Advertising
Advertising

8 Time Management Secrets Only Successful People Master

8 Time Management Secrets Only Successful People Master

You work hard to provide for yourself and your family and please your boss. Is there any way you could be working harder? I have no idea, but I am sure there are many ways to work smarter. Successful people don’t necessarily work harder than you, but they do work smarter. Here are some of the techniques they’ve mastered.

1. Don’t just look busy

When the company manager walks down the hallway, everyone is on a call, in a meeting, or running errands. They look busy, but are they really busy? If you ask successful people, they will say “No.” All the above are strong signs of “mindless productivity.” This might get you lots of appreciation from your co-workers, but it definitely won’t get you a promotion — at least, not the promotion. To put it differently, working hard means you are on the track towards success, running 100 miles per hour… though not necessarily in the right direction.

Advertising

2. Work smarter, not harder

The key to becoming a successful person is working smart, not hard. Quit the “robot” state and find new ways to approach each task and each project. Employ strong time management rules and software, such as TimeDoctor, and stick to cutting down the time needed to do each task. You don’t have to reinvent the wheel, but you need to find new ways to use it and look at it from a completely different perspective. In time, you will be thankful for your new routine.

3. Prioritize all your tasks

Prioritization is the key for successful people – they don’t just solve all the tasks they have, they solve the most important first! Take example and find the most important tasks of the day right after you reach the office and solve them. When the most important tasks are done, you can say your day was successful, even if you don’t get to solve all the other tasks of the day. Don’t let the details drag you down, don’t procrastinate! Perfectionists often get lost in details, as they try to make everything perfect – this is a mistake, as unpleasant as it might sound. Focus on getting the large projects done, then take a second look at them, tweaking bits and pieces.

Advertising

4. Gamify your work

Work gamification is a new concept, but it’s already emerging as one of the best ways to raise your engagement and change the way you work. As the name implies, gamification is the process of turning work into play, without skipping the actual work. Gamification increases your wellbeing and allows you to objectify your achievements. Just like a game, when you plan each task you can divide the work into small batches of 15-20 minutes. Then, award yourself with a treat when each task is finished. That treat can be anything you want, from a smoothie to a small walk in the park or checking your social media account. One of the benefits of gamification is you will learn how much can be done in a short time, like 15 minutes. Another benefit is the fact you are able to take some time to appreciate what you’ve just made, which is a great way to stay motivated and focused.

5. Group related tasks

The human brain is built to think of at one task at a time. When you have to do several different tasks, you need to use several parts of your brain, employing different types of thinking. If you group related tasks, your brain won’t be forced to switch from one type of thinking, such as analytic, to another, like creative, over and over again. Doing several tasks which require the same type of thinking consecutively boosts your productivity and speeds up your work. Grouping tasks is a great time management secret, as it can enhance and revolutionize the way you work. For example, if you are a writer and you have to document an ebook, document a report, then rewrite two articles and write an editorial, you’ll want to group the documentation work and the writing work. This way, you will be able to get them done quicker and easier.

Advertising

6. Organize, organize, organize some more

One of the best time management hacks is organization – being organized is crucial for cutting down on the “dead” time in your workflow. Come up with a system and implement it as soon as possible. You will notice the huge difference which comes from knowing where the last week’s sale reports are and not having to spend 30 minutes looking for them.

7. Learn to refuse projects

From time to time, you need to say “No.” Overworking yourself is not the way towards success, but the way towards fatigue and exhaustion. Successful people master the ability to refuse certain tasks in order to concentrate on more important ones. Be picky and only pick tasks which mean something for you and can really give you a boost. Dedicate all your time to these projects, erasing procrastination and distractions, establishing a personal deadline for the task at hand. For example, promise yourself to complete an article in one hour. When you finish the article on time or even before your self-imposed deadline, you will feel an amazing amount of self-accomplishment. This emotion can be overwhelming and highly motivational.

Advertising

8. Know when to call it a day

After all that time management, you will notice there is still a pile of work on your desk. This is the moment when you need to use the most important secret of successful people: quit it and go home. Yes, that’s right — after all the strategies to cut down the “dead” time, eliminate the excess tasks, and focus on getting the project done, you have to know when to call it a day and go home. As I’ve said, as long as you prioritize tasks and solve the most important ones, you are ready to go home. Don’t make the mistake of trying to solve everything. Instead, end your day when you are tired and you feel you’ve made a difference for someone. There will always be more work to do, but you have to live your life as well. Calling it a day is part of smart working — the most important secret of smart working, even, because it allows you to disconnect from work and enjoy life. This is exactly what makes you successful!

Featured photo credit: Flickr/Ben Smith via flickr.com

More by this author

20 Healthy And Tasty Vegan Breakfasts That Bring You Enough Protein 6 Things You Learn From Winter Camping The Ultimate Moving Guide For An Easy Move 6 Reasons You Should Date A Gamer (Girl or Boy) Proven Benefits Of Having A Beard All Men Need To Know About

Trending in Productivity

1 8 Ways to Train Your Brain to Learn Faster and Remember More 2 How Exercising Makes You More Productive 3 10 Practical Ways to Drastically Improve Your Time Management Skills 4 15 Highly Successful People Who Failed On Their Way To Success 5 How to Memorize More and Faster Than Other People

Read Next

Advertising
Advertising

Last Updated on September 20, 2018

8 Ways to Train Your Brain to Learn Faster and Remember More

8 Ways to Train Your Brain to Learn Faster and Remember More

You go to the gym to train your muscles. You run outside or go for hikes to train your endurance. Or, maybe you do neither of those, but still wish you exercised more.

