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7 Event Management Tools Essential to Organizing Any Event

7 Event Management Tools Essential to Organizing Any Event

Great events are born when an excellent idea meets a passionate team with limitless energy. But in event management, passion and energy are not enough. You also need the right tools to help you plan, organize, and bring your event to life.

The list below has the necessary applications to make event organization more efficient and team communication faster and easier, while at the same time reducing the risk of any mistakes or problems. The following tools will help bring your dream event to life.

Google Apps for Work

(or Gmail + Google Drive + Calendar + Hangouts) — For file management, file sharing, and team collaboration.

Think of Google Apps for Work as your business diary, desk, and office. With Gmail and Google Apps for Work, you and your team can store, share, and collaborate on files, documents, appointments, and activities. All of your work is neatly organized, accessible, and editable, 24/7, 365 days of the year on any device. The default Google Аpps package includes Email, Calendar, a word processor (Google Docs), spreadsheet application (Google Sheets), slide show app (Google Slides), survey creator (Google Forms), a drawings and graphics app (Google Drawings), and there are hundreds of add-on applications — some paid, some free. Google Drive starts off with 15 GB of storage and all of this is free.

The Benefits: Easier team communication, collaboration, more efficient file keeping, and it’s all free!

Asana

For staying on top of tasks and deadlines.

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With Asana, you and your team members can assign yourselves and each other tasks with deadlines and communicate inside the application regarding the progress. Needless to say, the tasks can be edited, sub-tasks can be added, and deadlines can be changed. With the help of Asana, event organizers can see how much each team member has on their plate and whether they are able to handle more, because let’s face it, there is always more work to be done.

The Benefits: Less emails, better work communication, and task progress-tracking.

Weemss

For your event website, ticket sales, event registration, reserved seating, accepting payments online, and event check-in.

If Google Apps for Work is your office, Weemss is your corporate headquarters. With Weemss, you create an event webpage and set up your ticket sales and event registration online.

Everything in Weemss is automatic, so once you’ve set up your event inside the application, people who buy tickets receive them automatically by email. You receive information about those purchases and the money from all the sales goes directly into your account.

Weemss also has features like Reserved Seating, Awards Management, and Event Check-in.

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The Benefits: Easy setup, control and automation of the event sales, registration, and check-in processes.

Xero

For invoicing.

Let’s face it, accounting is a pain. However, with a cloud solution that automates payment tracking and invoicing, you have your painkiller. With Xero, you can easily track payments, reconcile bank accounts, send out invoices, claim expenses, and much more. The best part is all of this can be tracked and done on mobile devices with the Xero app.

With Xero, you can stay on top of your accounting with less staff necessary and less work hours spent on repetitive, boring tasks.

The Benefits: Hassle-free accounting.

Mailchimp

For email marketing.

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To keep everyone posted on new updates surrounding your event, whether it is a new speaker, performer, artist, new sponsor, or other change surrounding the event, you need to be constantly sending out emails. Automation of this process is essential, and the most user-friendly service is Mailchimp. If you have fewer than 2,000 subscribers, with Mailchimp’s Entrepreneur Edition you can send up to 12,000 emails per month completely free.

The Benefits: Simple and fast mass emailing, AB testing of email effectiveness.

Hootsuite

For staying social.

We all fall victim to mindless staring at social media. Multiply that by the different social media networks and you get a couple of lost hours a day at the very least. With Hootsuite, you can manage all your social media profiles in one place, schedule posts, and monitor analytics for the effectiveness of the posts. There is a free version available.

The Benefits: Better organization and more efficient communication in social media.

Google Analytics

For tracking website traffic.

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The Internet is a jungle, and Google Analytics is the local explorer guiding you through and helping you to make sense of it all. Although the dashboard is not very presentable, the software is incredibly powerful and useful for finding out 1) who is visiting your website, 2) where they are coming from, 3) how they got there, and 4) what they are doing. By setting goals inside Analytics, you can track specified conversion rates and measure effectiveness. You can add Google Analytics to your Weemss event webpage and track conversion rates for your event registrations.

The Benefits: Understand your webpage’s traffic, set conversion goals and track progress.

Some final words

We hope you find these applications as useful as we have. In choosing what applications you want and need for your next event, consider the following:

  • Is the application easy to deploy?
  • Is it easy to use or does it require additional training and services?
  • Is it safe and secure?
  • Is product support offered?
  • Does it work across all devices? Is it mobile-friendly?
  • Last but not least, how much does it cost? Is it a one-off or a license-based fee?

Make a checklist of your particular needs and test and try out the solutions before making a choice. Involve your team in the selection because they will be using the applications most of the time. In reviews and articles, listen to user discussions and comments.

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Abhay Jeet Mishra

Writer at Lifehack & Enterested.com

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Last Updated on July 8, 2020

10 Smart Productivity Software to Boost Work Performance

10 Smart Productivity Software to Boost Work Performance

Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

Projects and Tasks Management

1. Monday dot com

    Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

    The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

    The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

    The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

    Check out the software here!

    2. Asana

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      The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

      The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

      Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

      Check out the software here!

      3. Trello

        Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

        Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

        Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

        Check out the software here!

        4. Jira

          The Jira software is flexible and heralded as the next-generation project.

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          The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

          The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

          Check out the software here!

          5. Evernote Business

            Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

            The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

            Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

            Check out the software here!

            Communication

            6. Slack

              Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

              Check out the software here!

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              7. Spike

                Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                Check out the software here!

                Creation

                8. Office 365

                  Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                  Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                  You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                  Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                  Check out the software here!

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                  9. Grammarly

                    Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                    Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                    Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                    Check out the software here!

                    Team Analytics

                    10. ActivTrak

                      ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                      The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                      Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                      Check out the software here!

                      The Bottom Line

                      Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                      More Productivity Tools

                      Featured photo credit: Domenico Loia via unsplash.com

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