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7 Apps To Help You Gain Extra Hours Every Day

7 Apps To Help You Gain Extra Hours Every Day

Are you running out of hours? Fighting endless fires at the office and at home? Fear of sleeping because you will wake up to another battlefield? In our highly push notification, multi-tasking world, none of us ever will have enough time.

Work is brought home and very soon the signs of burnt-out are everywhere. Paradoxically, the more technologically advanced we are, the more we are obliged to do. Look at what Blackberry did to a generation of users.

But it doesn’t have to be way. There are apps that actually help you to manage your time better and, collectively, shaving hours off your work weeks and providing you the margins you need in life.

Here are seven such apps:

1. Outlook Mobile

Acquired by Microsoft, Outlook Mobile (formerly known as Accompli) helps you save time by dividing your inbox into two groups – Focused and Others. Based on their proprietary algorithm, your emails are automatically sorted when they arrived. The ones that are responding to your emails or from someone in your contact list would appear under Focused.

Your newsletter, advertisements emails would be stored under Others. This way you won’t be wasting unnecessary time going through a dozen newsletter just to reach that email from your boss.

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Outlook Mobile

    2. Headspace

    How do you usually start your day? Catching up on your emails? Running through the timeline feeds you missed because you were sleeping? Your beginning will often dictate your end. Start in rush mode and you will end more or less there as well.

    Instead, give your mind a “warm-up’ by going through a relaxing meditation exercise. This is made easy with Headspace. They call themselves the gym membership for the mind. It carry courses on guided meditation, delivered via an app or online.

    Their starter sessions only take 10 minutes.

    Headspce

      3. Wunderlist

      With so many things to do, remembering all of them is itself a feat. And if you missed any out, the repercussion could be painful.

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      Wunderlist helps you to track all your different tasks into your customized to-do list. You could have multiple lists and even share them with others. Recurring reminders could also be set up.

      Having an effective to-do lists would help you plan your day better and ensure your day is productive and not simply busy.

      Wunderlist

        4. SunRise

        Want to go beyond to-do lists? Calendar down every single thing you are supposed to do. This include breaks, time to think and reflect, exercise, and, of course, work.

        Jeff Weiner (the CEO of LinkedIN) is famous for scheduling nothing into his calendar. During those periods, he would just think deep and big about the long term strategy of the business.

        Sunrise helps you to manage multiple calendar within a single screen. It integrates well with EventBrite, Facebook and many other websites to pull those events into your centralized calendar.

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        Sunrise

          5. OverDrive

          Many of the productivity hacks I learned are through books, but I seldom buy them any more as they are a huge space sucker. Still, books are the best way for us to upgrade our own operating system – our brain.

          OverDrive connects with your local library and allows you to borrow eBooks or AudioBooks. It comes with a bookmark function so you could pause anytime you want and continue whenever you feel like it.

          With your library in your pocket, there is no excuse not to gain more wisdom one commute at a time.

          Overdrive

            6. SanSan

            It’s 2016 but name cards aren’t going away anytime soon, but managing them is a pain and so time-consuming. You need to sort them out in alphabetical order, it might fade and crumble and you could never finish entering all of them into your CRM.

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            SanSan takes that pain away and using almost perfect OCR technology to automatically digitize your business cards.

            You could even share those data with your colleagues, saving everyone precious time in managing conflicting data and data entry efforts.

            SanSan

              7. Voicebase

              I once knew someone who could type 90wpm. She is so fast that it became her only job at the office despite her more well-rounded job title. Not all of us can or want to become an expert typist. But every report and email still requires input. It doesn’t have to be via the keyboard though.

              Voicebase is an expert in speech recognition and speech analytics. Their phone app allows you to record and upload your speech to their server, to be transcribed automatically into text. It could even pick out keywords to make your search so much more intuitive.

              Voicebase

                Featured photo credit: Sozialhelden e.V. via flickr.com

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                Adrian Tan

                Ops Director at Ingeus Singapore

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                Last Updated on June 19, 2019

                10 Best Ted Talks About Procrastination That Will Ignite Your Motivation

                10 Best Ted Talks About Procrastination That Will Ignite Your Motivation

                There are two types of people in this world; one who wants to complete their work as early as possible and one who wants to delay it as much they can. The first category of this depicts ‘precrastinators’ and the latter one are termed as ‘procrastinators’.

                Much has been researched and published about procrastination; most of the studies terming it as detrimental to one’s health and adding to stress levels. Though, there are ‘procrastinating apologists’ as you would call them who proclaim there are a few benefits of it as well. But scientists have argued that the detriments of procrastination far outweigh the short-term benefits of it.

                Everybody procrastinates, but not everybody is a procrastinator. Procrastination is habitual, not situational.

                For an employee, it means piling up work until the end hours of their shift and then completing it in a hurry. For a student, it means not studying for an exam that is due the next week and cramming up the whole book one night before.

                If you fall into this category, do not worry, there have also been articles published and speeches given by successful leaders on how procrastinators aren’t so bad after all.

