Advertising
Advertising

4 Media File Management Tips For Small Businesses

4 Media File Management Tips For Small Businesses

Every business requires some space for data storage, irrespective of the volume or size of the firm. Particularly, when you’re talking about media files, this storage has to be bulk. To make your workload easier, there are some image management software tools that help with organizing files in an easy and straightforward manner.

Not only organizing, but the sharing of media files with consideration for other team members and colleagues is also vital. Image managing tools like Daminion help to organize business tasks efficiently as access to digital assets is provided to multiple users within the organization. Let’s go through the ways that media assets can easily be organized.

Advertising

1. Save Media Files into Folders

Create as few folders as you can and try to name them appropriately. Put the relevant files into each folder so that they can be found easily whenever required. Name your folders according to the project name or save files with functions and operations rather than saving them according to date.

For example: if you are working on a website design and you have to store bulk logos, icons, and content files, then make different folders and name them “Logos,” “Icons,” and “Content” and then save files in their respective folders.

Advertising

2. Delete Old Files and Organize Data Regularly

Sometimes, you will have files that become obsolete. These media files contain images or presentations that are no longer of any use. Don’t forget to delete these files. Also, make a folder and name it ‘”Archive” to save files that are not required for now, but are still important. The image that you can’t find is as useless as the one that is completely lost. Thus, you need to classify your image library. Daminion, one of the best available image management softwares, has about 50 standard tags for this task, including title, description, keywords, categories, places, people, copyrights, projects, camera info, etc. You can also create custom user-defined tags.

3. Take Immediate Action on Files

When you come across a file that you created weeks or months before, just have a look, analyze the data, and take appropriate action immediately. This doesn’t mean that you should delete all your old files without giving them a second thought. Instead, decide whether the media file or elements stored in the file are required or not.

Advertising

It may also happen that you require only certain data from the file. So, try to analyze your files thoroughly and delete media components that are no longer required while keeping anything that is important to you or your project.

In some cases, there are files that might be of no use to you but are important to other team members. In such cases, media management tools prove to be helpful as they allow realtime data sharing with colleagues.

Advertising

4. Consolidate Files

Sometimes, consolidating two files into one helps to organize media elements and store data in a clean manner. For example, content from multiple files can be stored in a single data file and visual designs and media elements from two or more files can be stored in one graphic file.

Remember, file consolidation is not always possible. For example, code files cannot be consolidated as this can create confusion. If done incorrectly, it might affect the whole project and the performance of the team as well.

Also, instead of selecting the auto-organize feature to arrange all your media files on your desktop, organize files manually. Nobody else knows your requirements better than you, not even the smartest of devices. Organizing your files yourself will help you locate files efficiently whenever you need them the most.

Image editing tools are also worth exploring for small businesses. Such tools can greatly help small scale firms and professional designers and photographers as the programs offer comprehensive packages of features required in the photography industry. Daminion has a free standalone version that can help users get familiar with the functional features of the app. Daminion Server, the paid version of the image management tool, allows multiple users to work on the same image library using reliable network settings.

More by this author

Abhay Jeet Mishra

Writer at Lifehack & Enterested.com

Best 5 Free Partition Management Software for Windows 10 How to Constantly Make Right Decisions When Life Is Full of Uncertainties 11 College Degrees That Can Make You Feel Easier in the Job Market How Anyone Can Be a Star Candidate and Impress an Employer in 9 Seconds I Love You: To Say, or Not to Say

Trending in App Review

1 17 Free Websites That Will Improve the Quality of Your Life Today 2 5 Best Test Management and Bug Tracking Tools for 2017 3 4 Bеѕt Timе аnd Billing Software Yоu Shоuld Try in 2017 4 Manage Your Workforce with Online Timesheet Software 5 Best Team Collaboration and Task Management Software For 2017

Read Next

Advertising
Advertising
Advertising

Last Updated on December 18, 2020

Can Technology have Biases Like Humans?

Can Technology have Biases Like Humans?

Technology has taken a vantage leap in providing solutions for man. Before now, technology used to appear complex and would require a great deal of expertise to handle solutions available. Today, we have technology applicable in the simplest human activities as smart products with intelligent algorithms powering them as they make error-free judgments and provide intelligent and analytic solutions.

Does technology have all the answers?

This article from Credit Suisse, tells us that technology does not have all the answers because it has been found to exhibit “similar biases,” as humans. No one can discredit the impact of technology, but it is not totally free of human input and this is the reason we experience these biases in many areas we have technology holding foot.

Advertising

Creating technological solutions transparently

This article suggests that the process of creating technological solutions be made transparent and subject to contribution from many people who would end up as users of the product – male, female, young, old, learned, unlearned and all other preferences as we have them. It also underscores the importance of having women on product development teams. This approach is not sure to eliminate all forms of bias, but it is a good way to start in order to appraise the full benefits of technology.

Advertising

Technology as the connecting tool

Technology so far has been a major connecting tool amongst us humans. It is used and appreciated by all regardless of race, language and sex. In order to keep it less subjective to these arguments about human biases. I believe we should gather opinions on products and solutions before making them available to the public. This could be done by gathering input from intended target users and receiving feedback across the stages of production.

Advertising

“Recognizing the problem is a start…success will depend on inclusive technologies that meet this vast untapped market.” This cannot be more apt especially at a time when we look up to technology for solutions. We should not muzzle our progress with technology by battling algorithm bias. The first way to avoid this battle is by reading this article here.

Advertising

Read Next