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8 Tips to Make Engaging Presentation Slides

8 Tips to Make Engaging Presentation Slides

Is there anything worse than a boring presentation? Probably the only thing worse than being on the receiving end of a boring presentation is knowing that you’re the one putting everyone to sleep with your presentation.

While the success of a presentation relies largely on the speaker’s ability to engage the audience, don’t underestimate the importance of well made presentation slides. Poorly made presentation slides will distract your audience from your word and undercut your credibility. Well made presentation slides, on the other hand, will engage your audience and help drive your words home with sleek, professional designs and impactful visuals.

Here are 8 tips for how to make engaging presentation slides:

1. Addresses a specific audience.

Think about who your target audience is for the presentation. What is the specific problem you are attempting to solve with your presentation? Are you looking to teach your audience a specific lesson? Ask yourself this question first and then design your presentation around answering this specific question.

For example, if your presentation is meant to introduce a new process to your coworkers, you could focus it around the question: How will this process help expedite their responsibilities?

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2. Have a beginning, middle, and end.

A great presentation will have a solid beginning, middle, and end. Begin with an attention-grabbing hook: a question or a scenario. Then, you may want to offer a summary slide of what your presentation will entail (the different sections, the major points you’ll be covering).

Keep text on your slides minimal and your points concise. Each slide should introduce just one concept and serve only one purpose.

End your presentation with a call to action (like asking your audience to follow you on social media, or telling them where they and go to contribute to a cause) or a reflective question (What can they do now with the information you’ve given them?).

3. Use a connecting metaphor.

Using from framing theme or narrative to structure your presentation will not only help your presentation flow, but will also make your points more memorable. Think of the classic hamburger metaphor for how to structure an essay; the buns are the introduction and conclusion and the fillings are the different paragraphs. You can use a similar metaphor (food-related or not) to explain a process, the solution to a problem, or a plan you are hoping.

4. Use a simple design.

Nothing is more distracting than a slide full of too many design elements, extra text, and glaring color choices. Stick to two to three colors at most. Use a white or neutral background. Use a simple font. Don’t overcomplicate the design with too many icons and text points.

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One simple design is to overlay a keyword or key phrase on top of an image. This will give your audience a visual touch point to attach to your information when they recall your presentation.

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    Another is to cut the slide in half, with some key text on one side and an image on the other. Keep text to only a few points or a short quote―don’t try to stuff a whole paragraph onto the slide.

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      Your entire slide could even be a picture, if you want. When it comes to text on presentation slides, less is definitely more.

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      5. Keep text to a minimum.

      We’ve probably all had that teacher that puts everything they say on their PowerPoint slides and then sends it to the class afterwards. If you’re a person who sees attending class as optional, you probably love this teacher. But we can agree that this isn’t the most engaging way to deliver a presentation.

      If you give all of the information on the slides upfront, your audience are more likely to focus on the slides than on what you’re saying. But if you use only a couple of keywords or phrases to drive home your point, they are more likely to listen to what you have to say.

      6. Use pictures as the focus of your slides.

      The most engaging presentations are highly visual, so take advantage of that and use beautiful, good-quality pictures. Look for pictures that reflect not only the theme of what you’re saying, but also the tone. For example, if your presentation is about how to be more productive, the images you use should inspire hope and happiness in your audience. That means you wouldn’t want to use images with dark lighting and crowded, cramped composition. Instead, you would want to use images with bright lighting and open composition, reflecting the possibilities for improvement.

      You can find beautiful stock images for free on sites like Pexels or Unsplash. Try not to use corporate stock photos, when possible―they’re corny and not likely to really inspire anyone.

      7. Use interesting graphs.

      One of the most effective ways to show a lot of information in few words is to use graphs and charts. What’s more, charts can actually help tell a story. For example, if you want to show a trend over time, a line graph will illustrate and emphasize the rises and falls of your data.  If you’re not sure where to start, try using a graph maker with preset designs.

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        That being said, keep your graphs simple. Keep in mind that your audience won’t have a long time to study and understand your graphs. As a rule of thumb, people should be able to read and understand your graphs in about three seconds.

        8. Make enough slides so you spend only 1-2 minutes on each.

        This is a general rule of thumb to keep the presentation moving along and to keep your audience alert. Switching up the visuals will keep things interesting and help stop your points from blending into one another. If one slide is particularly important you can come back to it after putting a slide or two in between.