                Here are 10 of the best Ted Talks about procrastination that will help you regain motivation:

                1. Inside the Mind of a Master Procrastinator, by Tim Urban

                Tim Urban gives his funny uptake on procrastination and dives deep into how a procrastinator’s mind functions. He goes ahead and tells the audience about how ‘precrastinators’ have a rational decision-maker in their mind but in a procrastinator’s mind, there are two other entities existing — the ‘instant gratification monkey’ and ‘the panic monster’

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                From the video, you will learn how to stay aware of the ‘instant gratification monkey’ whenever you have to complete a task.

                2. The Surprising Habits Of Original Thinkers, by Adam Grant

                In this video, Adam Grant builds on the concepts of ‘instant gratification monkey’ and ‘the panic monster,’ and marks a balance between ‘precrastinators’ and procrastinators giving existence to a productive and creative persona.

                He talks about how a lot of great personalities in the course of history were procrastinators giving an example of Martin Luther King Jr. delaying the writing of his speech. ‘I have a dream’ was not in the script but was an original phrase by the leader; he opened himself to every possible avenue by not going with the script.

                You can learn about how one has to be different and better rather than be the first-mover, going deep into the correlation between original thinkers and procrastinators.

                3. An End To Procrastination, by Archana Murthy

                According to a survey,[1] 20% of Americans are chronic procrastinators. Study after study shows chronic procrastination isn’t just laziness and poor time-management, but is actually a byproduct of negative emotions such as guilt, anxiety, depression and low self-worth — which is different from the contrary belief.

                Archana Murthy gives us an insight into the procrastinator’s plight and provides ways to help the procrastinator in you.

                For a fellow procrastinator, you should check out her good advice on how to end it.

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                4. Why We Procrastinate, by Vik Nithy

                Vik Nithy has already found 23 companies before coming to give his speech on procrastination. He puts forward the structure of our brain, showing the prefrontal cortex as the intelligent one telling us to complete the assignment due next day.

                Procrastinators are threatened by complex work which gives them anxiety and that is where Amygdala comes in telling us to find pleasure in other activities.

                Going ahead, you’ll from him how to overcome procrastination i.e. planning for goals, time, resources, process, distractions, and for failure.

                5. Trust The Procrastinator, by Valerie Brown

                Frankly, this is one of the best speeches on procrastination given on the TedTalks platform. Valerie Brown tells us that we live in a society where every body wants everything right now and procrastinators aren’t in those ‘right-now’ people.

                She gives us an example of great procrastinators like Leonardo Da Vinci, who regarded himself as a failure at one point of time and took 16 years to complete the Mona Lisa. She gives us another perspective on procrastinators that it isn’t necessarily bad for one’s career or health.

                6. Procrastination Is The Key To Problem Solving, by Andrea Jackson

                Andrea Jackson gives us her two categories of procrastinators: the accidental procrastinators and the deliberate procrastinators. She puts Leonardo Da Vinci in the former category and Thomas Edison in the latter one.

                There is a part where she labels procrastinators as unlocking a supersonic jigsaw puzzle in their head when they procrastinate; it means bringing thousands of ideas in one’s head when one procrastinates and keeps thinking about it. She calls Salvador Dali and Aristotle as deliberate procrastinators where they used to delay work in order to achieve a more creative result.

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                In this video, you’ll learn a new perspective about procrastinators.

                7. The Vaccination For Procrastination, by Bronwyn Clee

                Bronwyn Clee takes us in the psychology of a procrastinator, telling us that fear stops us taking up new work.

                She shares how she taught herself to be a decision-maker and not to fear if she will be able to take an action or not. From this video, you will learn how to bring the change in yourself and end procrastination.

                8. I’m Not Lazy, I’m Procrastinating, by Victoria Gonzalez

                Coming from a millennial, this is more relatable to the younger generation.

                Victoria Gonzalez tells us that procrastination has nothing do with time-management skills. In fact, a procrastinator puts off work but with an intention to complete it; lazy people are the opposite of that who don’t even try.

                9. Change Anything! Use Skillpower Over Willpower, by AI Wizler

                Al Wizler, cofounder of VitalSmarts, gives us an example of her mother’s smoking habits which she wanted to quit but she just couldn’t even after trying for years. Eventually, she died of cancer.

                He reminds us to the need to take control of the forces that influence our decisions, rather than letting them take control of ourselves.

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                In this video, you’ll learn the importance of self-reflection, identifying your behaviours, and getting to work on it.

                10. How To Motivate Yourself To Change Your Behaviour, by Tali Sharot

                Tali Sharot, a neuroscientist explains how we behave when put through alternating situations.

                She has found that people get to work when they are rewarded for an action immediately. Procrastinators can get themselves to work and reward themselves for it, which will lead to a change in their behaviour if they actually start that process of working sooner and completing it.

                In this video, you’ll learn about the role of celebrating small wins and tracking your progress when you’re trying to reach your goals.

                The Bottom Line

                Procrastinators can find all kinds of advices on TedTalks.

                A few of them, defending the idea and proclaiming that it actually allows for a more creative process and one that people shouldn’t feel so guilty about. Some of them, giving suggestions on how to put an end to it and making you a faster worker.

                It all depends on how you want to perceive it and if you want to, you can find the cure for this ailment.

                More About Procrastination

                Featured photo credit: Han Chau via unsplash.com

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