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The Best Ways to Manage Business Pages and Send Invoices

The Best Ways to Manage Business Pages and Send Invoices

Starting your own business or jumping into a career as a freelancer both entail plenty of important steps. Today, let’s talk about managing business pages in order to best market yourself, along with the importance of invoicing for the sake of your financial future.

Why business pages?

Business pages are one of the most popular ways to interact with a world-wide audience. Creating your own publicity campaign online helps you to know your customer better. In a business page, one can also share photos, news, and videos about their company or product.

When people check your page or post any comment about it, it shows their interest in your product or company, which is a start of new relationship. This could result in potential word-of-mouth references. With all this commenting and liking going around, you’ve got to have tons of info to create targeted marketing offers to certain sections of people based on their interests.

The importance of invoicing

Once you start your business or become a freelancer, an important thing that comes to mind is money. You need to have a proper invoice for each piece of work you do. Invoicing can be a nightmare for anyone, especially for those with more creative than business mindsets. The truth is that for any business or freelancer, one must be careful and wise while managing invoices in order to keep their business running smoothly.

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Solutions

To do both of the above-mentioned things is incredibly important. While the do-it-yourself method can work for some, this may create more issues for others down the line. Fortunately, there are a number of business page management tools available to help you with creating pages and taking care of your invoicing. Here are a few of them.

Billdu

Billdu

    Billdu is a professional solution to creating professional business pages that will help you acquire new clients and share feedback among your colleagues. You don’t need to have a website, as Billdu will help you create one with its simple interface. This will help you to get new customers as well as increase revenues over a short period of time. Billdu also allows you to send invoices and get paid faster with no hassles.

    You can create invoices that are fast and simple, manage costs, and send recurring invoices, all while using templates that please your client. Above all, you can use the Billdu iOS app to quote your customer orders and manage invoices from anywhere. It is a free app with the option of purchasing an extended subscription.

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    Paypal

    Paypal

      Paypal is one of the most popular and well-known ways of sending and receiving payments globally. You can simply register and verify a payment method in order to send and receive payments. Moreover, you can use Paypal as a crucial payment gateway to complete transactions on your own website.

      You can bill customers directly from Paypal and customers can act accordingly to pay for any goods and services through their debit/credit card on Paypal.

      Sellsy

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      Sellsy

        Sellsy will easily fit your needs, no matter the size of your business. It’ll help you in managing CRM, inventory and orders, sending customized invoices, keeping records of support queries (email, phone), along with mailing and communications.

        Moreover, Sellsy provides many other crucial business solutions, like time management, expense tracking, and creating an e-commerce store or website to directly sell products to your prospective clients.

        It has various tools which will accelerate the growth of your business by saving a lot of time. The simple editing feature helps you to edit your business page in the same manner as you edit any social media account, without the need of any technical knowledge.

        The rating and feedback feature will help you understand the status and reception of your product. Once the webpages are created, you can redirect to any domain you want. This will help to attract more clients or customers by means of presentation.

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        Go for a Simpler Option

        There are different online invoicing tools for small companies and freelancers that are easy to use. You just need to upload your logo, choose a particular invoice color from the palette, and create signature for it and your customized template is ready for use.

        Expense management and receipt scanners will help to keep track of expenditures, thus making your balance clear. In a simple chart, you can view your company’s performance easily by using essential data. Overdue and unpaid invoices are clearly marked. Invoices can be converted into PDF files and mailed to customers online or printed. A document scanner feature helps you to save any document or any receipt.

        Using these tools will allow you to issue documents and invoices from anywhere at any time. You can manage your company from your laptop in your office or through your mobile device in order to keep track of your business’s balance in real time. You can manage many companies by connecting more devices and associating more users with a single account. Employees and employers may have different user rights.

        When it comes down to it, using various business management tools will serve to simplify your business processes and free up more time for you to focus on what really matters. Consider checking out the links above to help you find the right tools for you.