        Remember to have fun with your presentation. If you’re bored while you’re giving your presentation, why would the audience find it interesting? Aim to create presentation slides that you would be happy to look at.

        Featured photo credit: TEDBlog via blog.ted.com

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        Sara McGuire

        Content Editor

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        Published on September 16, 2020

        12 Practical Interview Skills to Help You Land Your Dream Job

        12 Practical Interview Skills to Help You Land Your Dream Job

        Today, with many companies going remote—at least until there’s a COVID-19 vaccine—technical proficiency is a vital skill for every interviewee to master. You may be asked to interview for a job on Zoom or Microsoft Teams. The way you handle yourself in the online interview (your interview skills) will say much about your ability to work from home efficiently.

        Does your workspace look clean or cluttered? Is the area free from noise? Is your home office well lit?

        Once hired, you may be asked to organize meetings on Zoom and other platforms. Along with mastering the technology, you will have to learn to follow certain protocols.

        Now is the time to get up to speed on your technical skills. Learn which interview skills are needed for the particular job for which you are applying and practice them.

        Online learning sites, such as LinkedIn Learning and Udemy, offer courses for free or a nominal membership fee. If you are a DIY type, make use of training videos offered through your particular digital tools.

        Additionally, demonstrating that you have these 12 interview skills will help you land your dream job.

        1. Organization

        When you work in a brick-and-mortar office, some of the organizing is left to others. Your direct supervisor may host a Monday morning quarterback meeting where each worker reports on the progress on their tasks.

        When you work from home, much of the organizing will be left up to you. To a much greater extent than before, you will need to develop a schedule and stick to it. Some tasks may be faster to complete from your home office where you don’t have other workers competing for your attention.

        Conversely, you may find that some tasks that would have gone quickly in an office seem to take forever from your home computer. Your phone may ring a lot, which can distract you, or you may have kids and a spouse who inadvertently disrupt your schedule.

        To do: Set a schedule and stick to it.

        To discuss during your interview: Be specific. Point to the interview skill you utilized to create a schedule for a complex work project and followed it.

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        2. Flexibility

        You set a schedule for the completion of your tasks, but your prospective boss gets their work done between the hours of 2:00 and 8:00 a.m. Your West Coast partners are three hours behind your East Coast partners, and one of your partners lives in England while another lives in Australia.

        Feedback and collaboration (see point 3) may need to happen asynchronously. Be the flexible candidate—the person who is willing to occasionally disrupt their schedule for the greater good of the team.

        For extra credit: don’t just look up time zones, look up whether they observe Daylight Savings Time.

        To do: Be flexible about meeting times.

        To discuss during your interview: Highlight a time when you worked on a team where members lived in different time zones. Discuss your processes.

        3. Collaboration

        As recently as six months ago, before the pandemic raged around the world, collaboration wasn’t quite as essential as it is today. In a remote office setting, collaboration doesn’t just mean working well with others—but actually sharing documents and editing them online on time.

        Several cloud-based tools, such as Google Drive, Basecamp, and Trello, enable the type of collaborative teamwork that most companies want today.

        To do: Download the correct software and practice using it.

        To discuss during your interview: Discuss how you worked remotely with a group. Share how you overcame certain challenges.

        4. Poise

        Murphy’s Law states, “Anything that can go wrong will go wrong.”

        When things do go awry, keeping your wits about you will demonstrate your consummate professionalism under fire. This will show your future bosses that you will be able to work well under the pressures of remote work.

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        What could go wrong, you ask? You might be muted without realizing it—your Internet connection may not be robust, your headphones may blip out, your cellphone may ring, Zoom could have an outage. The list goes on and on.

        To do: Make sure you have the most up-to-date versions of Skype and Zoom uploaded.

        To discuss during your interview: Consider highlighting a time when a project did not go as planned. Demonstrate the interview skills that allowed you to rise to the challenge.

        5. Communication

        Your ability to handle online communication is one of the top critical skills you will need to thrive in today’s remote workplace. Download Slack if you haven’t already. Get used to toggling to a different form of online communication if one of your tools fails.

        When it comes to the preferred format for your online interview, demonstrate proficiency by offering several different options. Give your phone number, Google Chat Hangouts name, and Skype ID.

        To do: Familiarize yourself with video conference and online chat tools, such as Slack, Fleep, or Workplace by Facebook.

