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10 Things You Need to do to Successfully Work From Home

10 Things You Need to do to Successfully Work From Home

You’ve done it! Congratulations! You’ve finally escaped the clutches of everything you’ve been secretly plotting against for way too long. The grumpy boss. That sardine-like commute. The burning smell of the world’s worst instant coffee drifting from the kitchen. Office politics. Work that didn’t really matter to you.

But somehow it’s 6pm already. Another day has drifted past in a flash. Your feet are still bare because you didn’t feel the need to put socks on today. You’re in familiar surroundings and you don’t have to spend an hour getting home, but what have you really achieved?

Here are ten things you need to do in order to work from home like a boss.

1. Give yourself routine

If working from home is new to you this is going to take a little while to adapt, but the sooner you set parameters for the working day the better. Know where you’re going to work: this might change from morning to evening depending on how light shifts around your home office  –  let’s call it a hoffice. Make sure you’re at the desk by a set time and embrace getting up early, this is ok if you’re the one who decides you have to. Yep, you can play the snooze game, but boy it feels amazing to have nailed a ton of work before 10am.

Map your day according to how you think you’ll feel if you complete a certain set of challenges and let your measure of success revolve around tasks, not time.

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2. Get up, shower, put clothes on

Don’t work from bed. Beds are for sleeping and other kinds of magic, let them be precious and special in their purpose. Wash the night away before doing anything. Getting straight to work because you can, doesn’t mean you’re on fire, because after a while you’re going to start itching. A sweaty homeworker is a silently disgruntled homeworker.

Blast your head with water, get fresh and don’t forget that you’re still a human even if you don’t have to spend your day with others. Now, put some clothes on. Yes, there’s a temptation to wander around in the nude and make phone calls, because you can. But don’t. Wear what you like as long as it’s not pyjamas, but wear something. Now, you’re ready to get started…

3. Focus: read, don’t type over meals

This is about honing your focus and ability to juggle different actions. If one of your hands is holding a spoon or a fork or a knife or a jar or a mug or a piece of fruit, you simply can’t type properly. Stop trying to do everything at once, we’re trying to make you into the most efficient working-from-home-beast possible. Open up a couple of blogs, articles or news pieces and read –  this is stretching for your brain before you start doing cartwheels towards your own work.

4. Prioritise: Write a To Do list, yesterday…

Thinking ‘what do I do now?’ is the first step to potential boredom, and boredom kills dreams. Don’t be a dream killer.

To Do lists sound like they were invented by a cruel master, but they’re the key to self-motivation. This is your list and the summation of the day you’ve decided you’d like to have. Take ten minutes before you sleep every night to make the next day’s list  – give yourself something to be excited about. Prioritise no more than three biggish tasks, and don’t be afraid to have a secondary list on a different page with things that need to be done, but not necessarily tomorrow

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Know what you have to achieve and give yourself a timeframe to realistically do it well.

5. Set the musical mood

Your working environment is key. Be in a room with lots of light. Move your working space and direction around until you’re happy. Don’t have your back to the room, face it.

Working in silence is a distraction so get Spotify premium (other services are available) and find a Focus playlist. Vivaldi is scientifically proven to aid concentration but most classical music is perfect to start your working day (this isn’t about musical preference, it’s just clever ambience). If you’re writing don’t choose tunes with lyrics, you’ll only be tempted to sing along.

My personal favourite is Ludovico Einaudi  –  there’s something special about letting your mind switch off from everything other than what you’re focusing on  –  I’ve written three books to Einaudi, he never fails.

6. Destroy distraction

This is the difference between a good day and a bad day. Put your phone out of reach when you’re working or at the very least put it on Airplane Mode. A WhatsApp notification is distraction. So is a new match on Tinder. Or a new tweet or instagram or Facebook or advert or reminder. Stop it!

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Save direct messages for break time and give your focus a chance to be relentless. Struggling not to automatically click onto Facebook to see how many likes that video of a kitesurfing squirrel has now? There are a couple of self-control apps that will physically stop pages like Facebook opening during the times you choose.

Basically, if anything during the day takes your eyes off the prize at any give moment make sure that you find a way to stop it happening in the future.

7. Work on, work off

If you’re running for a whole day with no stops to refuel, drink or rest, the person who chooses to run for only 45 minutes each hour will go further than you. Be a tortoise and rest your way to victory.

