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Top 11 Products That Will Help You Get More Done in Less Time

Top 11 Products That Will Help You Get More Done in Less Time

With time being so precious, the right product can change your life. Having access to tools or websites that help you save time, automate your life, and free you to focus on the things that truly matter: your personal time, family, and friends.

Every few years there are new products that launch, that can save us a significant amount of stress, hassle, and time, while increasing the level of happiness and freedom we get.

We’ve compiled the top 11 products that will help you get more done in less time.

1. Pocket

Love reading articles but hate having too many tabs open? Try Pocket. This simple extension allows you to save articles you find online, and read it on any of your devices when you’re free. It’s also a great tool to use if you enjoy re-reading great articles to refresh your memory from time to time.

getpocket-Ubersicht

    2. Boomerang

    We can all relate to the burdens of answering emails back and forth. Whether it’s late at night and you want to send an email later in the morning, or want to follow-up with someone at a later date, Boomerang is a great tool that syncs to your Gmail.

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    You can choose to send your emails at a very specific time, like 6:23PM or simply decide to send it at a later date, if timing is not of importance.

    boomerangpano

      3. One Big Thing

      Forget to-do lists, what’s your one big thing? According to Gary Keller, the author of The ONE Thing, you have to find that one task or activity, such that if completed, everything else will become easier or unnecessary.

      To maximize your productivity and get more done, we have to pick our one thing that will have the biggest impact for our end goal, rather than completing numerous minor tasks. This app will help you prioritze your one thing on a daily basis, while allowing you to put down secondary tasks that you can complete, only once you’ve completed your one thing.

      Screen Shot 2016-03-31 at 10.49.43 PM

        4. Pomodoro

        The Pomodoro Technique is a time management method developed by Francesco Cirillo in the late 1980s. The principle behind it is that rather than working for long periods of time, we should work with intense focus in short bursts of 25 minutes.

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        The goal is to have at least 10 pomodoros in one day to get all the tasks that we want to get done. This allows us to get more done in a shorter amount of time, as 10 pomodoros equal to roughly four hours.

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           5. Google Calendar

          Sometimes, a good old calendar can solve many of our issues.

          According to a researcher, Kevin Kruse, there are a few key weaknesses of a to-do list:

          Doesn’t account for time. When we have a long list of tasks, we tend to tackle those that can be completed quickly in a few minutes, leaving the longer items left undone. Research from the company iDoneThis indicates that 41% of all to-do list items are never completed!

          Doesn’t distinguish between urgent and important. Once again, our impulse is to fight the urgent and ignore the important. (Are you overdue for your next colonoscopy or mammogram?)

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          Contribute to stress. In what’s known in psychology as the Zeigarnik effect, unfinished tasks contribute to intrusive, uncontrolled thoughts. It’s no wonder we feel so overwhelmed in the day, but fight insomnia at night.

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            You can integrate your Google, Outlook or iCalendar to your mobile phone, allowing you to update and check it wherever you go.

            6. Rype

            Ever felt like you were too busy to learn a new language? Rype may be your solution. Rype offers private Spanish coaching for busy professionals. You’ll get unlimited one-on-one Spanish lessons online at anytime of the day, any day of the week, allowing you to fit learning a language into your lifestyle.

            Screen Shot 2016-03-30 at 11.20.16 AM

              You can also enjoy your lessons on-the-go, so you can have your Spanish lessons as you’re taking a break from work, enjoying a nice walk by the park, or even while you’re driving. Time will no longer be an excuse for not learning a language. You can get started for free by taking advantage of their free trial offer.

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                7. Buffer

                Buffer makes social media scheduling easy. Instead of having to fill out and post your social media updates everytime, you can update it in one location using Buffer, and schedule it to post at a later date.

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                  8. Flipboard

                  Flipboard brings the best articles online for you in one location, and allow you to filter through different categories, like Business, News, Sports, Tech & Science, and more.

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                  It’s a great way to see what’s happening around the world or in your industry in a matter of minutes, instead of browsing through the web to find the content yourself.

