Advertising
Advertising

7 Event Management Tools Essential to Organizing Any Event

7 Event Management Tools Essential to Organizing Any Event

Great events are born when an excellent idea meets a passionate team with limitless energy. But in event management, passion and energy are not enough. You also need the right tools to help you plan, organize, and bring your event to life.

The list below has the necessary applications to make event organization more efficient and team communication faster and easier, while at the same time reducing the risk of any mistakes or problems. The following tools will help bring your dream event to life.

Google Apps for Work

(or Gmail + Google Drive + Calendar + Hangouts) — For file management, file sharing, and team collaboration.

Think of Google Apps for Work as your business diary, desk, and office. With Gmail and Google Apps for Work, you and your team can store, share, and collaborate on files, documents, appointments, and activities. All of your work is neatly organized, accessible, and editable, 24/7, 365 days of the year on any device. The default Google Аpps package includes Email, Calendar, a word processor (Google Docs), spreadsheet application (Google Sheets), slide show app (Google Slides), survey creator (Google Forms), a drawings and graphics app (Google Drawings), and there are hundreds of add-on applications — some paid, some free. Google Drive starts off with 15 GB of storage and all of this is free.

The Benefits: Easier team communication, collaboration, more efficient file keeping, and it’s all free!

Asana

For staying on top of tasks and deadlines.

Advertising

With Asana, you and your team members can assign yourselves and each other tasks with deadlines and communicate inside the application regarding the progress. Needless to say, the tasks can be edited, sub-tasks can be added, and deadlines can be changed. With the help of Asana, event organizers can see how much each team member has on their plate and whether they are able to handle more, because let’s face it, there is always more work to be done.

The Benefits: Less emails, better work communication, and task progress-tracking.

Weemss

For your event website, ticket sales, event registration, reserved seating, accepting payments online, and event check-in.

If Google Apps for Work is your office, Weemss is your corporate headquarters. With Weemss, you create an event webpage and set up your ticket sales and event registration online.

Everything in Weemss is automatic, so once you’ve set up your event inside the application, people who buy tickets receive them automatically by email. You receive information about those purchases and the money from all the sales goes directly into your account.

Weemss also has features like Reserved Seating, Awards Management, and Event Check-in.

Advertising

The Benefits: Easy setup, control and automation of the event sales, registration, and check-in processes.

Xero

For invoicing.

Let’s face it, accounting is a pain. However, with a cloud solution that automates payment tracking and invoicing, you have your painkiller. With Xero, you can easily track payments, reconcile bank accounts, send out invoices, claim expenses, and much more. The best part is all of this can be tracked and done on mobile devices with the Xero app.

With Xero, you can stay on top of your accounting with less staff necessary and less work hours spent on repetitive, boring tasks.

The Benefits: Hassle-free accounting.

Mailchimp

For email marketing.

Advertising

To keep everyone posted on new updates surrounding your event, whether it is a new speaker, performer, artist, new sponsor, or other change surrounding the event, you need to be constantly sending out emails. Automation of this process is essential, and the most user-friendly service is Mailchimp. If you have fewer than 2,000 subscribers, with Mailchimp’s Entrepreneur Edition you can send up to 12,000 emails per month completely free.

The Benefits: Simple and fast mass emailing, AB testing of email effectiveness.

Hootsuite

For staying social.

We all fall victim to mindless staring at social media. Multiply that by the different social media networks and you get a couple of lost hours a day at the very least. With Hootsuite, you can manage all your social media profiles in one place, schedule posts, and monitor analytics for the effectiveness of the posts. There is a free version available.

The Benefits: Better organization and more efficient communication in social media.

Google Analytics

For tracking website traffic.

Advertising

The Internet is a jungle, and Google Analytics is the local explorer guiding you through and helping you to make sense of it all. Although the dashboard is not very presentable, the software is incredibly powerful and useful for finding out 1) who is visiting your website, 2) where they are coming from, 3) how they got there, and 4) what they are doing. By setting goals inside Analytics, you can track specified conversion rates and measure effectiveness. You can add Google Analytics to your Weemss event webpage and track conversion rates for your event registrations.

The Benefits: Understand your webpage’s traffic, set conversion goals and track progress.

Some final words

We hope you find these applications as useful as we have. In choosing what applications you want and need for your next event, consider the following:

  • Is the application easy to deploy?
  • Is it easy to use or does it require additional training and services?
  • Is it safe and secure?
  • Is product support offered?
  • Does it work across all devices? Is it mobile-friendly?
  • Last but not least, how much does it cost? Is it a one-off or a license-based fee?

Make a checklist of your particular needs and test and try out the solutions before making a choice. Involve your team in the selection because they will be using the applications most of the time. In reviews and articles, listen to user discussions and comments.

