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The Communal Office: Benefits of Sharing a Workspace

The Communal Office: Benefits of Sharing a Workspace

We live in an age in which jobs can be done – and companies can be run – from anywhere. Although 9-to-5 positions do still exist, many companies no longer require their workers to do their job from within the confines of a cubicle. In fact, some of the largest companies in the world allow many of their employees to work from home.

Still, for some of us, working from home is not all it’s cracked up to be. Founders of many startup companies – especially in the tech industry – rely on collaboration and face-to-face communication with their colleagues in order to get their business up and running. For these entrepreneurs, working from home creates too many barriers. But that doesn’t necessarily mean they agree with the idea that their employees should be chained to their desk for nine hours a day.

Their solution: Communal workspaces.

Shared offices combine the benefits of a traditional office setting, in terms of socialization and collaboration, with the freedom provided when working from home.

ShareYourOffice recently conducted a survey of entrepreneurs who utilize a shared workspace to discover more about how such a non-traditional setting benefits their companies, as well as their industries as a whole.

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A Meeting of the Minds

Perhaps the most beneficial characteristic of a shared workspace is the fact that so many hard-working, intelligent, and innovative people are brought together under the same roof. The amount of knowledge and creativity passed around these communal spaces optimizes everyone’s chances of reaching that “A-ha!” moment that leads to a breakthrough.

Communication

Though we’ve come a long way in terms of the capabilities of electronic communication, there simply is no replacement for good old-fashioned face-to-face interaction. Though many modern startups don’t mandate that their employees be present for exactly nine hours every day, there certainly are times in which meetings will be called during which the entire team needs to be present.

Having a physical space to hold these meetings in is important to the success of a company. Derric Haynie, co-founder of digital marketing agency Splash OPM, told ShareYourOffice, he “wanted to have a place to meet so that we wouldn’t have to do it…at a coffee shop.” Having a central headquarters of sorts makes it much easier to communicate without having to contend with potential disruptions in a public area.

Collaboration

As previously mentioned, since multiple companies are simultaneously working on a variety of projects within a shared space, the potential for collaboration is huge. Alex Sunnarborg, co-founder of Lawnmower, believes communal workplaces are “quite valuable for collaboration, idea generation, (and) business integrations.”

COO of Remark Waytao Shing takes it even a step further, explaining: “Communal work spaces are great to meet new people, exchange new ideas and bounce technical challenges around.” The members of the various startups within a single communal workspace are often more than happy to share innovative solutions and help each other overcome obstacles.

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Feedback

Shared workspaces are also a great place to get feedback on your work from people outside your company who are still familiar with your work. Soumyadip Rakshit of MysteryVibe, says, “Working in a good co-working space helps spread the word about what we are building and also get feedback during the process.”

While working within a shared workspace, startup teams may come into contact with others who are at different stages within their own company. Not only are these situations conducive to collaboration among companies, but they also optimize the potential for mentor-mentee relationships to form.

Getting Up and Out

One of the main differences between a typical office setting and a communal office is that, in a communal office, everyone present wants to be there. Since working from home or elsewhere is certainly an option, there’s no reason for a member of a team to be there if they’re not feeling up to it. When working in a communal office, you can be almost certain that you won’t run into those dreaded toxic employees who seemingly exist only to make other people miserable.

Breaks Up the Monotony

Many of us stuck in a typical 9-to-5 dream of being able to work from home every day of our lives.

But when we actually get our wish, we realize something we never thought of before: It can be boring. Founder of Odden Creative Darren Odden reported feeling “isolated” during his first entrepreneurial venture, which was strictly based online.

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Having a central hub allows you to get up and out of your PJs and get some much-needed face time with your colleagues. Odden says he found communal workspace NextSpace to be “the right mix of coffee shop and business.” While shared workspaces are definitely focused on productivity and work, they certainly provide team members with opportunities to socialize that they wouldn’t get from inside their homes.

A Sense of Camaraderie

Communal workspaces are full of individuals with similar goals, a similar work ethic, and similar mindsets.

Ryan Heneise, of MemberMan, discusses at length the benefits of working within such a community: “Aside from having a comfortable place to work, it’s nice to be around other entrepreneurs and people doing similar work. There’s a sort of camaraderie that develops as you get to know other people in the office.”

Heneise continues, “You may all be working for different companies on different projects, but you’re all walking down a similar path together.”

The teams working within a communal workspace have different goals, personalities, and talents, but they are tied together by one common factor: they all want to create something to improve the world around them.