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                     9. LastPass

                    Do you forget your password often? LastPass allows you to record the passwords you use online, and automatically triggers it for you the next time you try to log-in. You can also access their dashboard, allowing you to find all of your passwords in one place, in case you need to retrieve it again. Simple!

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                      10. Papier

                      Ever get random thoughts or brilliant ideas that you want to put down on paper? Papier solves this problem, but allowing you to do it on your own computer. All you have to do is open up a new tab, and you can start taking notes immediately.

                      Screen Shot 2016-03-31 at 10.49.31 PM

                        11. IFTTT

                        IFTTT, which stands for “If this then that”, allows you to automate your online life, period. You can use it to create “recipes” such as “if you post on Instagram, save it on Dropbox” or “when it’s 7AM, open up the weather network application.”

                        You can use your own creativity to design automations that will make your life easier, or you can check out their popular recipes that other people have been using to get more done in less time.

                        13.11.06-IFTTT

                          Hope you enjoyed this list of tools. Which one is your favorite?

                          More by this author

                          Sean Kim

                          Sean is the founder and CEO of Rype, a language learning app. He's an entrepreneur and blogger.

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                          Last Updated on October 16, 2019

                          11 Meeting Scheduler Apps to Boost Your Productivity

                          11 Meeting Scheduler Apps to Boost Your Productivity

                          Automations are key to improving efficiency. Set the system up right from the beginning and you’ll reduce the amount of no-shows and cancellations.

                          Whatever your business is, with automations, meeting scheduler apps do more than just streamline appointment setting. They prime your workflow for maximum results.

                          Meeting scheduler apps are awesome if you use them right. Use them wrong and you can look like an arrogant elitist.

                          In this article, I will share with you 11 great meeting scheduler apps you can start using today to boost your productivity.

                          1. ScheduleOnce

                            ScheduleOnce is an industry leader and robust solution. Whether you work alone or have a large team, ScheduleOnce can support you.

                            ScheduleOnce allows you to create multiple users and multiple calendars. I use one calendar for booking podcast guests with automations set up to prep my guests for our interview. I use another calendar for strategy sessions and coaching calls.

                            ScheduleOnce also has embeddable widgets so you can keep the scheduler inside your own website.

                            Starting at $7 a month and a 14 day free trial, ScheduleOnce can fit a variety of needs in business.

                            Available on Web

                            2. Calendly

                              Calendly stands out for its clean, easy to use interface. If you like clean design, Calendly might be your choice. It too has robust automations and integrations for individuals and teams alike.

                              You can try Calendly free for 14 days. Their basic plan is free while their most robust plan is only $12 a month.

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                              Available on Web | Google Chrome Extension

                              3. Assistant.to

                                For those who use gmail, Assistant.to is a super simple solution.

                                From inside an email, you click on the Assistant.to icon and pick times your free. Assistant.to embeds the times directly into the email so the recipient can quickly pick a time that works for them.

                                While it doesn’t have all the bells and whistles of apps like Calendly or ScheduleOnce, Assistant.to is completely free.

                                Available on Web

                                4. Acuityscheduling

                                  Acuity is a robust meeting scheduler very similar to ScheduleOnce. It integrates with CRMs, Email Marketing platforms, Analytics tools and accounting software.

                                  It comes with a 14 day free trial. They have a free solo account but if you want the benefit of the integrations, you’ll start as low as $15 a month and can cost up to $50 a month.

                                  Available on Web | iOS | Android

                                  5. Pick

                                    Built for simplicity, Pick is direct and easy to use. You can create your own url extension like pick.co/yournamehere and it integrates with Google calendar and Office 365.

                                    At $3 a month, this is a great tool for quick scheduling.

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                                    Available on Web

                                    6. X.ai

                                      For those who are early adopters of AI, this may be the solution for you. X.ai created two AI assistants they call Amy and Andrew Ingram. After setting up your account you simply CC them on your emails with the person you’re wanting to schedule and the AI assistants will email your guests from there until your appointment is set.

                                      This type of scheduler feels more personal because of the dialogue. There are stories on their site of people thinking Amy and Andrew are real people. X.ai integrates with Google, Office 365 and Outlook.

                                      Starting at $29 a month for an Individual account and $39 a month per user for a Team account, Amy and Andrew are ready to schedule meetings for you. Want to try it out first? They do have a free trial.

