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5 Must-Have Tools for Highly Effective People

5 Must-Have Tools for Highly Effective People

If you don’t consider yourself to be a highly efficient person, you are not getting the most out of everything that you are doing. It is particularly important for business owners to be efficient, and it isn’t always easy because there are always so many things to do. That is why there are apps and tools available that will help anyone to become more efficient and productive. But, which tools are the best to use? To help you become more efficient, we have compiled a list of our top five favorite efficiency tools.

1. XMind

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xmind

    This is the most popular mind mapping tool available today, and now it comes with the Cloud. It is fast and easy to synchronize files across Macs and PC’s. Also, it allows you to view and even edit your mind maps in your browser. XMind has Idea Factory brainstorming mode and over 60,000+ pretty icons to help you clarify thinking and boost your productivity. This is a great tool to use when you want to get input from various groups so all voices can be heard equally. The more you can learn, the more efficient you are going to be, and more will get done. XMind has a free version, and the Pro version only costs $99 now. And, the latest good news is that XMind for iOS will be soon released.

    2. Realtime Board

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    realtime board

      Having to wade through dozens or even hundreds or more emails daily can bog you down, and diminish your effectiveness. This tool will help to change all of that. You will never get lost in endless email chains and many messengers when you are using this tool, and you can gather feedback, give comments, mark things up, and see real-time updates. Basically, it will be taking the place of the traditional office whiteboard, and you will be much more efficient.

      3. MarketCircle

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      marketcircle

        This app is going to greatly increase your productivity as a small business owner, and the productivity of your business. This is a business app that has been specifically created for the Mac, iPhone, and iPad. You can get a free trial, so there is no risk at all, and you will likely end up paying for this service that is going to help you immensely. Use this app to manage customer relations, schedule meetings, sales, projects, opportunities, emails, and a whole lot more. This is going to help improve your efficiency, and improve productivity in your business, which of course leads to improved sales.

        4. Basecamp

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        basecamp

          It can be really difficult to keep a team interested in a project, and have everyone working on the same page. This app makes things a lot easier. You can use this tool to keep everything organized altogether. Use it for managing multiple emails, chats, and more. This tool has been popular for more than 12 years, and more than 100,000 companies are using it because it is proven to work and increase efficiency and productivity. If all of these companies are using this app, what are you waiting for? Try it today and see just how much it can do to improve your efficiency.

          5. Trello

          trello

            Working with a team can be difficult, but it is a lot easier when you are using this awesome tool. The boards, lists, and cards will let you get more organized, faster. It will also let you prioritize all of your projects in a way that is fun, flexible, and ultimately, rewarding. You can sign up for free, so you have nothing to lose. Enjoy being able to drag and drop cards between lists so you can show progress. Add people as needed and drag them to the cards, and add reorder lists when you need them. Everything you need to know about any current project can be seen at a glance, and updates are in real time.

            Featured photo credit: Matthew Dix via unsplash.com

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            Jane Hurst

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            Last Updated on November 5, 2019

            How to Use Visual Learning to Work More Effectively

            How to Use Visual Learning to Work More Effectively

            Knowledge is essential to become successful in life, your career and your business. Without learning new concepts and becoming proficient in our craft, we cannot excel in our chosen careers or archive knowledge to pass down to the next generation.

            But content comes in various forms, and because how we learn influences how much we know, we need to talk about learning styles. This article will focus on how to utilize visual learning to boost your career or business.

            The Importance of Knowing Your Learning Style

            Knowing your learning style enables you to process new information to the best of your ability. Not only does it reduce your learning curve, you’re able to communicate these same concepts to others effectively.

            But it all starts when you’re able to first identify the best way you learn.

            As a college student, I soon figured out that taking online courses without visual aids or having an instructor in front of me led to poor retention of concepts.

            Sure, I got good grades and performed excellently in my online exams. However. I discovered that I couldn’t maintain this performance level because I forgot 80 percent of the course content by the end of the semester.

            There are several types of learning styles known to mankind. To give an idea of how visual learning stacks up against other learning styles, here’s a brief mention of some of the different types of learning styles we have.

            The four most popular types of learning styles are:

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            • Visual learning style (what this article talks about).
            • Aural or auditory learning style (learning by listening to information presented).
            • Verbal or linguistic learning style (learning that involves speech and writing).
            • Tactile learning style (learning by touching and doing)

            But for the purposes of this article, we will be focusing on using visual learning to boost your career or business.

            How to Know If You’re a Visual Learner?

