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3 Steps to Become a Lean, Mean, Productive Machine

3 Steps to Become a Lean, Mean, Productive Machine

Why does every day seem more stressful than the last?

You’ve busted your butt working mind-numbing hours, yet it feels like you accomplished nothing. At the end of the day, the same question always pop up. Where did all my time go?

In the morning, you start off fresh and ready to conquer the world. But when the evening creeps in, you barely touched your to-do list. You ask yourself, is it normal to always feel overwhelmed? When does it end? You think it’s impossible to catch up, but it’s not. You just need some help. Here’s three steps that will surprise you to achieve more:

Step #1- Use Facebook

Yes, you read it right. I’m telling you to use the second most distracted website, but for good reason. Here’s why:

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A study was conducted by the Academy of Management to find out which control groups were the most productive. In those groups, the most productive were the participants that used Facebook for 10 minutes. They found the Facebook group was 16 percent more productive than the group that wasn’t allowed to use the Internet. And nearly 40 percent more productive than the group that was allowed no breaks.

Have you ever wondered why we gravitate towards Facebook? We are inherently social creatures, regardless if we’re introverts or extroverts. By being social, we are happier, less stressful, and have the sense of belonging. When you need a break, use Facebook to catch up with an old friend or find out the latest scoop. The productivity problem that we encounter with social media is we don’t know when to stop browsing. How can we, when there’s picture of a cute cat jump-kicking a dog. And the attractive headline displaying “Cat Norris” doesn’t help either.

This is how you can stop. Set a timer for 10 minutes when you open Facebook. This next step is very important. After the timer,  do not click on that cat meme. Close Facebook.

Step # 2- Use Your Limited Resources Wisely

We are fully aware that time is a finite resource. We are only given 24 hours in a day. So best thing to do is make a detailed plan to maximize our time. And create goals to accomplish that day. This is how top elites operate. Sounds good right.

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But there’s this one itzy bitzy problem. We have another finite resource. It’s called energy. That’s why a lot of productivity articles suggest taking breaks, sleeping eight hours, and eating well. It’s to increase our energy. Lets face it. We are most productive when we have a lot of energy and motivation.

Some CEOs intentionally block their schedule when they have a lot of energy. And typically it’s during the morning.  Top performers like LinkedIn CEO Jeff Weiner have implemented this approach. If you want high achievement and big results, you need big and high energy. Knowing how to get it and keep it, well that’s the tricky part.

Here are some ways you can jumpstart your energy:

  • Listen to music- It’s activates dopamine, reduces stress, and lightens your mood.
  • Make your environment filled with energy- Put a picture of your family in your desk area. Have your favorite quote in view. Maybe use the cat meme (that you didn’t click on) as your desktop screensaver. Put your goals right on your wall to remember why you’re working hard.
  • Change your physiology- Motion creates emotion. When we find ourselves frustrated, knock out some pushups. Force a smile for five minutes straight, or take a short walk. You’ll be surprised how changing your physiology quickly charges your energy levels.

Step #3- Burn Your To-list

The problem with to-do list is we treat every task equally. Productivity is not about being efficient, it’s about being effective. To be effective, you need to figure out your most important task. Successful people are successful because they focus on the most important task and say no to everything else.

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That’s why you need to burn your to-do list and create a success list. A list that consist of one item. That item is the most important task of the day. The task that if you completed today will have the biggest impact on your work.

Yes we need to pay the bills, do the laundry, and everything else to maintain our lives. But if we don’t focus on the most important task, everything else will feel like a waste.

Having the Most Productive Day Ever

Instead of going home frustrated. You went home feeling uplifted and accomplished. Because you focused on what matters most rather than crossing off some list.

You will be the type of person who goes to work with a big goofy smile while everyone looks like they came out of a funeral parlor. Maybe someone at work wants to slap that smile. Nonetheless, you earned that smile. Because you learned to connect with others through Facebook. And you learned to increase your energy. Possibly, higher energy than a six-year old eating a bag full of halloween candy. Okay… Maybe not.

