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10 Unique Outlook Organisation Tips & Tricks for Outlook 2016 & Office 365

10 Unique Outlook Organisation Tips & Tricks for Outlook 2016 & Office 365

Many people use Microsoft Outlook to organize their emails and calendars, at home and at work. But people are not fully aware of its features. The following are a few tips which will help you to make appointments and email handling easier and quicker.

1. Avoid repeated typing

If you need to use the same text over and over again, you can save that as part of Quick Parts for insertion in emails. To do so, you need to highlight the text in the composer window, move to the Insert tab, click the Quick Parts dropdown then select Save selection to the Quick Parts gallery.

At a later time, when you start typing the phrase, you will see it as a pop up suggestion. Select it to insert it. You can select the text through the Quick Parts dropdown and right-click on the text for placing options or for editing and managing Quick Parts.

2. Group messages together or better yet, use MailSortr

If you are in a business where you receive a large number of emails, tracking down relevant messages can be a difficult task. Outlook can help in grouping emails into conversations so that a single click can show all related messages at one time. One can set this on a per-mailbox basis or globally by clicking the View tab and then Show as Conversations or by clicking the ‘Arrange by’ option at the top of the message list.

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A better solution is to use MailSortr to create a custom inbox and see only priority messages coming into your MailSortr Inbox. Without changing your Outlook setup, the MailSortr Inbox allows you to sort and filter important emails even if they are located in various folders so you don’t miss the important ones.

3. Automate recurring tasks and filing

If you are performing certain tasks regularly like inviting a group of recipients for meetings or forwarding incoming emails to a colleague, Quick Steps is there to the rescue which you can find as part of the Home tab. You can create a custom series of steps that can move, categorize, flag and delete messages with the single tap of the mouse.

MailSortr can also automatically file your emails for you. With the auto-response feature, email responses are set to automatically file to the folder of your choosing as soon as you send it out. This saves a lot of hours spent manual filing emails.

4. Deliver messages at a future date and time

If you want to share some news in the near future but not immediately then Outlook has a feature which lets you deliver emails at specific times. Type your email content, then select the Options tab and select Delay Delivery. This opens a dialogue box with a Do not deliver before option where the user can enter a time and date, then click Close.

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When you hit the Send button, your message will be held until the time specified by you for sending. In the Exchange server you can close Outlook but in case of IMAP or POP you have to keep the application open until the time specified for delivery.

5. Create search folders for commonly used searches

One can always search for anything in the current folder by typing in the search string in the search field above the messages. If you are looking for something in particular then you can simplify the task with a Search Folder. Create one by going to the Folder tab then click New Search Folder to create a new one. Choose from the available templates.

For example, there are ones such as mail marked as important, or finding mail from specific people, or even setting up your own search criteria using the Create a custom Search Folder option. The new search folder will appear in the folders list at the left-hand pane of the Outlook window. To view this folder, click on it to see emails meeting your selection criteria. The folder can be renamed by right clicking on it then selecting Rename Folder.

6. Block unwanted emails

If someone is spamming your inbox, one can block emails from such senders by clicking the Junk dropdown from the Home tab. After selecting Junk E-mail Options a new dialog box opens that will let you specify what is considered junk and what is not. One can even blacklist entire countries.

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If the sender is known but the conversation is irrelevant then click Ignore. The conversation and all future emails will be moved to the Deleted Items folder.

Alternatively, if the sender is known but the conversation is not urgent, then the ‘Mute’ feature in MailSortr will block that conversation from entering your inbox. Instead, you’ll get a notification of the emails that were Muted for you to view at a later time.

7. Filter emails to find relevant ones

Another way to find specific emails is to use the Filter Email dropdown option as part of the Home tab. Choose a menu option which instantly filters the mailbox displaying certain types of emails, such as within specific dates, with attachments, or just unread.

MailSortr is another tool that can help declutter your Outlook inbox and remove emails that do not require your immediate attention. By selecting the Remove and Remove Thread buttons, you can easily remove unimportant emails from the MailSortr Inbox in a few clicks.

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8. Create new appointments and emails instantly

One can create new appointments, emails, contacts using the New Items option on the Home tab. If one you want to open the Outlook interface, just right-click on Outlook’s icon to create any of these new items.

9. Send SMS texts from Outlook

One can send SMS text messages directly to contacts. One needs to register with a third-party messaging service. To use this option, click the New Items dropdown in the Home tab, then select Text Message. A new dialog box will open. Then click to find a text messaging service for your mobile operator.

10. Encrypt email messages

One can even encrypt the attachments and the text, so only recipients with a shared key can read them. To use this, go to the Trust Center Settings under FileàOptionsà Trust Center and select E-mail Security. Then enable encryption and digital signing by clicking the relevant check boxes. You will need to create a digital ID. Then click Get a Digital ID to see providers, which provide free email certificates.

These Outlook tips will be incredibly useful and help you control what matters to you. Combined with MailSortr, an important Outlook management tool, you can make your Outlook Inbox exactly the way you want it to be. You can keep track of important emails so that they aren’t missed and free yourself of unwanted emails. You will definitely be more productive because of it.

