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7 Indispensable Time-Management Tips for Entrepreneurs

7 Indispensable Time-Management Tips for Entrepreneurs

Are you an entrepreneur who finds that they aren’t getting enough done in a single work day? It’s not unusual to find yourself behind the eight ball when you are trying to accomplish so much in a given day. The key to getting it together is improving your time-management skills. Check out these time management tips; before you know it, your efficiency and productivity will increase immensely.

1. Invest in building quality business systems.

One of the best and most overlooked methods of saving time is to avoid spending your day putting out fires. You can do this by investing the time and money up front to have quality business systems and procedures in place. This upfront investment, in essence, creates the infrastructure on which your business runs. You do this by establishing quality control methodologies, implementing appropriate training programs, investing in good technology, and setting up procedures for accomplishing both mission and non-mission critical tasks.

Unfortunately, far too many entrepreneurs focus on doing these things because there is not an immediate positive impact on the bottom line. Establishing quality business systems also doesn’t have a direct impact on growth — at least, that’s how many startup owners see things. In truth, once the initial investment has been made, the efficiency and streamlining that results can keep costs down and allow your team to focus on sales, growth, and research and development.

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2. Know when to delegate and outsource for faster growth.

Many entrepreneurs are more than used to wearing more than one hat. That’s great for when things are just getting started and funds aren’t available to hire staff or bring on consultants and vendors. Unfortunately, jumping into any role when a need arises no longer becomes an efficient use of your time once a certain level of growth has been achieved. This is something that many entrepreneurs never fully grasp. Instead, they see it as a point of pride that they are able to jump in and save the day.

There are some problems with this. First of all, just because you sit at the helm of your ship doesn’t mean that you have the talent and experience needed to get every job done that needs to be done. You’ve hired people, hopefully, because they are better and smarter than you in their area of expertise. Delegate out to them, and then let them do the jobs you have hired them to do. This leaves more time for you to focus on leadership, sales, and planning.

3. Long-term planning is essential to keep your current focus sharp.

Once you do learn how to delegate, you will find yourself free to focus on planning. This is great, but it brings up the next issue when it comes to effective time management: don’t spend too much time focusing on short-term planning. Instead, keep your eyes on the future.

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How does this help with time management? When you engage in long-term planning, you force yourself to keep your focus on the activities that need to be done to meet those long-term goals. As a result, you will be less likely to get caught up in busy work or time-wasting activities. Your mind will be too laser focused on working on tasks that will lead up to the long-term goals that you set. Remember that making plans required for scaling your business and making the most of your time will lead to growth.

4. Eliminate the common time-wasting habits.

Constantly checking social media, jumping in and out of your inbox, running to the break room for more coffee or water, “checking up on everyone’s progress,” checking fantasy league stats and scores, etc. are all examples of the common, time-wasting habits that absolutely destroy efficiency. Create personal policies for yourself that eliminate these time-wasting habits so that you can make better use of your time.

Here are a few things to try:

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  • If a website is too tempting, consider buying an app to block it during working hours
  • Check your email three times each day only
  • Buy a bigger coffee mug or water bottle
  • Give yourself 20 minutes during the work day to spend in the internet rabbit hole
  • Use email to check up on staffers or trust them to come to you if your intervention is needed
  • Make a list of “Things to do When There is Nothing to do.” Then, when you are bored work on that list

5. Set up airplane days.

No, an airplane day is not a day that is created to celebrate those large miracles of aerospace engineering. An airplane day is simply a day where you switch your phone into airplane mode so that notifications, texts, and phone calls are all blocked. Planning airplane days is a great way to ensure that you have the time to accomplish the kind of pen to paper, heads down tasks that are difficult to tackle when you are dealing with a constant influx of electronic disruptions.

Of course, as the boss, you cannot simply flip your phone into airplane mode. You have to plan for these things. Let your people know in plenty of time that you will be spending a day out of communications range, and be sure that you designate a go-to person in your absence. Then, enjoy a day of catching up on tasks and getting things cleared off of your desk.

6. Prioritize till it hurts.

Almost everybody could benefit from taking a scalpel to their daily to-do list. This is truer for entrepreneurs than anybody else. Don’t just create lists of things to do. Sort that list into priorities and do it ruthlessly. Start off by creating the list of things that must be accomplished today in order to avoid creating fires that will have to be managed and mitigated later on. Those are the highest-priority tasks, and they should get your primary focus. Then, create a list of mission critical tasks. These should be tasks that need to be accomplished that work toward the goals of sales, growth, or development. It is only after these goals are accomplished should you focus on lower priority goals such as administrivia.

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7. Schedule downtime too.

An entrepreneur on the brink of burnout is very unlikely to be able to make good use of their time. This is why the final tip on this list is to schedule downtime. Both your mind and body need rest, relaxation, stimulation, and fun to function properly. So, pursue hobbies, take vacations, meditate, and read. Take a lunch break. Know when it’s time to “punch your card” at the end of the day and get some rest.

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Elena Prokopets

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Published on April 16, 2019

How Self Care Can Help You Live Your Best Life

How Self Care Can Help You Live Your Best Life

When was the last time you did something for yourself?

Whether it was deciding to treat yourself with a little something or travel for some R&R, how often do you practice self-care?

Well, as good as above sounds, there’s a common misconception that many of us have about self-care: that it’s only about indulgence and enjoyment.

However, self-care goes far beyond indulgence. It’s actually about respecting your mind and body, understanding its limits, and being able to take care of every part of yourself, in a holistic way.

And, you really don’t have to go to extreme measures or do anything specific–like meditating or following a plant based diet–in order to practice self-care. You just have to make sure that what you’re doing is in your best interests.

So how can you make that happen?

Below are a few proven methods that will help you become a better version of you. Follow through with these regularly and you’ll be well on your way to living your very best life.