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Keeping Expenses Down

All other factors aside, sharing a workspace has a major effect on a startup’s bottom line.

Any time a company can save money on expenses, it can be counted as a win – especially if you’re just getting your business off the ground. Haynie writes, “Larger companies don’t necessarily care about price, but when you’re bootstrapping a startup, you’re going to be more sensitive (to such costs).”

Alex Golimbievsky of JobPact echoes a similar sentiment: “As a burgeoning startup, cash is king. We want to have a conducive environment without paying another mortgage.”

Especially considering that team members of such startups might not necessarily utilize their workspace as much as traditional companies use their facilities, buying into a shared workspace in which employees can come and go as they please is much more cost-effective.

Conclusion

The Digital Age has brought about many changes in the way economies, and we as people, work. Access to computers and mobile devices has made it possible to do work from anywhere with an Internet connection. While the eight-hour workday is not yet a relic of the past, shared workplaces are making a case for the idea that it’s not how long you spend at work, but what you accomplish during your time spent working that matters.

Featured photo credit: Le Meridien Barcelona—Le Méridien Hub Seating – Communal Table / LeMeridien Hotels and Resorts via farm6.staticflickr.com

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Last Updated on December 3, 2019

7 Powerful Steps to Achieve Career Success

7 Powerful Steps to Achieve Career Success

I often hear people say, “I want to be successful but don’t know where to start” or “I’ve achieved career success yet I’m not happy.” And then I ask, “what does career success mean to you?” And many have a hard time articulating their response with much conviction.

It’s common that people lack clarity, focus, and direction. And when you layer on thoughts and actions that are misaligned with your values, this only adds to your misdirected quest to achieve your career success.

A word of caution. It’s going to take some time for you to think about and work on your own path for career success. You need to set aside time and be intentional about the steps you take to achieve career success. In my opinion, this step-by-step guide is apart of your life philosophy.

1. Define Career Success for Yourself

Pause. Give yourself time and space for self-reflection.

What does career success mean to you?

This is about defining your career success:

  • Not what you think you ‘should’ do
  • Not what people may think of you
  • Not adjusting to friends and family’s judgements
  • Not taking actions based on societal or community norms

“A flower does not think of competing to the flower next to it. It just blooms” – Zen Shin

When you strip away all your external influences and manage your inner critic, what are you left with? You need to define career success that best suits your life situation.

There’s no fixed answer. Everyone is different. Your answer will evolve and be impacted by life events. Here are a few examples of career success:

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  • Work-life balance
  • Opportunities for growth and advancement
  • Feeling valued that my contributions had an impact

Now even as you reflect on the examples above, the descriptions are not specific enough. You’ve got to take it deeper:

  • What do you mean by work-life balance?
  • What do you consider to be opportunities for growth and advancement?
  • How do you like to be recognized for your work? How do you know if your contributions have had an impact?

Let’s take a look at some potential responses to the questions above:

  • I want more time with my family, and less stress at work
  • I want increased responsibilities, to manage a team, a higher income, and the prestige of working at a certain level in the company
  • I’d like my immediate leader to send me a thank-you note or take me out for coffee to genuinely express her or his gratitude. I’ll know I’ve made an impact if I get feedback from my coworkers, leaders and other stakeholders.

Further questions to reflect on to help narrow the focus for the above responses:

  • What are some opportunities that can help you get traction on getting more time with your family? And decrease your stress at work?
  • What’s most important for you in the next 12 months?
  • What’s the significance of receiving others’ feedback?

Now, I’m only scratching the surface with these examples. It takes time to do the inner work and build a solid foundation.

Start this exercise by first asking what career success means to you and then ask yourself meaningful questions to help you dig deeper.

What types of themes emerge from your responses? What keywords or phrases keep coming up for you?

2. Know Your Values

Values are the principles and beliefs that guide your decisions, behaviors and actions. When you’re not aligned with your values and act in a way that conflicts with your beliefs, it’ll feel like life is a struggle.

There are simple value exercises that can help you quickly determine your core values. This one designed by Carnegie Mellon University can help you discover your top 5 values.[1]

Once you have your top 5 values keep them visible. Your brain needs reminders that these are your top values. Here are some ways to make them stick:

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  • Write them on cue cards or notes and post it in your office
  • Take a picture of your values and use it as a screensaver on your phone
  • Put the words on your fridge
  • Add the words on your vision board

Where will your value words be placed in your physical environment so that you have a constant reminder of them?

