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10 Things You Need to do to Successfully Work From Home

10 Things You Need to do to Successfully Work From Home

You’ve done it! Congratulations! You’ve finally escaped the clutches of everything you’ve been secretly plotting against for way too long. The grumpy boss. That sardine-like commute. The burning smell of the world’s worst instant coffee drifting from the kitchen. Office politics. Work that didn’t really matter to you.

But somehow it’s 6pm already. Another day has drifted past in a flash. Your feet are still bare because you didn’t feel the need to put socks on today. You’re in familiar surroundings and you don’t have to spend an hour getting home, but what have you really achieved?

Here are ten things you need to do in order to work from home like a boss.

1. Give yourself routine

If working from home is new to you this is going to take a little while to adapt, but the sooner you set parameters for the working day the better. Know where you’re going to work: this might change from morning to evening depending on how light shifts around your home office  –  let’s call it a hoffice. Make sure you’re at the desk by a set time and embrace getting up early, this is ok if you’re the one who decides you have to. Yep, you can play the snooze game, but boy it feels amazing to have nailed a ton of work before 10am.

Map your day according to how you think you’ll feel if you complete a certain set of challenges and let your measure of success revolve around tasks, not time.

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2. Get up, shower, put clothes on

Don’t work from bed. Beds are for sleeping and other kinds of magic, let them be precious and special in their purpose. Wash the night away before doing anything. Getting straight to work because you can, doesn’t mean you’re on fire, because after a while you’re going to start itching. A sweaty homeworker is a silently disgruntled homeworker.

Blast your head with water, get fresh and don’t forget that you’re still a human even if you don’t have to spend your day with others. Now, put some clothes on. Yes, there’s a temptation to wander around in the nude and make phone calls, because you can. But don’t. Wear what you like as long as it’s not pyjamas, but wear something. Now, you’re ready to get started…

3. Focus: read, don’t type over meals

This is about honing your focus and ability to juggle different actions. If one of your hands is holding a spoon or a fork or a knife or a jar or a mug or a piece of fruit, you simply can’t type properly. Stop trying to do everything at once, we’re trying to make you into the most efficient working-from-home-beast possible. Open up a couple of blogs, articles or news pieces and read –  this is stretching for your brain before you start doing cartwheels towards your own work.

4. Prioritise: Write a To Do list, yesterday…

Thinking ‘what do I do now?’ is the first step to potential boredom, and boredom kills dreams. Don’t be a dream killer.

To Do lists sound like they were invented by a cruel master, but they’re the key to self-motivation. This is your list and the summation of the day you’ve decided you’d like to have. Take ten minutes before you sleep every night to make the next day’s list  – give yourself something to be excited about. Prioritise no more than three biggish tasks, and don’t be afraid to have a secondary list on a different page with things that need to be done, but not necessarily tomorrow

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Know what you have to achieve and give yourself a timeframe to realistically do it well.

5. Set the musical mood

Your working environment is key. Be in a room with lots of light. Move your working space and direction around until you’re happy. Don’t have your back to the room, face it.

Working in silence is a distraction so get Spotify premium (other services are available) and find a Focus playlist. Vivaldi is scientifically proven to aid concentration but most classical music is perfect to start your working day (this isn’t about musical preference, it’s just clever ambience). If you’re writing don’t choose tunes with lyrics, you’ll only be tempted to sing along.

My personal favourite is Ludovico Einaudi  –  there’s something special about letting your mind switch off from everything other than what you’re focusing on  –  I’ve written three books to Einaudi, he never fails.

6. Destroy distraction

This is the difference between a good day and a bad day. Put your phone out of reach when you’re working or at the very least put it on Airplane Mode. A WhatsApp notification is distraction. So is a new match on Tinder. Or a new tweet or instagram or Facebook or advert or reminder. Stop it!

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Save direct messages for break time and give your focus a chance to be relentless. Struggling not to automatically click onto Facebook to see how many likes that video of a kitesurfing squirrel has now? There are a couple of self-control apps that will physically stop pages like Facebook opening during the times you choose.

Basically, if anything during the day takes your eyes off the prize at any give moment make sure that you find a way to stop it happening in the future.

7. Work on, work off

If you’re running for a whole day with no stops to refuel, drink or rest, the person who chooses to run for only 45 minutes each hour will go further than you. Be a tortoise and rest your way to victory.

There are a bunch of ways to do this, but here’s a starter: at the beginning of each work session set your phone timer to go off in 50 minutes. As soon as it beeps, stop working for ten minutes. Stand up, move around, drink water, breathe. Try not to look at a screen but if you must, this is your window to check and reply to WhatsApp. Then after ten minutes set the timer, and get going again. Three or four hour-long sessions might feel productive, but you’ll do more if you have multiple rests in that period. Be smart, not relentless.

