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14 Online Tools That Help Your Team Stay Connected, Productive, and Happy

14 Online Tools That Help Your Team Stay Connected, Productive, and Happy

Being able to work remotely, or even build a company that’s remote, is not easy, but it’s possible today. Some of today’s most notable companies, including Basecamp, Buffer, Virgin, and WordPress are building companies with over 100+ employees all around the world. How did they do it?

They found the right ‘tools’When your team members are living on opposite sides of the continent and in different time-zones, effective tools are vital to your team culture, productivity, and success. We’ve tested hundreds of online tools to maximize how we stay connected, productive, and happy.  Here is a list of top 14 online tools that you will find useful for yourself and your team. The first four deal with connectivity while the last four help to make your team happier. The remaining six tolls help to increase your team’s productivity.

1. Slack – Keeping Everyone Connected

Slack is a powerful and free way to coordinate with your team and keep everyone on the same page.

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    2. Help Scout – Customer Support Inbox Managed In One Place

    When we first started, we coordinated all of our customer support through Gmail. That got messy — fast. With Help Scout, we can now invite our support team to the application, and coordinate all of our support tickets in one place. They also have a knowledge base feature that allows you to systematize your customer service.

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      3. Intercom – Live Customer Support

      Intercom is a live chat support tool that allows you to send manual and automated notifications to visitors and customers inside the app based on their behaviors. It helps our customers get direct, immediate support, and helps us keep everyone happy.

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        4. Basecamp – Creating company milestones, goals, and organizing files

        Basecamp has been around for over 17 years. Which is far longer than most team management tools out there. And their product shows it. It’s a great tool to organize everything in your company, or even for yourself to keep everything organized. They have a free plan for one project (also known as Basecamp), and you can input as many users as you want.

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          5. Stunning– Helping Customers Update Billing Information In One Click

          Stunning is a new tool we’ve recently adopted in order to recover lost revenue in our business. A common issue that every business runs into is failed charges. This could be due to fraud, card expiry, or just the customer’s bank rejecting the charge for security reasons.

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            What Stunning allows us to do is help update, remind, and empower customers to update their information with one-click.

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              6. Trello – Coordinating Future Blog Posts, To-Do Lists, And More

              Content marketing has been the biggest driver of our website growth thus far, and it’s growing faster by the month. People often ask how we’re able to brainstorm, organize, and publish so many articles at a time. Before, we were using a Google Spreadsheet, which got pretty chaotic.

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                Now we use Trello to organize everything into various sections: Ideas, To-do’s, To be published, and Published.

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                  7. WordPress – Content Management Platform

                  I have yet to hear a better platform for content management, which is why companies like Wall Street Journal, TechCrunch, and 20% of the internet is powered by WordPress.

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                    8. Pomodoro – Workcycle To Maximize Productivity Without Burnout

                    I would often find myself working for two to three hour periods at a time, without taking a break. When you’re working on something you’re passionate about, it’s easy to put your head down without resting.

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                    The issue was, I was feeling less productive and losing my creativity after about 60-minutes or so. I’ve recently been adopting the Pomodoro Technique, where you work in 25 minute chunks, then take small breaks (~5 minutes). It’s forced me to focus on completing one important task without distraction. Taking small breaks throughout the day prevents your team to from burning out.

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                      9. Invision – Design And Development Collaboration In One Place

                      Invision allows our team to collaborate and share comments on design layouts, feature builds, and even prototype new ideas inside the app. It’s saved us a lot of time and keeps our entire team aligned to one vision of the product.

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                        10. Zapier – Automation Of Recurring Tasks (IFTTT For Business)

                        If you’ve used IFTTT for your personal automation, you’ll love Zapier for your business. It allows us to automate important functions of our business, without needing to develop it on the back-end.

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                          11. Five Minute Journal – Daily Reminders To Express Gratitude and Appreciation

                          The five minute journal was originally recommended by Tim Ferriss, who uses it in his daily routine. It’s easy to be caught up with the current events of your day, and lose appreciation of what you have in your life. The five minute journal gives you the template and framework to record down your thoughts, and what you’re most appreciative for before you start your day, and before you hit the sheets.

