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10 Ways to Stop Employees from Wasting Their Valuable Time

10 Ways to Stop Employees from Wasting Their Valuable Time

More than 60 percent of workers have admitted to wasting up to an hour of time every workday. There are a variety of reasons that this happens, and some of them are inadvertently caused by the tools that they are given to perform their job. After all, even if someone is actively working on an assigned task, this does not mean that time is not being wasted by a less than desirable setup. The good news is that there are numerous ways to reduce time waste, ranging from keeping employees focused on their job to eliminating work-related time suckers.

1. Keep Meetings Short

The typical meeting is twice as long as it needs to be, and this causes 91 percent of attendees to end up daydreaming instead of focusing on the topics at hand. Therefore, it is critical to make your meetings a more realistic length, and you also need to stop inviting people who do not absolutely need to be there. Take a moment to think about mandatory team meetings and the people who actually attend them. If someone is going to be in a meeting who will not gain any useful information to fulfill their role, then they should not be forced to attend. This combined with shorter meetings will minimize wasted time and help boost productivity.

2. Invest in Proper Tools

The software and other tools that you provide your employees with can either help them excel or drastically hinder their performance. For example, if you are using an outdated point of sale machine, your employees may end up being forced to waste time on getting everything to run properly. On the other hand, modern iOS and Android POS setups such as those offered by mSteamPOS.com are designed specifically to be simple yet powerful tools that anyone can utilize.

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3. Have Notification Free Times

The typical office environment causes employees to spend a whopping 28 percent of their day reading and responding to emails. Although this is a good way to share information, being constantly plugged into emails can actually be the root cause of a lot of wasted time. This is because people tend to automatically respond to each new notification that they receive, whether it is for an email or a comment on their latest Facebook status update. To help combat this problem, you can designate certain notification free times during the workday. Having everyone close their inbox and turn off the notification sound for an hour or so at a time will enable them to pay closer attention to other tasks.

4. Consider Changing Your Schedule Parameters

Have you ever had a specific task to complete in one day that you knew you could finish in four hours but waited until after lunch to focus on? The truth is that many people are motivated by deadlines, and they will also waste any extra time that they receive. To remove this issue, you may wish to consider changing your schedule parameters to encourage speedy and accurate work. When it comes down to it, if people could go home early if their work was performed in a satisfactory manner, many of them would stop wasting so much time. If you actually need to get eight hours out of everyone, you could consider offering rewards for meeting certain faster deadlines.

5. Implement Several Short Breaks into the Day

Surveys have shown that the majority of workers can only focus for one hour or less at a time, so it actually makes sense to offer a five minute break every hour to help purposefully concentrate wasted time. In other words, allowing your employees to goof off for the last five minutes of every hour should help them stay more on task throughout the rest of the day.

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6. Install a Social Media Blocker

Installing a social media blocker can help reduce wastefulness. However, if you leave the blocker in place all the time, employees will simply turn to their cellphones or personal laptops to get their social media fix. A good compromise is to turn the social media blocker off during scheduled breaks or to install a blocker that allows you to input specific time variables. This will give workers some flexibility but will also instill the message that most of their day needs to be productive instead of wasteful.

7. Create a Training Culture

Surveys have shown that approximately 40 percent of employers do not place a major emphasis on training. This is one of the biggest mistakes that your company can make, especially if you want to reduce wasted time on the clock. Consider for a moment how inefficient employees tend to be when they do not have the necessary training to attend to all of their daily tasks. Not only does this reduce productivity but it also causes job satisfaction to plummet. As a result, even well-trained employees will suffer due to the actions of those around them, and your company will lose more time finding replacement employees. You can avoid these problems by creating a training culture.

8. Provide Solid Instructions for Each Task

Most people want to do a good job, but this becomes very difficult if they are not given good enough instructions. In fact, spending a few minutes giving a thorough overview of how a task needs to be completed can end up saving you tons of wasted time in the long run. Keep in mind that each employee has different needs when it comes to instructions. Therefore, repeat instructions when it is necessary and allow other employees to take the ball and run with it after they have exhibited a high level of competency in the desired area.

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9. Tie Goals and Timely Completion into a Bonus Structure

It has been proven that a realistic goal and bonus structure can boost productivity and reduce time waste, so this is definitely something that companies of all types should consider implementing. One study by the Harvard Business School found that quarterly bonuses are more effective than annual ones, and you may even want to look into switching to a monthly structure to get the best results.

