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The Productive Power of Writing by Hand

The Productive Power of Writing by Hand

Despite today’s advanced technological devices, there’s nothing like scribbling down a daily to-do list or strategically placing Post-it® Note reminders throughout your office and living space. To others, this is now a foreign concept. Why would anyone waste time making a list they’d most likely forget when they race out the door each day?

Writing by hand is an art. We have a personal connection to our individual styles and techniques for creating what appears before us; whereas, tapping a screen or keyboard creates virtual, uniform text that lacks personality. Sure, some fonts are more spirited and festive while others lean toward a more professional appeal. But with any digital font, each letter looks the same no matter how many times it appears on the screen.

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Benefits of Handwritten To-Do Lists

It may take us longer to hand write anything than to type it, but for many, the benefits of scribbling on things like Post-it® Notes or calendars far outweigh those of typing up a list or using organizational apps.

More Memorable
If you’re jotting down brief reminders throughout the day, just the physical action of writing a note can help cement the task in your brain. Sticky notes are extra convenient because you are able to place them anywhere, from the bathroom mirror to your front door, to help you stay on target. With apps, you waste more time setting reminder notifications than if you’d just stick a note nearby.

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Feeling of Accomplishment
Doesn’t it feel amazing to physically cross off tasks you’ve completed? There’s something rewarding about drawing that bold line through one of your to-dos and knowing you’ve been productive. This feeling of accomplishment not only makes you feel great about what you’ve already done, it provides a lot of positive momentum as you move onto other tasks. Of course productivity apps allow users to check items off their lists, but for many, the feeling of reward just isn’t quite achieved by tapping a screen.

Fewer Distractions
Technology may be a blessing, but it’s also a curse. Creating handwritten lists allows you to avoid irrelevant websites, apps, or activities that are known for straying you from the task at hand. The only distraction you may need to resist is the urge to doodle.

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Color Code Priorities
Notepads, Post-its, and other organizational paper products come in all shapes, sizes, and colors to help you stay on task. Small, narrow sticky flags are particularly useful when studying. Match colors with subjects to create a more organized study routine—use green to mark your biology textbook, pink for math, or different colors for subtopics. Students can also check out this article for more information on using Post-it® Notes for school.

Color-coded notes can be used as a brainstorming method to create business charts. They work well when organizing a tangible project management system, since you can color code tasks according to importance and move each note individually to track your progress.

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Learning Experience
If you’re teaching a foreign language to someone young or old, notecards are the way to go. They’re ideal for mastering everyday vocabulary. Stick them on the desk, window, closet, pencil sharpener, and other items throughout the room so your tutee is constantly exposed to the language.

Nevertheless, handwritten notes are ideal for personal organization and productivity. They’re a necessity for adding a unique, personal touch to every office desk and home, and they can help you stay on task and organized throughout your day. Don’t give up on your habit of writing by hand! From studying to sending handwritten notes, show off your style with a little bit of handwritten flair.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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