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How I’ve Succeeded in Creating a Work/Life Balance

How I’ve Succeeded in Creating a Work/Life Balance

The other day someone told me the word well-being is replacing the phrase work/life balance. It makes sense seeing work as part of our life; there is not life, and then work as a separate entity. To me, well-being means living life with more balance and awareness. In order to feel enriched and fulfilled in our lives, I believe we need to have the four fundamental human needs in balance: physical, social, mental, and spiritual.

In Stephen Covey’s book First Things First he describes these needs by the phrase, “To live, to love, to learn, to leave a legacy.” “To live” addresses our physical needs such as food, shelter, and health. “To love” falls into our social need to belong, give and receive love, and relate to others. “To learn” includes our mental need to develop, grow, and become the best version of ourselves. The desire “to leave a legacy” is our spiritual need to make a contribution to this planet and have meaning and purpose to our lives.

Seeing as how all these needs are vital, focusing on any in either excess or lack reduces our happiness in life and leads to imbalance. Imagine if you spent 80% of your waking time just attending to your physical needs of eating, sleeping and exercising?  You may be healthy, but would would be missing out on your need to connect with others and expand your mind. If you spent most of your waking time focused on your mental needs you may become smart and financially abundant however, your relationships and health would suffer.

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After learning at 17-years-old that the key to a happy and fulfilling life is balance, I made it my life mission to achieve this and see if I really could have it all at once. By setting my priorities and staying focused, I was able to achieve most of the things I wanted in my life by the age of 30.

While building a professional career in marketing and design, I traveled to over 42 countries, lived in 5, spent 15 hours a week engaged in sports activities, competed as a triathlete on the world-stage, studied to be a yoga teacher in an Indian ashram, meditated with Buddhist monks in the Himalayas, built close connections to people around the world, and became a qualified personal trainer.

Here are some of the guidelines I set for myself to accomplish all this and stay focused on balance and well-being.

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1. I created my own success formula.

We all have different gifts, talents, and things we are here to achieve. There is no standard model of what makes someone successful unless it’s in alignment with their own principles and guiding system. I noticed early on that those individuals who most people called “successful” had material wealth but were failing when it came to health and relationships; they may have been “successful,” but they also were not happy.

So I decided to look at my values and passions to determine what a successful life meant to me. I then addressed each fundamental human need and wrote out what activities and goals in each area I needed to focus my time on to feel successful. My main physical goals were to be strong and super fit; my mental goal was to reach my full potential; spiritually, I wanted to experience self-actualization and help others do so; and socially I wanted to connect deeply with others.

What physical, mental, social, and spiritual needs do you need to fulfill in order to be successful in your own unique way?

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2. I set priorities.

We only have a limited amount of energy and time, so choosing where to focus our energy is vital for a successful life. Once I made my list of goals for each fundamental need it now came down to keeping the first things first. I knew I couldn’t say yes to every offer that came my way; I had to make choices and feel good about doing so.

For my physical needs, as I had the gift of endurance and an abundance of energy, it became important for me to work out at least once a day. I made it my priority where ever in the world I lived to go to the gym, run, cycle, swim, or do yoga once or twice a day. This meant I had to say no to some social activities. For my mental and spiritual needs alongside my career, personal growth and self-actualization was a major driving force in my life, so I dedicated my evenings after working out to these activities as well as some vacations.

3. I eliminated time-wasting activities.

I often got asked how I had the time to do so many things at once. I remember when I was at university, as a full-time student I worked a part-time job 15 hours a week, exercised 3 hours a day, read a ton of personal development books, plus had a thriving social life. The secret is to eliminate time-wasting activities such as watching TV, surfing the web, checking Facebook, complaining, gossiping, reading trash novels, and other mind-numbing activities. If you calculate how much time you spend engaging in these non-beneficial activities, you will have a lot more time up your sleeve.

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4. I limited my work hours.

In order to gain proper rest and make time for my sporting pursuits, social activities, personal growth and traveling, I set a limit to only working up to 40 hours a week. Although deadlines occasionally extended this, I knew that if I continually worked more I would be choosing work over life. Not only do studies show that people that work 50 hours a week are no more productive than those that work 40 hours a week, I was also observing the health and social decline of my friends who worked late evenings and weekends.

