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7 Event Management Tools Essential to Organizing Any Event

7 Event Management Tools Essential to Organizing Any Event

Great events are born when an excellent idea meets a passionate team with limitless energy. But in event management, passion and energy are not enough. You also need the right tools to help you plan, organize, and bring your event to life.

The list below has the necessary applications to make event organization more efficient and team communication faster and easier, while at the same time reducing the risk of any mistakes or problems. The following tools will help bring your dream event to life.

Google Apps for Work

(or Gmail + Google Drive + Calendar + Hangouts) — For file management, file sharing, and team collaboration.

Think of Google Apps for Work as your business diary, desk, and office. With Gmail and Google Apps for Work, you and your team can store, share, and collaborate on files, documents, appointments, and activities. All of your work is neatly organized, accessible, and editable, 24/7, 365 days of the year on any device. The default Google Аpps package includes Email, Calendar, a word processor (Google Docs), spreadsheet application (Google Sheets), slide show app (Google Slides), survey creator (Google Forms), a drawings and graphics app (Google Drawings), and there are hundreds of add-on applications — some paid, some free. Google Drive starts off with 15 GB of storage and all of this is free.

The Benefits: Easier team communication, collaboration, more efficient file keeping, and it’s all free!

Asana

For staying on top of tasks and deadlines.

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With Asana, you and your team members can assign yourselves and each other tasks with deadlines and communicate inside the application regarding the progress. Needless to say, the tasks can be edited, sub-tasks can be added, and deadlines can be changed. With the help of Asana, event organizers can see how much each team member has on their plate and whether they are able to handle more, because let’s face it, there is always more work to be done.

The Benefits: Less emails, better work communication, and task progress-tracking.

Weemss

For your event website, ticket sales, event registration, reserved seating, accepting payments online, and event check-in.

If Google Apps for Work is your office, Weemss is your corporate headquarters. With Weemss, you create an event webpage and set up your ticket sales and event registration online.

Everything in Weemss is automatic, so once you’ve set up your event inside the application, people who buy tickets receive them automatically by email. You receive information about those purchases and the money from all the sales goes directly into your account.

Weemss also has features like Reserved Seating, Awards Management, and Event Check-in.

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The Benefits: Easy setup, control and automation of the event sales, registration, and check-in processes.

Xero

For invoicing.

Let’s face it, accounting is a pain. However, with a cloud solution that automates payment tracking and invoicing, you have your painkiller. With Xero, you can easily track payments, reconcile bank accounts, send out invoices, claim expenses, and much more. The best part is all of this can be tracked and done on mobile devices with the Xero app.

With Xero, you can stay on top of your accounting with less staff necessary and less work hours spent on repetitive, boring tasks.

The Benefits: Hassle-free accounting.

Mailchimp

For email marketing.

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To keep everyone posted on new updates surrounding your event, whether it is a new speaker, performer, artist, new sponsor, or other change surrounding the event, you need to be constantly sending out emails. Automation of this process is essential, and the most user-friendly service is Mailchimp. If you have fewer than 2,000 subscribers, with Mailchimp’s Entrepreneur Edition you can send up to 12,000 emails per month completely free.

The Benefits: Simple and fast mass emailing, AB testing of email effectiveness.

Hootsuite

For staying social.

We all fall victim to mindless staring at social media. Multiply that by the different social media networks and you get a couple of lost hours a day at the very least. With Hootsuite, you can manage all your social media profiles in one place, schedule posts, and monitor analytics for the effectiveness of the posts. There is a free version available.

The Benefits: Better organization and more efficient communication in social media.

Google Analytics

For tracking website traffic.

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The Internet is a jungle, and Google Analytics is the local explorer guiding you through and helping you to make sense of it all. Although the dashboard is not very presentable, the software is incredibly powerful and useful for finding out 1) who is visiting your website, 2) where they are coming from, 3) how they got there, and 4) what they are doing. By setting goals inside Analytics, you can track specified conversion rates and measure effectiveness. You can add Google Analytics to your Weemss event webpage and track conversion rates for your event registrations.

The Benefits: Understand your webpage’s traffic, set conversion goals and track progress.

Some final words

We hope you find these applications as useful as we have. In choosing what applications you want and need for your next event, consider the following:

  • Is the application easy to deploy?
  • Is it easy to use or does it require additional training and services?
  • Is it safe and secure?
  • Is product support offered?
  • Does it work across all devices? Is it mobile-friendly?
  • Last but not least, how much does it cost? Is it a one-off or a license-based fee?

Make a checklist of your particular needs and test and try out the solutions before making a choice. Involve your team in the selection because they will be using the applications most of the time. In reviews and articles, listen to user discussions and comments.

