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7 Indispensable Time-Management Tips for Entrepreneurs

7 Indispensable Time-Management Tips for Entrepreneurs

Are you an entrepreneur who finds that they aren’t getting enough done in a single work day? It’s not unusual to find yourself behind the eight ball when you are trying to accomplish so much in a given day. The key to getting it together is improving your time-management skills. Check out these time management tips; before you know it, your efficiency and productivity will increase immensely.

1. Invest in building quality business systems.

One of the best and most overlooked methods of saving time is to avoid spending your day putting out fires. You can do this by investing the time and money up front to have quality business systems and procedures in place. This upfront investment, in essence, creates the infrastructure on which your business runs. You do this by establishing quality control methodologies, implementing appropriate training programs, investing in good technology, and setting up procedures for accomplishing both mission and non-mission critical tasks.

Unfortunately, far too many entrepreneurs focus on doing these things because there is not an immediate positive impact on the bottom line. Establishing quality business systems also doesn’t have a direct impact on growth — at least, that’s how many startup owners see things. In truth, once the initial investment has been made, the efficiency and streamlining that results can keep costs down and allow your team to focus on sales, growth, and research and development.

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2. Know when to delegate and outsource for faster growth.

Many entrepreneurs are more than used to wearing more than one hat. That’s great for when things are just getting started and funds aren’t available to hire staff or bring on consultants and vendors. Unfortunately, jumping into any role when a need arises no longer becomes an efficient use of your time once a certain level of growth has been achieved. This is something that many entrepreneurs never fully grasp. Instead, they see it as a point of pride that they are able to jump in and save the day.

There are some problems with this. First of all, just because you sit at the helm of your ship doesn’t mean that you have the talent and experience needed to get every job done that needs to be done. You’ve hired people, hopefully, because they are better and smarter than you in their area of expertise. Delegate out to them, and then let them do the jobs you have hired them to do. This leaves more time for you to focus on leadership, sales, and planning.

3. Long-term planning is essential to keep your current focus sharp.

Once you do learn how to delegate, you will find yourself free to focus on planning. This is great, but it brings up the next issue when it comes to effective time management: don’t spend too much time focusing on short-term planning. Instead, keep your eyes on the future.

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How does this help with time management? When you engage in long-term planning, you force yourself to keep your focus on the activities that need to be done to meet those long-term goals. As a result, you will be less likely to get caught up in busy work or time-wasting activities. Your mind will be too laser focused on working on tasks that will lead up to the long-term goals that you set. Remember that making plans required for scaling your business and making the most of your time will lead to growth.

4. Eliminate the common time-wasting habits.

Constantly checking social media, jumping in and out of your inbox, running to the break room for more coffee or water, “checking up on everyone’s progress,” checking fantasy league stats and scores, etc. are all examples of the common, time-wasting habits that absolutely destroy efficiency. Create personal policies for yourself that eliminate these time-wasting habits so that you can make better use of your time.

Here are a few things to try:

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  • If a website is too tempting, consider buying an app to block it during working hours
  • Check your email three times each day only
  • Buy a bigger coffee mug or water bottle
  • Give yourself 20 minutes during the work day to spend in the internet rabbit hole
  • Use email to check up on staffers or trust them to come to you if your intervention is needed
  • Make a list of “Things to do When There is Nothing to do.” Then, when you are bored work on that list

5. Set up airplane days.

No, an airplane day is not a day that is created to celebrate those large miracles of aerospace engineering. An airplane day is simply a day where you switch your phone into airplane mode so that notifications, texts, and phone calls are all blocked. Planning airplane days is a great way to ensure that you have the time to accomplish the kind of pen to paper, heads down tasks that are difficult to tackle when you are dealing with a constant influx of electronic disruptions.

Of course, as the boss, you cannot simply flip your phone into airplane mode. You have to plan for these things. Let your people know in plenty of time that you will be spending a day out of communications range, and be sure that you designate a go-to person in your absence. Then, enjoy a day of catching up on tasks and getting things cleared off of your desk.

6. Prioritize till it hurts.

Almost everybody could benefit from taking a scalpel to their daily to-do list. This is truer for entrepreneurs than anybody else. Don’t just create lists of things to do. Sort that list into priorities and do it ruthlessly. Start off by creating the list of things that must be accomplished today in order to avoid creating fires that will have to be managed and mitigated later on. Those are the highest-priority tasks, and they should get your primary focus. Then, create a list of mission critical tasks. These should be tasks that need to be accomplished that work toward the goals of sales, growth, or development. It is only after these goals are accomplished should you focus on lower priority goals such as administrivia.

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7. Schedule downtime too.

An entrepreneur on the brink of burnout is very unlikely to be able to make good use of their time. This is why the final tip on this list is to schedule downtime. Both your mind and body need rest, relaxation, stimulation, and fun to function properly. So, pursue hobbies, take vacations, meditate, and read. Take a lunch break. Know when it’s time to “punch your card” at the end of the day and get some rest.

