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How to Protect Your Intellectual Property as an Online Freelancer

How to Protect Your Intellectual Property as an Online Freelancer

One of my favorite quotes about financial freedom states that you are only as rich as your will power (Wayne Chirisa). Online freelancing is built on the same premise. It isn’t enough to have access to the best resources and tools to hack your freelancing success. You need inner motivation, a trigger that allows you take on the challenge of getting yourself out there among millions of other experts. Freelancing is just the beginning to how far you can go: financial freedom, full control over your own life and availability, the chance to build an international personal brand, constant growth, opportunities and more can be available to you.

However, take note that with great power (and freedom is power) comes great responsibility. This means risks will be waiting just around the corner and it’s never too early to learn how to protect yourself and your work. Your rights as freelancer include protecting your intellectual property. This article will show you how to do it without endangering your online success and the relationship with your clients.

Step 1: Know Your Own Worth and What Work Falls Under Intellectual Property

While there are laws in place that protect the content you create or develop as a freelancer, not everything is considered “intellectual property”. For example, anything under ghostwriting or “ghost” performed tasks implies you are not to assume any intellectual rights. Be aware and stay away from “intermediate” clients who request your services and assume full ownership over it.

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Ideally, do business directly with clients, agencies and agency representatives whose identity you can verify. One way to do it is to connect on LinkedIn. Not only it will help you learn more about their backgrounds, but it is also a great opportunity to ask for a recommendation once the project ends.  A recommendation means the client recognizes your efforts and intellectual property in public, apart from the fat check you receive.

Don’t Be Afraid to Leave Your (Water)Mark

Being an online freelancer means tapping into every possible way to showcase your services and expertise. However, take note on online platforms, portfolio websites and any online forums/communities where you can build a profile and upload files. It is easy to get your hard work stolen on these platforms unless you opt for watermarks and creative ways to prevent intellectual property theft.

Developers can protect themselves by creating a “code riddle” or reversing lines of their code. This way, nobody can actually steal and use the work for their own benefit. Designers and visual artists can upload an updated version of their work, and add a watermark or signature to protect their work against thieves. Writers and authors can protect their work by uploading only excerpts and drafted versions as opposed to the full original work. Another option is to upload PDF excerpts which are password protected. Don’t be afraid to protect yourself in any possible way!

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Encourage Your Clients to Sign an NDA

Non-disclosure agreements are a great way to protect your intellectual property. While clients are more inclined to suggest an NDA agreement, there is no issue with freelancers doing the same. It is never too early to have a signed legal document at hand. Non disclosure agreements prevent both parties to disclose any information about the project before it is completed or even after. Moreover, an NDA can be extremely valuable and useful in cases of theft.

Ideally, the NDA should be not only in English, but in your own and your client’s native languages as well if these differ. Ask a local lawyer’s advice and understand how the document can be used. If you are worried about logistics, a lawyer can help you to understand the ways these contracts can be sent without losing value or authenticity.

Traditional Snail Mail

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One way is to write in hand or type the NDA, sign it and send it through traditional mail, retaining one physical copy. Then wait for the client to return the document signed by them as well. This takes time and honestly speaking, can seem a bit old-fashioned.

Scan and Print via Email

The NDA is typed in Word and emailed to the client for signing. Ideally, the NDA should be in PDF format. Once both parties sign the NDA, the document can be converted into a PDF using a desktop or online app. While most online PDF apps are in limited or paid versions, there are free options out there such as this PDF converter from Icecream Apps.

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Browser and Mobile Apps

A multifaceted signature app that allows you not only to integrate your official signature into Gmail but also obtain digital signatures on your phone or tablet is Hello Sign. The app makes sure your documents are safe by using an encrypting service. RightSignature is a browser app and works great if you need to obtain a signature online. The service used to be free and now offers a trial version.

Freelancers can opt for a cloud storage system to facilitate the document signing exchange and prevent email loses. This not only makes it faster but provides the necessary insurance that the intellectual property is protected and the freelancer can focus on project deliverables.

In The End, Mind Your Head…

It’s best to protect your work beforehand than to have to go through all the stress of feeling double-crossed. Remember: never showcase the original work on websites or online portfolio services and always encourage new or reoccurring clients to sign NDAs.

Featured photo credit: Markus Spiske via flickr.com

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Last Updated on August 20, 2019

How to Find New Growth Opportunities at Work

How to Find New Growth Opportunities at Work

Career advancement is an enticement that today’s companies use to lure job candidates. But to truly uncover growth opportunities within a company, it’s up to you to take the initiative to move up.

You can’t rely on recruiter promises that your company will largely hire from within. Even assurances you heard from your direct supervisor during the interviewing process may not pan out. But if you begin a job knowing that you’re ultimately responsible for getting yourself noticed, you will be starting one step ahead.

Accomplished entrepreneur and LinkedIn Co-Founder Reid Hoffman said,

“If you’re not moving forward, you’re moving backward.”

It’s important to recognize that taking charge of your own career advancement, and then mapping out the steps you need to succeed, is key to moving forward on your trajectory.

Make a Point of Positioning Yourself as a Rising Star

As an employee looking for growth opportunities within your current company, you have many avenues to position yourself as a rising star.

As an insider, you’re able to glean insights on company strategies and apply your expertise where it’s most needed. Scout out any skills gaps, then make a point to acquire and apply them. And, when you have creative ideas to offer, make it your mission to gain the ear of those in the organization who can put your ideas to the test.

Valiant shows of commitment and enterprise make managers perk up and take notice, keeping you ahead of both internal and external competitors.