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        Abhay Jeet Mishra

        Writer at Lifehack & Enterested.com

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        Last Updated on February 25, 2020

        How to Create a To-Do List that Super Boosts Your Productivity

        How to Create a To-Do List that Super Boosts Your Productivity

        It’s 6:00 am. You have just woken up and are ready to take a shower. After the showering, it’s time to eat breakfast, catch the news by reading the morning paper, and then start your work.

        You are feeling wonderful, relaxed, and happy. You have very high expectations for the day and you want to be as productive as possible.

        Fast forward to 2 pm the same day. You are working in a rush and you barely had a chance to take a lunch break.

        You start to feel a bit stressed and tired because of the busy schedule. Besides, it seems that you have to go back to certain tasks and fix them, because you didn’t have time to focus on them properly.

        The day which started so fine has turned into a stressful one. You just jump from one task to another – as quickly as possible – without doing anything properly.

        You wish you’d find a reset button, so that you could start your day from all over – with a different strategy.

        What you probably experienced was this: you planned your day the night before and you felt you were on top of your tasks.

        However, things started to go wrong when you kept adding tasks after each other to your list and finally your task list was many miles long. Your to do list also contained tasks which were pretty much impossible to get done in one day.

        The other point which contributed to your hectic and stressful day was not understanding how much time completing a particular task would take and when to execute the task. If you had this information, it would have been easier to figure out the right timing for executing the task.

        Finally, there really wasn’t any flexibility in your plans. You forgot to add a buffer between tasks and understand that certain tasks are much larger than what they seem outside.

        But you know what – these reasons alone weren’t the main reason for your stress and busyness …

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        What People Are Wrong About a To-Do List

        Do you really know what you are supposed to do?

        How much time did you actually spent on planning your day – was it just 5 minutes while the television set was distracting you?

        If so, then this was probably the biggest reason why your day became so stressful.

        When you plan your days, you should truly understand the tasks you are about to do – and what it takes to accomplish them. This is necessary especially with important tasks, because you are able to make progress with the tasks that matter the most.

        The lack of time spent on planning will also be shown as too many big tasks stuffed to your daily list. If you haven’t broken down the task into smaller pieces, it’s probable that you are not going to get them done during the day. This in turn makes you to beat yourself for not completing your task list.

        Finally, don’t treat creating a task list just like some secondary thing that you try to do as quickly as possible. In fact, when you pay more attention to your next day’s task list, the more likely is the list going to be realistic and less stressful for you.

        Components of a Good To-Do List

        When I talk about a good task list, I consider these characteristics to be part of it:

        Balanced

        The task list contains both important and less important tasks. Let’s face it: although we all would like to work on just important tasks ( e.g. goal related ones), we have to take care of the less important tasks as well (like running errands, taking care of your household or other everyday stuff).

        Enough Flexibility

        What happens when you have planned a task, but you are unable to take care of it? Do you have a plan B in place? If not, try to figure out the alternative action you can take in these scenarios.

        Time for Transitions

        Understand that transition times also eat your time. Make sure that when you plan your task list, this time is also included in your plans. Adding some extra buffer between tasks will make your list more flexible and realistic.

        Not Too Many Tasks for One Day

        Giving you an exact figure on how many tasks you should have on your daily list is difficult. It depends on your situation. But I’m willing to say that anything between 5-10 tasks should be enough for a day.

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        Understand that certain tasks are very quick to take care of, so it’s easier to include more tasks on certain days. Just make sure that there are also important tasks on the list so that you are able to move on with your bigger projects.

        Shield of Protection

        Build a shield of protection around your task list, so that as few tasks as possible can land to your list and that the number of items on your list won’t increase during the day.

        In the first case, try to eliminate the sources for your tasks. This is done by reducing your commitments and limiting the projects you have. The fact is that the more commitments (or projects) you have, the more likely they are going to end up as tasks for your daily list.

        In the second case, make your list a closed one. I learned this concept by reading Do It Tomorrow and Other Secrets of Time Management by Mark Forster. In order to create a closed task list, all you have to do is to draw a line under the last task on the list. When you have done this, you are not allowed to add any new tasks to your list during the day. This ensures that the number of tasks is actually decreasing as the day goes on.

