Advertising
Advertising

8 Time Management Secrets Only Successful People Master

8 Time Management Secrets Only Successful People Master

You work hard to provide for yourself and your family and please your boss. Is there any way you could be working harder? I have no idea, but I am sure there are many ways to work smarter. Successful people don’t necessarily work harder than you, but they do work smarter. Here are some of the techniques they’ve mastered.

1. Don’t just look busy

When the company manager walks down the hallway, everyone is on a call, in a meeting, or running errands. They look busy, but are they really busy? If you ask successful people, they will say “No.” All the above are strong signs of “mindless productivity.” This might get you lots of appreciation from your co-workers, but it definitely won’t get you a promotion — at least, not the promotion. To put it differently, working hard means you are on the track towards success, running 100 miles per hour… though not necessarily in the right direction.

Advertising

2. Work smarter, not harder

The key to becoming a successful person is working smart, not hard. Quit the “robot” state and find new ways to approach each task and each project. Employ strong time management rules and software, such as TimeDoctor, and stick to cutting down the time needed to do each task. You don’t have to reinvent the wheel, but you need to find new ways to use it and look at it from a completely different perspective. In time, you will be thankful for your new routine.

3. Prioritize all your tasks

Prioritization is the key for successful people – they don’t just solve all the tasks they have, they solve the most important first! Take example and find the most important tasks of the day right after you reach the office and solve them. When the most important tasks are done, you can say your day was successful, even if you don’t get to solve all the other tasks of the day. Don’t let the details drag you down, don’t procrastinate! Perfectionists often get lost in details, as they try to make everything perfect – this is a mistake, as unpleasant as it might sound. Focus on getting the large projects done, then take a second look at them, tweaking bits and pieces.

Advertising

4. Gamify your work

Work gamification is a new concept, but it’s already emerging as one of the best ways to raise your engagement and change the way you work. As the name implies, gamification is the process of turning work into play, without skipping the actual work. Gamification increases your wellbeing and allows you to objectify your achievements. Just like a game, when you plan each task you can divide the work into small batches of 15-20 minutes. Then, award yourself with a treat when each task is finished. That treat can be anything you want, from a smoothie to a small walk in the park or checking your social media account. One of the benefits of gamification is you will learn how much can be done in a short time, like 15 minutes. Another benefit is the fact you are able to take some time to appreciate what you’ve just made, which is a great way to stay motivated and focused.

5. Group related tasks

The human brain is built to think of at one task at a time. When you have to do several different tasks, you need to use several parts of your brain, employing different types of thinking. If you group related tasks, your brain won’t be forced to switch from one type of thinking, such as analytic, to another, like creative, over and over again. Doing several tasks which require the same type of thinking consecutively boosts your productivity and speeds up your work. Grouping tasks is a great time management secret, as it can enhance and revolutionize the way you work. For example, if you are a writer and you have to document an ebook, document a report, then rewrite two articles and write an editorial, you’ll want to group the documentation work and the writing work. This way, you will be able to get them done quicker and easier.

Advertising

6. Organize, organize, organize some more

One of the best time management hacks is organization – being organized is crucial for cutting down on the “dead” time in your workflow. Come up with a system and implement it as soon as possible. You will notice the huge difference which comes from knowing where the last week’s sale reports are and not having to spend 30 minutes looking for them.

7. Learn to refuse projects

From time to time, you need to say “No.” Overworking yourself is not the way towards success, but the way towards fatigue and exhaustion. Successful people master the ability to refuse certain tasks in order to concentrate on more important ones. Be picky and only pick tasks which mean something for you and can really give you a boost. Dedicate all your time to these projects, erasing procrastination and distractions, establishing a personal deadline for the task at hand. For example, promise yourself to complete an article in one hour. When you finish the article on time or even before your self-imposed deadline, you will feel an amazing amount of self-accomplishment. This emotion can be overwhelming and highly motivational.

Advertising

8. Know when to call it a day

After all that time management, you will notice there is still a pile of work on your desk. This is the moment when you need to use the most important secret of successful people: quit it and go home. Yes, that’s right — after all the strategies to cut down the “dead” time, eliminate the excess tasks, and focus on getting the project done, you have to know when to call it a day and go home. As I’ve said, as long as you prioritize tasks and solve the most important ones, you are ready to go home. Don’t make the mistake of trying to solve everything. Instead, end your day when you are tired and you feel you’ve made a difference for someone. There will always be more work to do, but you have to live your life as well. Calling it a day is part of smart working — the most important secret of smart working, even, because it allows you to disconnect from work and enjoy life. This is exactly what makes you successful!

Featured photo credit: Flickr/Ben Smith via flickr.com

More by this author

20 Healthy And Tasty Vegan Breakfasts That Bring You Enough Protein 6 Things You Learn From Winter Camping The Ultimate Moving Guide For An Easy Move 6 Reasons You Should Date A Gamer (Girl or Boy) Proven Benefits Of Having A Beard All Men Need To Know About

Trending in Productivity

1 How Do You Change a Habit (According to Psychology) 2 How to Find Your Keystone Habits to Change Your Life 3 7 Steps to Start Living Your Dream Life Right Now 4 10 Reasons Personal Growth Is Important No Matter Your Age 5 5 Learning Management Systems (LMS) for Effective Learning

Read Next

Advertising
Advertising
Advertising

Last Updated on November 15, 2019

How Do You Change a Habit (According to Psychology)

How Do You Change a Habit (According to Psychology)

Habits are hard to kill, and rightly so. They are a part and parcel of your personality traits and mold your character.