There are a bunch of ways to do this, but here’s a starter: at the beginning of each work session set your phone timer to go off in 50 minutes. As soon as it beeps, stop working for ten minutes. Stand up, move around, drink water, breathe. Try not to look at a screen but if you must, this is your window to check and reply to WhatsApp. Then after ten minutes set the timer, and get going again. Three or four hour-long sessions might feel productive, but you’ll do more if you have multiple rests in that period. Be smart, not relentless.

8. Be email clever…

For years I had a thing: my inbox is my To Do list  – my work isn’t over unless it’s empty. At heart, this meant I got things done, but there was a downside because I never closed it. If you’re an inbox nazi just breathe. Every email you send out is potentially asking for another one back and if you’re in the swing of things you could spend all day on email without time for rest. A productive day is not a day spent online. An open email inbox is a destructive taunt and temptation, and the moment I tried a new technique I started getting more successful.

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So now I only check email at certain times. The first window is 10-10:30am, which gives me two hours on a typical work day to write, create and not get waylaid. Half an hour is enough time to reply to urgent messages and to get a feel for other work or opportunities, but don’t get sucked in. If there are pressing issues another half hour of email in the early afternoon is ok, but I save the bulk of my email clearing until after the working day for most people who email me is over. This way they’re not going to be replying immediately, letting me get on with other stuff.

If you have a remote team and use whatsapp, slack or a similar app to communicate, try not to let it take over your life. Treat it like email, or only engage with it every hour.

9. Group similar activities

Group your skypes, conference calls and in-person coffee meetings. Block out a couple of mornings or afternoons each week for chats and leave the rest free for unbounded, undisturbed work.

10. Get Outside

Don’t forget to exercise. You don’t get it done on your bike commute any more and now that you’re in charge of your own destiny there might be a feeling that if you stop working you’re harming your chances of success. Here’s a newsflash: getting pale and porky in your home office is just going to make you tired and, in the long run, ill. Get some vitamin D, ride a bike, go read on a park bench, smell fresh air. Spend at least one day a week out and about. Go and see real people and get inspired by conversation.

For all the freedoms of working from home, if you don’t make it count that freedom might one day have to get shelved. It doesn’t have to be this way. Be good to yourself, work smart, learn as well as do and base it all on creating a habit to get things done. If you try and cook an elephant every meal, you’ll end up never eating* so break down the big stuff into smaller chunks and tick off hundreds of little tasks a day. Build momentum, be nothing but a doer and when you finally get to bed at the end of the day, make sure that you’ve made it count.

* Never, ever cook an elephant…

Featured photo credit: Neourban Hipster Office/Markus Spiske via flickr.com

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Last Updated on March 31, 2020

How to Use Visual Learning to Work More Effectively

How to Use Visual Learning to Work More Effectively

Knowledge is essential to become successful in life, your career and your business. Without learning new concepts and becoming proficient in our craft, we cannot excel in our chosen careers or archive knowledge to pass down to the next generation.

But content comes in various forms, and because how we learn influences how much we know, we need to talk about learning styles. This article will focus on how to utilize visual learning to boost your career or business.

The Importance of Knowing Your Learning Style

Knowing your learning style enables you to process new information to the best of your ability. Not only does it reduce your learning curve, you’re able to communicate these same concepts to others effectively.

But it all starts when you’re able to first identify the best way you learn.

As a college student, I soon figured out that taking online courses without visual aids or having an instructor in front of me led to poor retention of concepts.

Sure, I got good grades and performed excellently in my online exams. However. I discovered that I couldn’t maintain this performance level because I forgot 80 percent of the course content by the end of the semester.

There are several types of learning styles known to mankind. To give an idea of how visual learning stacks up against other learning styles, here’s a brief mention of some of the different types of learning styles we have.

The four most popular types of learning styles are:

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  • Visual learning style (what this article talks about).
  • Aural or auditory learning style (learning by listening to information presented).
  • Verbal or linguistic learning style (learning that involves speech and writing).
  • Tactile learning style (learning by touching and doing)

But for the purposes of this article, we will be focusing on using visual learning to boost your career or business.

How to Know If You’re a Visual Learner?

When it comes to boosting your career, business (or education), a visual learner is one who would most definitely choose shapes, images, symbols, or reading over auditory messages.

