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5 Must-Have Tools for Highly Effective People

5 Must-Have Tools for Highly Effective People

If you don’t consider yourself to be a highly efficient person, you are not getting the most out of everything that you are doing. It is particularly important for business owners to be efficient, and it isn’t always easy because there are always so many things to do. That is why there are apps and tools available that will help anyone to become more efficient and productive. But, which tools are the best to use? To help you become more efficient, we have compiled a list of our top five favorite efficiency tools.

1. XMind

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xmind

    This is the most popular mind mapping tool available today, and now it comes with the Cloud. It is fast and easy to synchronize files across Macs and PC’s. Also, it allows you to view and even edit your mind maps in your browser. XMind has Idea Factory brainstorming mode and over 60,000+ pretty icons to help you clarify thinking and boost your productivity. This is a great tool to use when you want to get input from various groups so all voices can be heard equally. The more you can learn, the more efficient you are going to be, and more will get done. XMind has a free version, and the Pro version only costs $99 now. And, the latest good news is that XMind for iOS will be soon released.

    2. Realtime Board

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    realtime board

      Having to wade through dozens or even hundreds or more emails daily can bog you down, and diminish your effectiveness. This tool will help to change all of that. You will never get lost in endless email chains and many messengers when you are using this tool, and you can gather feedback, give comments, mark things up, and see real-time updates. Basically, it will be taking the place of the traditional office whiteboard, and you will be much more efficient.

      3. MarketCircle

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      marketcircle

        This app is going to greatly increase your productivity as a small business owner, and the productivity of your business. This is a business app that has been specifically created for the Mac, iPhone, and iPad. You can get a free trial, so there is no risk at all, and you will likely end up paying for this service that is going to help you immensely. Use this app to manage customer relations, schedule meetings, sales, projects, opportunities, emails, and a whole lot more. This is going to help improve your efficiency, and improve productivity in your business, which of course leads to improved sales.

        4. Basecamp

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        basecamp

          It can be really difficult to keep a team interested in a project, and have everyone working on the same page. This app makes things a lot easier. You can use this tool to keep everything organized altogether. Use it for managing multiple emails, chats, and more. This tool has been popular for more than 12 years, and more than 100,000 companies are using it because it is proven to work and increase efficiency and productivity. If all of these companies are using this app, what are you waiting for? Try it today and see just how much it can do to improve your efficiency.

          5. Trello

          trello

            Working with a team can be difficult, but it is a lot easier when you are using this awesome tool. The boards, lists, and cards will let you get more organized, faster. It will also let you prioritize all of your projects in a way that is fun, flexible, and ultimately, rewarding. You can sign up for free, so you have nothing to lose. Enjoy being able to drag and drop cards between lists so you can show progress. Add people as needed and drag them to the cards, and add reorder lists when you need them. Everything you need to know about any current project can be seen at a glance, and updates are in real time.

            Featured photo credit: Matthew Dix via unsplash.com

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            Jane Hurst

            Writer, editor

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            Last Updated on September 23, 2020

            Do What You Love and Love What You Do to Achieve More

            Do What You Love and Love What You Do to Achieve More

            Are you waking up each day looking for that perfect thing, activity, or job that will make your life work? Or, maybe you are looking for that perfect relationship. Once you “get” this new thing that will allow you to do what you love, you are sure that you will be happy forever.

            In reality, life doesn’t work like that, and we would probably get bored if it did. There is likely no one thing, experience, or activity that will keep you feeling passionate and engaged all the time. What’s important is staying connected to what you love and continuing to grow in the process.

            Here, we’ll talk about how to get started doing what you love and achieving more in life through the motivation it brings. Doing this doesn’t have to take a long time; it just takes determination and energy.

            Most People Already Know Their Passion

            So many people walk around in life “looking for” their passion. They look for it as if true passion is some mysterious thing that is difficult to find and runs away once you find it. However, the problem is rarely lack of passion.

            Most of us already know what we love to do. We know what excites us, even if we haven’t done it for years. Instead, we focus on what we think we “must” do.

