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14 Online Tools That Help Your Team Stay Connected, Productive, and Happy

14 Online Tools That Help Your Team Stay Connected, Productive, and Happy

Being able to work remotely, or even build a company that’s remote, is not easy, but it’s possible today. Some of today’s most notable companies, including Basecamp, Buffer, Virgin, and WordPress are building companies with over 100+ employees all around the world. How did they do it?

They found the right ‘tools’When your team members are living on opposite sides of the continent and in different time-zones, effective tools are vital to your team culture, productivity, and success. We’ve tested hundreds of online tools to maximize how we stay connected, productive, and happy.  Here is a list of top 14 online tools that you will find useful for yourself and your team. The first four deal with connectivity while the last four help to make your team happier. The remaining six tolls help to increase your team’s productivity.

1. Slack – Keeping Everyone Connected

Slack is a powerful and free way to coordinate with your team and keep everyone on the same page.

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    2. Help Scout – Customer Support Inbox Managed In One Place

    When we first started, we coordinated all of our customer support through Gmail. That got messy — fast. With Help Scout, we can now invite our support team to the application, and coordinate all of our support tickets in one place. They also have a knowledge base feature that allows you to systematize your customer service.

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      3. Intercom – Live Customer Support

      Intercom is a live chat support tool that allows you to send manual and automated notifications to visitors and customers inside the app based on their behaviors. It helps our customers get direct, immediate support, and helps us keep everyone happy.

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        4. Basecamp – Creating company milestones, goals, and organizing files

        Basecamp has been around for over 17 years. Which is far longer than most team management tools out there. And their product shows it. It’s a great tool to organize everything in your company, or even for yourself to keep everything organized. They have a free plan for one project (also known as Basecamp), and you can input as many users as you want.

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          5. Stunning– Helping Customers Update Billing Information In One Click

          Stunning is a new tool we’ve recently adopted in order to recover lost revenue in our business. A common issue that every business runs into is failed charges. This could be due to fraud, card expiry, or just the customer’s bank rejecting the charge for security reasons.

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            What Stunning allows us to do is help update, remind, and empower customers to update their information with one-click.

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              6. Trello – Coordinating Future Blog Posts, To-Do Lists, And More

              Content marketing has been the biggest driver of our website growth thus far, and it’s growing faster by the month. People often ask how we’re able to brainstorm, organize, and publish so many articles at a time. Before, we were using a Google Spreadsheet, which got pretty chaotic.

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                Now we use Trello to organize everything into various sections: Ideas, To-do’s, To be published, and Published.

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                  7. WordPress – Content Management Platform

                  I have yet to hear a better platform for content management, which is why companies like Wall Street Journal, TechCrunch, and 20% of the internet is powered by WordPress.

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                    8. Pomodoro – Workcycle To Maximize Productivity Without Burnout

                    I would often find myself working for two to three hour periods at a time, without taking a break. When you’re working on something you’re passionate about, it’s easy to put your head down without resting.

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                    The issue was, I was feeling less productive and losing my creativity after about 60-minutes or so. I’ve recently been adopting the Pomodoro Technique, where you work in 25 minute chunks, then take small breaks (~5 minutes). It’s forced me to focus on completing one important task without distraction. Taking small breaks throughout the day prevents your team to from burning out.

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                      9. Invision – Design And Development Collaboration In One Place

                      Invision allows our team to collaborate and share comments on design layouts, feature builds, and even prototype new ideas inside the app. It’s saved us a lot of time and keeps our entire team aligned to one vision of the product.

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                        10. Zapier – Automation Of Recurring Tasks (IFTTT For Business)

                        If you’ve used IFTTT for your personal automation, you’ll love Zapier for your business. It allows us to automate important functions of our business, without needing to develop it on the back-end.

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                          11. Five Minute Journal – Daily Reminders To Express Gratitude and Appreciation

                          The five minute journal was originally recommended by Tim Ferriss, who uses it in his daily routine. It’s easy to be caught up with the current events of your day, and lose appreciation of what you have in your life. The five minute journal gives you the template and framework to record down your thoughts, and what you’re most appreciative for before you start your day, and before you hit the sheets.

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                            12. Calm

                            Meditation And Peace Of Mind On-Demand

                            Whenever we feel stressed out, Calm is a go-to tool to get grounded again. It provides soothing background noises for you to enjoy, including a guided meditation practice that lasts 5 to 10 minutes.

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                              13. Strides – Powerful Habit Tracker With Visual Data Analytics Of Your Habits

                              We are what we do repeatedly. As boring as it sounds, having daily routines is what gives us the freedom to do what we want in our lives. I’ve tried multiple habit tracking online tools, but Strides is one of the best based on visual appearances and usability.

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                                14. 8tracks – Curated Music Selected Based On What Mood You Are In

                                8tracks gives you music collections depending on what mood you are in.

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                                  Featured photo credit: businessfitnessblog.files.wordpress.com via businessfitnessblog.files.wordpress.com

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                                  Sean Kim

                                  Sean is the founder and CEO of Pulsing. He's an entrepreneur and blogger.