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                            12. Calm

                            Meditation And Peace Of Mind On-Demand

                            Whenever we feel stressed out, Calm is a go-to tool to get grounded again. It provides soothing background noises for you to enjoy, including a guided meditation practice that lasts 5 to 10 minutes.

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                              13. Strides – Powerful Habit Tracker With Visual Data Analytics Of Your Habits

                              We are what we do repeatedly. As boring as it sounds, having daily routines is what gives us the freedom to do what we want in our lives. I’ve tried multiple habit tracking online tools, but Strides is one of the best based on visual appearances and usability.

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                                14. 8tracks – Curated Music Selected Based On What Mood You Are In

                                8tracks gives you music collections depending on what mood you are in.

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                                  Featured photo credit: businessfitnessblog.files.wordpress.com via businessfitnessblog.files.wordpress.com

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                                  Sean Kim

                                  Sean is the founder and CEO of Rype, a language learning app. He's an entrepreneur and blogger.

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                                  Last Updated on January 21, 2020

                                  How to Motivate People Around You and Inspire Them

                                  How to Motivate People Around You and Inspire Them

                                  If I was a super hero I’d want my super power to be the ability to motivate everyone around me. Think of how many problems you could solve just by being able to motivate people towards their goals. You wouldn’t be frustrated by lazy co-workers. You wouldn’t be mad at your partner for wasting the weekend in front of the TV. Also, the more people around you are motivated toward their dreams, the more you can capitalize off their successes.

                                  Being able to motivate people is key to your success at work, at home, and in the future because no one can achieve anything alone. We all need the help of others.

                                  So, how to motivate people? Here are 7 ways to motivate others even you can do.

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                                  1. Listen

                                  Most people start out trying to motivate someone by giving them a lengthy speech, but this rarely works because motivation has to start inside others. The best way to motivate others is to start by listening to what they want to do. Find out what the person’s goals and dreams are. If it’s something you want to encourage, then continue through these steps.

                                  2. Ask Open-Ended Questions

                                  Open-ended questions are the best way to figure out what someone’s dreams are. If you can’t think of anything to ask, start with, “What have you always wanted to do?”

                                  “Why do you want to do that?”

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                                  “What makes you so excited about it?”

                                  “How long has that been your dream?”

                                  You need this information the help you with the following steps.

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                                  3. Encourage

                                  This is the most important step, because starting a dream is scary. People are so scared they will fail or look stupid, many never try to reach their goals, so this is where you come in. You must encourage them. Say things like, “I think you will be great at that.” Better yet, say, “I think your skills in X will help you succeed.” For example if you have a friend who wants to own a pet store, say, “You are so great with animals, I think you will be excellent at running a pet store.”

                                  4. Ask About What the First Step Will Be

                                  After you’ve encouraged them, find how they will start. If they don’t know, you can make suggestions, but it’s better to let the person figure out the first step themselves so they can be committed to the process.

                                  5. Dream

                                  This is the most fun step, because you can dream about success. Say things like, “Wouldn’t it be cool if your business took off, and you didn’t have to work at that job you hate?” By allowing others to dream, you solidify the motivation in place and connect their dreams to a future reality.

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                                  6. Ask How You Can Help

                                  Most of the time, others won’t need anything from you, but it’s always good to offer. Just letting the person know you’re there will help motivate them to start. And, who knows, maybe your skills can help.

                                  7. Follow Up

                                  Periodically, over the course of the next year, ask them how their goal is going. This way you can find out what progress has been made. You may need to do the seven steps again, or they may need motivation in another area of their life.

                                  Final Thoughts

                                  By following these seven steps, you’ll be able to encourage the people around you to achieve their dreams and goals. In return, you’ll be more passionate about getting to your goals, you’ll be surrounded by successful people, and others will want to help you reach your dreams …

                                  Oh, and you’ll become a motivational super hero. Time to get a cape!

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                                  Featured photo credit: Thought Catalog via unsplash.com

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