Featured photo credit: Bench Accounting via images.unsplash.com

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Abhay Jeet Mishra

Writer at Lifehack & Enterested.com

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Published on August 6, 2020

10 Best Power Banks to Top up Your Phone at Will on the Go

10 Best Power Banks to Top up Your Phone at Will on the Go

The alert beep for low battery serves as a death call when you’re running late for work or are out on the town and need to make a call. Luckily, a super convenient alternative to your regular charger and charging wires is available in the form of power banks[1]. Easy to carry, lightweight, and affordable power banks have become the perfect companion for every mobile phone. In order to assist you in making the right choice for the purchase of power banks, we have compiled a list of the best power banks to guide you.

Why Trust Us

The importance of a well-charged phone cannot be underestimated. Keeping this in mind, our team has gone through many reviews and product descriptions present on the most reliable tech websites. From the smallest and lightest portable chargers to those that come with several years of warranty, our featured power banks will not let you down and will be worthy of your investment.

1. Anker PowerCore 10000mAh Portable Charger

    As the best power bank the market offers, Anker PowerCore has a battery of 10000 mAh, which can charge three and a half iPhone 8 or two and a half galaxy s8 charges. The power bank has PowerIQ and voltage boost technologies, which can charge your phone in no time. Large size-to-capacity makes it a convenient item to carry in your pocket.

    To ensure the protection of your device, this power bank from Anker comes with a multi-protect safety system. The box also includes a portables charger and micro USB cable. You can carry it around safely with the included travel pouch. An 18-month warranty and friendly customer service are also included to give you a perfect power bank experience.

    Pros

    • Large size-to-capacity ratio
    • High-speed, universal charging
    • Red, blue, black color options
    • One of the smallest and lightest portable chargers on the market

    Cons

    • Qualcomm quick charge is not supported
    • The battery may not work well after some time

    Get this power bank here!

    2. INIU 20000mAh Power Bank

      Made of top-quality materials, the INIU Power Bank charges your phone 1.4 times faster with UPower+ technology. It works smartly by identifying your device and simultaneously increasing the current output. What’s great is that you can charge two devices at the same time. INUI recognizes its place as the thinnest lightweight power bank on the market.

      The paw indicator on the power bank illuminates its remarkable design, and it includes a flashlight inside, which can be used in emergency conditions. You can charge the power bank quickly with a micro USB or a type-C cable. Consequently, it’ll save you the hassle of finding the specific cable for a charge. INUE comes with a three-year warranty to give you peace of mind.

      Pros

      • Thin and lush design
      • Dual 3A output
      • Flashlight included
      • U Power+ technology

      Cons

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      • It doesn’t come with a pouch
      • Standby time is less than six months

      Get this power bank here!

      3. Miady 2-Pack 10000mAh Dual USB Portable Charger

        An all-in-one power bank solution for your needs, Miady includes two 10000 mAh battery packs. The power bank contains two USB output ports with an equal amount of current distribution. While one can charge 2.4 times for iPhone X, 3.6 for iPhone 8, and 2.2 for galaxy S9, you won’t be needing a socket anytime soon.

        You will be able to charge the power bank in 5 hours at 5V and 2A. Miady contains a reliable Lithium-polymer cell, and you can also carry the power bank on a plane. It can power off and on automatically if the device is disconnected for 30 seconds. This portable charger is compatible with 99 percent of smartphones and is one of the cheapest power banks available on the market.

        Pros

        • One of the best-value options compared to its rivals
        • Efficiently distributes current output
        • Vibrant color options like yellow and purple

        Cons

        • Not suitable for big devices like the iPad

        Get this power bank here!

        4. Anker PowerCore 20100mAh Portable Charger

          Anker 20100 mAh Power Core offers a huge amount of battery capacity. As one of the best power banks on the market, the 20000 mAh battery capacity can charge an iPhone 8 almost eight times or an S8 five times. In addition, the power bank can hold a charge for up to seven days, so you don’t have to plug it into the wall again and again.

          You can use the voltage boost and power IQ recharge to charge a phone efficiently and quickly. The power bank is also pocket-friendly and certified safe as it ensures protection for your smartphone or tablet and you. Its dual-device output enables you to charge up to two devices at the same time. Anker is made out of premium material to give you the best durable power bank on the market.

          Pros

          • High-speed charging
          • Huge 20000 mAh capacity
          • Enormous 4.8-ampere output
          • Certified safe

          Cons

          • It may start charging slowly after a few months of use
          • Qualcomm quick charge is not supported

          Get this power bank here!

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          5. Anker PowerCore 13000mAhPortable Charger

            Another Anker, the Anker PowerCore 13000 Portable Charger offers a huge battery capacity in a sleek design and has the ability to charge an iPhone 8 up to 5 times and an iPhone X or an S9 three times. You can also charge your phone or tablet with the two high-speed ports that are included. Anker comes is a smaller size than that of a wallet and is one of the best lightweight power banks compared to its battery size.

