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Productivity Hacks for Business Travelers

Productivity Hacks for Business Travelers

Keeping productive while traveling means that you don’t have a backlog of work to battle through when you return to the office — it also means that you might actually have some time to check out the sights while you are away (yes, seriously!). All it takes is a bit of organization, some life-changing gadgets, and a couple of apps that will assist in making your life so much easier! Here are top tips for epic business travelers.

Worldwide Wi-Fi

Yes, it exists — get online in millions of locations around the world. You can even connect when you are in-flight. From hotels to airports, convention centers to trains; a global Wi-Fi pass means you can keep working when you need to wherever you are without having to even think about roaming charges.

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Apps That Organize

There are a few more apps that will help you keep on top of things: Tripit stores all of your itineraries so you don’t have to rummage through loads of papers or search your emails; everything is easy to find in one place. Another great app for expenses is Expensify. You can take photos of receipts and collate all your expenses, and then at the end of your trip, you can send it all to the accounts department so you don’t have to deal with your expenses when you get back to the office.

Pre-Packing

If you travel for business often, save yourself loads of time and leave a set of toiletries, your international SIM card, travel adapter, passport, and phone charger in your suitcase, so you never forget the essential items. This also enables you to pack in minutes!

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Portable Wi-Fi

Wi-Fi isn’t always available, so it’s a good idea to have a backup solution so you can make sure you can get some work done or browse the web if you need to. Grab a portable Wi-Fi hotspot, as one of these will enable you to set up a private Wi-Fi hotspot for you and as many as 32 devices (most portable hotspots support about 10–15 devices). You can use them anywhere in the world. If you make sure you get one that is unlocked, you can use any SIM card inside, so you can always get the best data rates.

Making Use of Waiting Time

Traveling means a lot of waiting time: at the airport, on the train, in a taxi, etc. You can make use of this time by getting work done, planning what sights you want to see, and charging your gadgets. The more organized you are, the smoother your trip will be and the more time you will have. Download an app called maps.me; not only will it enable you to navigate your way around your destination, but it also enables you to plot where your hotel is, where the meetings you have are, and where attractions  you want to visit are. What’s more, you can plot these locations using color-coded pins. This essential app means you can zap between appointments and see sights on the way.

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Currency Cards

These are so handy to have when you haven’t converted any money, and you can’t find an ATM. What’s more,your company can buy it for you preloaded with money in the currency of your choice. They are really useful when you are in a hurry, or if things don’t go to plan, especially since you can add more money using your phone. Less running around trying to find cash means more time doing something productive.

Power Banks

The last thing you want is to run out of battery as that will significantly impact your ability to be productive. Make sure you have a high battery capacity power bank with you to prevent such incidents. You can get power banks that charge the average device up fully 20 times before they need recharging — and they fit in the palm of your hand. The average phone is 2000mAh so you will need a power bank that is at least 10000mAh, especially if you have other devices (tablets, portable Wi-Fi, laptop, etc.).

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What are your top tips for staying productive while you travel for business?

Featured photo credit: Productivity Hacks for Business Travellers via lifehack.org

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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