Well, here is how to train one of the most important parts of your body: your brain.

When you train your brain, you will:

  • Avoid embarrassing situations. You remember his face, but what was his name?
  • Be a faster learner in all sorts of different skills. No problem for you to pick up a new language or new management skill.
  • Avoid diseases that hit as you get older. Alzheimer’s will not be affecting you.

So how to train your brain and improve your cognitive skills?

1. Work your memory

Twyla Tharp, a NYC-based renowned choreographer has come up with the following memory workout:

When she watches one of her performances, she tries to remember the first twelve to fourteen corrections she wants to discuss with her cast without writing them down.

If you think this is anything less than a feat, then think again. In her book The Creative Habit she says that most people cannot remember more than three.

The practice of both remembering events or things and then discussing them with others has actually been supported by brain fitness studies.

Memory activities that engage all levels of brain operation—receiving, remembering and thinking—help to improve the function of the brain.

Advertising

Now, you may not have dancers to correct, but you may be required to give feedback on a presentation, or your friends may ask you what interesting things you saw at the museum. These are great opportunities to practically train your brain by flexing your memory muscles.

What is the simplest way to help yourself remember what you see? Repetition.

For example, say you just met someone new:

“Hi, my name is George”

Don’t just respond with, “Nice to meet you”. Instead, say, “Nice to meet you George.”

Got it? Good.

2. Do something different repeatedly

By actually doing something new over and over again, your brain wires new pathways that help you do this new thing better and faster.

Think back to when you were three years old. You surely were strong enough to hold a knife and a fork just fine. Yet, when you were eating all by yourself, you were creating a mess.

It was not a matter of strength, you see. It was a matter of cultivating more and better neural pathways that would help you eat by yourself just like an adult does.

Advertising

And guess what? With enough repetition you made that happen!

But how does this apply to your life right now?

Say you are a procrastinator. The more you don’t procrastinate, the more you teach your brain not to wait for the last minute to make things happen.

Now, you might be thinking “Duh, if only not procrastinating could be that easy!”

Well, it can be. By doing something really small, that you wouldn’t normally do, but is in the direction of getting that task done, you will start creating those new precious neural pathways.

So if you have been postponing organizing your desk, just take one paper and put in its right place. Or, you can go even smaller. Look at one piece of paper and decide where to put it: Trash? Right cabinet? Another room? Give it to someone?

You don’t actually need to clean up that paper; you only need to decide what you need to do with it.

That’s how small you can start. And yet, those neural pathways are still being built. Gradually, you will transform yourself from a procrastinator to an in-the-moment action taker.

3. Learn something new

It might sound obvious, but the more you use your brain, the better its going to perform for you.

Advertising

For example, learning a new instrument improves your skill of translating something you see (sheet music) to something you actually do (playing the instrument).

Learning a new language exposes your brain to a different way of thinking, a different way of expressing yourself.

You can even literally take it a step further, and learn how to dance. Studies indicate that learning to dance helps seniors avoid Alzheimer’s. Not bad, huh?

4. Follow a brain training program

The Internet world can help you improve your brain function while lazily sitting on your couch. A clinically proven program like BrainHQ can help you improve your memory, or think faster, by just following their brain training exercises.

5. Work your body

You knew this one was coming didn’t you? Yes indeed, exercise does not just work your body; it also improves the fitness of your brain.

Even briefly exercising for 20 minutes facilitates information processing and memory functions. But it’s not just that–exercise actually helps your brain create those new neural connections faster. You will learn faster, your alertness level will increase, and you get all that by moving your body.

Now, if you are not already a regular exerciser, and already feel guilty that you are not helping your brain by exercising more, try a brain training exercise program like Exercise Bliss.

Remember, just like we discussed in #2, by training your brain to do something new repeatedly, you are actually changing yourself permanently.

6. Spend time with your loved ones

If you want optimal cognitive abilities, then you’ve got to have meaningful relationships in your life.  Talking with others and engaging with your loved ones helps you think more clearly, and it can also lift your mood.

Advertising

If you are an extrovert, this holds even more weight for you. At a class at Stanford University, I learned that extroverts actually use talking to other people as a way to understand and process their own thoughts.

I remember that the teacher told us that after a personality test said she was an extrovert, she was surprised. She had always thought of herself as an introvert. But then, she realized how much talking to others helped her frame her own thoughts, so she accepted her new-found status as an extrovert.

7. Avoid crossword puzzles

Many of us, when we think of brain fitness, think of crossword puzzles. And it’s true–crossword puzzles do improve our fluency, yet studies show they are not enough by themselves.

Are they fun? Yes. Do they sharpen your brain? Not really.

Of course, if you are doing this for fun, then by all means go ahead. If you are doing it for brain fitness, then you might want to choose another activity

8. Eat right – and make sure dark chocolate is included

Foods like fish, fruits, and vegetables help your brain perform optimally. Yet, you might not know that dark chocolate gives your brain a good boost as well.

When you eat chocolate, your brain produces dopamine. And dopamine helps you learn faster and remember better. Not to mention, chocolate contains flavonols, antioxidants, which also improve your brain functions.

So next time you have something difficult to do, make sure you grab a bite or two of dark chocolate!

The bottom line

Now that you know how to train your brain, it’s actually time to start doing.

Don’t just consume this content and then go on with your life as if nothing has changed. Put this knowledge into action and become smarter than ever!

Featured photo credit: Unsplash via unsplash.com

Read Next