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                                  Last Updated on July 18, 2019

                                  What Makes People Happy? 20 Secrets of “Always Happy” People

                                  What Makes People Happy? 20 Secrets of “Always Happy” People

                                  Some people just seem to float through life with a relentless sense of happiness – through the toughest of times, they’re unfazed and aloof, stopping to smell the roses and drinking out of a glass half full.

                                  They may not have much to be happy about, but the simplicity behind that fact itself may make them happy.

                                  It’s all a matter of perspective, conscious effort and self-awareness. Listed below are a number of reasons why some people are always happy.

                                  1. They Manage Their Expectations

                                  They’re not crushed when they don’t get what they want – or misled into expecting to get the most out of every situation. They approach every situation pragmatically, hoping for the best but being prepared for the worst.

                                  2. They Don’t Set Unrealistic Standards

                                  Similar to the last point, they don’t live their lives in a constant pursuit towards impossible visions of perfection, only to always find themselves falling short of what they want.

                                  3. They Don’t Take Anything for Granted

                                  Happiness rests with feeling fulfilled – those who fail to stop and appreciate what they have every now and again will never experience true fulfillment.

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                                  4. They’re Not Materialistic

                                  There are arguing viewpoints on whether or not money can really buy happiness; if it can, then we know from experience that we can never be satisfied because there will always be something newer or better that we want. Who has ever had enough money?

                                  5. They Don’t Dwell

                                  They don’t sweat the small things or waste time worrying about things that don’t really matter at the end of the day. They don’t let negative thoughts latch onto them and drain them or distract them. Life’s too short to worry.

                                  6. They Care About Themselves First

                                  They’re independent, care for themselves and understand that they must put their needs first in order to accommodate the needs of others.

                                  They indulge, aim to get what they want, make time for themselves and are extremely self-reliant.

                                  7. They Enjoy the Little Things

                                  They stop to smell the roses. They’re accustomed to find serenity when it’s available, to welcome entertainment or a stimulating discussion with a stranger when it crosses their path. They don’t overlook the small things in life that can be just as important.

                                  8. They Can Adapt

                                  They’re not afraid of change and they work to make the most out of new circumstances, good or bad. They thrive under pressure, are not overwhelmed easily and always embrace a change of pace.

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                                  9. They Experiment

                                  They try new things, experience new flavors and never shy away from something they have yet to experience. They never order twice from the same menu.

                                  10. They Take Their Time

                                  They don’t unnecessarily rush through life. They work on their own schedule to the extent that they can and maneuver through life at their own relaxing pace.

                                  11. They Employ Different Perspectives

                                  They’re not stuck in one perspective; a loss can result in a new opportunity, hitting rock bottom can mean that there’s no where to go but up.

                                  12. They Seek to Learn

                                  Their constant pursuit of knowledge keeps them inspired and interested in life. They cherish information and are on a life-long quest to learn as much as they can.

                                  13. They Always Have a Plan

                                  They don’t find themselves drifting without purpose. When something doesn’t go as planned, they have a plan for every letter in the alphabet to fall back on.

                                  14. They Give Respect to Get It

                                  They are respectful and, in turn, are seen as respectable; the respect they exude earns them the respect they deserve.

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                                  15. They Consider Every Opportunity

                                  They always have their eyes open for a new road, a new avenue worth exploring. They know how to recognize opportune moments and pounce on them to make the most of every situation. Success is inevitable for them.

                                  16. They Always Seek to Improve

                                  Perpetual self-improvement is the key towards their ongoing thirst for success. Whatever it is they do, they take pride in getting better and better, from social interactions to mundane tasks. Their pursuit at being the best eventually materializes.

                                  17. They Don’t Take Life Too Seriously

                                  They’re not ones to get offended easily over-analyze or complicate matters. They laugh at their own faults and misfortunes.

                                  18. They Live in the Moment

                                  They don’t live for tomorrow or dwell on what may have happened yesterday. Every day is a new opportunity, a new chapter. They live in the now, and in doing so, get the most out of every moment.

                                  You can learn how to do so too: How to Live in the Moment and Stop Worrying About the Past or Future

                                  19. They Say Yes

                                  Much more often than they say no. They don’t have to be badgered to go out, don’t shy away from new opportunities or anything that may seem inconvenient.

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                                  20. They’re Self-Aware

                                  Most important, they’re wholly aware of themselves. They self-reflect and are conscious of their states of mind. If somethings bothering them, they fix it.

                                  We’re all susceptible to feeling down every now and again, but we are all equipped with the necessary solutions that just have to be discovered.

                                  Lack of confidence, inability to feel fulfilled, and susceptibility to stress are all matters that can be controlled through the way we handle our lives and perceive our circumstances.

                                  Learn about How Self-Reflection Gives You a Happier and More Successful Life.

                                  Final Thoughts

                                  The main philosophy employed by the happiest includes the idea that life’s simply too short: life’s too short to let things get you down, to take things for granted, to pursue absolute and unrealistic perfection.

                                  For some, employing these characteristics is a second nature – they do it without knowing. For others, a conscious effort must be put forth every now and again. Self-Awareness is key.

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                                  Featured photo credit: Charles Postiaux via unsplash.com

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