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Elena Prokopets

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Last Updated on August 7, 2018

14 Powerful Leadership Traits That All Great Leaders Have

14 Powerful Leadership Traits That All Great Leaders Have

Being a leader of a company or organization is certainly a difficult and often frustrating position – but it can also be tremendously rewarding.

Whether you’re just starting out as a leader, or have been leading for a while, you’ll be sure to benefit from knowing the essential traits that all great leaders possess.

Effective and successful leaders transcend the title of ‘manager’ or ‘boss’. They’ve found a way to achieve the perfect combination of charisma, enthusiasm and self-assurance (with a healthy dose of luck and timing probably added to the mix).

It may seem like some people are gifted with leadership skills, but the truth is most leadership traits can be learned, adopted, and strengthened with time and practice.

As we delve into the list of effective leadership traits, you will learn the behaviors and attitudes of a good leader.

The 14 most important leadership traits

Please read through the list of leadership qualities carefully. Take note of which of the traits you excel at – and which ones you need to work at.

Traits for better self-development

1. Vision and mission

Having a clear picture of what needs to be achieved is a crucial quality of good leadership.

This vision is often communicated in a mission statement, such as this one from Starbucks:

    How to develop vision? Spend time pinpointing what you need to achieve, and then plan the steps to get there. Here’s a complete guide on creating your own vision.

    2. Self-motivated

    It’s no coincidence that successful leaders have an abundance of self-motivation.

    Without a decent level of self-motivation, you’ll struggle to become a strong and respected leader. However, if you don’t have a lot of self-motivation right now, don’t despair.

    One of the secrets is to have definite goals to keep you motivated at all times. Some people also choose to reward themselves every time they achieve a goal, and this is certainly a good way to keep yourself enthused and motivated. Learn how to set an ambitious yet achievable goal here.

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    3. Optimism and positivity

    Positive energy is contagious. Great leaders are overflowing with this type of energy.

    Not only does a positive mindset make leaders easy to work with, but it also gives them a constant source of inspiration and ideas.

    Tap into this energy by aligning yourself with positive people and positive goals. Find out more about the habits of positive people here.

    4. Emotional stability

    In leadership positions, frustration and stress are daily occurrences. This is why leaders need to have strong and stable emotions. They can’t allow themselves to be easily knocked off track.

    If you’re prone to losing your emotional stability when stressed or frustrated, try some of these techniques: breath deeply and slowly for 30 seconds, go for a walk, drink some water (instead of tea or coffee), turn your focus onto something you can resolve. Here’re some effective ways to control your emotions.

    5. Self-confidence

    Watch a presentation by any CEO and you’ll see that even if they’re not natural presenters – they make up for this by having powerful self-confidence.

    It’s not just CEOs who have self-confidence, any successful leader will have this trait in abundance. One reason for this, is that only a confident person can persuade others and gain their respect.

    Worried that you have low self-confidence? Try faking it. Psychologists often recommend that if you ‘act’ at being confident, you’ll start to look, sound and feel like you ARE confident. And in time… you will be.

    If you look for more ways to boost your self-confidence, this confidence coach has got you some nice advice:

    How to Be Confident: 62 Proven Ways to Build Self-Confidence

    6. Decisiveness

    Leaders are frequently called upon to make decisions (some leaders may have to make dozens of decisions every day). In fact, you could say that making decisions is one of the key things a leader must do.

    Spend some time observing highly-successful leaders and you’ll see that they are quick to make decisions. They also enjoy making decisions, rather than stressing out like many non-leaders do when they’re asked to decide on something.

    Put yourself in the leadership bracket by developing your decision-making skills. Start with small decisions – and then work your way up to bigger and more difficult decisions. Once other people notice your decision-making prowess, they’ll automatically see you as leadership material.

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    I know it’s really quite difficult to make the right decisions sometimes, but don’t worry, here’s a guide for you:

    How To Make Good Decisions All The Time

    7. Passion and enthusiasm

    Expressive. Active. Energetic. These are words best describe a passionate leader.

    Great leaders are lively, driven and are possessed with zeal and purpose. It’s this passion that helps them achieve big results. If you want to emulate their success, then you need to develop passion and enthusiasm for the work at hand, and the end goals.

    Take a look at this Passion Pyramid to find out how importance a leader’s passion is to the team:

      One way to do this is to find what motivates you, and keep your focus firmly on that. For example, i f you’re motivated by helping others, then make sure your role and company are both suited to realizing this. If you’re motivated by money, then put your focus on achieving bonuses and pay rises.

      Take a look at Leo Babauta’s guide on how to find your passion.