                                      Available on Web

                                      7. YouCanBook.me

                                        is another competitive solution for scheduling meetings online. You can manage the calendars of your entire team, configure booking forms, and integrate with your calendar.

                                        They have a free account branded with their company name or you can have some control over your branding and appearance at $10 a month for all their features. Either way, this company is worth a look.

                                        Available on Web

                                        8. Doodle

                                          Doodle is unique in the space of meeting schedulers because it helps groups of people find a time to meet that works for everyone.

                                          It integrates with your calendar and allows you to send a poll to all invited. Once people vote on the poll you can see which time works best for everyone.

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                                          You can also run polls for food preferences if you’re scheduling a lunch meeting or a section of town if people are coming from all over.

                                          While there is a free account, you’ll unlock it’s potential starting at $39 per year.

                                          Available on Web | iOS | Android

                                          9. WhenAvailable

                                            WhenAvailable is another scheduler that works for groups of people. You can use it to schedule a pickup game of basketball, decide on your next book club or book your family reunion.

                                            Their free account allows up to 20 guests, unlimited events and one contact group. For $15 a year you unlock all the goodies including reminders and chat messages.

                                            Available on Web

                                            10. Rally

                                              Like Doodle and WhenAvailable, Rallly is helpful for scheduling meetings and events with multiple people involved. You create a poll and everyone votes. It’s quick and easy.

                                              Unlike Doodle, it doesn’t have as many features, but it’s entirely free.

                                              Available on Web

                                              11. NeedtoMeet

                                                Finishing strong, NeedtoMeet is our last app that allows you to schedule meetings or events for multiple people. It has mobile apps, custom urls, easy polling, notifications and commenting.

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                                                NeedtoMeet also allows 1:1 Meetings for things like performance reviews for your whole team. You send out the your calendar slots to your team and they can only pick 1 slot, minimizing the amount of emails and scheduling you have to coordinate.

                                                While they have a free account, you can unlock all features for only $19 a year.

                                                Available on Web

                                                Bonus: Don’t Make These Common Mistakes When Using Meeting Schedulers

                                                In the excitement of streamlining your scheduling process, it can be easy to forget the feelings of those you’re inviting to meet. I know. I’ve done this.

                                                To say “Hey, schedule time on my calendar” feels colder than “Hey, here’s my calendar. To avoid all the back and forth, pick a time that works best for you.”

                                                Always make sure to frame your invite with your scheduler app with the benefit to them and why we’re doing it this way rather than the old fashioned, personal way.

                                                A little finesse goes a long way. Without it, you risk seeming transactional and cold.

                                                Some meeting scheduler widgets you can embed in your site can take a couple seconds to load. If you go this route, make sure there’s text just above the widget that lets your guest know the calendar will appear below and to wait for it to load.

                                                If you use an online meeting tool like Zoom, it’s also important to explicitly let them know the meeting will take place on Zoom and include the Zoom link in the email reminder. Many make the mistake of not clarifying where the meeting will actually take place which can create last minute chaos at the time of the meeting.

                                                Should you require special settings, like ethernet, external mics or lighting, let your guests know that on your thank you page and reminder emails so they are prepared for the meeting and you end up with the best meeting possible.

                                                With clear communication in your automation, your meeting scheduler tools can almost perform like a virtual assistant for a fraction of the cost, or free, depending on the app you choose.

                                                The Bottom Line

                                                Meeting scheduler apps are diverse in features and unique in design. Before committing to one and realizing it’s not a fit, I recommend exploring which 3 might best fit you and then doing a trial with each of them at the same time so that you can see how they feel as you use them side by side.

                                                Scheduling meetings the old fashioned way can be tedious. Conversely, finding a scheduling app that works seamlessly in the background is heavenly.

                                                Like cell phones, meeting scheduler apps are moving from a nice-to-have luxury to must-have necessity in the lives of productive people. As you explore your options, stay true to your brand and the tools that have worked well for you to this point and simply find a meeting scheduler app that plays well with what you have created.

                                                Featured photo credit: rawpixel via unsplash.com

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