        To discuss during your interview: Be prepared to share the online communication tools you’re using and examples of how you use each one.

        6. Good Computer Hygiene

        Setting up a backup system for your computer files is one of today’s crucial requirements for working in the digital age. Storing documents that can be shared by team members is also an efficient way to work together on presentations, articles, and reports—although studies show nearly one-third of employees avoid them because of the time it takes to find documents.

        Be prepared in your interview to indicate your experience utilizing this technology, describing how you organize and store files using cloud-based collaboration tools. How do you keep track of links and tabs? Do you use Dropbox? Google Docs? Confluence? Others?

        To do: Take inventory of the cloud-based document sharing and storage systems you know and use.

        To discuss during your interview: Describe the document sharing tools and backup systems you utilize—both for personal protection and professional file sharing.

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        7. Proper Meeting Etiquette

        Today, presenting yourself virtually has its pros and cons. While you only have to show a professional persona from the waist up (make sure to straighten up your office space behind you), you must boost your energy to show that you’re engaged in the discussion.

        Make your voice as upbeat as possible. Have your talking points at the ready and be careful not to ramble on, as long virtual meetings easily become tiresome. Use the mute and chat features to avoid interruptions.

        To do: Once you know the meeting platform, make sure you have it mastered before your interview.

        To discuss during your interview: Offer to share your screen to show an example of a work project— while at the same time demonstrating your prowess with video conferencing tools.

        8. Respecting Feedback

        In the age of working remotely, there may not be as many systems in place to obtain feedback (such as yearly performance reviews). Workers may need to ask for feedback, while managers may need to give more feedback than usual as the team adjusts to working off-site. Respecting feedback is on top of the interview skills list that you should learn.

        Taking a proactive approach with giving and receiving feedback and incorporating it into your work style is a desirable quality that your employers will note.

        To do: Reflect on the positive feedback you’ve received from past employers to bolster your confidence.

        To discuss during your interview: Share a time when you received feedback that made you grow in the job. If you’re a manager, share a time when you gave feedback to an employee who needed to better their job performance.

        9. Project Management

        Staying on task with projects has evolved far past a to-do list, with electronic tools that can track time, manage team workloads, and even do the client billing. While your prospective employer may have its preferred project management program, your experience with any of the various options—whether it’s Basecamp, Teamwork, Smartsheet, or another—will be applicable.

        To do: Know which project management software is likely to be used by the industry in which you’re interviewing, and familiarize yourself with its features.

        To discuss during your interview: Highlight a project management feature that is particularly useful in helping you excel in your work, and explain how you utilize it.

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        10. Staying up to Speed

        Employers expect their remote workers to be technically proficient so that technology runs smoothly and doesn’t create work disruptions. Bosses count on remote workers to know enough about their systems to manage them without relying on the help of overworked IT staff.

        To do: Make sure you have a fast internet connection and have a back-up plan, such as a second computer or other tethered devices.

        To discuss during your interview: Note that you are diligent about keeping your computer and software up to date.

        11. Attention to Cybersecurity Issues

        “Virus” is a loaded term these days. Spreading a computer virus in your company, however, will not only bring productivity to a halt, but it will also make you a pariah. While working from public places using free Wi-Fi (with uneven security provisions) has waned, in pre-pandemic times, coffee shops accounted for 62 percent of Wi-Fi security breaches.

        To do: Keep antivirus software updated and don’t download software without verifying its authenticity.

        To discuss during your interview: Emphasize your awareness of cybersecurity risks and your care in taking necessary safety measures.

        12. Teamwork

        Work relationships now mostly happen in virtual settings, yet employers value team-oriented workers.

        Being a part of a team gives you a sense of connection and shared purpose. A well-honed team understands how mutual reliance makes the sum of its parts greater than when individuals act on their own, improving the end product.

        To do: Take stock of your attributes as a team player and where you can cultivate skills that will enable you to work more collaboratively.

        To discuss during your interview: Inquire about the company’s culture and how it encourages a sense of community despite working remotely.

        Final Thoughts

        Preparing for remote positions available in today’s job market will mean honing your interview skills to highlight your technical abilities as well as your adaptability. By adhering to these To-Do’s and perfecting your online interview skills and charisma, you will rise above the competition and win over any prospective employer.

        More Tips to Improve Your Interview Skills

        Featured photo credit: Christina @ wocintechchat.com via unsplash.com

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