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7 Public Speaking Tips From World-Class TED Presenters

7 Public Speaking Tips From World-Class TED Presenters
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Who wouldn’t want to get a crowd jumping up and down like Tony Robbins, or inspire an entire audience like Barack Obama?

You’d never know it, but most of these world-class TED speakers were made, not born. As with learning any new skill, you need to go to the best and model their path.

Here we have compiled the best public speaking tips from world-class TED speakers. Study these tips, and you could be the next world-class public speaker.

1. Show up to give, not to take

It’s not uncommon to see speakers get up on stage solely to sell their products or books. It’s blatantly obvious.

These are what Simon Sinek, a world-class speaker, calls “takers.” He elaborates by saying: “We are highly social animals. Even at a distance on stage, we can tell if you’re a giver or a taker, and people are more likely to trust a giver–a speaker that gives them value, that teaches them something new, that inspires them–than a taker.”

2. Focus on your breath to stay focused

Think about the last time you were nervous or had your adrenaline going.

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Whether you were aware during that experience or not (most people aren’t), your breathing was likely shallow. This makes it difficult to not only breathe, but it only increases your panic of nerves.

TED speaker coach, Gina Barnett, recommends: “Take three or four conscious, evenly-paced, smooth inhalations and exhalations. Let the belly go and let the breath go all the way down into your abdomen. This can center your energy and focus your thoughts.”

3. Leave the slides for the boardroom

keynote_images-resized-600

    The best speakers in the world–Tony Robbins, Gary Vaynerchuk, Simon Sinek–don’t use slides in their presentations.

    They are the slides, and more.

    “The single most important thing you can do to dramatically improve your presentations is to have a story to tell before you work on your PowerPoint file.” -Cliff Atkinson, Beyond Bullet Points

    This isn’t to say that there’s nothing wrong with using a presentation deck, you just need to have a captivating story to tell, whether you decide to use a presentation deck or not.

    4. Use plain English

    steve-resized-600

      The key to figuring out how to improve your communication skills? Simplicity.

      When Steve Jobs introduced the iPod, he could have talked about the long battery life, the ability to hold X gigabytes of music files, and the lightning-fast transfer speeds. But he didn’t use any of the typical technical words that a normal CEO would use.

      Instead, Jobs said: “iPod. One thousand songs in your pocket.”

      Upon closer look at Jobs’ presentation, his “headlines” solely consisted of powerful, memorable, specific statements that consistently add up to fewer than 140 characters.

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      Ask yourself: are you describing your product or idea in a “feature” format, instead of focusing on the vision?

      5. Leverage the power of the pause

      Most amateur speakers start out in their speaking career using “um” and “ah”, which create a nervous atmosphere around you. But the best TED speakers leverage the power of pausing, which gives the speaker enough time to think about his next statement, while creating a more dramatic effect.

      Going back to Steve Jobs, in his famous 2005 Stanford University commencement address, “How To Live Before You Die,” he paused nine times in the first minute alone.

      This may feel uncomfortable to a lot of first-time speakers, but there’s many ways to overcome this awkwardness. Gina Barnett calls it “focusing out.” She explains: “Pick anything–like the color green–and look all around you to see where you spot it in the room. Or pick an object to observe. Notice what shoes people are wearing, or who is wearing a watch. Or try paying attention to how light reflects off surfaces.”

      6. Embrace the art of the unexpected

      The magic, and the potential downside, of a live presentation is that anything can happen. Literally anything.

      From the slides not being formatted correctly to the mic dying in the middle of your presentation, you have to be prepared for just about anything.

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      The key is to embrace the unexpected, and be able to improvise with the flow of events happening, rather than be taken by surprise.

      7. Get the audience involved

      How do you remember more information? By immersion.

      The human brain was not naturally developed to learn through lectures. In fact, the National Training Laboratories came up with what’s now known as the “Learning Pyramid.” Their research findings discovered that humans retain:

      5% of what they learn when they’ve learned from a lecture (i.e. university/college lectures)
      10% of what they learn when they’ve learned from reading (i.e. books, articles)
      20% of what they learn from audio-visual (i.e. apps, videos)
      30% of what they learn when they see a demonstration
      50% of what they learn when engaged in a group discussion.
      75% of what they learn when they practice what they learned.
      90% of what they learn when they use immediately (or teach others)

      This means that no matter how great your presentation is, if your audience is not learning through immersion and interaction, they’re only going to retain a small fraction of your powerful message.

