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5 Tips That Will Make Your Next Presentation Amazing

5 Tips That Will Make Your Next Presentation Amazing

You have a presentation to deliver? Here are five simple tips to make it amazing and, I promise, it will reduce your stress and engage your audience.

1. Who are you? What are you doing here?

No, I am not an amnesiac, but in over thirty years of presentations I am still amazed how many speakers don’t seem to follow the simple principle of answering these questions. Presenters who do not know their audience (or more importantly what they want from the presentation) and who plough on churning out a message which is at odds with what people want or need.

So, step one: Understand your audience – what do they know and how much do they understand. Ensure you get your language and content right.

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2. The 3 P’s

Before any presentation remember the 3 P’s

  • Preparation
  • Preparation
  • Preparation

Yes, it’s boring to take time to create and then rehearse your presentation, but it is time well spent. You don’t need to have the whole script memorised like a Shakespearean actor but don’t spend your time reading your script during your presentation.

You need to know what you are talking about to be able to hold your audience’s attention, if you are clearly looking down, failing to give eye contact and reading a piece of paper you will lose your audience. Take a bit of time to read through the content you have written (when you speak it aloud you will find the bits that make you stumble or that just don’t read right).

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3. Be the Alpha Presenter

Just like a pack of dogs there needs to be one pack member who is in charge and commands the respect of the others. You need to be the Alpha – that is you need to have control of your audience. There are a few simple ways to achieve this…

  • Set the atmosphere, forget presentation and think show (see the next tip.)
  • Be prepared – be slick, professional and not fumbling through papers or lost in your own content.
  • Maintain eye contact – look at your audience, engage visually with people in different areas of the the room to give the impression that you are delivering to each individual in the room.
  • Use open body language – there are whole books about body language, simply put avoid crossed arms, gripping the lectern or a stance which closes you off to your audience, instead adopt an open posture.

4. Forget ‘presentation’ think ‘show’

If I said ‘presentation’ what would you think? – possibly text laden slides, something which will not be engaging, a mind dump of data. This is why you should think of your presentations as ‘shows’, use storytelling techniques to make them engaging and present them more like theatre.

Storytelling – we have centuries of experience in storytelling techniques, ensure that your presentation follows a story arc with a beginning, middle and end. A story arc moves a character from one state to another through a period of change. So your beginning should set the scene, ‘where are we? What needs to be done?’, the middle should take the audience on the journey ‘what are we going to do? How will we resolve the issues?’ and the end should reiterate the journey ‘where are we now? Where will we be?’

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This format creates an intuitive structure and brings your audience on a shared journey. Make your presentation more like theatre. I don’t ever remember a film or play which started with the speaker struggling with a projector, walking onto stage in silence and expecting the audience to know they are there.

Set up early, use music to set the scene ‘pre-flight’ background music as the audience come into the room, however use music with increased tempo to create excitement or slower classical to calm an audience. Also, you should have a walk-on sting – a short burst of music which makes it clear that something is starting, the equivalent of the title music before a movie, use this to top and tail your presentation marking the beginning and end, setting the scene and making sure you immediately have the audience’s attention.

5. What if it goes wrong? Carry on…

Things will go wrong when you present, that’s life – get over it! I have had a speaker collapse on stage and have had to deliver their presentation (knowing nothing of the content) in front of two thousand people while paramedics worked on them in the wings, (they were fine, thank goodness!) If things do happen you need to be ready to carry on regardless. If your projector stops or the sound system fails you have two options:

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  • Flail, complain, bitch about it and look flustered at the least and stupid at worst.
  • Carry on and impress your audience.

The audience doesn’t really care that you have had a technical breakdown, but the moment you fluster you will lose your alpha speaker position. Be prepared enough to just keep going and deliver your content, if you remain calm you will impress your audience (if they even notice there has been a problem!) Remember, the show must go on!

Featured photo credit: Michael Thoeny via upload.wikimedia.org

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Last Updated on November 26, 2020

How Relationships Building Helps Achieve Career Success

How Relationships Building Helps Achieve Career Success

As playwright Wilson Mizner supposedly said all the way back in the 1930s,

“Be kind to everyone on the way up; you will meet the same people on the way down.”

The adage is the perfect prototype for relationship building in 2020, although we may want to expand Mizner’s definition of “kind” to include being helpful, respectful, grateful, and above all, crediting your colleagues along the way.

5 Ways to Switch on Your Relationship Building Magnetism

Relationship building does not come easily to all. Today’s computer culture makes us more insular and less likely to reach out—not to mention our new work-from-home situation in which we are only able to interact virtually. Still, relationship building remains an important part of career engagement and success, and it gets better with practice.

Here are five ways you can strengthen your relationships:

1. Advocate for Other’s Ideas

Take the initiative to speak up in support of other team members’ good ideas. Doing so lets others know that the team’s success takes precedence over your needs for personal success. Get behind any colleague’s innovative approach or clever solution and offer whatever help you can give to see it through. Teammates will value your vote of confidence and your support.

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2. Show Compassion

If you learn that someone whom you work with has encountered difficult times, reach out. If it’s not someone you know well, a hand-written card expressing your sympathy and hopes for better times ahead could be an initial gesture. If it’s someone with whom you interact regularly, the act could involve offering to take on some of the person’s work to provide a needed reprieve or even bringing in a home-cooked dish as a way to offer comfort. The show of compassion will not go unnoticed, and your relationship building will have found a foothold.