However, habits are not always something over-the-top and quirky enough to get noticed. Think of subtle habits like tapping fingers when you are nervous and humming songs while you drive. These are nothing but ingrained habits that you may not realize easily.

Just take a few minutes and think of something specific that you do all the time. You will notice how it has become a habit for you without any explicit realization. Everything you do on a daily basis starting with your morning routine, lunch preferences to exercise routines are all habits.

Habits mostly form from life experiences and certain observed behaviors, not all of them are healthy. Habitual smoking can be dangerous to your health. Similarly, a habit could also make you lose out on enjoying something to its best – like how some people just cannot stop swaying their bodies when delivering a speech.

Thus, there could be a few habits that you would want to change about yourself. But changing habits is not as easy as it seems, why?

What Makes It Hard To Change A Habit?

To want to change a particular habit means to change something very fundamental about your behavior.[1] Hence, it’s necessary to understand how habits actually form and why they are so difficult to actually get out of.

The Biology

Habits form in a place what we call the subconscious mind in our brain.[2]

Our brains have two modes of operation. The first one is an automatic pilot kind of system that is fast and works on reflexes often. It is what we call the subconscious part. This is the part that is associated with everything that comes naturally to you.

Advertising

The second mode is the conscious mode where every action and decision is well thought out and follows a controlled way of thinking.

A fine example to distinguish both would be to consider yourself learning to drive or play an instrument. For the first time you try learning, you think before every movement you make. But once you have got the hang of it, you might drive without applying much thought into it.

Both systems work together in our brains at all times. When a habit is formed, it moves from the conscious part to the subconscious making it difficult to control.

So, the key idea in deconstructing a habit is to go from the subconscious to the conscious.

Another thing you have to understand about habits is that they can be conscious or hidden.

Conscious habits are those that require active input from your side. For instance, if you stop setting your alarm in the morning, you will stop waking up at the same time.

Hidden habits, on the other hand, are habits that we do without realizing. These make up the majority of our habits and we wouldn’t even know them until someone pointed them out. So the first difficulty in breaking these habits is to actually identify them. As they are internalized, they need a lot of attention to detail for self-identification. That’s not all.

Habits can be physical, social, and mental, energy-based and even be particular to productivity. Understanding them is necessary to know why they are difficult to break and what can be done about them.

Advertising

The Psychology

Habits get engraved into our memories depending on the way we think, feel and act over a particular period of time. The procedural part of memory deals with habit formation and studies have observed that various types of conditioning of behavior could affect your habit formations.

Classical conditioning or pavlovian conditioning is when you start associating a memory with reality.[3] A dog that associates ringing bell to food will start salivating. The same external stimuli such as the sound of church bells can make a person want to pray.

Operant conditioning is when experience and the feelings associated with it form a habit.[4] By encouraging or discouraging an act, individuals could either make it a habit or stop doing it.

Observational learning is another way habits could take form. A child may start walking the same way their parent does.

What Can You Do To Change a Habit?

Sure, habits are hard to control but it is not impossible. With a few tips and hard-driven dedication, you can surely get over your nasty habits.

Here are some ways that make use of psychological findings to help you:

1. Identify Your Habits

As mentioned earlier, habits can be quite subtle and hidden from your view. You have to bring your subconscious habits to an aware state of mind. You could do it by self-observation or by asking your friends or family to point out the habit for your sake.

2. Find out the Impact of Your Habit

Every habit produces an effect – either physical or mental. Find out what exactly it is doing to you. Does it help you relieve stress or does it give you some pain relief?

Advertising

It could be anything simple. Sometimes biting your nails could be calming your nerves. Understanding the effect of a habit is necessary to control it.

3. Apply Logic

You don’t need to be force-fed with wisdom and advice to know what an unhealthy habit could do to you.

Late-night binge-watching just before an important presentation is not going to help you. Take a moment and apply your own wisdom and logic to control your seemingly nastily habits.

4. Choose an Alternative

As I said, every habit induces some feeling. So, it could be quite difficult to get over it unless you find something else that can replace it. It can be a simple non-harming new habit that you can cultivate to get over a bad habit.

Say you have the habit of banging your head hard when you are angry. That’s going to be bad for you. Instead, the next time you are angry, just take a deep breath and count to 10. Or maybe start imagining yourself on a luxury yacht. Just think of something that will work for you.

5. Remove Triggers

Get rid of items and situations that can trigger your bad habit.

Stay away from smoke breaks if you are trying to quit it. Remove all those candy bars from the fridge if you want to control your sweet cravings.

6. Visualize Change

Our brains can be trained to forget a habit if we start visualizing the change. Serious visualization is retained and helps as a motivator in breaking the habit loop.

Advertising

For instance, to replace your habit of waking up late, visualize yourself waking up early and enjoying the early morning jog every day. By continuing this, you would naturally feel better to wake up early and do your new hobby.

7. Avoid Negative Talks and Thinking

Just as how our brain is trained to accept a change in habit, continuous negative talk and thinking could hamper your efforts put into breaking a habit.

Believe you can get out of it and assert yourself the same.

Final Thoughts

Changing habits isn’t easy, so do not expect an overnight change!

Habits took a long time to form. It could take a while to completely break out of it. You will have to accept that sometimes you may falter in your efforts. Don’t let negativity seep in when it seems hard. Keep going at it slowly and steadily.

More About Changing Habits

Featured photo credit: Mel via unsplash.com

Reference

Read Next