      Which of these public speaking tips will you try out? We’d love to hear it in the comments below.

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      Sean Kim

      Sean is the founder and CEO of Rype, a language learning app. He's an entrepreneur and blogger.

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      Published on July 27, 2021

      15 Smart Video Conferencing Etiquette Tips to Follow

      15 Smart Video Conferencing Etiquette Tips to Follow
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      During the pandemic, video conferencing replaced in-person meetings and has now become the standard option for business meetings. Over the past 17 months, most workers have gotten past the video conferencing learning curve with Zoom or Microsoft Teams (or their platform of choice).

      But just as with in-person meetings, attention can wax and wane. Some say we’re just not used to staring at ourselves so much on the screen. Instead of fixating on that, try employing smart video conferencing etiquette, or you may risk indiscretions that will flag you as a slacker.

      Put the Pro in Professional

      After more than a year of fine-tuning, here are the new rules of video conferencing etiquette.

      1. Mute Your Mobile and Other Devices

      The first video conference etiquette you need to know is muting your other devices. Just as in the pre-COVID days, someone’s obnoxious ring tone blaring Taylor Swift’s newest single in the middle of a meeting is also an annoyance if it happens during a Zoom meeting and so is the inevitable fumbling to turn off the sound. Even the apologies to the group get tiresome.

      Also, when notifications are activated on the computer that you’re using for the meeting, the incoming message takes over the audio and you’ll miss out on snippets of the conversation. Be sure to eliminate this possible faux pas.

      2. Dress the Part

      While working from home, you may have fallen into the habit of slipping on your comfiest T-shirt each day. Hey, no judgments! But before you log on to your video conference, try to make an effort with your appearance.

      Depending on your company culture and the importance of your meeting, consider dressing the part of the professional whom you wish to project. It will help you feel more self-assured, and others will likely take you more seriously.

      For women, wear light make-up, put on earrings, and make sure your blouse is crisply pressed. For men, show up freshly shaved. Wearing a crisp collared shirt in a solid color will usually suffice.

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      Pro Tip: Stay away from wearing white or black, unless those colors look great on you. Consider wearing light blue or brown instead.

      3. Stage Your Workspace

      Have you noticed the backdrops of experts interviewed on news shows? Bookshelves and photographs are carefully curated, and no busy-patterned furniture or artwork is in sight.

      Take note of what appears behind you when you choose the location of your video conferences. Piles of junk mail on the table or stacks of folded laundry on the couch will convey more about your personal life than you care to share. Make sure you remove clutter from the camera’s eye, and present a tidy, orderly workspace to your colleagues, coworkers, and bosses.

      4. Put Some Thought Into Lighting and Perspective

      Be aware that in a video conference, your computer camera can actually make you look up to ten pounds heavier depending on where you sit. But you can easily drop those added pounds by moving back from the screen to diminish the wide-angle distortion.

      Frame your head on the screen by tilting the screen up or down. Also, it’s best to not place yourself in front of a window or bright light, which makes you appear in shadow. Instead, face the light source, moving it (or yourself) until you have a flattering amount of illumination. You can also purchase some small spotlights that allow you to add light as needed.

      Pro Tip: If your lights add too much redness to your skin, consider counter-balancing with a green filter.

      Remember That Half of Life Is Showing Up

      5. Arrive on Time

      In the old days of in-person meetings, it was nearly impossible to slip in late into a meeting unnoticed. In today’s video conferences, logging in late still shows poor form. Instead, strive to arrive five minutes early and get yourself settled.

      Once the meeting is underway, the host may be less attentive about late arrivals waiting to be let in. Diverting the host’s attention away from the meeting with a tardy entry request is the ultimate giveaway that you didn’t honor the schedule. If you don’t want a black mark against you, log in on time.

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      6. Turn on Your Video

      Few people like to see their face on the screen, but buck up and turn on your camera in video conferences. In most cases, it’s better to be a face on a screen than a name in a blank square. Your statements will be more memorable when other meeting attendees can see you.

      If you need to turn off the video, either because of a poor connection, some commotion in the room, or a need for a quick break, give a short explanation via the chat feature. Then, go back on video as soon as you’re able.

      Pro Tip: Keep your explanation for your departure pithy. “Sorry! Doorbell rang. Back in five” says it all. Be sure to honor what you say in chat and really do return in five minutes.