Listen to Yourself

The bulk of self-care is knowing yourself.

This means knowing your body’s limitations, and being in tune with your feelings, emotions and thoughts. So it’s important, then, to know who you are and what you want to do in life, in order to truly say that you know yourself. 

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What is your purpose?

Have you ever thought about this question?

Your purpose doesn’t have to remain the same throughout your life. What you found a purpose in at age 19 would likely be different at age 49.

In your current situation, think about the different roles that you have – as a working professional, a spouse, a partner, a parent, etc.

Do you feel like you are fulfilling your purpose through any of these roles?

All you have to do is ensure that what you’re chasing is meaningful to you; this will bring focus and motivation as you strive to achieve your goals.

If you have your purpose defined, then that’s awesome! You know what drives you and why.

But, if you don’t feel like you have a purpose nailed down, it’s good to start by asking why.

For example, why are you working in your particular job or industry? If the reason is vague or unclear, then your motivational energy will be the same. In which case, you may find yourself not having a direction for where you’re headed in life.

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If you’d like to learn more about finding your purpose, then I recommend you check out this article:

How to Get Motivated and Be Happy Every Day When You Wake Up

Seek Out Continuous Education

Now, this may seem less common when you think of self-care, but lifelong learning is incredibly useful and an important component of taking care of yourself.

It’s Super Practical

Lifelong learning is extremely practical these days and does not require as much effort as it may have in the past. Long gone are the days when you could only find information on something by visiting a library. In this day of the internet, anything you can imagine is at your fingertips.

You don’t need to physically go to a learning institution to learn. You can watch Youtube videos to learn new skills, take online courses to earn a degree, and scroll through an endless amount of articles, books and journals from reputable news and informative sites.

When you’re constantly pushing yourself to learn and take up new things, your mental health also improves. Research shows that an active and engaged mind is responsible for diminishing age-related memory loss and improves overall cognitive abilities.

Your Confidence Will Skyrocket

You’ll also have improved self worth as it teaches you to step outside of your comfort zone, which will undoubtedly improve your confidence.

You’ll also connect better with others by expanding your knowledge base. Learning exposes you to a multitude of new ideas and perspectives that you may have otherwise never considered. This also increases your adaptability. Whether it’s at work or just wanting to adapt to society, your peers, and loved ones, life long learning prepares you to take on new challenges.

You’ll Be More Desired in the Job Market

Another obvious reason for continuous education, is that your employability will also increase.

With the ever changing economy, and huge influences from technology, social media, science etc., job descriptions today are moving targets. Assignments and roles change so quickly in response to changing business demands, it becomes a Herculean task to keep a job description database current.

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In years past, stability was a characteristic of the world of work. Procedures, information, jobs, and organizations were established and provided continuity. Education was completed in the first 14 to 22 years of one’s life, followed by a long career occasionally punctuated by short-term job training.

Today, however, jobs, companies, and technology are disappearing and being created simultaneously. To remain current and maintain a competitive advantage in the human capital marketplace, an individual is challenged to continually learn.

People return to school at every age to enrich their skills and knowledge for their current positions. Some even prepare themselves for new jobs or career changes, moving them forward into new opportunities and technology.

We can be assured that we will be challenged to continue to learn new tasks and information throughout our lives. Successful careers belong to flexible, curious learners who are prepared for opportunities because they know themselves and where they make their best contribution. As Peter Drucker, the father of modern management stated,

“Knowledge is choice.”

Lifelong learning also increases social awareness and perspective. To genuinely understand and empathize with others, increase social awareness, and foster strong interpersonal relationships, it’s important to seek out new perspectives. Enhancing the skills that positively impact emotional intelligence can bring even greater happiness and success, both personally and at work; and, this is all part of self-care.

Improve Your Habits (Both at Work and at Home)

Now, the last piece of advice I want to introduce to your self-care regimen, is to improve your habits.

Habits define who you are, and are built up over time. You are what you eat is a great example of this. If you make it a habit to eat foods that nourish your body, rather than make your body feel bad, then you will be much healthier overall.

Good Habits Allow You to Reach Your Goals

Since habits dictate your days and nights, such as waking up every morning to get to work before a certain time, or brushing your teeth before bedtime every night, they play a major role in whether we do or do not reach our goals.

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When you form habits that allow you to progress towards your goals, you’re automatically living a purposeful day, everyday.

Habits Make Your Time a Priority

How do you spend your free time? Do you opt to lounge on the couch watching Netflix passively, or do you engage in activities that support your purpose in life?

It’s natural to waste a lot of time during the day, but fostering good habits will make you set a pattern for how you spend your time and give you the choice of what you choose to spend your time on. By improving your habits, you’ll find that you can be a LOT more productive. When you create good habits, you become more efficient with your time and a lot less is wasted.

This in essence creates an overall positive influence on your life, allowing you to treat your mind and body well, which is why improving your habits are so important to self-care.

Your Well Being Comes First

We live in such a fast-paced society, where we are often so caught up in our work, families, maintaining our social lives, our studies and everything in between. It’s an understatement to say that life can get a little overwhelming at times.

If you’ve ever watched the safety video onboard a plane, you’ll know that they always ask for a parent or adult to put on the safety mask first, before tending to the child. This may sound selfish, but the fact is that if you truly want to ensure the child’s safety, then your safety needs to come first so that you can protect and care for the child without complications from your end.

The same goes for self-care. We need to ensure that our well being is priority, so that we can be the best for the people around us.

Listening to yourself, practicing lifelong learning and improving your habits are steps that you can take to ensure you’re constantly in the best state of mind, alongside the indulgence and rest that you reward yourself with.

Featured photo credit: Photo by Raychan on Unsplash via unsplash.com

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