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4 Ways To Manage Organization In A Start-Up

4 Ways To Manage Organization In A Start-Up

Our world is moving faster and continuously progressing in terms of innovation and creation. In this world, the newest yet fastest growing market is the Start-Up network. Our millennial’s, the youth of this century are moving faster than light, in producing new ideas, innovation and creation. Everyone’s different but fighting for the same purpose better health, education, travels, comfort, and happiness.

Often times handling a Start-Up can be as hard as giving birth. Physically the pain may not compare but emotionally and mentally, it’s the same concept of bringing a new life to planet earth. The time, dedication, passion, and love may eventually surpass all expectations; however, the question has always been on how do you keep everything on track?

How does organizing a Start-Up work? What you need to know and what you need to understand becomes a challenge in this journey. Fortunately, after discussing with a variety of Start-Up founders, developers and entrepreneurs here are a few tips on how you can keep your foundation on the right track.

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1. Team Communication Is Essential.

In life, communication becomes the by-laws humans live by. It’s a method used to understand, integrate and to listen to various voices without any biases. In a relationship or at work communication is key to success; it puts away differences and avoids unnecessary misunderstandings that could result in the lack of productivity and efficiency.

Therefore, this same concept applies with a start-up, a start-up usually consist of a small number of employees or better yet team members. Usually, it’s the people we trust the most and the pivotal structure in ensuring the success of any Start-Up. As the founder, it becomes your responsibility to create an ambiance, which allows the freedom of communication and understanding.

This way of management allows tasks to be delegated easily and leads to a solid organization instead of a messy one. Hence in the future it will help you to avoid any misunderstandings and will lead to a greater success,

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2. Don’t Allow Everyone To Make Decisions In The Terms Of Accounting.

Even though communication is a key point in progress, finances should be between two parties. The concept of too many cooks’ ruins the soup applies in this delicate situation. As in the beginning of a start-up, financial decisions become important factors that decides the fate of your start-up for the next 3-4 years, hence making the right call at the right time becomes necessary.

Therefore, instead of involving the whole team in a financial decision, it would be best if things were kept simple between you and your accountant. This allows you to keep an open mind and reduces the stress of influence in the finance department in making any decisions. Furthermore, this method avoids conflict of interest among any parties.

For a Start-Up to grow and prosper, the accounting team should be the secret weapon used to conquer.

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3. Keep A Tracking Method For Logistics.

In the start of an organization, resources may be scarce and keeping track of all the incoming and outgoing logistics may proof to be a challenge. In the 80’s bookkeepers and secretaries used to handle the noting down and the tagging of all logistics, however often time human errors proved to be greater. This has led to many losses, misunderstandings, disappointments and demises of progressive start-ups in the past.

However, over the years, technology has become better with the formation of apps and tools that help track your logistics in your office. You will be able to organize all your logistics, from the borrowed to the bought and to the sold, reducing your risks of running into any human error.

Furthermore, this reduces the burden on your team, which could utilize this time in an efficient manner. Why use unnecessary labor if you have technology to make your life easier.

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4. Be a Delegation Master.

In a company, the beginning is as extreme as walking through a tornado. However having a team isn’t as easy as being a solo-prenuer. As a solo-prenuer you’re entirely responsible for yourself, you aren’t in the jeopardy of deciding over others lives or their livelihood hence it takes the stress out of running your own business.

For any entrepreneur, in the start, the ability to trust and the ability to delegate would seem to be a challenge. This is because we are used to hovering over everyone and having a hands on approach. However, delegation of tasks and keeping track of them is a necessary factor as it shows the trust you put in your team as well as allows you to focus on far more important tasks.

“It’s all about the delegation” has become the motto many live by as a way to understand the importance of teamwork and sustainability.

It’s easier said than done, starting out in a field often times becomes a challenge however with these tips it definitely becomes easier to organize your Start-Up as well as to encourage it to a greater success and expand its potential.

Featured photo credit: Olu Eletu via images.unsplash.com

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Last Updated on September 18, 2020

13 Helping Points When Things Don’t Go Your Way

13 Helping Points When Things Don’t Go Your Way

For the original article by Celestine: 13 Helping Points When Things Don’t Go Your Way

“We all have problems. The way we solve them is what makes us different.” ~Unknown

“It’s not stress that kills us, it is our reaction to it.” – Hans Selye

Have you ever experienced moments when things just don’t go your way? For example, losing your keys, accidentally spilling your drink, waking up late, missing your buses/trains, forgetting to bring your things, and so on?

You’re not alone. All of us, myself included, experience times when things don’t go as we expect.

Here is my guide on how to deal with daily setbacks.

1. Take a step back and evaluate

When something bad happens, take a step back and evaluate the situation. Some questions to ask yourself:

  1. What is the problem?
  2. Are you the only person facing this problem in the world today?
  3. How does this problem look like at an individual level? A national level? On a global scale?
  4. What’s the worst possible thing that can happen to you as a result of this?
  5. How is it going to impact your life in the next 1 year? 5 years? 10 years?

Doing this exercise is not to undermine the problem or disclaiming responsibility, but to consider different perspectives, so you can adopt the best approach for it. Most problems we encounter daily may seem like huge issues when they crop up, but most, if not all, don’t have much impact in our life beyond that day.

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2. Vent if you have to, but don’t linger on the problem

If you feel very frustrated and need to let off some steam, go ahead and do that. Talk to a friend, complain, crib about it, or scream at the top of your lungs if it makes you happy.

At the same time, don’t get caught up with venting. While venting may temporarily relieve yourself, it’s not going to solve the problem ultimately. You don’t want to be an energy vampire.

