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7 Online HR Tools to Improve Employee Management

7 Online HR Tools to Improve Employee Management

Every business has its own specific set of problems when it comes to managing employees, but not all businesses are using the right tools to deal with these problems. There are so many great tools online that HR managers can use to increase productivity, keep employees happy, and more. The best part is that these tools are either completely free for you to use, or they offer free trial periods to see if these are the tools for you. Let’s take a look at seven of the best online HR tools that you can use to manage your employees better.

1. MarktheJob.com

mark the job

    This is a great employee performance review tool for small and medium sized businesses, as well as for larger companies that have hundreds of employees. Managers are able to easily conduct an employee performance review without the challenges that have always seemed to go along with the process that get in the way of objectively reviewing your employees performance. This tool offers a set of performance rating scales that actually make sense, so managers can easily see where their employees are doing great and where they need improvement.

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    2. Zenefits

    zenefits

      This is one of the most popular free, online HR tools available. When you use this tool, you will enjoy employee self-service, administration of benefits, on and off-boarding payroll, PTO, tracking vacation time, and so much more. There is also a paid version, but there are so many features in the free one that there really is no need to spend any money.

      3. 15Five

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      15

        This is a great online survey tool that cuts down on the time it takes employees to write reports, and the time it takes for managers to read the reports. They can be written within 15 minutes, and the manager can read them in five minutes or less. This is a great way to speed things up and increase productivity. Because they aren’t spending a lot of unnecessary time on paperwork and reports, employees are getting more done, and they are happier. Management is happy, because they see the positive effects on the bottom line.

        4. Harvest

        harvest

          Here is a tool that lets you easily manage projects, as well as the employee hours that go into each project. This includes both regular staff and freelancer hours. You can use this tool on the go, because there is a mobile app, which also makes it easy for teams to be able to log time while they are working outside the office.

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          5. Smartsheet

          smart

            This tool lets you document tasks, log employee hours each month, and prioritize projects. You will receive alerts when employees update anything, so you get to keep a close eye on the progression of each project. You can also reprioritize employee tasks at any time, without slowing down any of their hard work. You will be increasing productivity without having to dump more work on employees who already have enough on their plates.

            6. Paychex

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            pay

              This is direct deposit for pay checks, and a whole lot more. This tool gives each employee a login identification. They are able to log in at any time to check their pay checks, commissions, taxes, how much vacation time they have, and more. They can even print off their W-2’s when it comes time to file their annual tax returns.

              7. Apptivo

              app

                Up to three users can take advantage of this tool for free. The biggest drawback is that there is a data storage cap for free accounts (500 MB), whereas a paid account has 3.5GB of data storage space. Another drawback is that there is little in the way of phone support or mobile apps if you are using the free version. But, trying out the free version will give you a chance to see if this is the right tool for your business, and you won’t have to spend any money to do it.

                Featured photo credit: Unsplash via pixabay.com

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                Jane Hurst

                Writer, editor

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                Last Updated on August 16, 2019

                15 Smart Ways to Approach Interpersonal Relationships at Work

                15 Smart Ways to Approach Interpersonal Relationships at Work

                Once you have embarked on your professional life, whether it is after college or high school, you will be making a transition to the workplace. If possible, it is good to find an employer that is flexible. In other words, one that possesses a culture that is diverse and tailors to the needs of its employees as a bottom line.

                But, even if you don’t land your dream job right away, there are many ways to improve your experiences within the workplace as you climb the career ladder.

                In the subsequent sections will be looking over ways to engage your relationships at work, including 15 ways to effectively approach interpersonal relationships at the workplace.

                1. Open Up Cautiously

                Depending on if its a startup, a small business, enterprise or corporation it’s important to be aware of your surroundings.

                Be mindful of how much you open up about yourself, specifically regarding your personal life. You do not want to give the wrong impression, so be careful how much or what details you divulge about being in a relationship or having children.

                You have to reach a certain comfort level and rapport with the rest of the staff to be able to engage in transparent conversations. A good general guideline is to stick to small talk.

                2. Observe Your Surroundings

                There will be times when we are summoned to have a leadership role or to undertake a project to lead a team.

                Try not to be too bold or overcompensate at every turn when there is a meeting or an interaction among other staff or employees. The last thing you want to do is to be the person who wants to monopolize every conversation and every interaction.

                Be a passive observer at first, and more often than not, you will learn a lot by letting others talk a lot about themselves.

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                3. Listen Actively

                It may seem redundant, but it is essential to practice the art of really listening to the other person.

                Developing interpersonal skills and connections with others at work comes down to listening. It is not just paraphrasing what your superiors or colleagues are trying to communicate; it is about understanding what is at the core and reading between the lines.

                Phrases like “I can see what you are saying” or “I can acknowledge your insight” are just some examples. Learn to empathize and relate with people with whom you have a genuine connection.

