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8 Incredible Productivity Tools to Help Make Better Use of Your Time

8 Incredible Productivity Tools to Help Make Better Use of Your Time

It has been said again and again that time is money. To this same sentiment, if time is wasted, then that is money wasted as well. Use any combination of these tools to stop wasting time and get back on track with your productivity. These tools will cut down on time spent doing things other than work while simultaneously streamlining your process for being more productive. Use them on your mobile and desktop device; you’ll have access whenever you need it so that you spend less time on the masses of small tasks that accumulate throughout the day.

1. Toggl

This simple tool is used for tracking time. All that you need to do is click the button for Toggl, and the timer will begin. It is a very simple yet effective way to track the time that it takes you to complete any number of tasks. The program will also allow you to view reports regarding the time and see how much time you are investing on different projects throughout the week or whatever specified amount of time.

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2. Evernote

This app is capable of saving audio and text notes, setting reminders, uploading attachments, and organizing photos and all of these things can become synced across all mobile and desktop devices. There is a feature within the app that allows the user to clip items from the web and store them for later use. This app is perfect if you are regularly using multiple devices.

3. Hootsuite

Hootsuite has been around for a while and is the go-to program for those who manage multiple social media accounts. This program allows users to manage and monitor all of their activity on social media sites on one simple dashboard. Users can schedule posts, assign tasks to team members, measure performance, organize Twitter followers and lists, and so much more.

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4. Google Drive

Along with Google Docs and Spreadsheets, Google drive assists in sharing and editing many types of files. Those who are members of a team can chat about projects and share notes within a specific document. It is free to use, so this revolutionary program should not be overlooked or missed out on.

5. IFTTT

This stands for “If This, Then That”. Essentially, this program allows you to create (or use existing) “recipes” that will connect apps and services to work together to complete a specified task. As an example, you can create an IFTTT recipe that will automatically upload your photos to Instagram to your Google Drive account. You will have the ability to create intricate integration without the need for programming experience. The use goes way beyond just social media. You can set up automatic emails to be sent if the weather forecasts suddenly indicate rain, or anything else.

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6. Google Alerts

If you have ever wondered where your company or brand is being mentioned on the internet, Google Alerts has your back. You can receive an instant notification whenever your specified term is mentioned anywhere on the internet. This helps to keep marketing efforts in line as well as making sure that you are grabbing the links from anyone that is mentioning your business.

7. Unroll.Me

This program helps to organize your inbox by gathering all of your selected newsletters into a single email bundle that can be opened and read at a later date. It helps to hide annoying email clutter and can list all of your email subscriptions. The program comes with an unsubscribe button so that you can easily remove yourself from any list.

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8. StayFocused

Perhaps this is the productivity tool to end all productivity tools. StayFocused is an unpaid extension for Chrome that will limit the amount of time that you can spend on websites that are deemed as time wasters, like Facebook. This tool can be totally customized; choose which websites to block, pick specific pages to be blocked, and how long to block them for.

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Last Updated on March 31, 2020

How To Break the Procrastination Cycle

How To Break the Procrastination Cycle

How often do you find yourself procrastinating? Do you wish you could procrastinate less? We all know how debilitating procrastination can make us feel, and it seems to be a challenge we all share. Procrastination is one of the biggest hindrances to moving forward and doing the things that we want to in life.

There are many reasons why you might be procrastinating, and sometimes, it is really difficult to pinpoint why. You might be procrastinating because of something related to the past, present, or future (they are all intertwined), or it could be as simple as biological factors. Whatever the reason, most of us follow a cycle when we procrastinate, from the moment we decide to do something to actually getting it done, or in this case, not getting it done.

The Vicious Procrastination Cycle

For some reason, it helps to understand that we all go through the same thing, even though we often feel like the only person in the world who struggles with this. Do you resonate with the cycle below?

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it!

2. Apprehension Starts to Come Up

The beginning stages of optimism are starting to fade. There is still time, but you haven’t done anything yet, and you start to feel uneasy. You realize that you actually have to do something to get it done, and that good intentions are not enough.

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3. Still No Action

More time has passed. You still haven’t taken any action and probably have a lot of excuses why. You start to panic a little and wish you had started sooner. Your panic starts to turn into frustration and perhaps even irritability.

4. Flicker of Hope Left

You can still make it; there is a little time left and you ponder how you are going to get it done. The rush you get from leaving your task until the last minute gives you a flicker of hope. There is still time; you can do this!

5. Fading Quickly

Your hope starts to quickly fade as you try desperately to understand why you just can’t do this. You may feel desperate and have thoughts like, “What is wrong with me?” and “Why do I ALWAYS do this?” You feel discouraged, or perhaps angry and resentful at yourself.

6. Vow to Yourself

Once the feeling of anger or disappointment disappears, you most likely swear to yourself that this will never happen again; that this was the last time and next time will be different.

Does this sound like you? Is the next time different? I understand the devastating effect that procrastination has on many lives, and for some, it is a really serious problem. You also have, on the other hand, those who procrastinate but it doesn’t affect them in any way. You know whether it is affecting you or not and whether it undermines your results.

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How to Break the Procrastination Cycle

Unless you break the cycle, you will keep reinforcing it!

To break the cycle, you need to change the sequence of events. Here is my suggestion on how you can effectively break the vicious cycle you are in!

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it! The first stage is always the same.

2. Plan

Thinking alone will not help; you need to plan your actions. I always put my deadlines one or two days in advance because you know Murphy’s Law! Take into consideration everything that you need to do, how long it will take you, and what you will need to get it done, then plan the individual steps.

3. Resistance

Just because you planned doesn’t mean that this time is guaranteed to be different. You will most likely still feel the resistance so expect this. This stage is key to identifying why you are procrastinating, so when you feel the resistance, try to identify it immediately.

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What is causing you to hesitate in this moment? What do you feel?  Write them down if it helps.

4. Confront Those Feelings

Once you have identified what could possibly be holding you back, for example, fear of failure, lack of motivation, etc. You need to work on lessening the resistance.

Ask yourself, “What do I need to do to move forward? What would make it easier?” If you find that you fear something, overcoming that fear is not something that will happen overnight — keep this in mind.

5. Put Results Before Comfort

You need to keep moving forward and put results before comfort. Take action, even if it is only for 10 minutes. The key is to break the cycle and not reinforce it. You have more control that you think.

6. Repeat

Repeat steps 3-5 until you achieve what you first set out to do.

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Final Thoughts

Change doesn’t happen overnight, and if you have some deeper underlying reasons why you procrastinate, it may take longer to finally break the cycle.

If procrastination is holding you back in life, it is better to deal with it now than to deal with the negative consequences later on. It is not a question of comfort anymore; it is a question of results. What is more important to you?

Learn more about how to stop procrastinating here: What Is Procrastination and How to Stop It (The Complete Guide)

Featured photo credit: Luke Chesser via unsplash.com

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