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5 Must-Have Tools for Highly Effective People

5 Must-Have Tools for Highly Effective People

If you don’t consider yourself to be a highly efficient person, you are not getting the most out of everything that you are doing. It is particularly important for business owners to be efficient, and it isn’t always easy because there are always so many things to do. That is why there are apps and tools available that will help anyone to become more efficient and productive. But, which tools are the best to use? To help you become more efficient, we have compiled a list of our top five favorite efficiency tools.

1. XMind

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xmind

    This is the most popular mind mapping tool available today, and now it comes with the Cloud. It is fast and easy to synchronize files across Macs and PC’s. Also, it allows you to view and even edit your mind maps in your browser. XMind has Idea Factory brainstorming mode and over 60,000+ pretty icons to help you clarify thinking and boost your productivity. This is a great tool to use when you want to get input from various groups so all voices can be heard equally. The more you can learn, the more efficient you are going to be, and more will get done. XMind has a free version, and the Pro version only costs $99 now. And, the latest good news is that XMind for iOS will be soon released.

    2. Realtime Board

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    realtime board

      Having to wade through dozens or even hundreds or more emails daily can bog you down, and diminish your effectiveness. This tool will help to change all of that. You will never get lost in endless email chains and many messengers when you are using this tool, and you can gather feedback, give comments, mark things up, and see real-time updates. Basically, it will be taking the place of the traditional office whiteboard, and you will be much more efficient.

      3. MarketCircle

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      marketcircle

        This app is going to greatly increase your productivity as a small business owner, and the productivity of your business. This is a business app that has been specifically created for the Mac, iPhone, and iPad. You can get a free trial, so there is no risk at all, and you will likely end up paying for this service that is going to help you immensely. Use this app to manage customer relations, schedule meetings, sales, projects, opportunities, emails, and a whole lot more. This is going to help improve your efficiency, and improve productivity in your business, which of course leads to improved sales.

        4. Basecamp

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        basecamp

          It can be really difficult to keep a team interested in a project, and have everyone working on the same page. This app makes things a lot easier. You can use this tool to keep everything organized altogether. Use it for managing multiple emails, chats, and more. This tool has been popular for more than 12 years, and more than 100,000 companies are using it because it is proven to work and increase efficiency and productivity. If all of these companies are using this app, what are you waiting for? Try it today and see just how much it can do to improve your efficiency.

          5. Trello

          trello

            Working with a team can be difficult, but it is a lot easier when you are using this awesome tool. The boards, lists, and cards will let you get more organized, faster. It will also let you prioritize all of your projects in a way that is fun, flexible, and ultimately, rewarding. You can sign up for free, so you have nothing to lose. Enjoy being able to drag and drop cards between lists so you can show progress. Add people as needed and drag them to the cards, and add reorder lists when you need them. Everything you need to know about any current project can be seen at a glance, and updates are in real time.

            Featured photo credit: Matthew Dix via unsplash.com

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            Jane Hurst

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            Last Updated on September 20, 2018

            How to Be Happy at Work and Find Fulfillment in Your Career

            How to Be Happy at Work and Find Fulfillment in Your Career

            If you’re going to spend 1/3 of our life at work, you should enjoy it, right?

            Trust me, I know that’s easier said than done. Difficult coworkers, less-than-desirable tasks, or even just being in the wrong position can all lead to a lack of enjoyment and fulfillment in your work.

            But what if I told you it doesn’t have to be this way? Or better yet, if you struggle with all of the above (and then some), what if I told you that enjoying your work and finding fulfillment regardless of those obstacles is possible?

            Don’t believe me? I don’t blame you because I was there too. Before implementing the tips below, I struggled to get through each day, much less find real fulfillment, in the office. Now, even after the toughest days on the job, I still come away with feelings of pride, accomplishment, and fulfillment. The best news is, so can you.

            If you’re ready to make those hours count and find happiness and fulfillment in the office, then read on to find out how to be happy at work and find fulfillment in your career:

            1. Discover the root(s) of the problem

            For this first step, we’ll need to think back to 8th-grade physics (humor me). We all know Newton’s 3rd law, “for every action, there is an equal and opposite reaction.” When you think about it, the same can be said outside of physics, and we see this law play out in our daily lives, day after day.

            Simply put, all the issues we deal with in the office (and life in general) affect us in a noticeable way.

            If you’re appreciated at work, like the work you do and receive frequent praise, promotions, or raises, then this will probably have an altogether positive effect on your life in the office.

            But what if we reverse this? What if you feel under appreciated, get passed up for promotions, or get denied raises? This is sure to affect the way you feel at work on a negative level.

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            So, before you can implement the steps of feeling happy and fulfilled at work, we first have to discover the reasons why you don’t feel that way already.

            Think about it, write a list, or make a mental note. Run through all the reasons you’re dissatisfied in the office, and don’t hold back. Knowing the exact obstacles you’re facing will make overcoming them that much easier.

            In fact, as a side-challenge to this article, I recommend picking the top three reasons contributing to your dissatisfaction at work and using the following tips to tackle them.