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Abhay Jeet Mishra

Writer at Lifehack & Enterested.com

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Last Updated on January 13, 2020

11 Brain Training Apps to Train Your Mind and Improve Memory

11 Brain Training Apps to Train Your Mind and Improve Memory

Whether at work or at school, people these days are under tremendous pressure to perform, perform and perform! Stress and pressure can have adverse affects on the well-being of a person, and need to be controlled.

Now, this doesn’t mean you make a dash to your nearest therapist. There are a number of wonderful and smart apps that you can use on your phone. These brain training apps have been scientifically designed to target specific areas of the human mind and control harmful emotions such as anxiety, as well as to improve memory and sharpness of the brain.

Here are 11 iPhone apps that you will not only enjoy but also find useful in keeping your mental health balanced at all times.

1. Lumosity

This app consists of games that focus on improving the user’s memory, problem-solving capability, attention span, and thinking. There are three games in each session, and they challenge the brain by changing every time. The user has to complete the games while playing against a clock.

Free of trial. $15 per month for the full version.

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Luminosity Mind training apps-Lifehack

    2. Fit Brains Trainer

    This brain training app has 10 sets of games that work on different areas of the brain and improve memory as well as concentration. A user is required to finish a particular task from each category on a daily basis and the app tracks the progress by a color coded graph.

    Free.

    Fit Brains Trainer Mind training apps-Lifehack

      3. CogniFit Brain Fitness

      Developed with the help of neuroscientists, this fun app improves a person’s cognitive abilities, which includes memory and concentration. The progress made by the user over a period of time can be tracked. Users can also play challenge rounds with their friends. The app also modifies the difficulty level to suit the profile of the user and provide recommendations based on the results. Spending 20–30 minutes a few times every week can give measurable improvement in the performance of a user.

      First four games free, then $13 a month.

      cognifit-Mind Training Apps-Lifehack

        4. Brain Fitness Pro

        The makers of this app claim that it can improve the IQ of a user, and improve intelligence and memory. The app is fun and is user friendly, and 30 minutes a day can fetch you results in less than three weeks.

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        Buy for $3.99.

        5. Happify

        If nothing else makes you happy in life, this app will. Well, this is what the developers claim at least. This app comes loaded with lots of quizzes, polls and gratitude journals, which work on the fundamentals of positive psychology. The app also helps to control stress and emotions to make you feel better.

        Free to use.

        Happify-Mind Training Apps-Lifehack

          6. Clockwork Brain

          You will like the little gold robot that comes in every time to explain the next game you are going to play. While the games are not much different to those offered in apps such as Luminosity, the look and feel reminds me of a workshop from old times.

          Free.

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          Clockwork Trsin-Mind Training Apps-Lifehack

            7. ReliefLink

            Initially created as an app for suicide prevention, it has found its use as a great app for tracking the mood of the user by taking measure of all things relevant to the user’s mental health. In case the user experiences high emotional stress, the app has a coping mechanism that includes voice-recorded mindfulness, exercises and music for relaxation. There is also a map that informs the user of the nearest therapist and medical facilities for mental health treatment.

            Relief Link - Mind Training Apps - Lifehack

              8. Eidetic

              Eidetic is a memory enhancement app and uses a ‘spaced repetition’ technique to help users memorize information such as important phone numbers, words, credit card details or passwords. It also notifies you when it’s time to take a test to see what you remember, so that you retain information in your long-term memory.

              Eidetic - Mind Training Apps - Lifehack

                9. Braingle

                Braingle helps to maintain the sharpness of the brain and improve the reasoning ability of a person through riddles and optical illusions. It is different from other brain training apps that employ memory and reaction based tests. You can also compete with your friends and family members in figuring out the fun riddles.

                Free.

                Briangle- Mind Training Apps-LIfehack

                  10. Not The Hole Story

                  If you have a penchant for solving hard riddles, then this app is a must-have for you. Filled with exclusive riddles along with a simple-to-use interface, the app gives you riddles that you have to solve through a book. You will be given hints along the way, and when you give up, the answers will be revealed. This app will encourage you to broaden your thinking and put your mind to a challenging test.

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                  Free.

                  Not the hole story - Mind Training Apps - Lifehack

                    11. Personal Zen

                    This fun brain training app follows the journey of two animated characters who travel through a field of grass. Personal Zen is a nice app meant for reducing anxiety and trains the brain to focus on the positive aspects. The developer’s advice is to use the app for 10 minutes a day to see the best results.

                    Free.

                    personal zen- mind training apps - lifehack

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                      Featured photo credit: NeONBRAND via unsplash.com

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