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How to Beat Work Stress and Become Twice More Productive

How to Beat Work Stress and Become Twice More Productive

Life is unpredictable, and unpredictable moments can create stress in our lives. Although stress is normal, excessive stress can be physically, emotionally and mentally draining. At its worst, stress can paralyze you and keep you from doing your goals, pinning you down to a spot where you may feel trapped and burdened.

Easier said than done, stress can be hard to overcome, especially if you don’t know you are suffering from it. Awareness of your stress is the first step to helping you manage it. When you know you’ve reached your limit, it’s time to take a break and listen to what your body tells you. The following are tips to help you manage work stress and how you can overcome it to become more productive at work

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Determine the primary cause of stress at work 

Any problem can be easily solved by going back to its root cause. People fail at overcoming their stressors because they either choose to ignore it or live with it. There are many things that can cause stress at work. Sometimes it could be the people. It could be a micromanaging boss, an annoying coworker, or a problematic family member who’s hindering from giving your best at the job. When you frequently deal with such people, you become stressed and lose focus on your current task. Stress can be the greatest distraction in your life, if you let it rule over you. Once you determine the primary cause of stress, you can now think of ways to handle the situation.

Got a report that’s making your feel anxious and stressed? Do it. Have a coworker who’s downright annoying and hard to get along with? Talk to him. The first step to managing your stress is to deal with the person or the object that’s causing it. Once you’ve overcome the problem, you’ll have more confidence to deal with things. Ignoring or taking these stressors for granted can lead to bigger problems that will interfere with your job. By taking the time to solve the root cause of your stress you can accomplish a lot more.

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Take Time to Relax 

Everybody needs some downtime to relax. According to Richard Colgan, author of Advice to the Healer  “When we are under extreme pressure, our bodies secrete a stress hormone called cortisol that can help us short-term, but if you’re stressed out constantly, these hormones aren’t as helpful and can become depleted over time.” Taking time to relax can help you recover from constant stress.

It doesn’t matter what type of activity you’ll be doing. If you feel relaxed going to a party or curling up with a good book at home, then so be it.  Don’t overwork and make sure that you spend some of your time for things you love doing. By paying attention to your emotions and relaxing once a while you can reduce stress from work activities that drain your mind and body.  Try yoga, meditation, walking or even simple relaxing activities like listening to music or taking a hot bath. You’ll be surprised how these activities can reduce your work stress.

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Get Enough Rest

Not taking proper rest can leave your mind and body drained.  Insomnia, lack of appetite and anxiety can all lead to stress and even more serious diseases. Well-rested people have better emotional balance; they can handle stress on the job and the workplace much better than people who are always lethargic and tired.

Get Organized

Prioritizing and organizing are known ways to handle stressful situations, especially if you don’t know what work to start with. It will give you a much clearer head if you sit down and take a moment to prioritize your options. An organized life can always free up your mind to deal with important work matters. Regain your control and increase your productivity by using apps that help you reach your maximum potential. There are apps like Wunderlist and Trello that will help sort out your appointments and files. Apps like Toggl and Time Tune will help you get the most out of your time.

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Talk to a Friend

Sometimes all we need to feel less stressed is to have someone to talk to. The person doesn’t have to fix all your problems, he just has to be there to listen. Listening is a means of connecting. When you listen, you connect with other people who you give ability to understand your thoughts and feelings.  Other emotion-based coping techniques like talking aloud to yourself or writing down your thoughts are also good options. The important thing here is that you have to let your feelings out. Sharing has positive emotional rewards contrary to keeping all your emotions bottled up forever. Someone with a supportive network of friends and family would be able to handle stress better than people who are lonely and isolated in life.

Featured photo credit: http://imukund.com/ via imukund.com

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5 Powerful Ideas on How to Be Productive at Work

5 Powerful Ideas on How to Be Productive at Work

Not being able to stay productive at work is a problem that everyone runs into at some point; no matter how much you like your job, there are certain factors that prevent you from staying at maximum proficiency throughout the whole day.

A lack of productive focus at work can lead to extra stress on yourself, missed deadlines, passed opportunities, raise denial, demotion and even termination.

So, if you are someone who has trouble with your productivity, here are five effective tips on how to be productive at work:

1. Take breaks

First and foremost, it’s important for you to take regular breaks. Trying to work throughout the whole day will tire your brain, which will then cause you to doze off and think about something else.

If you keep working your brain, it will fill up and get jumbled with information—sort of like a computer hard drive. Taking a break would be like resetting your computer so that it can start afresh, or de-fragmenting the data so that all the information is in order.

This is a great thing because it allows you to solve problems you were unable to solve previously, by seeing it differently; if you are able to organize your thoughts properly, you will be able to take in new information more easily.