      7. Plan Ahead Before Sharing Your Screen

      Don’t be one of those people who makes everyone else wait as you click through folders in search of a document. That’s just poor video conferencing etiquette. If you know you’ll need to share a document or video on your screen, prepare by pulling it out of its folder and onto your desktop. Also, clean up the files and folders on your desktop to reduce clutter and facilitate easy access. Close other programs like chat, calendar notifications, and email. Disable pop-up notifications to ensure there’ll be no unforeseen distractions.

      Be sure to remind the host before the meeting that you’ll need them to activate the screen-sharing function. Show courtesy once you’re finished by hitting “stop share” to return to the screen with participants.

      Attend to the Pesky Details

      8. Make Sure That Meetings Remain Right-Sized

      With the easy accessibility of video conferencing, it can be tempting to extend the meeting invitation beyond the core group and include everyone peripherally involved in a project. But just as with in-person meetings, the more people involved, the more unwieldy the meeting becomes.

      Use good judgment when asking others to sit through a video conference so that you don’t needlessly take up others’ time and so that participants can be fully engaged.

      9. Remember to “Unmute” Before You Speak

      Most of us are likely able to count on one hand the number of video conferences when someone didn’t have to be reminded, “You’re on mute!” Forgetting to unmute before speaking has become one of the most common missteps in video conferencing.[1]

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      Show everyone your impeccable video-conferencing poise by managing your mute feature with flawless control.

      10. Stay on Point to Keep the Meeting Length in Check

      As with in-person meetings, an agenda with assigned time limits for discussions remains necessary to keep a meeting focused. Data shows, however, that video conferencing can actually reduce meeting time.[2] Reasons include the elimination of commuting time and the ability to screen share and annotate to keep everyone on task.

      Additionally, side conversations are virtually impossible with video conferencing now that you can no longer have back-and-forth exchanges with the person beside you.

      Pro Tip: If you’re running the meeting, let attendees know in advance the protocol for the chat feature. Is it okay for them to “chat among themselves” or not? (See point 11, as well.)

      Talking Has a Time and a Place

      11. Chat Appropriately

      Just like side conversations or texting in an in-person meeting, the use of the chat feature during a video conference can be disrespectful unless it’s directed to all participants. Hence, it’s good video conferencing etiquette to mind your use of the chat.

      At the start of the meeting, you may want to ask the host if it’s alright for participants to use the chat feature. This allows them to disable it if they choose. Used appropriately, it can be a helpful tool to clarify or amplify an earlier point once the conversation has moved on or to let the group know that you need to sign off early (and why).

      12. Use the “Raise Hand” Feature to Avoid Interruptions

      The slight lag in many video conferences can result in speaking over another person if you attempt to jump into a conversation. To avoid this awkward interruption, indicate when you have something to add to the discussion with the raise-your-hand feature that signals the host you would like to speak. This effective meeting management device makes video conferencing run more smoothly, especially with a large group, but it must be activated and monitored by the host.

      Pro Tip: For meetings of six to ten people, sometimes the old-fashioned raising of your physical hand may be the best option. But it’s up to the meeting host. Ask them what they would prefer, and follow that.

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      13. Don’t Record the Session or Take Photos Without Prior Permission

      In this case, not sharing is caring. The “sharing culture” made popular through social media has little place in video conferencing. Before recording a meeting or capturing a screenshot of the participants, always ask for consent in advance from the full roster of attendees. Knowing that a video conference will be photographed or recorded could have a bearing on what others are willing to discuss.

      Manage Yourself

      14. Minimize Distractions

      While de-activating audio and video features can keep distractions from affecting the other participants, you will need to manage noise and disruptions on your end to give your full attention to the meeting.

      Move out of high-traffic zones in your home, keep your door closed, and ask family members to be considerate.

      15. Save Snacking for Later

      Save snacking for later—or earlier. Eating while on video conference is a no-no. Munching in front of the group while close to the camera—as you are when video conferencing—subjects the participants to an up-close and (too) personal view of your food consumption process.

      However, it’s perfectly fine to sip quietly from a glass of water or cup of coffee or tea. If the meeting threatens to last for more than two hours, you may want to ask the host in advance to schedule a five-minute break at the halfway point.

      Final Thoughts

      Even though bosses are now beginning to ask workers to spend some of their workdays on-site, up to 80 percent will permit employees to work remotely at least part of the time, which means more video conferencing in your future.[3] Mastering these video conferencing etiquette tips will help you dial in—as well as dial back—your participation and demonstrate your unwavering level of engagement to the team.

      Featured photo credit: Chris Montgomery via unsplash.com

      Reference

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