Employ these other useful tips to let your rising star qualities shine:

1. Promote Your Successes to Your Higher-Ups

When your boss casually asks how you’re doing, use this valuable moment to position yourself as indispensable: “I’m floating on clouds because three clients have already commented on how well they like my redesign of the company website.”

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Tell your supervisors about any and all successes. Securing a new contract or signing a new customer should be a cause for celebration. Be sure to let your bosses know.

2. Cultivate Excellent Listening Skills

Listen well, and ask great questions. Realize that people love to talk about themselves.

But if you’re a superb listener, others will confide in you, and you’ll learn from what they share. You may even find out something valuable about your own prospects in the company.

If others view you as even-minded and thoughtful, they’ll respect your ideas and, in turn, listen to what you have to say.

Check out these important listening skills: 13 Powerful Listening Skills to Improve Your Life at Work and at Home

3. Go to All Office Networking Events

Never skip the office Christmas party, your coworker’s retirement party, or any office birthday parties, wedding showers, or congratulatory parties for colleagues.

If others see you as a team player, it will help you rise in your company. These on-site parties will also help you mingle with co-workers whom you might not ordinarily have the chance to see. For special points, help organize one or two of these get-togethers.

Take the Extra Step to Show Your Value to the Company

Managers and HR staff know that it can be less risky – and a lot less costly — to promote from within. As internal staff, you likely have a good grasp of the authority structure and talent pool in the company, and know how to best navigate these networks in achieving both the company’s goals and your own.

The late Nobel-Prize winning economist, Gary Becker, coined the term “firm-specific,” which describes the unique skills required to excel in an individual organization. You, as a current employee, have likely tapped into these specific skills, while external hires may take a year or more to master their nuances.

Know that your experience within the company already provides value, then find ways to add even more value, using these tips:

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4. Show Initiative

Commit yourself to whatever task you’re given, and make a point of going above and beyond.

Position yourself so that you’re ready to take on any growth opportunities that present themselves. If you believe you have skills that have gone untapped, find a manager who will give you a chance to prove your worth.

Accept any stretch assignment that showcases your readiness for advancement. Stay late, and arrive early. Half of getting the best assignments is sticking around long enough to receive them.

5. Set Yourself Apart by Staying up on Everything There Is to Know About Your Company and Its Competitors

Subscribe to and read the online trade journals. Become an active member in your industry’s network of professionals. Go to industry conferences, and learn your competitors’ strategies.

Be the on-the-ground eyes and ears for your organization to stay on top of industry trends.

6. Go to Every Company Meeting Prepared and Ready to Learn

A lot of workers feel meetings are an utter waste of time. They’re not, though, because they provide face-time with higher-ups and those in a position to give you the growth opportunities you need.

Go with the intention of absorbing information and using it to your advantage — including the goals and work styles of your superiors. Respect the agenda, listen more than you speak, and never beleaguer a point.

Accelerate Your Career Growth Opportunities

A recent study found that the five predictors of employees with executive potential were: the right motivation, curiosity, insight, engagement, and determination. These qualities help you stand out, but it’s also important to establish a track record of success and to not appear to be over-reaching in your drive to move up in your company.

Try to see yourself from your boss’s position and evaluate your promote-ability.

Do you display a passion and commitment toward meeting the collective goals of the company? Do you have a motivating influence with team members and show insight and excellence in all your work?

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These qualities will place you front and center when growth opportunities arise.

Use these strategic tips to escalate your opportunities for growth:

7. Find a Mentor

With mentorship programs fast disappearing, this isn’t always easy. But you need to look for someone in the company who has been promoted several times and who also cares about your progress.

Maybe it’s the person who recommended you for the job. Or maybe it’s your direct supervisor. It could even be someone across the hall or in a completely different department.

Talk to her or him about growth opportunities within your company. Maybe she or he can recommend you for a promotion.

Not sure how to find the right mentor? Here’s How to Find a Mentor That Will Help You Succeed.

8. Map out Your Own Growth Opportunity Chart

After you’ve worked at the company for a few months, work out a realistic growth chart for your own development. This should be a reasonable, practical chart — not a pie-in-the-sky wish list of demands.

What’s reasonable? Do you think being promoted within two years is reasonable? What about raises? Try to inform your own growth chart with what you’ve heard about other workers’ raises and promotions.

Once you’ve rigorously charted a realistic path for your personal development within the company, try to talk to your mentor about it.

Keep refining your chart until it seems to work with your skills and proven talents. Then, arrange a time to discuss it with your boss.

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You may want to time the discussion around the time of your performance review. Then your boss can weigh in with what he feels is reasonable, too.

9. Set Your Professional Bar High

Research shows that more than two-thirds of workers are just putting in their time. But through your active engagement in the organization and commitment to giving your best, you can provide the contrast against others giving lackluster performances.

Cultivate the hard skills that keep you on the cutting edge of your profession, while also refining your soft skills. These are the attributes that make you better at embracing diverse perspectives, engendering trust, and harnessing the power of synergy.

Even if you have an unquestionably left-brain career — a financial analyst or biotechnical engineer, for example — you’re always better off when you can form kind, courteous, quality relationships with colleagues.

Let integrity be the cornerstone of all your interactions with clients and co-workers.

The Bottom Line

Growth opportunities are available for those willing to purposely and adeptly manage their own professional growth. As the old adage says,

“Half of life is showing up.”

The other half is sticking around so that when your boss is looking for someone to take on a more significant role, you are among the first who come to mind.

Remember, your career is your business!

More About Continuous Growth

Featured photo credit: Zach Lucero via unsplash.com

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