            When it comes to boosting your career, business (or education), a visual learner is one who would most definitely choose shapes, images, symbols, or reading over auditory messages.

            I’m talking about preferring to read an actual map when navigating to a new place over listening to verbal directions. I’m talking about discovering that you actually have trouble remembering what your manager said at the meeting because there were no graphs or illustrations to support the points raised.

            Most people who struggle with learning probably aren’t leveraging their best learning styles. The earlier you identify how your learning style can boost your success, the less struggle you will encounter with processing new information throughout your career.

            However, visual learning in particular CAN 10x your career or business whether it is your preferred learning style or not. And here’s why:

            Several studies have arrived at the conclusion that the brain retains more information with the help of visual aids. In other words, images are directly processed by our long-term memory which helps us store information for longer periods of time.[1]

            While some lessons can be performed orally, several concepts can only make sense if you have an image with an explanation of sequences (i.e learning about the human DNA).

            Visual learning does use a different part of the brain and visual cues are processed by the part of the brain known as the occipital lobe.

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            By engaging more parts of the brain during learning, you’re able to have a fuller understanding of concepts and facilitate better interaction with your immediate environment.

            How to Use Visual Learning for Success

            Here’re 4 ways to use visual learning to boost your career or business:

            1. Bring back the to-do list. Then add shapes and colors to boost productivity.

            We live in an age where computers have taken over virtually every aspect of productivity and most human functions. But written lists are making a comeback, and with an endless number of important tasks to complete, having a to-do list of tasks in order of importance can improve your productivity.

            While coming up with a list is initially challenging, adding colors and shapes to written lists that you personally write and manage gives you an extra layer of assurance and boosts aids recall so that you actually get stuff done.

            I have tried this technique in my work as a registered nurse and discovered that adding shapes and colors to to-do lists helps me delegate tasks, recognize where more work is needed, and makes it easy to cross off completed tasks at the end of the day.

            2. Add graphs, charts and symbols to your reports.

            Yes, it seems like more work cut out for you. However, graphs enable you monitor the heartbeat of your business.

            Graphs and charts help you trend your finances, budget, and pretty much any data overtime. With the help of free and premium software available on the market, it has become easier to take plain data and in a matter of seconds, have relevant information displayed in different shapes and images.

            As an entrepreneur, you can make predictions and allocate funds wisely when you’re able to see whether your efforts are rewarded. You can use colors and charts to delegate actions to members of your team and track performance at the same time.

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            And when broken down into monthly, quarterly, bi-annual or annual goals, graphs and charts communicate what ordinary text cannot.

            3. Effectively brainstorm with mind-mapping.

            Mind-mapping is not new but I don’t think it’s been talked about as often as we do to-do lists.

            With mind mapping, you’re organizing information accurately and drawing relationships between concepts and pieces from a whole.

            Think of a mind map as a tree with several branches. For example, the tree can symbolize healthcare while each branch stands for nursing, medicine, laboratory science, and so on. When you look at nursing, you can further branch out into types of nursing; pediatric, women’s health, critical care, and so on.

            It’s an interesting relationship; the more ideas you’re able to come up with for your chosen subject, the deeper you get and the stronger the association.

            Mind maps really show you relationships between subjects and topics, and simplifies processes that might seem complicated at first glance. In a way, it is like a graphical representation of facts presented in a simple, visual format.

            Mind mapping isn’t only limited to career professionals; business owners can benefit from mind mapping by organizing their online learning activities and breaking down complex tasks into simple actions so that you can accurately measure productivity.

            4. Add video streaming to meetings.

            What if you could double the productivity of your team members by video streaming your meetings or adding flash animation to your presentation at the same time?

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            When you offer video as an alternative method of processing information to colleagues, there is a greater chance of retaining information because we recreate these stories into images in our minds.

            For organizations that hold virtual meetings, it can also be an effective way to enhance performance during if people can see their colleagues in addition to flash animation or whatever form of video is provided during the meeting.

            Is Visual Learning Better Than Other Learning Styles?

            No, that is not the point. The goal here is to supplement your existing dominant learning style with visual learning so that you can experience a significant boost in how you process and use everyday information.

            You might discover that understanding scientific concepts are much easier after incorporating visual learning or that you’re able to understand your organization’s value when projected on a visual screen with charts and graphs.

            The overall goal is to always be learning and to continue to leverage visual learning style in your career and business.

            More About Learning Styles

            Featured photo credit: Unsplash via unsplash.com

            Reference

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