Advertising
Advertising

5 Productivity Tools To Work Smarter, Not Harder

5 Productivity Tools To Work Smarter, Not Harder

Modern day life constantly demands our time, attention, and energy. We put pressure on ourselves to juggle more tasks as we increase our workloads to get more things done quicker. Instead of accomplishing enough to be satisfied, we are often left feeling overwhelmed, exhausted, disconnected, and unfulfilled.

This frantic lifestyle not only diminishes the quality of our results, it’s also impossible to maintain. Something has got to give eventually and if it’s not your relationships and happiness, it will become your health. Just like a car needs regular maintenance to perform well and batteries need to be recharged, our bodies need nurturing, rest, and rejuvenation.

Although working burnout style is an easy habit to slip into when you have a lot of tasks to accomplish, research shows that workers get no more done when they work 50-hour work-weeks than when they work 40-hour work-weeks. So, what does that say for working 70 plus hours a week? These extra unproductive hours are usually spent engaged in disruptive activities such as answering emails, phone calls, and unnecessary meetings, or recovering from stress, lack of sleep, and sugar or caffeine lows.

The best way to balance out our demanding lifestyle and become more productive at what we do, including work, is to manage our energy. Do more activities that recharge you and give you energy, so you can can be more successful in what you choose to focus your energy on.

Advertising

While building up an executive marketing and design career over the past 14 years, I have successfully been able to accomplish all my work tasks within a 40-hour work week. This left me time for rest, travel, hobbies, building relationships, and being a competitive athlete. I did this by managing my energy outside of the office, so when I was at work I had the energy to be more productive and successful.

Here are five energy management tools and activities you can do to create more clarity, productivity, and success in your life.

1. Start your day right.

How you start your day has a big influence on how productive you are for the rest of the day, and I’m not referring to how much coffee you drink. Setting a relaxed mindset and making sure your body and brain receive adequate nutrition is vital for productivity. If you wake up with worry, fear, or any other troubling emotions, do what you can to get back into a calm state. Remember you choose how you feel; no one else can dictate that. Express your thoughts in a notebook, meditate, or exercise to get the tense energy out.

Next, feed your body and brain healthy food. Aim for natural non-processed food that isn’t going to give you a sugar crash later on or encourage junk food cravings. Feed your body and mind what it needs to create success.

Advertising

2. Visualize success.

Visualizing success paves the pathway to tangibly achieve success. Just like athletes visualize their race over and over in their heads, visualizing your day going well energetically and mentally sets you in alignment with your goals.

Each morning, create a plan of how you want your day to go by visualizing all your goals. Visualize the main tasks, meetings, or conversations of that day going well. Play out the events in your head one at a time using only positive thoughts and emotions.

At a neurological level, our brain doesn’t know the difference between what actually happens and what we visualize. The brain reacts very similarly to both real and imagined experiences. That’s why chronic worriers feel the stress in their body like the potential disaster has already happened. Visualizing success can decrease fear and worry, as your brain has already experienced a positive outcome.

3. Set a strict finish time.

Before starting work, set a hard deadline of when you will finish. Knowing you only have a certain amount of time to complete your tasks often leads to more focus and less temptation for distraction. That’s why cramming students can get more study done close to the exam time since they have no choice but to solidly focus.

Advertising

If you are a serial workaholic and can’t see yourself finishing when you plan to, then make solid commitments after work. Reserve a dinner table, book a yoga or exercise class, buy tickets to an event, or park your car somewhere you have to move at your finishing time. In other words do whatever it takes to get 1-3 tasks done for that day within the allotted time. It’s amazing how much your productivity increases when you have focus and are not multitasking/time-wasting.

4. Meditate or exercise during your lunch break.

Taking a mental and physical break from work allows you to relax, recharge, and return with more focus. Throughout my professional career, I have been very consistent in taking at least a 1-hour lunch break to do exercise, yoga, or meditation. No matter how busy I am that day, I know taking a break will provide me with more energy and focus to be more productive when I return. In fact, during heavy workloads and intense deadlines my exercise/meditation break is one of the main tools to reduce my stress and recharge me to continue to focus.

Choose a cardiovascular activity such as a 45 minute spin class, weights workout, or running, to increase the adrenaline in your body and provide more creative energy for when you return. If you don’t have a gym near your workplace or a shower in the building for exercising outside, try meditation. Get some fresh air and sit in a park to do your meditation, listen to a guided meditation, or practice mindfulness while walking.

5. Set boundaries.

Having the strength to say “no” and setting your boundaries keeps your energy in tact and increases productivity. Get clear on what you need in order to do a good job then say no to people, meetings, extra work, disruptive activities, and tasks that don’t serve your highest good and ultimately the company’s success.

Advertising

Assess and pick only tasks and activities that you need to complete to move forward. If someone wants to have a 2-hour meeting and ramble on, make it clear you only have 20 or 30 minutes, then get out of there. If someone wants to disrupt you with emails and phone calls when you are trying to focus, tell them you have a deadline and you will get back to them another time. If other people want you work long hours and burnout with them, go to the gym or do yoga then return the next day much more refreshed and sharp.

Conclusion

To eliminate time-wasting and burnout habits you need to take a stand and try a different approach. Even if you stand out from the crowd, the results will speak for themselves, both professionally and personally. To be more successful and productive than the crowd, you need to break free from the crowd.