        How to Create a To-Do List That Boosts Your Productivity

        To make a list that you can actually accomplish the next day, do the following:

        1. Eliminate the Tasks

        Go through your commitments and decide if you really need each one.

        For instance, I was an active member of our local computer club in my hometown, but then I realized that I don’t have enough time for that activity anymore. Although I’m still a member of the club, I don’t participate in its activities anymore. This has eliminated the tasks related to that commitment.

        2. Take Your Time to Plan the List

        Don’t rush creating your task list – spend some time on the planning phase. If required, “isolate yourself” for the planning part by going to a separate room in your home (or even going outside your home). This way, you can actually think the tasks thorough before you enter them onto your list.

        Try to spend at least 15 minutes with your list when you plan it.

        3. Move Important Tasks to the Beginning

        When planning your day, make sure that the important tasks are at the beginning of your list. This ensures that you get those tasks done as quickly as possible.

        For instance, as a blogger, I make sure I have the content creation tasks at the beginning of my list. As soon as I wake up, I attack those tasks immediately and they get done before I go to work.

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        4. Track the Recurring Tasks

        You might have recurring tasks on your list, but do you know how much time they take to accomplish?

        If you don’t, make sure you do some time tracking to figure it out. This helps you to plan your day better, as you know how much time a task takes and if there is a certain time slot in your daily schedule, when the task could be executed.

        5. Batch Similar Tasks

        Look at your list and find out if there are similar tasks that you can batch-process. This way, you can get certain tasks off your list faster and easier.

        6. Define the Tasks in More Detail

        Don’t just include a task like “build a website” on your list; make sure you have broken the task to smaller pieces. The smaller the tasks are, the easier it is to take accomplish them.

        7. Do Some Prep Work in Advance

        Make sure that you prepare for certain tasks in advance.

        For instance, I write the outlines for my guests post on Sundays, so that it’s easier (and faster) for me to start writing the actual posts when I wake up. With a little bit of prep work, I speed things up and make sure tasks get done when the right day comes.

        8. Automate the Maintenance

        Naturally, you could use a pen and paper approach to your task list, but try to take advantage of technology too. In fact, try to find a tool that takes care of the maintenance of your task list for you. My preferred tool is Nozbe, but there are other task management applications that you can try too.

        9. Know Your Task Types and Your Schedule

        Finally, when you plan your day, ask yourself these questions:

        What else do I have on the schedule?

        This question refers to your personal schedule. For instance, if you are traveling, make sure that your list reflects to this fact. Don’t try to “overstuff” your list with too many tasks, since it’s more likely you get only a fraction of them done.

        Is the task a gatekeeper?

        This question asks if the task is blocking other tasks to be executed.

        Every once in a while, we might have a task, which has to be taken care of first. After you have done that, only then you can take care of the sequential tasks.

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        When you focus on creating your task list in a focused manner, you’ll be able to spot the gatekeepers easily.

        Do I have icebergs on my list?

        This question asks if your task is actually much bigger than what it seems. Sometimes when you start working on a task, you’ll soon realize that it’s much bigger than what you initially thought (compare them to icebergs, where only the tip of the iceberg is above the sea level, but the majority of the ice is below the water).

        Once again, when you focus enough on your task list during the creation phase, it’s easier to spot these “icebergs” and split the tasks into smaller, much more manageable chunks.

        Is the task distraction-proof?

        This final question asks if the task is distraction-proof. Not all the tasks are created equal: some tolerate more distraction, while others require your full attention.

        For instance, I can check my Twitter stream or do simple blog maintenance even when I’m around my family. These tasks are distraction-proof and I can take care of them – even if I don’t have my full attention on them.

        The Bottom Line

        If you still have a hard time of achieving your daily tasks, make sure that you analyze the reasons why this happened. If anything, do not beat yourself up for not finishing your task list.

        No one is perfect and we can learn from our mistakes.

        It takes a bit practice to create a “smiling” task list. However, once you learn to put all the pieces together, things are going to look much better!

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        Featured photo credit: Jacqueline Kelly via unsplash.com

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