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4 Media File Management Tips For Small Businesses

4 Media File Management Tips For Small Businesses

Every business requires some space for data storage, irrespective of the volume or size of the firm. Particularly, when you’re talking about media files, this storage has to be bulk. To make your workload easier, there are some image management software tools that help with organizing files in an easy and straightforward manner.

Not only organizing, but the sharing of media files with consideration for other team members and colleagues is also vital. Image managing tools like Daminion help to organize business tasks efficiently as access to digital assets is provided to multiple users within the organization. Let’s go through the ways that media assets can easily be organized.

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1. Save Media Files into Folders

Create as few folders as you can and try to name them appropriately. Put the relevant files into each folder so that they can be found easily whenever required. Name your folders according to the project name or save files with functions and operations rather than saving them according to date.

For example: if you are working on a website design and you have to store bulk logos, icons, and content files, then make different folders and name them “Logos,” “Icons,” and “Content” and then save files in their respective folders.

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2. Delete Old Files and Organize Data Regularly

Sometimes, you will have files that become obsolete. These media files contain images or presentations that are no longer of any use. Don’t forget to delete these files. Also, make a folder and name it ‘”Archive” to save files that are not required for now, but are still important. The image that you can’t find is as useless as the one that is completely lost. Thus, you need to classify your image library. Daminion, one of the best available image management softwares, has about 50 standard tags for this task, including title, description, keywords, categories, places, people, copyrights, projects, camera info, etc. You can also create custom user-defined tags.

3. Take Immediate Action on Files

When you come across a file that you created weeks or months before, just have a look, analyze the data, and take appropriate action immediately. This doesn’t mean that you should delete all your old files without giving them a second thought. Instead, decide whether the media file or elements stored in the file are required or not.

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It may also happen that you require only certain data from the file. So, try to analyze your files thoroughly and delete media components that are no longer required while keeping anything that is important to you or your project.

In some cases, there are files that might be of no use to you but are important to other team members. In such cases, media management tools prove to be helpful as they allow realtime data sharing with colleagues.

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4. Consolidate Files

Sometimes, consolidating two files into one helps to organize media elements and store data in a clean manner. For example, content from multiple files can be stored in a single data file and visual designs and media elements from two or more files can be stored in one graphic file.

Remember, file consolidation is not always possible. For example, code files cannot be consolidated as this can create confusion. If done incorrectly, it might affect the whole project and the performance of the team as well.

Also, instead of selecting the auto-organize feature to arrange all your media files on your desktop, organize files manually. Nobody else knows your requirements better than you, not even the smartest of devices. Organizing your files yourself will help you locate files efficiently whenever you need them the most.

Image editing tools are also worth exploring for small businesses. Such tools can greatly help small scale firms and professional designers and photographers as the programs offer comprehensive packages of features required in the photography industry. Daminion has a free standalone version that can help users get familiar with the functional features of the app. Daminion Server, the paid version of the image management tool, allows multiple users to work on the same image library using reliable network settings.

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Abhay Jeet Mishra

Writer at Lifehack & Enterested.com

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Last Updated on January 13, 2020

11 Brain Training Apps to Train Your Mind and Improve Memory

11 Brain Training Apps to Train Your Mind and Improve Memory

Whether at work or at school, people these days are under tremendous pressure to perform, perform and perform! Stress and pressure can have adverse affects on the well-being of a person, and need to be controlled.

Now, this doesn’t mean you make a dash to your nearest therapist. There are a number of wonderful and smart apps that you can use on your phone. These brain training apps have been scientifically designed to target specific areas of the human mind and control harmful emotions such as anxiety, as well as to improve memory and sharpness of the brain.

Here are 11 iPhone apps that you will not only enjoy but also find useful in keeping your mental health balanced at all times.

1. Lumosity

This app consists of games that focus on improving the user’s memory, problem-solving capability, attention span, and thinking. There are three games in each session, and they challenge the brain by changing every time. The user has to complete the games while playing against a clock.

Free of trial. $15 per month for the full version.

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Luminosity Mind training apps-Lifehack

    2. Fit Brains Trainer

    This brain training app has 10 sets of games that work on different areas of the brain and improve memory as well as concentration. A user is required to finish a particular task from each category on a daily basis and the app tracks the progress by a color coded graph.

    Free.

    Fit Brains Trainer Mind training apps-Lifehack

      3. CogniFit Brain Fitness

      Developed with the help of neuroscientists, this fun app improves a person’s cognitive abilities, which includes memory and concentration. The progress made by the user over a period of time can be tracked. Users can also play challenge rounds with their friends. The app also modifies the difficulty level to suit the profile of the user and provide recommendations based on the results. Spending 20–30 minutes a few times every week can give measurable improvement in the performance of a user.

      First four games free, then $13 a month.

      cognifit-Mind Training Apps-Lifehack

        4. Brain Fitness Pro

        The makers of this app claim that it can improve the IQ of a user, and improve intelligence and memory. The app is fun and is user friendly, and 30 minutes a day can fetch you results in less than three weeks.

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        Buy for $3.99.

        5. Happify

        If nothing else makes you happy in life, this app will. Well, this is what the developers claim at least. This app comes loaded with lots of quizzes, polls and gratitude journals, which work on the fundamentals of positive psychology. The app also helps to control stress and emotions to make you feel better.

        Free to use.

        Happify-Mind Training Apps-Lifehack

          6. Clockwork Brain

          You will like the little gold robot that comes in every time to explain the next game you are going to play. While the games are not much different to those offered in apps such as Luminosity, the look and feel reminds me of a workshop from old times.

          Free.

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          Clockwork Trsin-Mind Training Apps-Lifehack

            7. ReliefLink

            Initially created as an app for suicide prevention, it has found its use as a great app for tracking the mood of the user by taking measure of all things relevant to the user’s mental health. In case the user experiences high emotional stress, the app has a coping mechanism that includes voice-recorded mindfulness, exercises and music for relaxation. There is also a map that informs the user of the nearest therapist and medical facilities for mental health treatment.

            Relief Link - Mind Training Apps - Lifehack

              8. Eidetic

              Eidetic is a memory enhancement app and uses a ‘spaced repetition’ technique to help users memorize information such as important phone numbers, words, credit card details or passwords. It also notifies you when it’s time to take a test to see what you remember, so that you retain information in your long-term memory.

              Eidetic - Mind Training Apps - Lifehack

                9. Braingle

                Braingle helps to maintain the sharpness of the brain and improve the reasoning ability of a person through riddles and optical illusions. It is different from other brain training apps that employ memory and reaction based tests. You can also compete with your friends and family members in figuring out the fun riddles.

                Free.

                Briangle- Mind Training Apps-LIfehack

                  10. Not The Hole Story

                  If you have a penchant for solving hard riddles, then this app is a must-have for you. Filled with exclusive riddles along with a simple-to-use interface, the app gives you riddles that you have to solve through a book. You will be given hints along the way, and when you give up, the answers will be revealed. This app will encourage you to broaden your thinking and put your mind to a challenging test.

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                  Free.

                  Not the hole story - Mind Training Apps - Lifehack

                    11. Personal Zen

                    This fun brain training app follows the journey of two animated characters who travel through a field of grass. Personal Zen is a nice app meant for reducing anxiety and trains the brain to focus on the positive aspects. The developer’s advice is to use the app for 10 minutes a day to see the best results.

                    Free.

                    personal zen- mind training apps - lifehack

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                      Featured photo credit: NeONBRAND via unsplash.com

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