There have even been studies about methods of saving time and staying proficient, and taking breaks is one of the leading factors.

According to Christine Hohlbaum, the author of The Power of Slow: 101 Ways to Save Time in Our 24/7 World, eating lunch away from your work area every day will greatly increase your productivity. Eating in your work area will give you the illusion that you are working, but whether you like it or not, your brain will begin to wander and think of something else and then you will be working tirelessly with no progress.

It’s important to take breaks before and during work too: if you come to work in a rush because you woke up late, your mind will not be mentally prepared for the day ahead, and you will spend the first 10 to 15 minutes trying to get organized and composed before you can actually start working.

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Instead, you should try to wake up 20 minutes earlier than the time it would take you to “just get” to work. Take that time to stare off into space and not worry about anything.

If you do this, your brain will be empty and ready for all the challenges it has coming for the next few hours.

If your employer only allows a set amount of breaks during the workday, that doesn’t mean you can’t just get up and walk around for a quick break every now and then.

Even if it’s only 5 minutes, it will refresh your brain and you will gain renewed energy to do your job.

Learn more about The Importance of Scheduling Downtime.

2. Pace yourself and balance your workload

One problem that most people run into is that they underestimate the amount of work they have to do, and end up doing 50% of the work in the last 20% of the time they have to do it. This is due to an issue of balancing one’s workload.

When you receive a project, or are doing a job you normally do, take some time to really plan out your work schedule.

Consider how much time it took you to do this last time; determine how you can break the project into smaller parts and which can only be accomplished on certain days, and whether anything might come up that could interfere with your plan.

All of these questions are important for starting on a project, and when answered, they will help you stay productive throughout each day.

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For example, if you needed to design a project to map out the amount of aid offered in various regions after Hurricane Sandy, you can break it up as follows:

You will need to know what organizations are offering help to begin with, how much aid those organizations gave or plan to give, which regions were hit by Sandy, and which regions suffered the greatest losses.

You start this project on a Thursday and know you have until Tuesday to gather this information.

In order to stay productive, you need to plan out your work week—now you know you can find out which organizations are involved in helping the Hurricane Sandy Victims any day since that information is online, but gathering information on the organizations may require you to call them.

Since phone calls can only be done during week days, you have to plan on gathering all of that information before the weekend comes.

That is just one example of a situation in which pre-planning your project will help you stay productive; had you researched the affected regions first, you would not have received the info on the organizations until the weekend, and may have missed your chance to call them.

That, in turn, would have wasted time you could have spent working on this project to finish it.

Knowing what you need to do, when you can do it, and how long it will take you, is important in balancing your workload and being more productive and efficient.

3. Put your work first

This is an issue that usually occurs with young people who are new to the workforce: they’re often tempted with offers to go out at midday, and then come back lost in thought and unfocused on their work-related tasks.

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While it is important to take breaks, your breaks should consist of you clearing your mind, not loading it up with other less important information—like sports.

However, that is not the only situation where you need to worry about putting your work first before all else.

In a work environment, the senior employees will oftentimes push some of their menial tasks onto the newer employees. If you fall into that category, you need to know that their work is not your work, so if you have tasks that need to be done, you need to do it first.

If you are a new employee, you must learn to say no to other people even when it means you may not be in their good graces anymore. You can help others out once your work is done, but you are paid to do your own work, not anyone else’s.

4. Don’t open your browser unless you need them

In this day and age, everyone is constantly monitoring their social network. This is a major pain point for companies, which is why many don’t allow employees to access their social networks on company workstations.

When you are at work, disconnect the internet from your phone and keep your browsers closed so you’re not tempted to log onto your social media accounts or browse any sites that are not work-related.

If you keep your browsers closed and phone tucked away, only to be used in an emergency, you will find yourself being a more productive employee right away. 

5. Try to be happy and optimistic

If you always have a negative outlook on life, you will be more distracted and less motivated to get work done, so it’s important for you to start your day off right.

This can be done by having a good breakfast or by taking time in the morning to watch one of your favorite TV shows before work.

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If you are happy, you will find yourself able to work much more productively as your mind won’t wander into worrying about something else.

Also, if you stay optimistic and keep telling yourself that you can do whatever you set your mind to, the tasks will seem much less daunting and will go by much more quickly.

Take a look at more effective ways to stay positive at work:

15 Ways To Stay Positive At Work

Happiness and optimism are the keys to being a productive and happy employee.

All in all, heed the five tips above and you will find yourself being one of the most productive people at your company.

While you do not need to master them all, each and every one of them will help you become a better and more efficient employee.

Featured photo credit: Pexels via pexels.com

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