      8. Accountability and responsibility

      Exceptional leaders know that at all times they’ll need to take responsibility for tasks and their results. This includes things likes individual and team performance, as well as being accountable for when things go wrong.

      When negative things occur (and you can guarantee they will from time-to-time), a great leader will immediately step in and take responsibility. Initially, they’ll try to resolve the problem in as quick and smooth a way as possible. But if this is not feasible, they’ll be sure to say that the buck stops with them – and they take full responsibility for what has happened.

      To develop your leadership skills, you must never shy away from responsibility or accountability. If you prefer to sweep mistakes under the carpet, then you’re demonstrating non-leadership traits. Try owning up to issues and finding solutions to them. By doing this, you’ll immediately gain people’s respect.

      Find out some tips on how to be a more responsible person here.

      9. Focus

      Distractions are everywhere. And it takes major focus to stay committed to tasks and goals. The best leaders understand this, and therefore, they’re always looking at ways to boost their team’s focus.

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      One way leaders do this, is to keep their team intensely focused on the bigger picture. This might entail allocating specific time for tasks and eliminating any non-essential work.

      If you’re easily knocked off track, you’ll need to spend some time boosting your focus. Try planning your day, week, month and year to help ensure that you don’t fall behind with achieving your goals. Check out the 7 strategies of staying super focus recommended by a productivity coach.

      10. Ever-learning

      Leaders know that to be successful they need to continually update their skills and knowledge. They deliberately learn all they can about their profession and industry, so they’ll able to make confident and assured decisions.

      Why is ever learning so important? I’ll leave it to you to find out the reason here:

      If I Am Living a Good Life, Why Should I Bother Learning New Stuff?

      Imagine a CEO of a solar power company. His company may have amazing solar panels, but when it comes to discussing business with potential buyers, if the CEO or his sales team show a lack of understanding about the solar industry and future trends, etc., they’ll be unlikely to win any business.

      It’s exactly the same for you. If you’re a team leader at an electronics store, you should make sure you fully understand all the products that you offer. But go beyond just that, and read about upcoming products and trends that might change what customers are interesting in buying in the future.

      Traits for effective communication

      11. Empathy

      The best leaders understand the feeling of their team members, customers and associates. They know when to praise, and when to discuss problems (usually in private).

      Without empathy, leaders will be seen as cold, harsh and lacking understanding. They’re also likely to be regarded as untrustworthy.

      One way to ‘put yourself in someone else’s shoes’ is to have regular informal discussions with your colleagues. When you do this, you’ll quickly learn their fears and desires. And when you understand why they have these – you’ll be in a position to express empathy. You can also learn to be more sensitive to others’ needs by taking up these communication skills.

      12. Persuasive and influential

      Communications are at the heart of all transactions. Whether it’s pitching for a sale or resolving a customer complaint, how you communicate will determine the outcome.

      Charismatic leaders such as Richard Branson (Virgin) and Mark Zuckerberg (Facebook) are confident and persuasive communicators. They know how to win over audiences and leave a lasting impressing in people’s minds.

      There’re some common barriers that you’ll have to overcome in order to communicate effectively:

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      How to learn effective communication? You could join the world-renowned U.S. nonprofit Toastmasters International. They’ve been training people in the art of public speaking since 1924, and members have included Napoleon Hill, author of Think and Grow Rich, and Star Trek actor Leonard Nimoy.

      If you don’t have time to join a club, then practice your communications skills at home. You can do this in front of a mirror, or even better, video yourself presenting, and then ask some friends and family members for feedback. You’ll be amazed at what they pick up on.

      Traits for ensuring an engaging team

      13. Team building

      If you put a bunch of random people together, you may have a loose definition of a team. In reality, a real team has purpose, drive – and a leader lighting the way.

      If you’ve worked in different teams and with different managers, you’ll no doubt have come to this conclusion:

      Managers who treat their team members like children are unpopular with the team. Conversely, managers who treat their team members like adults, are respected and well-liked by the team.

      The days of disciplinarian managers are passed. Nowadays, successful team leaders know how to inspire and motivate their team, while keeping a harmonious atmosphere between all team members.

      14. Fostering creativity

      Solutions to problems are rarely black and white. Often it takes a leader who can ‘think outside the box’ to come up with answers. In other words, a leader must be creative, and also help to foster creativity and innovation throughout their team.

      Creativity is not only associated with pursuits such as arts, literature and music, running a team can be just as creative. There will be times every day when you need to come up with ideas and give guidelines for your team to come up with theirs to solve problems.

      Leadership is a journey of continuous learning

      Leadership is an amazing experience that will take you on roads you’ve never traveled before.

      Begin now to build your skills and experience, pick out the traits that you currently lack – and then work on developing those.

      It will take tons of practice and time before becoming an effective leader but eventually you will join the ranks of great leaders.

      Featured photo credit: unsplash via unsplash.com

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