8. Be email clever…

For years I had a thing: my inbox is my To Do list  – my work isn’t over unless it’s empty. At heart, this meant I got things done, but there was a downside because I never closed it. If you’re an inbox nazi just breathe. Every email you send out is potentially asking for another one back and if you’re in the swing of things you could spend all day on email without time for rest. A productive day is not a day spent online. An open email inbox is a destructive taunt and temptation, and the moment I tried a new technique I started getting more successful.

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So now I only check email at certain times. The first window is 10-10:30am, which gives me two hours on a typical work day to write, create and not get waylaid. Half an hour is enough time to reply to urgent messages and to get a feel for other work or opportunities, but don’t get sucked in. If there are pressing issues another half hour of email in the early afternoon is ok, but I save the bulk of my email clearing until after the working day for most people who email me is over. This way they’re not going to be replying immediately, letting me get on with other stuff.

If you have a remote team and use whatsapp, slack or a similar app to communicate, try not to let it take over your life. Treat it like email, or only engage with it every hour.

9. Group similar activities

Group your skypes, conference calls and in-person coffee meetings. Block out a couple of mornings or afternoons each week for chats and leave the rest free for unbounded, undisturbed work.

10. Get Outside

Don’t forget to exercise. You don’t get it done on your bike commute any more and now that you’re in charge of your own destiny there might be a feeling that if you stop working you’re harming your chances of success. Here’s a newsflash: getting pale and porky in your home office is just going to make you tired and, in the long run, ill. Get some vitamin D, ride a bike, go read on a park bench, smell fresh air. Spend at least one day a week out and about. Go and see real people and get inspired by conversation.

For all the freedoms of working from home, if you don’t make it count that freedom might one day have to get shelved. It doesn’t have to be this way. Be good to yourself, work smart, learn as well as do and base it all on creating a habit to get things done. If you try and cook an elephant every meal, you’ll end up never eating* so break down the big stuff into smaller chunks and tick off hundreds of little tasks a day. Build momentum, be nothing but a doer and when you finally get to bed at the end of the day, make sure that you’ve made it count.

* Never, ever cook an elephant…

Featured photo credit: Neourban Hipster Office/Markus Spiske via flickr.com

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Last Updated on December 10, 2019

7 Strategies to Keep Employee Motivation High

7 Strategies to Keep Employee Motivation High

Highly motivated employees are essential to the success of any business. Most people spend a third of their lives at work.[1] That’s a significant amount of time away from home, apart from the people who make us happy and the things we love to do. So keeping employee motivation high is essential for creating an office environment that gets the best out of our people.

But do you know what motivates your people?

It’s simple:

  • Is their work stimulating?
  • Does it challenge them?
  • Is there room to grow, a promotion perhaps?
  • Do you encourage creativity?
  • Can they speak openly and honestly with you?
  • Do you praise them?
  • Do you trust your staff to take ownership of their work?
  • Do they feel safe in their work environment?
  • And more importantly, do you pay them properly?

Every one of these factors contributes to the general happiness of your employees. It’s what motivates them to come into the office each day and work hard, hit goals, and get results.

In contrast, an unmotivated employee is typically unhappy. They take more sick days, they’re not invested in seeing your business succeed, and they’re always on the lookout for something better.

Stats show that 81 percent of employees would consider leaving their jobs today if the right opportunity presented itself.[2] So it’s up to you to set aside time and energy to create a work environment that benefits every one of your employees.

These seven strategies will help you motivate your people to consistently deliver quality work and, more importantly, to stick around for the long term.

1. Be Someone They Can Rely On

You rely on your people to turn up to work each day, to come to you when they have a problem they can’t solve, to be honest, and to always engage professionally with customers.

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But this is not a one-way street. You, too, need to be someone your team can rely on. They trust you to have their backs when a client is unreasonable, to know that the decisions they make are in your best interest, and to make good on your promises.

If you say you’ll attend an important meeting, be there. If your company makes a profit and you’ve said you’ll pay a bonus, pay it. The goodwill of your people is something you never want to test, let alone lose.

Be reliable; it’s astounding how much this motivates your people.

2. Create an Awesome Company Culture

There’s no denying that company culture trickles down from the top. Your leadership and attitude massively influences the attitudes, work ethic, and happiness of your staff. If you’re always stressed-out, overly demanding, and unreasonable, it’ll create tension in your office which will adversely affect your employees’ motivation levels.

In fact, the HAYS “US What People Want Survey” found that 47 percent of staff who are actively looking for a new job, pinpoint company culture as the driving force behind their reason to leave.

So if you have high staff turnover, you need to determine whether your company culture might be the motivating factor behind your churn rate.

Here are four ways to build a culture that keeps your employees highly motivated.

