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Productivity Hacks for Business Travelers

Productivity Hacks for Business Travelers

Keeping productive while traveling means that you don’t have a backlog of work to battle through when you return to the office — it also means that you might actually have some time to check out the sights while you are away (yes, seriously!). All it takes is a bit of organization, some life-changing gadgets, and a couple of apps that will assist in making your life so much easier! Here are top tips for epic business travelers.

Worldwide Wi-Fi

Yes, it exists — get online in millions of locations around the world. You can even connect when you are in-flight. From hotels to airports, convention centers to trains; a global Wi-Fi pass means you can keep working when you need to wherever you are without having to even think about roaming charges.

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Apps That Organize

There are a few more apps that will help you keep on top of things: Tripit stores all of your itineraries so you don’t have to rummage through loads of papers or search your emails; everything is easy to find in one place. Another great app for expenses is Expensify. You can take photos of receipts and collate all your expenses, and then at the end of your trip, you can send it all to the accounts department so you don’t have to deal with your expenses when you get back to the office.

Pre-Packing

If you travel for business often, save yourself loads of time and leave a set of toiletries, your international SIM card, travel adapter, passport, and phone charger in your suitcase, so you never forget the essential items. This also enables you to pack in minutes!

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Portable Wi-Fi

Wi-Fi isn’t always available, so it’s a good idea to have a backup solution so you can make sure you can get some work done or browse the web if you need to. Grab a portable Wi-Fi hotspot, as one of these will enable you to set up a private Wi-Fi hotspot for you and as many as 32 devices (most portable hotspots support about 10–15 devices). You can use them anywhere in the world. If you make sure you get one that is unlocked, you can use any SIM card inside, so you can always get the best data rates.

Making Use of Waiting Time

Traveling means a lot of waiting time: at the airport, on the train, in a taxi, etc. You can make use of this time by getting work done, planning what sights you want to see, and charging your gadgets. The more organized you are, the smoother your trip will be and the more time you will have. Download an app called maps.me; not only will it enable you to navigate your way around your destination, but it also enables you to plot where your hotel is, where the meetings you have are, and where attractions  you want to visit are. What’s more, you can plot these locations using color-coded pins. This essential app means you can zap between appointments and see sights on the way.

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Currency Cards

These are so handy to have when you haven’t converted any money, and you can’t find an ATM. What’s more,your company can buy it for you preloaded with money in the currency of your choice. They are really useful when you are in a hurry, or if things don’t go to plan, especially since you can add more money using your phone. Less running around trying to find cash means more time doing something productive.

Power Banks

The last thing you want is to run out of battery as that will significantly impact your ability to be productive. Make sure you have a high battery capacity power bank with you to prevent such incidents. You can get power banks that charge the average device up fully 20 times before they need recharging — and they fit in the palm of your hand. The average phone is 2000mAh so you will need a power bank that is at least 10000mAh, especially if you have other devices (tablets, portable Wi-Fi, laptop, etc.).

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What are your top tips for staying productive while you travel for business?

Featured photo credit: Productivity Hacks for Business Travellers via lifehack.org

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Published on July 17, 2018

How Productive People Compartmentalize Time to Get the Most Done

How Productive People Compartmentalize Time to Get the Most Done

I’ve never believed people are born productive or organized. Being organized and productive is a choice.

You choose to keep your stuff organized or you don’t. You choose to get on with your work and ignore distractions or you don’t.

But one skill very productive people appear to have that is not a choice is the ability to compartmentalize. And that takes skill and practice.

What is compartmentalization

To compartmentalize means you have the ability to shut out all distractions and other work except for the work in front of you. Nothing gets past your barriers.

In psychology, compartmentalization is a defence mechanism our brains use to shut out traumatic events. We close down all thoughts about the traumatic event. This can lead to serious mental-health problems such as Post Traumatic Stress Disorder (PTSD) if not dealt with properly.

However, compartmentalization can be used in positive ways to help us become more productive and allow us to focus on the things that are important to us.

