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Productivity Hacks for Business Travelers

Productivity Hacks for Business Travelers

Keeping productive while traveling means that you don’t have a backlog of work to battle through when you return to the office — it also means that you might actually have some time to check out the sights while you are away (yes, seriously!). All it takes is a bit of organization, some life-changing gadgets, and a couple of apps that will assist in making your life so much easier! Here are top tips for epic business travelers.

Worldwide Wi-Fi

Yes, it exists — get online in millions of locations around the world. You can even connect when you are in-flight. From hotels to airports, convention centers to trains; a global Wi-Fi pass means you can keep working when you need to wherever you are without having to even think about roaming charges.

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Apps That Organize

There are a few more apps that will help you keep on top of things: Tripit stores all of your itineraries so you don’t have to rummage through loads of papers or search your emails; everything is easy to find in one place. Another great app for expenses is Expensify. You can take photos of receipts and collate all your expenses, and then at the end of your trip, you can send it all to the accounts department so you don’t have to deal with your expenses when you get back to the office.

Pre-Packing

If you travel for business often, save yourself loads of time and leave a set of toiletries, your international SIM card, travel adapter, passport, and phone charger in your suitcase, so you never forget the essential items. This also enables you to pack in minutes!

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Portable Wi-Fi

Wi-Fi isn’t always available, so it’s a good idea to have a backup solution so you can make sure you can get some work done or browse the web if you need to. Grab a portable Wi-Fi hotspot, as one of these will enable you to set up a private Wi-Fi hotspot for you and as many as 32 devices (most portable hotspots support about 10–15 devices). You can use them anywhere in the world. If you make sure you get one that is unlocked, you can use any SIM card inside, so you can always get the best data rates.

Making Use of Waiting Time

Traveling means a lot of waiting time: at the airport, on the train, in a taxi, etc. You can make use of this time by getting work done, planning what sights you want to see, and charging your gadgets. The more organized you are, the smoother your trip will be and the more time you will have. Download an app called maps.me; not only will it enable you to navigate your way around your destination, but it also enables you to plot where your hotel is, where the meetings you have are, and where attractions  you want to visit are. What’s more, you can plot these locations using color-coded pins. This essential app means you can zap between appointments and see sights on the way.

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Currency Cards

These are so handy to have when you haven’t converted any money, and you can’t find an ATM. What’s more,your company can buy it for you preloaded with money in the currency of your choice. They are really useful when you are in a hurry, or if things don’t go to plan, especially since you can add more money using your phone. Less running around trying to find cash means more time doing something productive.

Power Banks

The last thing you want is to run out of battery as that will significantly impact your ability to be productive. Make sure you have a high battery capacity power bank with you to prevent such incidents. You can get power banks that charge the average device up fully 20 times before they need recharging — and they fit in the palm of your hand. The average phone is 2000mAh so you will need a power bank that is at least 10000mAh, especially if you have other devices (tablets, portable Wi-Fi, laptop, etc.).

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What are your top tips for staying productive while you travel for business?

Featured photo credit: Productivity Hacks for Business Travellers via lifehack.org

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Last Updated on July 21, 2021

The Importance of Reminders (And How to Make a Reminder Work)

The Importance of Reminders (And How to Make a Reminder Work)

No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

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From Creating Reminders to Building Habits

A habit is any act we engage in automatically without thinking about it.

For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

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The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

The Wonderful Thing About Triggers — Reminders

A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

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But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

How to Make a Reminder Works for You

Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

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Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

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Featured photo credit: Unsplash via unsplash.com

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Reference

[1] Getting Things Done: Trusted System

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