3. Communicate Regularly

Make an effort to share any information with team members that will help them do their jobs more effectively. Keeping people in the loop says a lot about your consideration for what others need to deliver their best results.

Try to discover the preferred mode of communication for each team member. Some people are fine relying on emails; others like to have a phone conversation. And once we can finally return to working together in offices, you may determine that face-to-face updates may be most advantageous for some members.

4. Ask for Feedback

Showing your willingness to reach out for advice and guidance will make a positive impression on your boss. When you make it clear that you welcome and can accept pointers, you display candor and trust in what opinions your superior has to offer. Your proclivity towards considering ways of improving your performance and strengthening any working interactions will signal your strong relationship skills.

If you are in a work environment where you are asked to give feedback, be generous and compassionate. That does not mean being wishy-washy. Try always to give the type of feedback that you wouldn’t mind receiving.

5. Give Credit Where It’s Due

Be the worker who remembers to credit staffers with their contributions. It’s a surprisingly rare talent to credit others, but when you do so, they will remember to credit you, and the collective credit your team will accrue will be well worth the effort.

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How Does Relationship Building Build Careers?

Once you have strengthened and deepened your relationships, here are some of the great benefits:

Work Doesn’t Feel So Much Like Work

According to a Gallup poll, when you have a best friend at work, you are more likely to feel engaged with your job. Work is more fun when you have positive, productive relationships with your colleagues. Instead of spending time and energy overcoming difficult personalities, you can spend time enjoying the camaraderie with colleagues as you work congenially on projects together. When your coworkers are your friends, time goes by quickly and challenges don’t weigh as heavily.

You Can Find Good Help

It’s easier to ask for assistance when you have a good working relationship with a colleague. And with office tasks changing at the speed of technology, chances are that you are going to need some help acclimating—especially now that work has gone remote due to the COVID-19 pandemic.

Much of relationship building rests on your genuine expressions of appreciation toward others. Showing gratitude for another’s help or for their willingness to put in the extra effort will let them know you value them.

Mentors Come Out of the Woodwork

Mentors are proven to advance your professional and career development. A mentor can help you navigate how to approach your work and keep you apprised of industry trends. They have a plethora of experience to draw from that can be invaluable when advising you on achieving career success and advancement.

Mentors flock to those who are skilled at relationship building. So, work on your relationships and keep your eyes peeled for a worthy mentor.

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You Pull Together as a Team

Great teamwork starts with having an “abundance mentality” rather than a scarcity mentality. Too often, workers view all projects through a scarcity mentality lens. This leads to office strife as coworkers compete for their piece of the pie. But in an abundance mentality mode, you focus on the strengths that others bring rather than the possibility that they are potential competitors.

Instead, you can commit relationship building efforts to ensure a positive work environment rather than an adversarial one. When you let others know that you intend to support their efforts and contribute to their success, they will respond in kind. Go, team!

Your Network Expands and So Does Your Paycheck

Expand your relationship building scope beyond your coworkers to include customers, suppliers, and other industry stakeholders. Your extra efforts can lead to extra sales, a more rewarding career, and even speedy professional advancement. And don’t overlook the importance of building warm relationships with assistants, receptionists, or even interns.

Take care to build bridges, not just to your boss and your boss’s boss but with those that work under you as well. You may find that someone who you wouldn’t expect will put in a good word for you with your supervisor.

Building and maintaining good working relationships with everyone you come in contact with can pay off in unforeseen ways. You never know when that underling will turn out to be the company’s “golden child.” Six years from now you may be turning to them for a job. If you have built up a good, trusting work relationship with others along your way, you will more likely be considered for positions that any of these people may be looking to fill.

Your Job Won’t Stress You Out

Study shows that some 83 percent of American workers experience work-related stress.[1] Granted, some of that stress is now likely caused by the new pandemic-triggered workplace adjustments, yet bosses and management, in general, are reportedly the predominant source of stress for more than one-third of workers.

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Having meaningful connections among coworkers is the best way to make work less stressful. Whether it is having others whom to commiserate with, bounce ideas off, or bring out your best performance, friendships strengthen the group’s esprit de corps and lower the stress level of your job.

Your Career Shines Bright

Who would you feel better about approaching to provide a recommendation or ask for promotion: a cold, aloof boss with whom you have only an impersonal relationship or one that knows you as a person and with whom you have built a warm, trusting relationship?

Your career advancement will always excel when you have a mutual bond of friendship and appreciation with those who can recommend you. Consider the plug you could receive from a supervisor who knows you as a friend versus one who remains detached and only notices you in terms of your ability to meet deadlines or attain goals.

When people fully know your skills, strengths, personality, and aspirations, you have promoters who will sing your praises with any opportunity for advancement.

Final Thoughts

At the end of the day, it is “who you know” not “what you know.” When you build relationships, you build a pipeline of colleagues, work partners, team members, current bosses, and former bosses who want to help you—who want to see you succeed.

At its core, every business is a people business. Making a point to take the small but meaningful actions that build the foundation of a good relationship can be instrumental in cultivating better relationships at work.

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Featured photo credit: Adam Winger via unsplash.com

Reference

[1] The American Institute of Stress: 42 Worrying Workplace Stress Statistics

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