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4 Media File Management Tips For Small Businesses

4 Media File Management Tips For Small Businesses

Every business requires some space for data storage, irrespective of the volume or size of the firm. Particularly, when you’re talking about media files, this storage has to be bulk. To make your workload easier, there are some image management software tools that help with organizing files in an easy and straightforward manner.

Not only organizing, but the sharing of media files with consideration for other team members and colleagues is also vital. Image managing tools like Daminion help to organize business tasks efficiently as access to digital assets is provided to multiple users within the organization. Let’s go through the ways that media assets can easily be organized.

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1. Save Media Files into Folders

Create as few folders as you can and try to name them appropriately. Put the relevant files into each folder so that they can be found easily whenever required. Name your folders according to the project name or save files with functions and operations rather than saving them according to date.

For example: if you are working on a website design and you have to store bulk logos, icons, and content files, then make different folders and name them “Logos,” “Icons,” and “Content” and then save files in their respective folders.

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2. Delete Old Files and Organize Data Regularly

Sometimes, you will have files that become obsolete. These media files contain images or presentations that are no longer of any use. Don’t forget to delete these files. Also, make a folder and name it ‘”Archive” to save files that are not required for now, but are still important. The image that you can’t find is as useless as the one that is completely lost. Thus, you need to classify your image library. Daminion, one of the best available image management softwares, has about 50 standard tags for this task, including title, description, keywords, categories, places, people, copyrights, projects, camera info, etc. You can also create custom user-defined tags.

3. Take Immediate Action on Files

When you come across a file that you created weeks or months before, just have a look, analyze the data, and take appropriate action immediately. This doesn’t mean that you should delete all your old files without giving them a second thought. Instead, decide whether the media file or elements stored in the file are required or not.

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It may also happen that you require only certain data from the file. So, try to analyze your files thoroughly and delete media components that are no longer required while keeping anything that is important to you or your project.

In some cases, there are files that might be of no use to you but are important to other team members. In such cases, media management tools prove to be helpful as they allow realtime data sharing with colleagues.

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4. Consolidate Files

Sometimes, consolidating two files into one helps to organize media elements and store data in a clean manner. For example, content from multiple files can be stored in a single data file and visual designs and media elements from two or more files can be stored in one graphic file.

Remember, file consolidation is not always possible. For example, code files cannot be consolidated as this can create confusion. If done incorrectly, it might affect the whole project and the performance of the team as well.

Also, instead of selecting the auto-organize feature to arrange all your media files on your desktop, organize files manually. Nobody else knows your requirements better than you, not even the smartest of devices. Organizing your files yourself will help you locate files efficiently whenever you need them the most.

Image editing tools are also worth exploring for small businesses. Such tools can greatly help small scale firms and professional designers and photographers as the programs offer comprehensive packages of features required in the photography industry. Daminion has a free standalone version that can help users get familiar with the functional features of the app. Daminion Server, the paid version of the image management tool, allows multiple users to work on the same image library using reliable network settings.

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Abhay Jeet Mishra

Writer at Lifehack & Enterested.com

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Published on September 17, 2020

10 Best Monitors for Your PC Under $100

10 Best Monitors for Your PC Under $100

Are you looking for the best monitor under $100?

Whether you want it for your home office, editing photography, or gaming, you don’t need to spend big bucks on a display screen because a low budget one will certainly do the trick.[1]

We can almost hear you having second thoughts about the picture quality, but you don’t have to worry at all.[2]

Our list of the best monitors under $100 will be more than enough to cover you. Just go through it now, and you’ll find yourself a bargain.

Why You Should Trust Us

Our list incorporates some of the best low-budget monitors available in the market. Their efficiency and distinctive traits enable them to stand out from others.[3] The hand-picked ones below are incredibly slick and have a high refresh rate, fast response time, high resolution, and built-in speakers.

1. Acer Ultra Thin Frame Monitor

    Our first affordable computer screen is Acer’s 21.5-inch ultra-thin frame monitor. It has a refresh rate of 75Hz using an HDMI port and offers a full HD widescreen display.

    Its brightness can be maxed out at 250 nits. It has a slight tilt angle ranging from -5 to 15, as well as Radeon free sync technology.

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    Buy this computer monitor.

    2. Sceptre Ultra-Thin Display

      Sceptre is another company that provides excellent displays for your CPU. The screen size is a little smaller at 20 inches, but it’s made up for the slightly lower price than Acer. It also comes with two HDMI ports and built-in speakers and is wall mount ready.

      Buy this computer monitor.

      3. ViewSonic LED Monitor

      best monitor

        If you want the best monitor to set up in your office or around the house, ViewSonic’s LED screen is another good option to buy. The resolution is full HD and has a broader tilt ranging from -5 to 23 degrees.

        On top of that, the product comes with a 3-year warranty. Included in the bundle are a VGA cable, monitor, power cable, and audio cable.

        Buy this computer monitor.

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        4. ViewSonic Gaming Screen

          While we just covered a ViewSonic monitor, this one is specifically built for gaming in mind.

          Overall, this computer screen provides the same specs as the previously mentioned item. The key differences are that this one is slightly longer, comes with pre-set customizable visual modes, and offers a maxed out contrast, delivering a dynamic contrast ratio for sharp and crisp images. It also comes with a DVI cable.

          Buy this computer monitor.

          5. Asus Back Lit Monitor

          best monitor

            If you don’t mind spending a little more money, you can get an Asus Back Lit Monitor for your PC. A lot of the focus is on image quality, particularly having a strong contrast ratio and smart video technology for straight viewing. That feature also helps in reducing blue light since you’ll have more flexibility with the colors and brightness.

            Buy this computer monitor.

            6. Asus Back Lit Display

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              Another alternative to the previous Asus monitor is this one. It has a smaller contrast ratio, though it still delivers a smooth video display. You also have aspect controls, so you can adjust its display.

              Buy this computer monitor.

              7. Dell Ultrasharp Panel Monitor

              best monitor

                If you’re looking for the basic features, look no further than Dell. There’s nothing particularly fancy about this panel screen, but it does the job well for any computer.

                Its response time is 8ms, which is typical for a monitor. It can come in either silver or black.

                Buy this computer monitor.

                8. ViewSonic Frameless Monitor

                  If you liked ViewSonic’s LED monitor but wanted a little more features, we suggest looking at their frameless display. While it boasts similar specs as the brand’s other monitors, it offers color correction and dual built-in speakers, making it ideal for office and home use. It’s also 22 inches long.

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                  Buy this computer monitor.

                  9. Dell Mountable LED-Lit Monitor

                    For a dependable display with a good frame rate, Dell has a mountable, LED-lit monitor in the market. It measures 18.5 inches, has an adjustable arm, and has been through rigorous testing for long-lasting reliability. You can’t go wrong with this best monitor either.

                    Buy this computer monitor.

                    10. Sceptre Monitor

                      The final screen to cover comes from Sceptre. Compared to the ultra-thin version mentioned above, this one is available in 22 inches. Beyond that, it’s your standard display that provides decent tilting at -5 to 15 degrees, wall-mounted capabilities, 5ms response time, and built-in speakers.

                      Buy this computer monitor.

                      Final Thoughts

                      Finding one of the best monitors around can be tricky. If you’re looking for an affordable one that can last for years, consider picking a computer screen from this list.

                      Featured photo credit: Sebastian Bednarek via unsplash.com

                      Reference

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