            For example, maybe you love building model cars or painting pet portraits. Yet, each day you work a completely unrelated job and make no time for the activity you already know you love. The truth is you probably don’t need to find your passion; you just need to start doing what you already know you’re passionate about[1].

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            No Activity Is Exciting All the Time

            Even people who are living their dream lifestyle or working their dream job don’t love it all the time. Every job or lifestyle has parts of it that we won’t like.

            Let’s say your dream is to become an actress, and you succeed. You may not enjoy the process of auditioning and facing rejection. You may experience moments of boredom when you practice your lines over and over again. But the overall experience is totally worth it.

            Most of life is like that. Don’t set yourself up for disappointment by demanding that life be perfect all the time. If things were perfect and easy, you would ultimately stop learning and growing, and life would begin to lack even more meaning in that case.

            Be grateful for both the good and bad moments as they are both entirely necessary if you genuinely want to do what you love and love what you do.

            Doing What You Love May Not Be Easy

            Living a life you love is unlikely to be easy. If it was, you would not grow very much as a person. And, if you think about a great book or movie, the growth of the main character is what matters most.

            What if the challenges you meet along your path to living a life you love were designed to make you grow as a person? You may actually start looking forward to challenges instead of dreading them. An easy life hardly ever makes a compelling story.

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            If you struggle to overcome challenges, try writing them down each time you encounter one. Then, write down three ways you could tackle it. Try one, and if it doesn’t work, try another. This way, you’ll learn what does and doesn’t work for you.

            How to Do What You Love

            There are many small steps you can take to ensure you are making time to do the things you love. Start with these, and you’ll likely find that you’re already on the right track.

            1. Choose Your Priorities Wisely

            Many people claim they want to do something, yet they don’t do it. The truth is they might not really want to do it in the first place[2].

            We all end up following through on what matters most to us. We make decisions moment by moment about what we need to focus on. What we choose to do is what we deem most important in our lives.

            If there is something you claim you want to do but you don’t do it, try asking yourself how much you really want it or where it’s currently placed on priority list. Are there other things you want more?

            Be honest with yourself: what you currently do each day is a reflection of your priorities. Recognize that you can change your priorities at any time.

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            Make a list of your priorities. Really take the time to think this through. Then, ask yourself if what you are doing each day reflects them. For example, if you believe your top priority is spending more time with your family, but you consistently take on extra hours at work, you’re not really prioritizing things in the way you think you are.

            If this is happening, it’s time to make a change.

            2. Do One Small Thing Each Day

            As stated above, doing what you love doesn’t have to mean finding that perfect job that makes you want to jump out of bed in the morning. If you want to do what you love, start with one small thing each day.

            Maybe you love reading a good book. Take ten minutes before bed to read.

            Maybe you love swimming. Get a membership at the local YMCA, and go there for thirty minutes after work each day.

            Dedicating even a short amount of time to something that brings you joy each day will improve your life overall. You may find that, over time, a career path related to what you love to do pops up. After doing the thing you love each day, you’ll be more than prepared to take it on when the opportunity arises.

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            If you need help making time for your passions, check out this article to get started.

            3. Prepare to Make Sacrifices

            If you are an exceptionally busy person (aren’t we all?), you may have to make sacrifices in order to make space for the things you are passionate about. Maybe you take on less extra hours at the office or take thirty minutes away from another hobby in order to develop another that you enjoy.

            Looking at your priority list will help you decide what can get put on the back burner and what can’t. Remember, do this thinking about what will help you feel good about how you’re spending your time. 

            For example, if you love writing but rarely make time for it, consider getting up 30 minutes earlier than normal. Or instead of browsing your phone for 30 minutes before bed, you can write instead. There is always a way to find time for what you love.

            Final Thoughts

            If you love what you do, each day becomes a joyful adventure. If you don’t love what you are doing, life feels like a chore. The best way to achieve success is to design a life you love and live it every day.

            Remember, doing something you love doesn’t have to include big gestures or time-consuming projects. Start small and grow from there.

            More on How to Do What You Love

            Featured photo credit: William Recinos via unsplash.com

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