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7 Apps To Help You Gain Extra Hours Every Day

7 Apps To Help You Gain Extra Hours Every Day

Are you running out of hours? Fighting endless fires at the office and at home? Fear of sleeping because you will wake up to another battlefield? In our highly push notification, multi-tasking world, none of us ever will have enough time.

Work is brought home and very soon the signs of burnt-out are everywhere. Paradoxically, the more technologically advanced we are, the more we are obliged to do. Look at what Blackberry did to a generation of users.

But it doesn’t have to be way. There are apps that actually help you to manage your time better and, collectively, shaving hours off your work weeks and providing you the margins you need in life.

Here are seven such apps:

1. Outlook Mobile

Acquired by Microsoft, Outlook Mobile (formerly known as Accompli) helps you save time by dividing your inbox into two groups – Focused and Others. Based on their proprietary algorithm, your emails are automatically sorted when they arrived. The ones that are responding to your emails or from someone in your contact list would appear under Focused.

Your newsletter, advertisements emails would be stored under Others. This way you won’t be wasting unnecessary time going through a dozen newsletter just to reach that email from your boss.

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Outlook Mobile

    2. Headspace

    How do you usually start your day? Catching up on your emails? Running through the timeline feeds you missed because you were sleeping? Your beginning will often dictate your end. Start in rush mode and you will end more or less there as well.

    Instead, give your mind a “warm-up’ by going through a relaxing meditation exercise. This is made easy with Headspace. They call themselves the gym membership for the mind. It carry courses on guided meditation, delivered via an app or online.

    Their starter sessions only take 10 minutes.

    Headspce

      3. Wunderlist

      With so many things to do, remembering all of them is itself a feat. And if you missed any out, the repercussion could be painful.

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      Wunderlist helps you to track all your different tasks into your customized to-do list. You could have multiple lists and even share them with others. Recurring reminders could also be set up.

      Having an effective to-do lists would help you plan your day better and ensure your day is productive and not simply busy.

      Wunderlist

        4. SunRise

        Want to go beyond to-do lists? Calendar down every single thing you are supposed to do. This include breaks, time to think and reflect, exercise, and, of course, work.

        Jeff Weiner (the CEO of LinkedIN) is famous for scheduling nothing into his calendar. During those periods, he would just think deep and big about the long term strategy of the business.

        Sunrise helps you to manage multiple calendar within a single screen. It integrates well with EventBrite, Facebook and many other websites to pull those events into your centralized calendar.

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        Sunrise

          5. OverDrive

          Many of the productivity hacks I learned are through books, but I seldom buy them any more as they are a huge space sucker. Still, books are the best way for us to upgrade our own operating system – our brain.

          OverDrive connects with your local library and allows you to borrow eBooks or AudioBooks. It comes with a bookmark function so you could pause anytime you want and continue whenever you feel like it.

          With your library in your pocket, there is no excuse not to gain more wisdom one commute at a time.

          Overdrive

            6. SanSan

            It’s 2016 but name cards aren’t going away anytime soon, but managing them is a pain and so time-consuming. You need to sort them out in alphabetical order, it might fade and crumble and you could never finish entering all of them into your CRM.

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            SanSan takes that pain away and using almost perfect OCR technology to automatically digitize your business cards.

            You could even share those data with your colleagues, saving everyone precious time in managing conflicting data and data entry efforts.

            SanSan

              7. Voicebase

              I once knew someone who could type 90wpm. She is so fast that it became her only job at the office despite her more well-rounded job title. Not all of us can or want to become an expert typist. But every report and email still requires input. It doesn’t have to be via the keyboard though.

              Voicebase is an expert in speech recognition and speech analytics. Their phone app allows you to record and upload your speech to their server, to be transcribed automatically into text. It could even pick out keywords to make your search so much more intuitive.

              Voicebase

                Featured photo credit: Sozialhelden e.V. via flickr.com

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                Adrian Tan

                Ops Director at Ingeus Singapore

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                Last Updated on October 21, 2019

                How to Be a Good Leader and Lead Effectively

                How to Be a Good Leader and Lead Effectively

                U.S. Sen. Elizabeth Warren, a contender for the 2020 Democratic nomination, is a reminder of why I am so drawn to leadership as a topic. Whenever I think it is impossible for me to be more impressed with her, she proves me wrong.

                Earlier this week, a former marine suggested that he had been in a long-term sexual relationship with the Senator. She flipped the narrative and used the term “Cougar,” a term used to describe older women who date younger men, to reference her alma mater.

                Rather than calling the young man a liar, or responding to the accusations in kind, she re-focused the conversation back to her message of college affordability and lifted up that “Cougar” was the mascot for her alma mater. She went on to note that tuition at her school was just $50 per semester when she was a student. Class act.

                But by the end of the week, news broke that U.S. Sen. Bernie Sanders, another contender for the presidency, had a heart attack. Warren not only wished Sanders a speedy recovery but her campaign sent a meal to his staff. She knew that the hopes of staff, donors and supporters were with the Senator from Vermont and showed genuine compassion and empathy.

                To me, she has proven time and time again that she is more than a presidential candidate: she belongs in a leadership hall of fame.

                What makes some people excel as leaders is fascinating. You can read about leadership, research it and talk about it, yet the interest in leadership alone will not make you a better leader.

                You will have more information than the average person, but becoming a good leader is lifelong work. It requires experience – and lots of it. Most importantly, it requires observation and a commitment to action. Warren observed what was happening with Sen. Sanders, empathized with his team and then took action. Regardless of the outcome of this election, Sanders’ staff will likely never forget her gesture.