            Anker is 30 percent lighter than most other power banks. Power IQ and voltage boost technologies are included for fast-charge devices. Power IQ also identifies devices to calibrate the charge to your phone.  Anker has surge protection technology and short circuit prevention. You can rest assured that it will take care of you and your devices. Plus, you are covered with an eighteen-month warranty.

            Pros

            • Power IQ technology
            • Super high capacity
            • Red, black, blue, white color options

            Cons

            • No Qualcomm quick charge
            • Wall charger is not included

            Get this power bank here!

            6. GETIHU 10000mAh Portable Charger

              GETIHU offers high-quality power banks with their 11 years of experience in the market. The GEITHU portable charger has a certified Lithium-ion battery, which gets it the approval for airline travel. With the help of an LED display, one can know how much battery is left. You can quickly charge up to two devices with 4.8 Amperes at the same time.

              High-speed charging is accompanied by a smart IC to auto fit your smartphones. It can work with both big and small Android devices. GEITHU can easily fit inside your bag as it is slim and portable. Choose to take it with you with the travel pouch and feel comfortable taking it everywhere as it has a three-year warranty.

              Pros

              • LED display with the battery percentage
              • The 4.8-ampere charges two devices simultaneously

              Cons

              • The LED display may not show the correct amount of charge left

              Get this power bank here!

              7. Anker PowerCore 26800mAh Portable Charger

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                Anker PowerCore offers a massive battery, which makes it one of the best power banks on the market. The 26800mAh worth of charge can charge phones more than six times. It has three USB outputs so that you can charge three devices at the same time. Power IQ and voltage boost make the high-speed charging available for all three devices.

                You can charge the whole power bank in 6 hours. The two micro-USB inputs double the recharging speeds. It is light and durable, which makes it the best companion for your travel needs. The multi-protect safety system protects you and your devices. Friendly customer services and an 18-month warranty are there to provide you with the peace of mind you need when you get the Anker PowerCore.

                Pros

                • Triple device charging
                • Dual-input power bank charging
                • Superior safety
                • A week’s worth of power

                Cons

                • Performance may decrease over time
                • A bit heavy due to the big battery

                Get this power bank here!

                8. RAVPower 16750mAh Power Bank

                  RAVPower offers a vast battery of up to 16750mAh in size. It can charge your iPhone 11 two and a half times, S10 for 3.3 times, or an iPad for a full charge. With a current output of 4.5 amperes, it can charge up to two smartphones at the same time. You can quickly charge the power bank with a two-ampere charger in about 9 to 10 hours.

                  The flashlight is included in the power bank for emergency use. RAV is also tested against high temperature. Its iSmart technology tests your device for the optimal current value needed. Premium batteries comprised of lithium-ion can charge a device more than 500 times.

                  Pros

                  • Impressive 16750mAh battery
                  • iSmart technology

                     Cons

                  • It does not hold a charge well over time

                  Get this power bank here!

                  9. RAVPower 15000mAh Power Bank

                     

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                    RAV power bank features a controlling IC and iSmart technology. These come together to offer a fast charge for your smartphone or tablet. You can take your iPhone 11 from 0 to 50 percent in just 30 minutes. iSmart 2.0 can adjust according to your charging device and offers the necessary current. It’s possible to charge up to three devices at the same time with three outputs.

                    The portable charger can be charged within 4.7 hours with the ultra-fast charging, thus saving you 40 percent recharging time. RAV can fit comfortably in your pocket or your hand. An LED digital display shows you exactly how much charge is left inside. High-end lithium-ion batteries, along with protection technology, give you peace of mind wherever you take this power bank.

                    Pros

                    • 30W total tri-output and fast recharge
                    • Led digital display

                    Cons

                    • Weighs a bit more than most power banks

                    Get this power bank here!

                    10. LANLUK 25800mAh Power Bank

                      The LANLUK 25800 mAh portable power bank can charge your phone 5 to 7 times, and it is perfect for any type of work that you are heading out for. You can charge up to two devices simultaneously with the help of two outputs.

                      The high-quality lithium A+ polymer battery is used to give you peace of mind as the power bank protects itself from overheating and overcharging. The portable charger is compatible with nearly all the phones and tablets. 18-month customer service is available to give you even more peace of mind. It is an all-in-one power bank solution for your needs.

                      Pros

                      • High capacity battery
                      • Highly compatible

                      Cons

                      • Not permissible on planes

                      Get this power bank here!

                      Bottom Line

                      Choosing the best power bank is a bit hard task as there are many types of power banks available in the market. The one that you’d like to choose must depend on your needs. If you will go out for a long hike or a long trip with no power socket input, then the one with a bigger battery will be useful. However, if you need a solution to charge your phone while in the office, then something with a lightweight and durable design will be a better choice for you.

                      Choose one of the best power banks from above and never worry about your device dying again.

                      Featured photo credit: Steve Johnson via unsplash.com

                      Reference

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