Engaging in activities you enjoy and that bring you fulfillment provide you with energy and drive when you are working, to be more productive. This way you can get more done then just say someone who is burnt out and poor in health. The secret to balance is about quality not quantity.

5. I set up my week. 

In order to stay focused and on track with your goals, it’s important to do a weekly review and planning session. Every Sunday, I would look at the list of activities I needed to do to keep in balance and schedule them in for the following week. I scheduled in my exercise, meditation, work, personal development, social time, and spiritual growth activities. I then kept to the plan 90%, to allow flexibility for last-minute situations. Having this regular routine and schedule also helped keep me grounded.

6. I meditated daily.

Meditation brings us the clarity and energy we need to keep steering our lives in a more purposeful direction. It provides us the rest, guidance, and calmness we need to stay balanced. Meditation can also be viewed as a mental shower that washes away our subconscious junk. Just like we wash our physical body daily to clean it, our mind also needs to be cleaned daily.

Although a regular meditation practice took me a few years to develop, the effects have been life changing. By starting my day with meditation, I set my energy and intention for the day to stay focused on my path. A morning meditation practice also helps you handle any challenging situations that may arise that would otherwise through you majorly off balance.

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Kelly Weiss

Purpose-driven business + lifestyle coach

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Last Updated on February 18, 2019

How to Motivate Employees and Boost Team Productivity

How to Motivate Employees and Boost Team Productivity

These days, in a world with cognitive, AI, and extraordinary advances, we have failed at the most basic stimulus: motivation. Why do I say so? Just take a look at these statistics:

58 percent of managers said they didn’t receive any management training as per a CareerBuilder.com survey. Only 12% of employees leave their jobs because of more money. Research indicates that around 80% of employees leave their jobs due to “lack of appreciation”. Due to fear of failing, more than half of American workers don’t take their paid vacations. 53% of Americans are unhappy at work (not engaged). And 1 in 3 are working in a field they don’t like.[1]

Archaic people management and HR structures are the root cause.

“If you want to build a ship, don’t drum up the men to gather wood, divide the work, and give orders. Instead, teach them to yearn for the vast and endless sea.” – Antoine de Saint-Exupery

So how to motivate employees and boost team productivity?

Here are 3 key things that you can do to motivate your employees and boost team productivity:

1. Run Your Team/Group/Company like a Lean Startup

The Lean Startup phenomena by Eric Ries has been socialized across millions all over the globe. In a nutshell, it is a methodology for developing businesses and products, which aims to shorten product development cycles and rapidly discover if a proposed business model is viable; this is achieved by adopting a combination of business-hypothesis-driven experimentation, iterative product releases, and validated learning.[2]

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Encourage Your Employees

When you empower your employees (or family members) to do what they deem to be best for a particular roadblock, idea, or improvement, you create magic. You create genuine trust. You enable innovation. The result is happy, inspired employees who feel they have a say in the grand cosmic stage at work.

Note that increasing the competency level of employees and coaching and mentoring them along the way is key. You yourself, need to do the same. Nourish your brain – and get a mentor that will keep you at the edge of your game.

Offer Rewards

Motivation is also intrinsic. The startups I have worked at offered instant rewards — not just fat checks or equity increments, but Oscar-style nominations.

The non-monetary rewards were actually more coveted, and grandiose: lunch with the CEO, tickets to an Obama fund-raiser, horse-back riding with a world-class equestrian.

Compare this to a dodgy, corporate, white-cubicle dinosaur that had a “yearly performance review” where both parties dread the conversation. In a world of instant WhatsApp messages, having a conversation about performance, likes and dislikes cannot just happen annually in 60 minutes. Employees need to be rooted in the belief that their manager genuinely cares about them.

Give Autonomy

Another key attribute is autonomy. Most employees start brushing their resumes and cruising LinkedIn when their hands are tied in their current positions: approval forms, long meetings, escalations, and more meetings. In the world of agile and scrum masters, deliberating for the sake of deliberating is poison. You will choke the very employees that giddily accepted the job initially to “change the world”.

Within a reasonable realm of assessment and deep-dives, trust your employees to do the heavy lifting. Give them access to the knowledge, people and resources that help them directly make the choices that will shape the future of your team, and your company.