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                You would have had to work on a political campaign in order to appreciate the stress and anxiety that comes with it. In this moment, staff may not remember everything that Warren said throughout the lengthy campaign, but they will remember what she did during an unforgettable time during the campaign.

                If this model of leadership is appealing, and if you are searching for how to up your own leadership game, read on for six characteristics that good leaders share:

                1. Good leaders are devoted to the success of the people around them.

                Good leaders are not self-interested. Sure, they want to succeed, but they also want others to succeed.

                Good leaders see investing in others just as important as they see investing in themselves. They understand that their success is closely tied to the people around them, and they work to ensure that their peers, employees, friends and family have paths for growth and development.

                While the leaders may be the people in the spotlight, they are quick to point to the people around them who helped them (the leaders) enter that spotlight. Their willingness to lift others inspires their colleagues’ and friends’ devotion and loyalty.

                2. Good leaders are not overly dependent on others’ approval.

                It is important for managers to express their support for their teams; good leaders must be independent of the approval of others. I explained in an article for The Chronicle of Philanthropy, that:[1]

                “While a desire to be loved is natural, managers who prioritize approval from subordinates will become ineffective supervisors who may do employees harm. For example, a manager driven by a need for approval may shy away from delivering constructive feedback that could help an employee improve. A manager fearful of upsetting someone may tolerate behavior that degrades the work environment and culture.”

                In yet another example, a manager who is dependent on the approval of others may not make decisions that could be deemed unpopular in the short run but necessary in the long run.

                Think of the coaches who integrated their sporting teams. Their decision to do so, may have seemed odd, and even wrong, in the moment, but time has proven that those leaders were on the right side of history.

                3. Good leaders have the capacity to share the spotlight.

                Attention is nice, but it is not the prime motivator for good leaders. Doing a good job is.

                For this reason, good leaders are willing to share the spotlight. They aren’t threatened by a lack of attention, and they do not need credit for every accomplishment. They are too focused on their goal and too focused on the urgency of their work.

                4. Good leaders are students.

                In the same way that human beings are constantly evolving, so too are leaders. As long as you are living, you have the potential to learn. It doesn’t matter how much knowledge you think you have; you can always learn something new.

                I have the experience of thinking I was doing everything right as a manager, only to receive conflicting feedback from my team. Perhaps my approach was not working for my team, and I had to be willing to hear their feedback to improve.

                Good leaders understand that their secret sauce is their willingness to keep receiving information and keep learning. They aren’t intimidated by what they do not know: As long as they maintain a willingness to keep growing, they believe they can overcome any obstacle they face.

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                As both masters and students, good leaders read, listen and study to grow. They consume content for information, not just entertainment purposes. They aren’t impressed with their knowledge; they are impressed with the learning journey.

                5. Good leaders view vulnerability as a superpower.

                It means “replacing ‘professional distance and cool,’ with uncertainty, risk, and emotional exposure,” said Emma Sappala in a Dec. 11, 2014, article, “What Bosses Gain by being Vulnerable” for Harvard Business Journal.[2] She went on to note the importance of human connection, which she asserts is often missing at work.

                “As leaders and employees, we are often taught to keep a distance and project a certain image. An image of confidence, competence and authority. We may disclose our vulnerability to a spouse or close friend behind closed doors at night but we would never show it elsewhere during the day, let alone at work.”

                This rings so true for me as a woman leader. I was raised believing that any show of emotion in the workplace could be used against me. I was raised believing that it was best for women leaders to be stoic and to “never let ‘em see you sweat.” This may have prevented me from connecting with employees and colleagues on a deeper, more personal level.

                6. Good leaders understand themselves.

                I am a huge fan of life coach and spiritual teacher Iyanla Vanzant. In addition to her hit show on the OWN network, Vanzant has authored dozens of books. In her books and teachings, she underscores the importance of knowing ourselves fully. She argues that we must know what makes us tick, what makes us happy and what makes us angry.

                Self-awareness enables us to put ourselves in situations where we can thrive, and it also enables us to have compassion when we fall short of the goals and expectations we have for ourselves. Relatedly, understanding ourselves will allow us to know our strength. When we know our strengths, we will be able to put people around us who compliment our strengths and fill the gaps in our leadership.

                Final Thoughts

                Being a good leader, first and foremost, is an inside job. You must focus on growing as a person regardless of the leadership title that you hold. You cannot take others where you yourself have not been. So focusing on yourself, regardless of your time or where you are in your career will have long term benefits for you and the people around you.

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                Further, if you want to become a good leader, you should start by setting the intention to do so. What you focus on grows. If you focus on becoming a better leader, you will research and invest in things that help you to fulfill this intention. You will also view the good and bad leadership experiences as steppingstones that hone your character and help you improve.

                After you set the intention, get really clear on what a good leader looks like to you. Each of us has a different understanding of leadership. Is a good leader someone who takes risk? Is a good leader, in your estimation, someone who develops other leaders? Whatever it is, know what you’re shooting for. Once you define what it means to be a good leader, look for people who exemplify your vision. Watch and engage with them if you can.

                Finally, understand that becoming a good leader doesn’t happen overnight. You must continually work at improving, investing in yourself and reflecting on what is going well and what you must improve. In this way, every experience is an opportunity to grow and a chance to ask: ‘What is this experience trying to teach me?’ or ‘what action is necessary based on this situation?’

                If you are committed to questioning, evaluating and acting, you are that much closer to becoming a better leader.

                More About Effective Leadership

                Featured photo credit: Sam Power via unsplash.com

                Reference

                [1] The Chronicle of Philanthropy: Why Good Managers Overcome the Desire to Be Liked
                [2] Harvard Business Journal: What Bosses Gain by being Vulnerable

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