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5 Easy Steps to Broadcast Your Event on the Internet

5 Easy Steps to Broadcast Your Event on the Internet

Live streaming is a great way for anyone to allow off-site guests to attend any event. When you stream your event live on the internet, you allow anyone to participate in your event from anywhere in the world as long as they have an internet connection. It’s a great way to expand your audience at live events, get noticed or even let far-away friends and family participate in your big day.

There are a lot of great apps that you can use to broadcast depending on the device you own or your goals. One of the easiest ways to use live streaming is with YouTube. YouTube is free, offers simple options and advanced settings and has a highly rated video service that you can rely on. It also works on almost every internet-enabled device from computers to tablets to phones. You just need the free apps or website installed on your device and a great internet connection.

On-Air: How to Broadcast Your Event

Broadcasting your event live is a straightforward process and requires only five simple steps:

1. Set up your service

To use YouTube, you need to verify your account and ensure that your account is in good standing. You can verify your account by adding a phone number and using phone verification. To check if you’re in good standing, navigate to the ‘Status and Features’ section of your account. As long as you have violated community rules or committed copyright infringement, you’ll be good to go.

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If you’re using the fast option, you will then link your Google+ profile to a YouTube channel. If you don’t have a Google+ profile, it only takes a few minutes to set up.

The last preliminary step is to make sure your channel is enabled for live events. You can enable by navigating back to the ‘Status and Features’ section of your account.

2. Prepare your event

Once your channel is ready, it is time to set up your event. Start by navigating to the ‘Live Events’ section of your Video Manager. Once there, click on ‘Create live event.’

You need to fill in some basic information about your event. You’ll need:

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  • Title
  • Description
  • Key word tags
  • Date
  • Start and end times

You’ll also need to decide how secure you want the event to be. You can create an even that is entirely open to the public. Alternatively, you can choose the private setting which requires you to invite guests to the event.

Another option allows you to create a public event that is ‘unlisted’ so that you don’t have to invite guests but the event also won’t be promoted. This is a great option in the event that you want to keep things private but don’t want to enter a lot of names or email addresses into the system.

3. Customize your stream

One of the great things about the YouTube platform is that you can configure your event to match your requirements. In ‘Advanced Settings’ you can add a live chat feed and manage your recording preferences.

You should also use these settings to find the best category for your event to fall in, particularly if it’s a public event. The better you are able to describe the event, the easier it will be for people to find you.

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You can also embed the URL of the event into your own website. This provides another way for viewers to join in.

4. Test the event

Before the big day, you will want to test your event. Get started by choosing ‘Start Hangout on Air.’ From here, you’ll download the plugins and enable the settings required for a successful stream.

Once this happens, your webcam will launch. Use the demo to test your equipment, including your camera and microphone, which is typically apart of your web cam. Check out how well your YouTube stream functions and play around with where your web cam and mic will be placed during the event.

This is also a good time to test your internet speed. Your live stream won’t function properly if you don’t have the bandwidth to support it and this should be considered before the event goes live.

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You might not realize it, but if you plan to broadcast wirelessly, you will incur a much heavier load on your network than you would using your phone to stream regular content over WiFi. If you are receiving week broadcast signals, try to set up your equipment using a signal booster system design for optimal broadcast quality.

5. Stream

When you’re ready to go, open the event and press the green button that says ‘Start broadcast.’ The event will then record and everyone watching can see and hear you straight from your YouTube channel. When you’re done, simply press the ‘Stop broadcast’ button.

One of the things people like most about using YouTube is that the event is recorded. It then goes on your YouTube channel for you to review. You can then edit it and share it with anyone who couldn’t attend. You can also make it public or private and post it on your channel for your followers to see.

Whether you’re building a brand or including a faraway friend in a birthday celebration, live streaming is a simple and fun way to share what’s happening in your life with the world.

Featured photo credit: wetribe via flickr.com

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Last Updated on October 16, 2019

11 Meeting Scheduler Apps to Boost Your Productivity

11 Meeting Scheduler Apps to Boost Your Productivity

Automations are key to improving efficiency. Set the system up right from the beginning and you’ll reduce the amount of no-shows and cancellations.

Whatever your business is, with automations, meeting scheduler apps do more than just streamline appointment setting. They prime your workflow for maximum results.

Meeting scheduler apps are awesome if you use them right. Use them wrong and you can look like an arrogant elitist.

In this article, I will share with you 11 great meeting scheduler apps you can start using today to boost your productivity.

1. ScheduleOnce

    ScheduleOnce is an industry leader and robust solution. Whether you work alone or have a large team, ScheduleOnce can support you.

    ScheduleOnce allows you to create multiple users and multiple calendars. I use one calendar for booking podcast guests with automations set up to prep my guests for our interview. I use another calendar for strategy sessions and coaching calls.

    ScheduleOnce also has embeddable widgets so you can keep the scheduler inside your own website.

    Starting at $7 a month and a 14 day free trial, ScheduleOnce can fit a variety of needs in business.

    Available on Web

    2. Calendly

      Calendly stands out for its clean, easy to use interface. If you like clean design, Calendly might be your choice. It too has robust automations and integrations for individuals and teams alike.

      You can try Calendly free for 14 days. Their basic plan is free while their most robust plan is only $12 a month.

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      Available on Web | Google Chrome Extension

      3. Assistant.to

        For those who use gmail, Assistant.to is a super simple solution.

