Advertising
Advertising

Smart Hacks To Keep You Productive While Using Facebook

Smart Hacks To Keep You Productive While Using Facebook

Facebook, the biggest time drain ever invented, steals so much time from us that when confronted with the amount of time spent, the average users are baffled, asking themselves what they did for all that time.

A while ago, Time Magazine published this calculator to show how much time you spend on Facebook, and I dare you to try it! You won’t like the results. I didn’t.

The average user spends more than 20 minutes each time they visit. You might argue that 20 minutes per visit is not a lot, but if you’re visiting Facebook 2-3 times per day, it adds up.

I love Facebook, I really do. But when confronted with the numbers, I had a choice to make — either I control my time there or I leave it altogether.

Being addicted (like most people), I tried to avoid spending so much time on the website, so I researched various tools and methods. Some were great, but I found that if I didn’t have a system in place, none of them could help me get back my time. Facebook is an Omni-media-channel, fighting my will to resist it on several fronts.

Advertising

To deal with such an onslaught, I had to develop a layered strategy that includes tools and habits, all combined to help me win back my time.

Since I’ve begun, I’ve found that building a routine that includes scheduled, moderate Facebook use in controlled environments allows me to fully enjoy the time I spend on the site. I don’t have remorse and I don’t feel that Facebook is a time drain anymore. I now think about it as a recreational one-stop shop.

Here’s how I stay productive while using Facebook.

Tools 

1. Ghost for Chat

One of the major time wasters on Facebook is Facebook Chat. When I log onto Facebook, I don’t always want to talk or to be seen. Sometimes, I’m just there to do a specific task, like read an interesting article from my customized feed (more about that later) or answer a specific message. I don’t always want to get sucked in with other messages.

This chrome app allows me to talk to whomever I’d like without being seen on the chat window and without having that “last seen” time stamp. After ending the chat, I close Facebook and dive back into my work.

Advertising

2. Stay Focused

I’m not pro blocking apps. While blocking has an important role in preventing access to those websites that waste our time, it also has a huge role to play in causing our fall from the productivity bandwagon.

This app figured out that cold turkey is not the way to go. It allows you to set a limit for the amount of time you’re going to use Facebook in advance, allowing you to control the impulse of visiting it outside of those hours.

3. Kill News Feed

Some days, you have to stay off Facebook for productivity’s sake — this app is just for that. It ensures that you won’t be able to view the newsfeed by blocking it — a good reminder that you need to get back to work!

Habits 

4. Schedule your Visits

You need to get into the habit of creating a daily schedule, and you need to commit to that schedule. Building recreational Facebook visits into your schedule will make sure that you’ll know when you need to be there, and this will allow you to enjoy it more.

A word of advice: while at work, schedule one visit tops. It takes on average 23.15 minutes to get back on track once you’ve interrupted your workflow.

Advertising

5. Commit with a Friend

Yes, it’s a bit big brotherish, but it’s effective nevertheless. The guy who got slapped by someone from Craigslist to get back to work proved that.

When you schedule with someone and message them when you log in and out of Facebook, you’re helping yourself to commit by involving another person. This technique is highly effective when you begin, and I’m still using it today.

This tip goes well with the Ghost for Chat app, as no one else will bother you.

6. Create Dedicated Newsfeeds

Facebook changed its algorithm so you’ll see things that (according to Facebook) you’re more interested in. The problem is that almost everyone sees news and interactions of friends that they interact with on the newsfeed as a result.

By creating a dedicated newsfeed or list, you’re blocking out all the noise and focusing only on what’s relevant for you.

Advertising

To see only the friends or pages you’re interested in, go to News Feed on the right corner bar > Edit preferences > Prioritize who to see first or use the Facebook friends organizer tool.

You can also create several lists with Facebook’s list tool.

Create a list

    When I’m on Facebook, depending on my needs, I activate the tools. The habits are a different thing. To make these habits work for you, you’ll need first to commit and spend less time on Facebook.

    This commitment will make sure that you have the mindset required to make this change. It might be difficult to kick start these new habits because you’ve been using Facebook for so long and old habits die hard. But it’s possible, and you should at the very least try.

    If you’re planning your daily schedule on a regular basis, which I highly recommend, this kind of commitment will fit your schedule like a glove. Good luck!

    Featured photo credit: Thomas Lefebvre via images.unsplash.com

    More by this author

    Haim Pekel

    Haim Pekel is an entrepreneur and shares tips on productivity and entrepreneurship at Lifehack.

    How to Commit, Achieve Excellence And Change Your Life Smart Hacks To Keep You Productive While Using Facebook Get more Curious How we kill our innate curiosity (and how to stop doing that) Learn how to battle sleepless nights How to Battle Sleepless Nights 3 Habits To Help You Beat Life’s Supermarket Line

    Trending in Productivity

    1 We Do What We Know Is Bad for Us, Why? 2 13 Bad Habits You Need to Quit Right Away 3 How to Reprogram Your Brain Like a Computer And Hack Your Habits 4 14 Ideas on How to Measure Productivity to Make Progress 5 11 Things You Can Do to Increase Employee Productivity

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on January 6, 2021

    14 Ideas on How to Measure Productivity to Make Progress

    14 Ideas on How to Measure Productivity to Make Progress

    Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

    In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

    For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

    For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

    Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

    Knowing this information we can now better determine what course of action to take with salesperson #1.

    Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

    How to Measure Productivity With Management Techniques

    Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

    1. Identify Long and Short-Term Goals

    Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

    For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

    2. Break Down Goals Into Smaller Weekly Objectives

    Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

    Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

    Advertising

    Productivity = number of new customers ÷ number of sales calls made

    3. Create a System

    Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

    This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

    You can do the same thing and just adapt it to your business.

    Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

    Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

    4. Evaluate, Evaluate, Evaluate!

    We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

    If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

    Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

    Just remember that you and your management style contribute directly to your employees’ productivity.

    5. Use a Ratings Scale

    Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

    Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

    Advertising

    It’s also a good way to track long-term progress and growth in areas that need improvement.

    6. Hire “Mystery Shoppers”

    This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

    You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

    You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

    7. Offer Feedback Forms

    Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

    First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

    Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

    You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

    8. Track Cost Effectiveness

    This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

    Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

    Having this information is very useful in forecasting expenses and estimating budgets.

    9. Use Self-Evaluations

    Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

    Advertising

    Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

    10. Monitor Time Management

    This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

    Time Management Tips to Improve Productivity

      The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

      While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

      11. Analyze New Customer Acquisition

      We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

      Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

      For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

      Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

      Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

      From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

      12. Utilize Peer Feedback

      This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

      Advertising

      Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

      Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

      It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

      13. Encourage Innovation and Don’t Penalize Failure

      When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

      Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

      Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

      14. Use an External Evaluator

      Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

      They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

      While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

      Final Thoughts

      These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

      The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

      The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

      More Productivity Tips

      Featured photo credit: William Iven via unsplash.com

      Reference

      Read Next