I’m talking about preferring to read an actual map when navigating to a new place over listening to verbal directions. I’m talking about discovering that you actually have trouble remembering what your manager said at the meeting because there were no graphs or illustrations to support the points raised.

Most people who struggle with learning probably aren’t leveraging their best learning styles. The earlier you identify how your learning style can boost your success, the less struggle you will encounter with processing new information throughout your career.

However, visual learning in particular CAN 10x your career or business whether it is your preferred learning style or not. And here’s why:

Several studies have arrived at the conclusion that the brain retains more information with the help of visual aids. In other words, images are directly processed by our long-term memory which helps us store information for longer periods of time.[1]

While some lessons can be performed orally, several concepts can only make sense if you have an image with an explanation of sequences (i.e learning about the human DNA).

Visual learning does use a different part of the brain and visual cues are processed by the part of the brain known as the occipital lobe.

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By engaging more parts of the brain during learning, you’re able to have a fuller understanding of concepts and facilitate better interaction with your immediate environment.

How to Use Visual Learning for Success

Here’re 4 ways to use visual learning to boost your career or business:

1. Bring back the to-do list. Then add shapes and colors to boost productivity.

We live in an age where computers have taken over virtually every aspect of productivity and most human functions. But written lists are making a comeback, and with an endless number of important tasks to complete, having a to-do list of tasks in order of importance can improve your productivity.

While coming up with a list is initially challenging, adding colors and shapes to written lists that you personally write and manage gives you an extra layer of assurance and boosts aids recall so that you actually get stuff done.

I have tried this technique in my work as a registered nurse and discovered that adding shapes and colors to to-do lists helps me delegate tasks, recognize where more work is needed, and makes it easy to cross off completed tasks at the end of the day.

2. Add graphs, charts and symbols to your reports.

Yes, it seems like more work cut out for you. However, graphs enable you monitor the heartbeat of your business.

Graphs and charts help you trend your finances, budget, and pretty much any data overtime. With the help of free and premium software available on the market, it has become easier to take plain data and in a matter of seconds, have relevant information displayed in different shapes and images.

As an entrepreneur, you can make predictions and allocate funds wisely when you’re able to see whether your efforts are rewarded. You can use colors and charts to delegate actions to members of your team and track performance at the same time.

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And when broken down into monthly, quarterly, bi-annual or annual goals, graphs and charts communicate what ordinary text cannot.

3. Effectively brainstorm with mind-mapping.

Mind-mapping is not new but I don’t think it’s been talked about as often as we do to-do lists.

With mind mapping, you’re organizing information accurately and drawing relationships between concepts and pieces from a whole.

Think of a mind map as a tree with several branches. For example, the tree can symbolize healthcare while each branch stands for nursing, medicine, laboratory science, and so on. When you look at nursing, you can further branch out into types of nursing; pediatric, women’s health, critical care, and so on.

It’s an interesting relationship; the more ideas you’re able to come up with for your chosen subject, the deeper you get and the stronger the association.

Mind maps really show you relationships between subjects and topics, and simplifies processes that might seem complicated at first glance. In a way, it is like a graphical representation of facts presented in a simple, visual format.

Mind mapping isn’t only limited to career professionals; business owners can benefit from mind mapping by organizing their online learning activities and breaking down complex tasks into simple actions so that you can accurately measure productivity.

4. Add video streaming to meetings.

What if you could double the productivity of your team members by video streaming your meetings or adding flash animation to your presentation at the same time?

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When you offer video as an alternative method of processing information to colleagues, there is a greater chance of retaining information because we recreate these stories into images in our minds.

For organizations that hold virtual meetings, it can also be an effective way to enhance performance during if people can see their colleagues in addition to flash animation or whatever form of video is provided during the meeting.

Is Visual Learning Better Than Other Learning Styles?

No, that is not the point. The goal here is to supplement your existing dominant learning style with visual learning so that you can experience a significant boost in how you process and use everyday information.

You might discover that understanding scientific concepts are much easier after incorporating visual learning or that you’re able to understand your organization’s value when projected on a visual screen with charts and graphs.

The overall goal is to always be learning and to continue to leverage visual learning style in your career and business.

More About Learning Styles

Featured photo credit: Unsplash via unsplash.com

Reference

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