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How to Reduce Email Overload and Increase Productivity

How to Reduce Email Overload and Increase Productivity

If you do not want to switch between your Gmail mailbox and the scheduling software you might be using right now, Hiver is all you need. This is because it offers a collaborative platform where task management and scheduling operations can be managed right from the Gmail account.

Sometimes, it is hard to read all email notifications, when only some of them are urgent and require immediate consideration. Hiver offers scheduling and managing tasks via Gmail so you can imagine handling your business from your personal mailbox. No additional system specifications are required for getting started.

Let’s analyze the functional features of the collaboration tool.

Shared Labels:

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All of us are familiar with the Gmail labels that help organize emails from different users. Hiver allows these labels to be shared with other users or members of the project. Emails can be assigned as tasks via this system and task status can be tracked right from Gmail account. Shared labels are compatible over all desktop and web email platforms including Thunderbird, Android, iOS, and many others.

Shared Contacts:

Hiver helps sync contacts in Gmail. Sharing of contacts with colleague and other members of the project is possible; this can be done by adding the contact to a Shared Contact Group which will instantly synchronize with the desired account. Contact details of the new member can be added by any of the team members in the Shared Contact Group.

Shared Notes:

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Notes can be added to Gmail threads in the account and would reflect in the mailbox of other team mates. This way collaboration becomes more consistent. Shared notes can be viewed inside the email threads. Shared notes work as a chat box and team members stay updated with any modifications and new developments.

Email Templates:

Hiver helps create new email templates that do things faster. This can be done by downloading the browser extension and selecting the Hiver toolbar button will set up new templates within. It allows the user to draft email once and save the same text and formatting for later, whenever required. Email Templates can be shared with the teammates. The collaboration software makes the Gmail emailing platform more uniform and powerful, enhancing its functionality to a larger extent. In addition, the interface remains simple as that of Gmail and users can hardly find any difference.

Editions Available

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Hiver comes in four different editions that include:

  • Free Edition: For up to 3 Users
  • Starter Edition: For a minimum of 3 users
  • Plus Edition: For at least 5 users
  • Enterprise Edition: At least 25 users

Fees start from $6 per user on a monthly basis for the Starter edition up to $18 per user per month for Enterprise edition.

However, freeware for each edition is available for a period of 14 days from the date of installation and this trial edition can be upgraded within 7 days of expiry.

Accounts to which Hiver access is granted are required to pay the amount for their individual account. New users can easily import to Hiver by following a simple procedure.

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Final Verdict

Undoubtedly, Hiver collaborates efficiently with Gmail as well as Google user accounts and works quite efficiently with almost all email platforms. Here, the trial is initiated over iOS and Android. Usability is quite simple and straightforward.

Using Hiver, Google Apps users can easily share labels with other users within Google Apps domain as well as Gmail users. Hiver is integrated with collision detection algorithms that notify the user when someone else is writing a reply or notes to any email being shared using Shared Gmail Labels. In addition, if you are already familiar with Gmail labels and the steps needed to assign one, you would definitely find this task scheduling and collaboration platform easy.

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Abhay Jeet Mishra

Writer at Lifehack & Enterested.com

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Last Updated on December 18, 2020

Can Technology have Biases Like Humans?

Can Technology have Biases Like Humans?

Technology has taken a vantage leap in providing solutions for man. Before now, technology used to appear complex and would require a great deal of expertise to handle solutions available. Today, we have technology applicable in the simplest human activities as smart products with intelligent algorithms powering them as they make error-free judgments and provide intelligent and analytic solutions.

Does technology have all the answers?

This article from Credit Suisse, tells us that technology does not have all the answers because it has been found to exhibit “similar biases,” as humans. No one can discredit the impact of technology, but it is not totally free of human input and this is the reason we experience these biases in many areas we have technology holding foot.

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Creating technological solutions transparently

This article suggests that the process of creating technological solutions be made transparent and subject to contribution from many people who would end up as users of the product – male, female, young, old, learned, unlearned and all other preferences as we have them. It also underscores the importance of having women on product development teams. This approach is not sure to eliminate all forms of bias, but it is a good way to start in order to appraise the full benefits of technology.

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Technology as the connecting tool

Technology so far has been a major connecting tool amongst us humans. It is used and appreciated by all regardless of race, language and sex. In order to keep it less subjective to these arguments about human biases. I believe we should gather opinions on products and solutions before making them available to the public. This could be done by gathering input from intended target users and receiving feedback across the stages of production.

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“Recognizing the problem is a start…success will depend on inclusive technologies that meet this vast untapped market.” This cannot be more apt especially at a time when we look up to technology for solutions. We should not muzzle our progress with technology by battling algorithm bias. The first way to avoid this battle is by reading this article here.

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