3. Define Your Short-Term and Long-Term Goals

When writing your short-term and long term life goals, use the SMART framework – Specific Measurable, Attainable, Relevant, and Time-bound. Treat this as a brainstorming exercise. Your potential and possibilities are limitless.

How you define short-term and long-term is entirely up to you. Short-term can be 30 days, 90 days, or 6 months. Maybe long-term goals are 4 months, 1 year, or 10 years.

Here are a few self-reflection questions to help you write your goals:[2]

  • What would you want to do today if you had the power to make it the way you want?
  • If no hurdles are in the way, what would you like to achieve?
  • If you have the freedom to do whatever you want, what would it be?
  • What type of impact do you want to have on people?
  • Who are the people you most admire? What is it about them or what they have that you’d want for your life or career?
  • What activities energize you? What’s one activity you most love?

Remember to revisit your core values as you refine yours goals:

  • Are your goals in or out of alignment with your core values?
  • What adjustments do you need to make to your goals? Maybe some of your goals can be deleted because they no longer align with your values.
  • How attainable are your goals? Breakdown your goals into digestible pieces.
  • Do your short-term goals move you towards attaining your long-term goals?

Get very clear and specific about your goals. Think about an archer – a person who shoots with a bow and arrows at a target. This person is laser focused on the target – the center of the bullseye. The target is your goal.

By focusing on one goal at a time and having that goal visible, you can behave and act in ways that will move you closer to your goal.

4. Determine Your Top Talents

What did you love doing as a kid? What made these moments fun? What did you have a knack for? What did you most cherish about these times? What are the common themes?

What work feels effortless? What work do you do that doesn’t seem like work? Think about work you can lose track of time doing and you don’t even feel tired of it.[3]

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What are your desires? Try it out. Experiment. Take action and start. How can you incorporate more of this type of work into your daily life?

What themes emerge from your responses? How do your responses compare to your responses from the values exercise and your goals?

What do you notice?

5. Identify ‘Feeling’ Words You Want to Experience

Do you have tendencies to use your head or heart to make decisions?

I have a very strong tendency to make rational, practical, and fact-based decisions using my head. It’s very rare for me to make decisions using my emotions. I was forced to learn how to make more intuitive decisions by listening to my gut when I was struggling with pivotal life decisions. I was forced to feel and listen to my inner voice to make decisions that feel most natural to me. This was very unfamiliar to me, however, it expanded my identity.

Review this list of Feeling Words. Use the same technique you use for the values exercise to narrow down how you want to feel.

Keep these words visible too!

Review your responses. What do you observe? What insights do you gain from these responses and those in the above steps?

6. Be Willing to Sit with Discomfort

Make career decisions aligned with your values, goals, talents and feelings. This is not for the faint hearted. It takes real work, courage and willingness to cut out the noise around you. You’ll need to sit with discomfort for a bit until you build up your muscle to hit the targets you want.

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Surround yourself with a supportive network to help you through these times.

“These pains you feel are messengers. Listen to them” – Rumi

7. Manage Your Own Career

Not to be cynical, but no one can make you happy but yourself. If you don’t take control of your career and manage it like your own business – no one will.

Discern between things that you can control and what you can’t control. For example, you may not be able to control who gets a promotion. However, you can control how you react to it and what you’ve learned about yourself in that situation.

Summing Up

For many who have gone through a career change or been impacted by life events, these steps may seem very basic. However, it’s sometimes the basics that we forget to do. The simple things and moments can edge us closer to our larger vision for ourselves.

Staying present and appreciating what you have today can sometimes help you achieve your long-term goals. For example, if you’re always talking about not having enough time and wanting work-life balance, think about what was good in your work day? Maybe you took a walk outside with your co-workers. This could be a small step to help you reframe how you can attain work-life balance.

Remember to take time for yourself. Hit pause, notice, observe and reflect to achieve career success by getting deliberate and intentional:

  1. Define Career Success for Yourself
  2. Know Your Values
  3. Define Your Short-Term and Long-Term Life and Goals
  4. Determine Your Top Talents
  5. Identify ‘Feeling’ Words You Want to Experience
  6. Be Willing to sit with Discomfort
  7. Manage Your Own Career

“When you stop chasing the wrong things you give the right things a chance to catch you.” – Lolly Daskal

Good luck and best wishes always!

More Tips on Advancing Your Career

Featured photo credit: rawpixel via unsplash.com

Reference

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