10. Utilize Vacation Time and Flextime to Minimize Burnout

Professional burnout can happen for a variety of reasons, ranging from repetitive tasks to constantly working long hours. The good news is that vacation time and flextime can be used to help prevent burnout from occurring. Essentially, you need to make sure that each of your employees has a break every so often because this will be good for their mental and physical health, and it will also make them waste less time when they are on the clock.

Now that you have a better grasp of how to prevent employees from wasting time, it is also wise to give them time management tips that they can put to work in every aspect of their life. Always remember that the training, breaks, bonuses and other tools that you put in place can be instrumental in reducing wasted time and improving employee morale.

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Featured photo credit: Viktor Hanacek via picjumbo.com

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Holly Chavez

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Last Updated on May 15, 2019

10 Most Successful Entrepreneurs and What We Can Learn from Them

10 Most Successful Entrepreneurs and What We Can Learn from Them

Apart from making crucial decisions for their own businesses, entrepreneurs innovate and grow their ideas. Albeit there being no cookie-cutter answer that fits everyone’s experiences, taking a look at some of the most successful entrepreneurs today, you might spot some similar traits and characteristics.

Starting and nurturing a business entails a great amount of hard work and commitment. However, for aspiring entrepreneurs who are prepared to dedicate themselves to their vision, here are 10 most successful entrepreneurs you can learn from:

1. Melanie Perkins: Know Your Worth and Keep Trying

    Melanie Perkins founded Canva, a Sydney-based business valued at $1Billion having successfully raised a number of rounds of successful funding and boasting more than 10 Million users in 179 countries.[1]

    She told BBC that one of the biggest challenges she faced getting into the business was talking about her company’s accomplishments when she first got to Silicon Valley. She attributed this difficulty to a cultural difference where Australians tend to ‘talk down’ their achievements and this would slow down her fundraising progress for a few years.

    Despite hundreds of rejections, Melanie emerged three years later with a much clearer strategy and stronger investor pitch that prompted a series of fundraising rounds netting the company $82Million of funding in total.[2]

    2. Bill Gates: Keep Learning and Exploring

      If you don’t know Bill Gates, you likely know the company he founded – Microsoft.

      Bill Gates’ story is a prime example of nurturing an idea that might seem out of this world but make sense in the future. One of the most successful entrepreneurs in history did not complete his degree at Harvard University to pursue a vision that the technology would soon become the future.

      He told a white lie to Altair, saying that he had made a computer program for them, therefore pushing himself to create a system that would change modern history.

      “The most important speed issue is convincing everyone that the company’s survival depends on moving as fast as possible.”

      Gates’ success is built on self-improvement and the seeds of an idea.

      3. Elon Musk: Never Stop Innovating

        Traditional thinking suggests that in order to become a successful entrepreneur, one must focus in a single field or industry.

        Elon Musk, however, breaks that rule.

        Today, the multifaceted tech entrepreneur, investor, and engineer advocates for the diversification of skills and businesses by delving into various fields of interest.

        When done right, skills in a single domain can be carried over then applied into contrasting industries to create something new the world might need. Musk owes his accomplishments to a constant thirst for knowledge.

        Having birthed Tesla and a myriad of products across the arenas of aeronautics and software design, Musk continues to evolve as an entrepreneur and plans to innovate for the long haul.

        4. Richard Branson: Develop People First

          British entrepreneur Richard Branson founded Virgin Records in the early 1970s. Virgin Records has since grown into the Virgin Group, today responsible for over 400 companies.

          The billionaire is strongly particular about working with a team that shares his core values and aspirations.

          Branson believes that managing a business can become taxing, thus he acknowledges his employees for putting in the effort that they have.

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          A good leader knows how to raise morale for positive productivity. Utilising emotional intelligence and compassion is a game changer in seeing results within a team.

          Branson’s supports the idea of nurturing a positive work environment, with the belief that credentials must go hand-in-hand with an enthusiasm for work.

          5. Jeff Bezos: A Relentless Focus on Customer Satisfaction

            Having founded Amazon, Jeff Bezos is known to be one of America’s most successful entrepreneurs. The e-commerce pioneer fixates himself on angry customers with the belief that a business’s loopholes are found in the experiences of unsatisfied customers.

            For the 8th year in a row, customers have ranked Amazon as the number one in customer service (according to the American Customer Satisfaction Index).

