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Productivity Hacks for Business Travelers

Productivity Hacks for Business Travelers

Keeping productive while traveling means that you don’t have a backlog of work to battle through when you return to the office — it also means that you might actually have some time to check out the sights while you are away (yes, seriously!). All it takes is a bit of organization, some life-changing gadgets, and a couple of apps that will assist in making your life so much easier! Here are top tips for epic business travelers.

Worldwide Wi-Fi

Yes, it exists — get online in millions of locations around the world. You can even connect when you are in-flight. From hotels to airports, convention centers to trains; a global Wi-Fi pass means you can keep working when you need to wherever you are without having to even think about roaming charges.

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Apps That Organize

There are a few more apps that will help you keep on top of things: Tripit stores all of your itineraries so you don’t have to rummage through loads of papers or search your emails; everything is easy to find in one place. Another great app for expenses is Expensify. You can take photos of receipts and collate all your expenses, and then at the end of your trip, you can send it all to the accounts department so you don’t have to deal with your expenses when you get back to the office.

Pre-Packing

If you travel for business often, save yourself loads of time and leave a set of toiletries, your international SIM card, travel adapter, passport, and phone charger in your suitcase, so you never forget the essential items. This also enables you to pack in minutes!

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Portable Wi-Fi

Wi-Fi isn’t always available, so it’s a good idea to have a backup solution so you can make sure you can get some work done or browse the web if you need to. Grab a portable Wi-Fi hotspot, as one of these will enable you to set up a private Wi-Fi hotspot for you and as many as 32 devices (most portable hotspots support about 10–15 devices). You can use them anywhere in the world. If you make sure you get one that is unlocked, you can use any SIM card inside, so you can always get the best data rates.

Making Use of Waiting Time

Traveling means a lot of waiting time: at the airport, on the train, in a taxi, etc. You can make use of this time by getting work done, planning what sights you want to see, and charging your gadgets. The more organized you are, the smoother your trip will be and the more time you will have. Download an app called maps.me; not only will it enable you to navigate your way around your destination, but it also enables you to plot where your hotel is, where the meetings you have are, and where attractions  you want to visit are. What’s more, you can plot these locations using color-coded pins. This essential app means you can zap between appointments and see sights on the way.

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Currency Cards

These are so handy to have when you haven’t converted any money, and you can’t find an ATM. What’s more,your company can buy it for you preloaded with money in the currency of your choice. They are really useful when you are in a hurry, or if things don’t go to plan, especially since you can add more money using your phone. Less running around trying to find cash means more time doing something productive.

Power Banks

The last thing you want is to run out of battery as that will significantly impact your ability to be productive. Make sure you have a high battery capacity power bank with you to prevent such incidents. You can get power banks that charge the average device up fully 20 times before they need recharging — and they fit in the palm of your hand. The average phone is 2000mAh so you will need a power bank that is at least 10000mAh, especially if you have other devices (tablets, portable Wi-Fi, laptop, etc.).

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What are your top tips for staying productive while you travel for business?

Featured photo credit: Productivity Hacks for Business Travellers via lifehack.org

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Last Updated on March 23, 2021

Manage Your Energy so You Can Manage Your Time

Manage Your Energy so You Can Manage Your Time

One of the greatest ironies of this age is that while various gadgets like smartphones and netbooks allow you to multitask, it seems that you never manage to get things done. You are caught in the busyness trap. There’s just too much work to do in one day that sometimes you end up exhausted with half-finished tasks.

The problem lies in how to keep our energy level high to ensure that you finish at least one of your most important tasks for the day. There’s just not enough hours in a day and it’s not possible to be productive the whole time.

You need more than time management. You need energy management

1. Dispel the idea that you need to be a “morning person” to be productive

How many times have you heard (or read) this advice – wake up early so that you can do all the tasks at hand. There’s nothing wrong with that advice. It’s actually reeks of good common sense – start early, finish early. The thing is that technique alone won’t work with everyone. Especially not with people who are not morning larks.

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I should know because I was once deluded with the idea that I will be more productive if I get out of bed by 6 a.m. Like most of you Lifehackers, I’m always on the lookout for productivity hacks because I have a lot of things in my plate. I’m working full time as an editor for a news agency, while at the same time tending to my side business as a content marketing strategist. I’m also a travel blogger and oh yeah, I forgot, I also have a life.

I read a lot of productivity books and blogs looking for ways to make the most of my 24 hours. Most stories on productivity stress waking up early. So I did – and I was a major failure in that department – both in waking up early and finishing early.

2. Determine your “peak hours”

Energy management begins with looking for your most productive hours in a day. Getting attuned to your body clock won’t happen instantly but there’s a way around it.

Monitor your working habits for one week and list down the time when you managed to do the most work. Take note also of what you feel during those hours – do you feel energized or lethargic? Monitor this and you will find a pattern later on.

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My experiment with being a morning lark proved that ignoring my body clock and just doing it by disciplining myself to wake up before 8 a.m. will push me to be more productive. I thought that by writing blog posts and other reports in the morning that I would be finished by noon and use my lunch break for a quick gym session. That never happened. I was sleepy, distracted and couldn’t write jack before 10 a.m.

In fact that was one experiment that I shouldn’t have tried because I should know better. After all, I’ve been writing for a living for the last 15 years, and I have observed time and again that I write more –and better – in the afternoon and in evenings after supper. I’m a night owl. I might as well, accept it and work around it.

Just recently, I was so fired up by a certain idea that – even if I’m back home tired from work – I took out my netbook, wrote and published a 600-word blog post by 11 p.m. This is a bit extreme and one of my rare outbursts of energy, but it works for me.

3. Block those high-energy hours

Once you have a sense of that high-energy time, you can then mold your schedule so that your other less important tasks will be scheduled either before or after this designated productive time.

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Block them out in your calendar and use the high-energy hours for your high priority tasks – especially those that require more of your mental energy and focus. You also need to use these hours to any task that will bring you closer to you life’s goal.

If you are a morning person, you might want to schedule most business meetings before lunch time as it’s important to keep your mind sharp and focused. But nothing is set in stone. Sometimes you have to sacrifice those productive hours to attend to other personal stuff – like if you or your family members are sick or if you have to attend your son’s graduation.

That said, just remember to keep those productive times on your calendar. You may allow for some exemptions but stick to that schedule as much as possible.

There’s no right or wrong way of using this energy management technique because everything depends on your own personal circumstances. What you need to remember is that you have to accept what works for you – and not what other productivity gurus say you should do.

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Understanding your own body clock is the key to time management. Without it, you end up exhausted chasing a never-ending cycle of tasks and frustrations.

Featured photo credit: Collin Hardy via unsplash.com

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