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But you will be happier, better, and more productive.

Featured photo credit: KaboomPics via kaboompics.com

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Last Updated on August 6, 2020

Why Working 9 to 5 Is Outdated

Why Working 9 to 5 Is Outdated

Bristol is the most congested city in England. Whenever I have to work at the office, I ride there, like most of us do. Furthermore, I always make sure to go at off hours; otherwise, the roads are jam-packed with cars, buses, bikes, even pedestrians. Why is that? Because everyone is working a traditional 9 to 5 work day.

Where did the “9 to 5” Come From?

It all started back in 1946. The United States government implemented the 40 hour work week for all federal employees, and all companies adopted the practice afterwards. That’s 67 years with the same schedule. Let’s think about all the things that have changed in the 67 years:

  • We went to the moon, and astronauts now live in space on the ISS.

  • Computers used to take up entire rooms and took hours to make a single calculation. Now we have more powerful computers in our purses and back pockets with our smartphones.

  • Lots of employees can now telecommute to the office from hundreds, and even thousands of miles away.

In 1946 a 9-5 job made sense because we had time after 5pm for a social life, a family life. Now we’re constantly connected to other people and the office, with the Internet, email on our smartphones, and hashtags in our movies and television shows. There is no downtime anymore.

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Different Folks, Different Strokes

Enjoying your downtime is an important part of life. It recharges your batteries and lets you be more productive. Allowing people to balance life and work can provide them with much needed perspective and motivation to see the bigger picture of what they are trying to achieve.

Some people are just more productive when they’re working at their optimal time of day, after feeling well rested and personally fulfilled.  For some that can be  from 4 a.m. to 9 a.m; for others, it could be  2 p.m. to 7 p.m.

People have their own rhythms and routines. It would be great if we could sync our work schedule to match. Simply put, the imposed 8-hour work day can be a creativity and morale killer for the average person in today’s world.

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Productivity and Trust Killer

Fostering creativity among employees is not always an easy endeavor, but perhaps a good place to start is by simply not tying their tasks and goals to a fixed time period. Let them work on their to-do list at their own pace, and chances are, you’ll get the best out of your employee who feels empowered instead of babysat.

That’s not to say that you should  allow your team to run wild and do whatever they want, but restricting them to a 9 to 5 time frame can quickly demoralize people. Set parameters and deadlines, and let them work at their own creative best with the understanding that their work is crucial to the functioning of the entire team.

Margaret Heffernan, an entrepreneur who previously worked in broadcasting, noted to Inc that from her experience, “treating employees like grown-ups made it more likely that they would behave the same way.” The principle here is to have your employees work to get things done, not to just follow the hands on the clock.

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A Flexible Remote Working Policy

Yahoo CEO Marissa Mayer famously recalled all her remote workers, saying she wanted to improve innovation and collaboration, but was that the right decision? We’ve all said that we’re often more productive in a half day working from home than a full day working in the office, right? So why not let your employees work remotely from home?

There are definitely varying schools of thought on remote working. Some believe that innovation and collaboration can only happen in a boardroom with markers, whiteboards and post-it notes and of course, this can be true for some. But do a few great brainstorms trump a team that feels a little less stressed and a little more free?

Those who champion remote working often note that these employees are not counting the clock, worried about getting home, cooking dinner or rushing through errands post-work. No one works their 9-5 straight without breaks here and there.  Allowing some time for remote working means employees can handle some non-work related tasks and feel more accomplished throughout the day. Also, sometimes we all need to have a taste of working in our pajamas, right?

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It’ll be interesting to see how many traditional companies and industries start giving their employees more freedom with their work schedule. And how many end up rescinding their policies like Yahoo did.

What are your thoughts of the traditional 9-5 schedule and what are you doing to help foster your team’s productivity and creativity? Hit the comments and let us know.

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