            While numerous companies ignore unhappy customers, Bezos found success in learning from reviews and surveys. By focusing on customer service, Amazon shows they care, both for their customers and for rising above their competitors.

            While praise and recognition are signs that a business is accelerating, criticism is an opportunity to improve a product or a service.

            6. Mark Zuckerberg: Start Small, Think Big

              Valued at over 55 billion dollars today, Mark Zuckerberg built the first version of what would become a social networking giant in his Harvard University dorm room. As one of the world’s youngest entrepreneurs, Zuckerberg undoubtedly took countless calculated risks to get his brilliant idea to its current status with 2.38 billion active monthly users.

              “The biggest risk is not taking any risk.”

              He’s always daring to explore with a fearless mindset.

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              The young tech entrepreneur never shied away from innovating outside of the box. Soon after Facebook became a hit to users and advertisers, big corporations took interest in buying Facebook from Zuckerberg.

              However, he took the risk and decided to stay with his creation. Turning down billions of dollars offered by Yahoo CEO, Terry Semel, he envisioned turning his brainchild into something much bigger than what it already was then.

              7. Steve Jobs: Live Your Own Dreams

                Steve Jobs lived a rocky path all his life and an aspect of which is a tumultuous career.

                The founder of Apple endorsed his beliefs on the temporality of life and limitations of time. He preached about the importance of working on the very legacies people wish to leave behind, an achievement he’s undoubtedly etched into the the archives of human history.

                Never one to hide under someone’s shadow, Jobs did not live by anybody else’s principles so he formed his own. He tirelessly dedicated himself to building a unique brand of products that became the benchmark for contemporary technology.

                After his highs and lows through his brief battle with cancer, Jobs concludes with yet another lesson to takeaway from his remarkable life. “No matter how much money you have, even the richest man can’t buy time.”

                8. Warren Buffett: Balance is Essential to Success

                  Despite being the third wealthiest person in the world, Warrant Buffett sported a frugal lifestyle for most of his life.

                  After buying a house in Omaha, Nebraska for just above 31,000 dollars, he has lived there since 1958. As a leading investor and a founder at Berkshire Hathaway, Buffett believes in setting aside an amount to save and spend only on necessities.

                  With a long term goal as a top priority in mind always, treating oneself can be sustainable once in a while. He advices to save money by deciding first and foremost what aspects to scrimp on and what aspects to splurge on to ensure a happy and balanced lifestyle.

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                  9. Jack Ma: Never Give up

                    On every journey to success, everybody stumbles and arrives at roadblocks. Some more than most, like Jack Ma, who survived countless rejections and failures only to get back up and brave every storm.

                    Ma is the founder of multinational technology conglomerate Alibaba Group. Despite being rejected to Harvard after every one of his 10 applications, Ma was never defeated.

                    His grit and tenacity is a fine testament to the fact that grades do not determine a future. While qualifications on paper are important, the development of skills and an attitude is just as helpful in making a recipe for success.

                    Despite finding himself in the verge of bankruptcy in the 1990s, Jack Ma possessed the resilience to put one foot in front of the other until he finally made it. “It’s important to have patience,” he says.

                    10. Tan Min Liang: Passion Can Pay Off

                      Tan Min Liang is the founder of the leading high-performance gaming hardware, Razer. Always on the look out for new opportunities to connect and scale his business, Tan has been bold in making many of his life’s decisions.

                      Having deviated from a traditional path set by a family that consists of doctors and lawyers, Tan was to find his life’s work and passion while gaming with his older brother.

                      The idea was simple: there were so many games out there to play, however, there were hardly any gaming equipment to match this.

                      So he dropped out of law and began going a different direction, into creating solutions in the gaming industry. At the start of 2019, Tan wrote to tech luminary Elon Musk to which Musk’s reply suggested of a joint venture between two of the most successful entrepreneurs today.

                      Final Thoughts

                      In today’s cutthroat world, the road to becoming a successful entrepreneur is a long and arduous process trailed with ups and downs. A valuable lesson that a good hand of entrepreneurs would love to convey to aspiring entrepreneurs is to keep the spirit of innovation and to explore uncharted waters.

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                      Learning from experience and failure is one direction to a desired end goal. Exhibiting the same dedication and grit so many entrepreneurs have through their unexpected careers – today’s budding visionaries ought to hang on their dreams and leave room for improvement along the way.

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                      Featured photo credit: Patrick Tomasso via unsplash.com

                      Reference

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