More by this author

Abhay Jeet Mishra

Writer at Lifehack & Enterested.com

Best 5 Free Partition Management Software for Windows 10 How to Constantly Make Right Decisions When Life Is Full of Uncertainties 11 College Degrees That Can Make You Feel Easier in the Job Market How Anyone Can Be a Star Candidate and Impress an Employer in 9 Seconds I Love You: To Say, or Not to Say

Trending in App Review

1 17 Free Websites That Will Improve the Quality of Your Life Today 2 Four Things to do with Google that most People Don’t Know 3 5 Best Test Management and Bug Tracking Tools for 2017 4 4 Bеѕt Timе аnd Billing Software Yоu Shоuld Try in 2017 5 JotForm 4.0: The Must-Have Free Tool for Small Businesses

Read Next

Advertising
Advertising
Advertising

Last Updated on June 17, 2019

40 Top Productivity Apps for iPhone (2019 Updated)

40 Top Productivity Apps for iPhone (2019 Updated)

Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 40 best productivity apps for iPhone (all categorized based on their functions) to provide you with an all-in-one resource for you.

For Getting Things Done

1. OmniFocus

This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

Download it here.

    2. Forest

    Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

    Download it here.

      3. Things

      Another robust choice, this app is a favorite amongst “productivityists”.[1]

      Download it here.

        4. 30/30

        Recently covered here at Lifehack

        , 30/30 is a newcomer to the game that incorporates lists and timing of tasks into an elegant and easy-to-use interface.

        Download it here.

          5. Any.Do

          A beautiful-looking app that is both easy on the eyes and your wallet.

          Download it here.

            6. PocketLife Calendar

            This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

            Download it here.

              7. Asana

              We’ve covered Asana here at Lifehack

              , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

              Download it here.

              Advertising

                8. ToDoist

                This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                Download it here.

                  9. FlowTasks

                  From the folks at MetaLab, Flow is a gorgeous collaborative task management app that is easy-to-use and incredibly functional.

                  Download it here.

                    10. Calendars 5

                    This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track and complete your to-dos.

                    Download it here.

                      11. Clear – Tasks, Reminders & To-Do Lists

                      A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                      Download it here.

                        12. Due

                        A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                        Download it here.

                          13. Checkmark 2

                          I use this app

                          for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and a valuable addition to my productivity arsenal.

                          Download it here.

                            14. TeuxDeux

                            Created by Tina Roth Eisenberg and Fictive Kin — Teux Deux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then Teux Deux will be right up your alley.

                            Download it here.

                              15. Wunderlist 

                              Another incredibly popular choice is Wunderlist. Part of 6Wunderkinder’s software family, it sports a gorgeous design and is incredibly functional. We’ve talked about the app a couple of times here at Lifehack, so check those posts out here.

                              Download it here.

                              Advertising

                                16. Nirvana

                                For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                                Download it here.

                                  17. Priorities

                                  An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                  Download it here.

                                    For Building Habits

                                    18. Productive

                                    With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                    Download it here.

                                      19. Habitica: Gamified Taskmanager

                                      You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                      Download it here.

                                        20. Streaks

                                        This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                        Download it here.

                                          21. Remember The Milk

                                          Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                          Download it here.

                                            22. Day One Journal

                                            When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                            Download it here.

                                              For Files Organization

                                              23. Evernote

                                              Touted as the world’s most widely-used productivity app, Evernote an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                              Download it here.

                                                24. Pocket

                                                You can save an article, video or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                Download it here.

                                                Advertising

                                                  25. Sync.Me

                                                  This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter and Google+.

                                                  Download it here.

                                                    26. Droplr

                                                    One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                    Download it here.

                                                      27. Dropbox

                                                      Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive in your iPhone. A must-have.

                                                      Download it here.

                                                        28. iDolly 

                                                        In conjunction with Dolly Drive and DollySync, iDolly allows you to edit and share your documents from your iPhone.

                                                        Since all your changes sync automatically to all your devices, the current version of a document will always be accessible because Dolly Sync keeps everything in sync. Very handy.

                                                        Download it here.

                                                          29. Soulver

                                                          It may seem odd that a calculator app shows up on this list, but this is no ordinary calendar app. Ben Brooks over at The Brooks review describes Soulver as follows: “It is what calculators would have been if they were invented at the same time computers were, instead of what we have with most calculator apps.” [3]

                                                          Download it here.

                                                            For Working Smarter

                                                            30. Captio

                                                            A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                            Download it here.

                                                              31. Drafts

                                                              A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things and more.

                                                              Download it here.

                                                                32. NoteShelf 2

                                                                This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                                Download it here.

                                                                Advertising

                                                                  33. Doodle

                                                                  This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

                                                                  Download it here.

                                                                    34. TextExpander (Legacy)

                                                                    I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                    Download it here.

                                                                      35. Launch Center Pro

                                                                      A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                      Download it here.

                                                                        36. GoodReader

                                                                        This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                        Download it here.

                                                                          37. LogMeIn

                                                                          Want to be able to control your Mac from wherever you are? Then get this app.

                                                                          Download it here.

                                                                            For Improving Security

                                                                            38. 1Password

                                                                            There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                            Download it here.

                                                                              39. LastPass Password Manager

                                                                              You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                              All you have to do is remember your LastPass master password, and LastPass autofills web browser and app logins for you.

                                                                              Download it here.

                                                                                40. Truecallers

                                                                                Identify and block spammers, search for unknown numbers and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                                Download it here.

                                                                                  There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                  More Great Apps Recommendations

                                                                                  Reference

                                                                                  Read Next