            2. Practice gratitude for an instant uplift

            Did you know the simple act of feeling grateful can increase your happiness and make you more fulfilled at work?[1]

            Well, it’s true, and it’s scientifically proven.

            Dr. Lisa Firestone notes that practicing gratitude “reminds us of what we lacked in the past.” Meaning, it serves as both a boost to happiness and a bit of a wake-up call that things have been or could be, much worse.

            Trying to conjure up feelings of gratitude can seem almost impossible when your work situation seems bleak, but hear me out: There are incredibly easy ways to get started and it doesn’t involve trying to “force” yourself to feel grateful about things that stress you out.

            For an instant pick-me-up, try this:

            Find a loose piece of paper, a blank sticky note, or anything you can write on, be it physical or digital. List just three things that you are absolutely without-a-doubt thankful for in your life.

            Now here’s the trick: Don’t just list what you’re grateful for, you have to list why you’re grateful for them, too.

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            For example, simply saying “I’m grateful for my kids” will probably make you feel good, sure, but what if we could amplify the warm, fuzzy feeling into real, lasting motivation?

            Instead, write the reason you’re so thankful for your children. Is it because they make you laugh and forget about other stressors? Or maybe they help to remind you of why you go to work every day in the first place?

            Whatever your reasons may be, jot them down and keep your list somewhere you can see it while you work. A quick glance at your gratitude list throughout the day can provide powerful, positive motivation to keep going.

            Bonus:

            If you can find just three things to be thankful for that specifically relate to your job, and list why those things make you grateful, your list can also help you find fulfillment in your work itself which can give you an even bigger boost of positivity throughout the day.

            3. Take meaningful time for yourself

            We all know creating a strong work-life balance can be crucial to feeling satisfied in our jobs, but rarely do we ever address how we’re spending our time outside of work.

            Many of us survive a 9-hour work day and commute home only to find ourselves busy with our personal to-do lists, running a household, and taking care of a child (or 2 or 3, and so on).

            If you spend all your time working, whether in the office or within your household, you’re going to feel drained at some point. This is why setting meaningful time for yourself every day is highly important.

            Look, I get it: I don’t know anyone in the working world who can shun all responsibility for a 3-movie marathon or happy hour with friends whenever they feel like it. But finding time for yourself, be it just 30 minutes to an hour, can really make a difference in how you feel at work.

            This works because you’ll have time to actually relax and let the day’s stress melt away while you enjoy something just for you. The to-do lists and stressors will still be there after you’re refreshed and ready to tackle them.

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            No time for me-time? Try this:

            If you have a busy household, you’ll need to capitalize on a block of time you know will be completely uninterrupted. The easiest way to do this: try waking up 30 minutes to an hour earlier than usual (or push bedtime back an hour if you’re a night owl, like me) and take time to do something you enjoy.

            This could be reading with a cup of tea, catching up on Facebook, spending time on a passion project—anything! As long as it’s meaningful to you, it works!

            Bonus:

            Starting your day with meaningful time for yourself can set you up to have a positive mood that lasts well into office hours, and having your me-time in the evening can give you something positive to look forward to during the day.

            4. Get productive and feel accomplished

            Don’t you just love the feeling of checking the last item off of a hefty to-do list? That’s because self-motivation can be a huge driver of positivity and success.

            When we accomplish something, no matter how small, it makes us feel good, plain and simple. Applying this tactic to your daily work can be the motivator you need to find fulfillment during the daily office grind.

            While there are tons of steps to get more done at work, I’ll share my personal favorite: Prioritizing.

            Now, many people handle prioritizing differently. Some like to tackle the little tasks first so they can spend focused time on the big to-dos. Others like to knock out the big items first and get to the smaller ones when they can.

            No matter which camp you’re in, you may be missing one crucial step: Time management.

            So how’s this work? When you factor in the amount of time your priorities will take, it can transform your productivity ten-fold.

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            Say you have three top priorities for the day. You might jump into the smaller ones or the bigger ones depending on your preferred method, and then find yourself out of time and bringing work home with you at the end of the day.

            This is prevented when you factor in time. Knowing how long each item will take, or deliberately setting specific blocks of time for your priorities can help you accomplish more in the same 8-9 (or 12) hours that you typically spend at work.

            Try this:

            Take a look at your priorities and consider how long they should take. Pop into your Google calendar (or Filofax, whatever works for you) and schedule time to work on your priority items around any important meetings or events of the day.

            The most important thing to remember is to stick to your dedicated time.

            Often, when we know exactly how long we have to work on something (and honor this time limit), we’re motivated to get more done on time to avoid taking work home at the end of the day.

            The bottom line

            There’s no need to waste 1/3 of our lives feeling unsatisfied at work. Luckily, you now have the tools to get started, take back your time, and become happy and fulfilled at work again.

            The only question is — which tip will you try first?

            Featured photo credit: Ellyot via unsplash.com

            Reference

            [1]Psychology Today: The Healing Power of Gratitude

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