Vent if there’s a need to, but do it for 15 to 20 minutes. Then move on.

3. Realize there are others out there facing this too

Even though the situation may be frustrating, you’re not alone. Remember there are almost 7 billion people in the world today, and chances are that other people have faced the same thing before too. Knowing it’s not just you helps you to get out of a self-victimizing mindset.

4. Process your thoughts/emotions

Process your thoughts/emotions with any of the four methods:

  1. Journal. Write your unhappiness in a private diary or in your blog. It doesn’t have to be formal at all – it can be a brain dump on rough paper or new word document. Delete after you are done.
  2. Audio taping. Record yourself as you talk out what’s on your mind. Tools include tape recorder, your PC (Audacity is a freeware for recording/editing audio) and your mobile (most mobiles today have audio recording functions). You can even use your voice mail for this. Just talking helps you to gain awareness of your emotions. After recording, play back and listen to what you said. You might find it quite revealing.
  3. Meditation. At its simplest form, meditation is just sitting/lying still and observing your reality as it is – including your thoughts and emotions. Some think that it involves some complex mambo-jumbo, but it doesn’t.
  4. Talking to someone. Talking about it with someone helps you work through the issue. It also gets you an alternate viewpoint and consider it from a different angle.

5. Acknowledge your thoughts

Don’t resist your thoughts, but acknowledge them. This includes both positive and negative thoughts.

By acknowledging, I mean recognizing these thoughts exist. So if say, you have a thought that says, “Wow, I’m so stupid!”, acknowledge that. If you have a thought that says, “I can’t believe this is happening to me again”, acknowledge that as well.

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Know that acknowledging the thoughts doesn’t mean you agree with them. It’s simply recognizing the existence of said thoughts so that you can stop resisting yourself and focus on the situation on hand.

6. Give yourself a break

If you’re very stressed out by the situation, and the problem is not time sensitive, then give yourself a break. Take a walk, listen to some music, watch a movie, or get some sleep. When you’re done, you should feel a lot more revitalized to deal with the situation.

7. Uncover what you’re really upset about

A lot of times, the anger we feel isn’t about the world. You may start off feeling angry at someone or something, but at the depth of it, it’s anger toward yourself.

Uncover the root of your anger. I have written a five part anger management series on how to permanently overcome anger.

After that, ask yourself: How can you improve the situation? Go to Step #9, where you define your actionable steps. Our anger comes from not having control on the situation. Sitting there and feeling infuriated is not going to change the situation. The more action we take, the more we will regain control over the situation, the better we will feel.

8. See this as an obstacle to be overcome

As Helen Keller once said,

“Character cannot be developed in ease and quiet. Only through experiences of trial and suffering can the soul be strengthened, vision cleared, ambition inspired and success achieved.”

Whatever you’re facing right now, see it as an obstacle to be overcome. In every worthy endeavor, there’ll always be countless obstacles that emerge along the way. These obstacles are what separate the people who make it, and those who don’t. If you’re able to push through and overcome them, you’ll emerge a stronger person than before. It’ll be harder for anything to get you down in the future.

9. Analyze the situation – Focus on actionable steps

In every setback, there are going to be things that can’t be reversed since they have already occurred. You want to focus on things that can still be changed (salvageable) vs. things that have already happened and can’t be changed. The only time the situation changes is when you take steps to improve it. Rather than cry over spilt milk, work through your situation:

  1. What’s the situation?
  2. What’s stressing you about this situation?
  3. What are the next steps that’ll help you resolve them?
  4. Take action on your next steps!

After you have identified your next steps, act on them. The key here is to focus on the actionable steps, not the inactionable steps. It’s about regaining control over the situation through direct action.

10. Identify how it occurred (so it won’t occur again next time)

A lot of times we react to our problems. The problem occurs, and we try to make the best out of what has happened within the context. While developing a healthy coping mechanism is important (which is what the other helping points are on), it’s also equally important, if not more, to understand how the problem arose. This way, you can work on preventing it from taking place next time, vs. dealing reactively with it.

Most of us probably think the problem is outside of our control, but reality is most of the times it’s fully preventable. It’s just a matter of how much responsibility you take over the problem.

For example, for someone who can’t get a cab for work in the morning, he/she may see the problem as a lack of cabs in the country, or bad luck. However, if you trace to the root of the problem, it’s probably more to do with (a) Having unrealistic expectations of the length of time to get a cab. He/she should budget more time for waiting for a cab next time. (b) Oversleeping, because he/she was too tired from working late the previous day. He/she should allocate enough time for rest next time. He/she should also pick up better time management skills, so as to finish work in lesser time.

11. Realize the situation can be a lot worse

No matter how bad the situation is, it can always be much worse. A plus point vs. negative point analysis will help you realize that.

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12. Do your best, but don’t kill yourself over it

No matter how bad your situation may seem, do your best, but don’t kill yourself over it. Life is too beautiful to worry so much over daily issues. Take a step back (#1), give yourself a break if you need to (#6), and do what you can within your means (#9). Everything else will unfold accordingly. Worrying too much about the outcome isn’t going to change things or make your life any better.

13. Pick out the learning points from the encounter

There’s something to learn from every encounter. What have you learned from this situation? What lessons have you taken away?

After you identify your learning points, think about how you’re going to apply them moving forward. With this, you’ve clearly gained something from this encounter. You’ve walked away a stronger, wiser, better person, with more life lessons to draw from in the future.

Get the manifesto version of this article: [Manifesto] What To Do When Things Don’t Go Your Way

Featured photo credit: Alice Donovan Rouse via unsplash.com

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