracted or allow yourself to procrastinate.

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                        When we overestimate how long something will take, subconsciously our brains know we have plenty of time and so it plays tricks on us and we end up checking reviews of the Apple Watch 4 or allow our colleagues to interrupt us with the latest office gossip.

                        Applying a little time pressure prevents this from happening and we get more focused and more work done.

                        4. Use the Power of Your Calendar

                        Once you have your time estimates done, open up your calendar and schedule your to-dos. Go through your to-dos and schedule time on your calendar for doing those tasks. Group tasks up into similar tasks.

                        For emails that need attention on your to-do list, schedule time on your calendar to deal with all your emails at once. Likewise, if you have a report to write or a presentation to prepare, add these to your calendar using your estimated time as a guide for how long each will take.

                        Seeing these items on your calendar eases your mind because you know you have allocated time to get them done and you no longer feel you have no time. Grouping similar tasks together keeps you in a focused state longer and it’s amazing how much work you get done when you do this.

                        5. Make Decisions

                        For those things you wrote down that are on your mind but are not tasks, make a decision about what you will do with each one. These things are on your mind because you have not made a decision about them.

                        If you have an issue with a colleague, a friend or a loved one, take a little time to think about what would be the best way to resolve the problem. More often than not just talking with the person involved will clear the air and resolve the problem.

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                        If it is a more serious issue, then decide how best to deal with it. Talk to your boss, a colleague and get advice.

                        Whatever you do, do not allow it to fester. Ignoring the problem will not make it go away. You need to make a decision to deal with it and the sooner you do so the sooner the problem will be resolved. (You can take a look at this guide on How To Make Good Decisions All The Time.)

                        I remember long ago, when I was in my early twenties and had gone mad with my newly acquired credit cards. I discovered I didn’t have the money to pay my monthly bills. I worried about it for days, got stressed and really didn’t know what to do. Eventually, I told a good friend of mine of the problem. He suggested I called the credit card company to explain my problem. The next day, I plucked up the courage to call the company, explained my problem and the wonderful person the other end listened and then suggested I paid a smaller amount for a couple of months.

                        This one phone call took no more than ten minutes to make, yet it solved my problem and took away a lot of the stress I was feeling at the time. I learned two very valuable lessons from that experience:

                        The first, don’t go mad with newly acquired credit cards! And the second, there’s always a solution to every problem if you just talk to the right person.

                        6. Take Some Form of Action

                        Because overwhelm is something that creeps up on us, once we feel overwhelmed (and stressed as the two often go together), the key is to take some form of action.

                        The act of writing everything down that is bothering you and causing you to feel overwhelmed is a great place to start. Being able to see what it is that is bothering you in a list form, no matter how long that list is, eases the mind. You have externalized it.

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                        It also means rather than these worries floating around in a jumbled mess inside your head, they are now visible and you can make decisions easier about what to do about them. Often it could be asking a colleague for a little help, or it could be you see you need to allocate some focused time to get the work done. The important thing is you make a decision on what to do next.

                        Overwhelm is not always caused by a feeling of having a lack of time or too much work, it can also be caused by avoiding a decision about what to do next.

                        The Bottom Line

                        Make a decision, even if it is to just talk to someone about what to do next. Making a decision about how you will resolve something on its own will reduce your feelings of overwhelm and start you down the path to a resolution one way or another.

                        When you follow these strategies to can say goodbye to your overwhelm and gain much more control over your day.

                        More Tips for Reducing Work Stress

                        Featured photo credit: Andrei Lazarev via unsplash.com

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