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Robin Sharma, the renowned leadership coach, calls it his Tight Bubble of Total Focus Strategy. This is where he shuts out all distractions, turns off his phone and goes to a quiet place where no one will disturb him and does the work he wants to focus on. He allows nothing to come between himself and the work he is working on and prides himself on being almost uncontactable.

Others call it deep work. When I want to focus on a specific piece of work, I turn everything off, turn on my favourite music podcast The Anjunadeep Edition (soft, eclectic electronic music) and focus on the content I intend to work on. It works, and it allows me to get massive amounts of content produced every week.

The main point about compartmentalization is that no matter what else is going on in your life — you could be going through a difficult time in your relationships, your business could be sinking into bankruptcy or you just had a fight with your colleague; you can shut those things out of your mind and focus totally on the work that needs doing.

Your mind sees things as separate rooms with closable doors, so you can enter a mental room, close the door and have complete focus on whatever it is you want to focus on. Your mind does not wander.

Being able to achieve this state can seriously boost your productivity. You get a lot more quality work done and you find you have a lot more time to do the things you want to do. It is a skill worth mastering for the benefits it will bring you.

How to develop the skill of compartmentalization

The simplest way to develop this skill is to use your calendar.

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Your calendar is the most powerful tool you have in your productivity toolbox. It allows you to block time out, and it can focus you on the work that needs doing.

My calendar allows me to block time out so I can remove everything else out of my mind to focus on one thing. When I have scheduled time for writing, I know what I want to write about and I sit down and my mind completely focuses on the writing.

Nothing comes between me, my thoughts and the keyboard. I am in my writing compartment and that is where I want to be. Anything going on around me, such as a problem with a student, a difficulty with an area of my business or an argument with my wife is blocked out.

Understand that sometimes there’s nothing you can do about an issue

One of the ways to do this is to understand there are times when there is nothing you can do about an issue or an area of your life. For example, if I have a student with a problem, unless I am able to communicate with that student at that specific time, there is nothing I can do about it.

If I can help the student, I would schedule a meeting with the student to help them. But between now and the scheduled meeting there is nothing I can do. So, I block it out.

The meeting is scheduled on my calendar and I will be there. Until then, there is nothing I can do about it.

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Ask yourself the question “Is there anything I can do about it right now?”

This is a very powerful way to help you compartmentalize these issues.

If there is, focus all your attention on it to the exclusion of everything else until you have a workable solution. If not, then block it out, schedule time when you can do something about it and move on to the next piece of work you need to work on.

Being able to compartmentalize helps with productivity in another way. It reduces the amount of time you spend worrying.

Worrying about something is a huge waste of energy that never solves anything. Being able to block out issues you cannot deal with stops you from worrying about things and allows you to focus on the things you can do something about.

Reframe the problem as a question

Reframing the problem as a question such as “what do I have to do to solve this problem?” takes your mind away from a worried state into a solution state, where you begin searching for solutions.

One of the reasons David Allen’s Getting Things Done book has endured is because it focuses on contexts. This is a form of compartmentalization where you only do work you can work on.

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For instance, if a piece of work needs a computer, you would only look at the work when you were in front of a computer. If you were driving, you cannot do that work, so you would not be looking at it.

Choose one thing to focus on

To get better at compartmentalizing, look around your environment and seek out places where you can do specific types of work.

Taking your dog for a walk could be the time you focus solely on solving project problems, commuting to and from work could be the time you spend reading and developing your skills and the time between 10 am and 12 pm could be the time you spend on the phone sorting out client issues.

Once you make the decision about when and where you will do the different types of work, make it stick. Schedule it. Once it becomes a habit, you are well on your way to using the power of compartmentalization to become more productive.

Comparmentalization saves you stress

Compartmentalization is a skill that gives you time to deal with issues and work to the exclusion of all other distractions.

This means you get more work done in less time and this allows you to spend more time with the people you want to spend more time with, doing the things you want to spend more time doing.

Featured photo credit: Pexels via pexels.com

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