  • Be conscious of the image you present. Your body language and attitude can positively or negatively impact your employees. So come to work energized. Be optimistic, friendly, and engaging—this enthusiasm will spill over to your people and motivate them to be more productive and efficient.
  • Appreciate your people and be reasonable. Celebrate your team’s achievements. If they’re doing a good job, tell them. Encourage them to challenge themselves and try new things. And reward when deserved. If they’re struggling, help them. Work together to find solutions and be a sounding board for their ideas.
  • Be flexible. Give your people opportunities to work remotely—this is highly motivating to staff, particularly millennials. They don’t want to be battling traffic each day on their way to work. They don’t want to miss their kids’ baseball games or ballet rehearsals. Stats show that companies that offer flextime and the ability to work from home or a coffee shop have happier and more productive employees.
  • Create employee-friendly work environments. These are spaces that inspire and ignite the imagination. Have you ever been to Google’s offices? No headquarter is the same. From indoor slides and food trucks, to hammocks, and funky work pods on the wall, gaming rooms, and tranquil interior gardens, there’s something for everyone. It’s a space where people want to be, catering to their need for creativity, quiet, or team building; you name it.

So take a look at your company culture and ask yourself, Is my business an attractive workplace for talented professionals? Does it inspire commitment and motivate my people? What could I do to improve my company culture?

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3. Touch Base with Your Team Weekly

Make time for your people, whether you run a remote business or work in an office, set aside time each week to talk to your people one-on-one. It’s non-negotiable.

When there’s an open line of communication between staff members, work gets done. Don’t believe me? A study by Gallup found that 26 percent of employees said feedback from their leaders helps them to do a better job.[3]

Your people want to feel trusted. They want to take ownership of their work, but they also need to know that when they have a question, they can reach out and get answers. If you’re unwilling to make yourself available, your team will quickly become unmotivated, work will stagnate, and your business will stop growing.

So block off time on your calendar each week to touch base with your people, even if only to let them know that what they’re working on matters.

4. Give Them the Tools They Need to Do Their Jobs Well

Imagine trying to run your business without electricity. How would you contact your clients? What would happen when your phone or computer battery died?

Technology is super critical to the success of your businesses. It allows you to work more efficiently, to be more productive, and to handle matters on-the-go. That’s why you need to give your people tools that will make their jobs easier.

Make sure their equipment is in good working condition. There’s nothing more frustrating than a laptop that takes ages to boot up. It’s got to go. Replace outdated software with new software. Don’t make your designer work in Coreldraw; give them access to the most up-to-date version of Adobe Creative Suite. Take it a step further and buy them a subscription to Shutterstock or Getty Images.

Make working for you a pleasure, not a pain; and watch your employees’ motivation levels rise.

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5. Provide Opportunities to Learn and Upskill

Would you believe me if I told you that 33 percent of people cite boredom and a need for new challenges as the top reason for leaving their job?[4] If you want to retain your talent, you need to upskill.

Thanks to technology, we live in a rapidly evolving world that demands we change with it. A copywriter is no longer just a writer; they now need to be experts in SEO, Google Adwords, CRMs, and so much more.

A pastry chef needs to be a food stylist, photographer, and social media manager. An entrepreneur needs to be a marketer—or at least take ownership of the marketing message for their business—if they hope to scale.

Technology makes all of this possible. No matter your location, your people can continuously expand their knowledge and gain new skill sets—something that’s highly motivating to employees. They want to know that there are opportunities to grow and develop themselves.

If you won’t invest in your people, then your business becomes just another job to tide them over until they find where they truly belong. So be the company that sees value in developing its people.

6. Monitor Their Workload

Overworked employees tend to be unproductive and unhappy. Your people cannot be at full capacity every day, month to month. Something’s got to give. They’ll become deflated and their work will eventually suffer, which will negatively impact your business.

What I like to do is implement a traffic light system. It helps me to keep a finger on the pulse of my business. So there’s red, yellow, and green:

  • Red means they’re fully loaded.
  • Yellow means they’re busy, but they can potentially take on more.
  • Green means they haven’t got enough to do.

I use this traffic light system because I don’t want my team members to be stressed out of their brains all the time. If they are, they won’t make good decisions and they won’t do good work.

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If my people are regularly overloaded, I have things to think about. Perhaps I need to hire a new person to help ease the load or take a closer look at what projects are good to go, and which can take a back seat.

And this is why #3 is essential. If I’m regularly engaging with my people, I’ll know that while they’re coping with their workload, it is impacting their performance and health, and I’ll take action.

7. Don’t Mess Around with Your Employees’ Pay

Never mess around with your people’s salary. As a business owner or high-level manager, it’s easy to forget that most people live from paycheck to paycheck. Delayed compensation can mean a missed bill payment, which could result in costly penalties they can’t afford or hits to their credit score.

So it’s your job to ensure that you pay your people on time.

The Bottom Line

A motivated team is an asset to any business. These people never give up. They get excited about coming to work each day and can’t wait to test a new theory or tackle a particularly tricky challenge. They’re proud of the work they do. And more importantly, they have no reason to leave.

Wouldn’t you rather be part of their success story than the business that drove them away?

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Featured photo credit: Emma Dau via unsplash.com

Reference

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