                4. Consolidate All Feedback

                When you learn to listen to others and to allow them to finish their thoughts you are on your way to be being a great communicator.

                One of the toughest tasks to accomplish is to include everyone’s voice. Don’t rely on shout-outs or trying to come up with the best answer. Including everyone’s voice is about listening to all suggestions and putting together an entire picture. When everyone feels part of the process there is great cohesion.

                5. Never Make Sweeping Judgements

                As person and a human being with compassion never make any assumptions about anyone.

                Just because they have a certain skin color, clothes or physical features, never make stereotypical or generalizations about anyone.

                6. Keep Emotions in Check

                Work-related stress is something we all have to deal with at some point or another. Whether you work in the public or private sector you will encounter stressors or stressful co-workers. In this case, it is good to keep open the lines of communications.

                Always ask to clarify how a person feels and where they are coming from. It is better to entertain these conversations before they make a person lash out or have a negative reaction. Ask to speak privately and get feedback. When you do this it really shows you care about what your role is and that you are a true professional.

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                7. Give Help to Others

                Having compassion and empathy for others is a noble attitude to practice.

                Though, do be careful about how much you want to get involved with colleagues at the office; it could jeopardize the nature of your work relationship and the roles you both have.

                It’s best to separate the personal from the professional and lend a hand by using your best judgement.

                8. Broaden Your Horizons

                Once you have worked in a company or an organization, things can get repetitive and dull. Sometimes we need to remember that we are human and need to fulfill certain responsibilities.

                Often we want to try to change things by introducing our best abilities or perhaps our inventions, but we need to be realistic. Change does not happen overnight, rather it is a long process.

                Step back and take a look at the big picture, and, put all your cards on the table to get perspective. Sometimes we approach situations in life from the wrong point-of-view.

                9. Be Optimistic

                This is probably one you have heard time and time again.

                When we suggest to have a positive attitude it does not mean to fake it until you make it, nor to conceal your feelings. This is not the case in this situation. Overall, you want to try to be authentic in how you are feeling, because life will throw curve balls that are beyond our control.

                10. Be Sensitive to Cultural Norms

                Whenever you are around other people within a professional workspace, do not make assumptions in trying to figure people out in an instant.

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                Some cultures discourage physical contact, while others may be inviting. Always be courteous, respectful and ask questions. It will not only make you more aware of others’ needs, but show that you are considerate of the differences.

                You do not want to get off on the wrong foot by being too friendly or too touchy. Just observe how people respond to your approach and let them lead the way of what is a safe practice to meet and greet the first time around.

                11. Show Professionalism

                How you interact and carry yourself around others will be the difference between a job promotion or losing your job. No matter what, always respectful and professional towards others.

                You will have an opportunities in life and at work, so showcase an outpouring of great and positive energy in the face of adversity.

                12. Get Involved with Activities

                When you are part of a company, there are often opportunities for organized activities outside of the office space.

                Sometimes it is worth exploring uncharted terrain and to get to know people in a different environment. Plus, you will have an opportunity to be seeing in a different light.

                Even though you are off the clock, keep your professional tenure and set boundaries. You want to be vulnerable, but not put yourself in a comprising position. Use your intuition and common sense to evaluate these situations.

                13. Get to Know Your Company

                With your smartphone or your laptop, you have at your fingertips a mine of information online. Just as you would do before a job interview, conduct ample research to get familiarized with what your company does and how its branding is perceived via the media or social networks.

                Rather than just focusing on doing your job and fulfilling the duties, see what the business is up to. It is fundamental to really know what organization you belong to. Get educated on what other ventures they are involved with as well as the ones that you are directly in the know about.

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                14. Learn to Problem Solve

                Problem solving is going to be a skill you will acquire with experience and by making mistakes. Furthermore, not only will you make mistakes but you will likely also sometimes fail. This is okay and is part of the natural swing of things!

                Learn to take responsibility for your actions and decisions. At the same time, do not blame others for coming up short. When you come forward with the truth and responsibility, your supervisors or superiors will take notice of your authenticity.

                One of the greatest gifts in life is fail and once you experience you start to get a different perspective on how to move forward at the job.

                15. Do Some Prospecting

                If you have coding, computer, language or other beneficial skills, be sure to pitch these at the right time.

                When you start out new at a company it is best not to show all your cards. It is like poker: don’t let others see if you believe you have the upper hand. Take time to get familiarized with your company and organization before promoting your outside skillset.

                You will know when to put forward your amazing talents, so proceed with caution.

                Conclusion

                Learning to refine your interpersonal skills is a lifelong process. In time, you will also became more effective and skillful after accumulating work-related experiences.

                Exert humility, understanding, compassion, and mindfulness and the rewards will come!

                Featured photo credit: Brooke Cagle via unsplash.com

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