        From inside an email, you click on the Assistant.to icon and pick times your free. Assistant.to embeds the times directly into the email so the recipient can quickly pick a time that works for them.

        While it doesn’t have all the bells and whistles of apps like Calendly or ScheduleOnce, Assistant.to is completely free.

        Available on Web

        4. Acuityscheduling

          Acuity is a robust meeting scheduler very similar to ScheduleOnce. It integrates with CRMs, Email Marketing platforms, Analytics tools and accounting software.

          It comes with a 14 day free trial. They have a free solo account but if you want the benefit of the integrations, you’ll start as low as $15 a month and can cost up to $50 a month.

          Available on Web | iOS | Android

          5. Pick

            Built for simplicity, Pick is direct and easy to use. You can create your own url extension like pick.co/yournamehere and it integrates with Google calendar and Office 365.

            At $3 a month, this is a great tool for quick scheduling.

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            Available on Web

            6. X.ai

              For those who are early adopters of AI, this may be the solution for you. X.ai created two AI assistants they call Amy and Andrew Ingram. After setting up your account you simply CC them on your emails with the person you’re wanting to schedule and the AI assistants will email your guests from there until your appointment is set.

              This type of scheduler feels more personal because of the dialogue. There are stories on their site of people thinking Amy and Andrew are real people. X.ai integrates with Google, Office 365 and Outlook.

              Starting at $29 a month for an Individual account and $39 a month per user for a Team account, Amy and Andrew are ready to schedule meetings for you. Want to try it out first? They do have a free trial.

              Available on Web

              7. YouCanBook.me

                is another competitive solution for scheduling meetings online. You can manage the calendars of your entire team, configure booking forms, and integrate with your calendar.

                They have a free account branded with their company name or you can have some control over your branding and appearance at $10 a month for all their features. Either way, this company is worth a look.

                Available on Web

                8. Doodle

                  Doodle is unique in the space of meeting schedulers because it helps groups of people find a time to meet that works for everyone.

                  It integrates with your calendar and allows you to send a poll to all invited. Once people vote on the poll you can see which time works best for everyone.

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                  You can also run polls for food preferences if you’re scheduling a lunch meeting or a section of town if people are coming from all over.

                  While there is a free account, you’ll unlock it’s potential starting at $39 per year.

                  Available on Web | iOS | Android

                  9. WhenAvailable

                    WhenAvailable is another scheduler that works for groups of people. You can use it to schedule a pickup game of basketball, decide on your next book club or book your family reunion.

                    Their free account allows up to 20 guests, unlimited events and one contact group. For $15 a year you unlock all the goodies including reminders and chat messages.

                    Available on Web

                    10. Rally

                      Like Doodle and WhenAvailable, Rallly is helpful for scheduling meetings and events with multiple people involved. You create a poll and everyone votes. It’s quick and easy.

                      Unlike Doodle, it doesn’t have as many features, but it’s entirely free.

                      Available on Web

                      11. NeedtoMeet

                        Finishing strong, NeedtoMeet is our last app that allows you to schedule meetings or events for multiple people. It has mobile apps, custom urls, easy polling, notifications and commenting.

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                        NeedtoMeet also allows 1:1 Meetings for things like performance reviews for your whole team. You send out the your calendar slots to your team and they can only pick 1 slot, minimizing the amount of emails and scheduling you have to coordinate.

                        While they have a free account, you can unlock all features for only $19 a year.

                        Available on Web

                        Bonus: Don’t Make These Common Mistakes When Using Meeting Schedulers

                        In the excitement of streamlining your scheduling process, it can be easy to forget the feelings of those you’re inviting to meet. I know. I’ve done this.

                        To say “Hey, schedule time on my calendar” feels colder than “Hey, here’s my calendar. To avoid all the back and forth, pick a time that works best for you.”

                        Always make sure to frame your invite with your scheduler app with the benefit to them and why we’re doing it this way rather than the old fashioned, personal way.

                        A little finesse goes a long way. Without it, you risk seeming transactional and cold.

                        Some meeting scheduler widgets you can embed in your site can take a couple seconds to load. If you go this route, make sure there’s text just above the widget that lets your guest know the calendar will appear below and to wait for it to load.

                        If you use an online meeting tool like Zoom, it’s also important to explicitly let them know the meeting will take place on Zoom and include the Zoom link in the email reminder. Many make the mistake of not clarifying where the meeting will actually take place which can create last minute chaos at the time of the meeting.

                        Should you require special settings, like ethernet, external mics or lighting, let your guests know that on your thank you page and reminder emails so they are prepared for the meeting and you end up with the best meeting possible.

                        With clear communication in your automation, your meeting scheduler tools can almost perform like a virtual assistant for a fraction of the cost, or free, depending on the app you choose.

                        The Bottom Line

                        Meeting scheduler apps are diverse in features and unique in design. Before committing to one and realizing it’s not a fit, I recommend exploring which 3 might best fit you and then doing a trial with each of them at the same time so that you can see how they feel as you use them side by side.

                        Scheduling meetings the old fashioned way can be tedious. Conversely, finding a scheduling app that works seamlessly in the background is heavenly.

                        Like cell phones, meeting scheduler apps are moving from a nice-to-have luxury to must-have necessity in the lives of productive people. As you explore your options, stay true to your brand and the tools that have worked well for you to this point and simply find a meeting scheduler app that plays well with what you have created.

                        Featured photo credit: rawpixel via unsplash.com

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