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Eliminate yourself as the bottleneck – and interject yourself as a benevolent, servant leader that is the symbol of high-performing organizations.

2. Apply the 90/90/1 Rule

I recently saw a video by Deepak Sharma (a leadership adviser) about productivity and this principle stuck with me. Here’s what it’s about:

Devote the First 90 Minutes of Your Day to Important Project

For the next 90 days, devote the first 90 minutes of your day to your most important project—nothing else. Do this for yourself and your employees.

We usually get sucked into the most wasteful, operational activities in the morning which robs our focus, and steers us into an unwanted rabbit hole. So mute your notifications, avoid the temptation to check your exploding inbox, and scroll your Instagram feed later. Instead, focus on that ONE thing that will provide real value to you, your team, or your business/company/home.

Apply this rule to yourself – and your team. Your team will thank you. Note: If you’re feeling really stretched for time, you can always hack the rule by testing out a “45/45/1” version.

A To Do Scheduling System

Another version of this is to use the Kanban concept, developed by Taiichi Ohno, an industrial engineer at Toyota. Kanban is a scheduling system employing boards and cards.

The most basic version is a canvas with “To-do”, “Doing”, and “Done” boards (or columns). Each activity or task is a “card” that moves from one column to the other. I use Trello (a Kanban-inspired app) that is a key system for my personal and professional life. It allows me to understand my workload, their priority, and due dates.

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I use importance and effort metrics (scores) for each task to understand what is truly necessary in my life to work on. It negates the FIFO (first-in, first out) paradox that has plagued millions of people. Instead, it allows me to take stock of what is on my plate, and then bite on what truly will move the needle for me, my team, my life, and my company.

With a limited appetite (at least for some), would you eat the veggies, fries, mashed potatoes and leave the sizzling steak? No, you wouldn’t (unless you are a vegan and ended up in the wrong restaurant).

Approach your work with a weighted vengeance – and encourage your team to do the same.

3. Align Passion and Skills to Purpose

The heart of human excellence often begins to beat when you discover a pursuit that absorbs you, frees you, challenges you, and gives you a sense of meaning, joy and passion.

“The most fortunate people on earth are those who have found a calling that’s bigger than they are—that moves them and fills their lives with constant passion, aliveness, and growth.” — Richard Leider

An ace team-member once told me that while she enjoys working for the company we both used to work at, she really hated anything to do with technology. She was more of a “people” person, and did not want to sit behind a desk sifting through lines of code.

What struck me was that she was in that role for more than a decade and had just spoken up. The good thing is she spoke up. She expressed her desire and interests. And it allowed her to get into a role of her liking within 30 days.

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Ask If They like What They’re Doing

If you, or a team member is frustrated, demotivated, or not performing at their best – one of the questions you should ask is whether they like what they are doing. Then genuinely try to help them get to the role they should be in (whether in the same team/company or not).

There’s a reason why 53% of Americans (and perhaps more or same across the globe) are unhappy at work. A butcher cannot be an ace salad maker. Pursue your passion – and help pave the way for your team. Unlock your potential and theirs. You will command and lead a supercharged team.

“Your time is limited, so don’t waste it living someone else’s life. Don’t be trapped by dogma – which is living with the results of other people’s thinking. Don’t let the noise of other’s opinions drown out your own inner voice. And most important, have the courage to follow your heart and intuition. They somehow already know what you truly want to become. Everything else is secondary.” – Steve Jobs

The Bottom Line

Sometimes, passion has to be ignited. It is dormant, clouded by busy-ness, buried by wrong career choices, and plagued by non-supportive eco-systems. Some will climb out of it, but we as society — and in the case of business teams — incumbent upon the manager/CEO/leader to foster, grow, and nurture the employee.

Teach her the ropes. Show her the path. Advise him as you would yourself. Let them lead, and make mistakes. Do not fear them, rather make them the leader you would want to become.

For your not-so-great team members, understand that it is not personal, it is just not a good fit. Help them move on to the pastures they would be fit to graze on. Hence, hire slow (and fire fast).

Your team is a reflection of you. Boosting their confidence and helping them achieve the impossible is motivation. Focus on that, and you will have a productive team that you and your company will be proud of.

More Resources About Team Management

Featured photo credit: rawpixel via unsplash.com

Reference

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