Featured photo credit: Pixabay via pixabay.com

More by this author

Kelly Weiss

Purpose-driven business + lifestyle coach

5 Steps to Choosing Expansive New Year’s Resolutions How to make decisions from a place of love rather than fear The Most Common Marketing Challenge Small Businesses Face And How To Solve It 5 Ways To Cultivate Inner Peace 5 Meditative Chair Exercises Guaranteed To Promote Work Productivity

Trending in Productivity

1 How to Stop Information Overload 2 7 Natural Memory Boosters That Actually Work for All Ages 3 How to Improve Your Memory: 7 Natural (And Highly Effective) Ways 4 11 Tactics on Increasing Brain Power, Memory, and Motivation 5 How to Use More of Your Brain to Become More Productive and Happy

Read Next

Advertising
Advertising
Advertising

Last Updated on February 21, 2019

How to Stop Information Overload

How to Stop Information Overload

Information overload is a creature that has been growing on the Internet’s back since its beginnings. The bigger the Internet gets, the more information there is. The more quality information we see, the more we want to consume it. The more we want to consume it, the more overloaded we feel.

This has to stop somewhere. And it can.

As the year comes to a close, there’s no time like the present to make the overloading stop.

But before I explain exactly what I mean, let’s discuss information overload in general.

How Serious Is Information Overload?

The sole fact that there’s more and more information published online every single day is not the actual problem. Only the quality information becomes the problem.

This sounds kind of strange…but bear with me.

When we see some half-baked blog posts we don’t even consider reading, we just skip to the next thing. But when we see something truly interesting — maybe even epic — we want to consume it.

We even feel like we have to consume it. And that’s the real problem.

No matter what topic we’re interested in, there are always hundreds of quality blogs publishing entries every single day (or every other day). Not to mention all the forums, message boards, social news sites, and so on.

Advertising

The amount of epic content on the Internet these days is so big that it’s virtually impossible for us to digest it all. But we try anyway.

That’s when we feel overloaded. If you’re not careful, one day you’ll find yourself reading the 15th blog post in a row on some nice WordPress tweaking techniques because you feel that for some reason, “you need to know this.”

Information overload is a plague. There’s no vaccine, there’s no cure. The only thing you have is self-control.

Luckily, you’re not on your own. There are some tips you can follow to protect yourself from information overload and, ultimately, fight it.

But first, admit that information overload is really bad for you.

Why Information Overload Is Bad for You

Information overload stops you from taking action. That’s the biggest problem here.

When you try to consume more and more information every day, you start to notice that even though you’ve been reading tons of articles, watching tons of videos and listening to tons of podcasts, the stream of incoming information seems to be infinite.

Therefore, you convince yourself that you need to be on a constant lookout for new information if you want to be able to accomplish anything in your life, work and/or passion. The final result is that you are consuming way too much information, and taking way too little action because you don’t have enough time for it.

The belief that you need to be on this constant lookout for information is just not true.

Advertising

You don’t need every piece of advice possible to live your life, do your work or enjoy your passion.

How to Stop Information Overload (And Start to Achieve More)

So how to recognize the portion of information that you really need? Start with setting goals.

1. Set Your Goals

If you don’t have your goals put in place, you’ll be just running around grabbing every possible advice and thinking that it’s “just what you’ve been looking for.”

Setting goals is a much more profound task than just a way to get rid of information overload. Now by “goals” I don’t mean things like “get rich, have kids, and live a good life”. I mean something much more within your immediate grasp. Something that can be achieved in the near future — like within a month (or a year) at most.

Basically, something that you want to attract to your life, and you already have some plan on how you’re going to make it happen. So no hopes and dreams, just actionable, precise goals.

Then once you have your goals, they become a set of strategies and tactics you need to act upon.

2. Know What to Skip When Facing New Information

Once you have your goals, plans, strategies and tasks, you can use them to decide what information is really crucial.

First of all, if the information you’re about to read has nothing to do with your current goals and plans, then skip it. You don’t need it.

If it does, then ask yourself these questions:

Advertising

  • Will you be able to put this information into action immediately?
  • Does it have the potential to maybe alter your nearest actions/tasks?
  • Is it so incredible that you absolutely need to take action on it right away?

If the information is not actionable in a day or two, then skip it.

(You’ll forget about it anyway.)

And that’s basically it. Digest only what can be used immediately. If you have a task that you need to do, consume only the information necessary for getting this one task done, nothing more.

You need to be focused in order to have clear judgment, and be able to decide whether some piece of information is mandatory or redundant.

Self-control comes handy too. It’s quite easy to convince yourself that you really need something just because of poor self-control. Try to fight this temptation, and be as ruthless about it as possible – if the information is not matching your goals and plans, and you can’t take action on it in the near future, then SKIP IT.

3. Be Aware of the Minimal Effective Dose

There’s a thing called the MED – Minimal Effective Dose. I was first introduced to this idea by Tim Ferriss. In his book The 4-Hour BodyTim illustrates the minimal effective dose by talking about medical drugs.

Everybody knows that every pill has a MED, and after that specific dose, no other positive effects occur, only some negative side effects if you overdose big.

Consuming information is somewhat similar. You need just a precise amount of it to help you to achieve your goals and put your plans into life.

Everything more than that amount won’t improve your results any further. And if you try to consume too much of it, it will eventually stop you from taking any action altogether.

Advertising

4. Don’t Procrastinate by Consuming More Information

Probably one of the most common causes of consuming ridiculous amounts of information is the need to procrastinate. By reading yet another article, we often feel that we are indeed working, and that we’re doing something good – we’re learning, which in result will make us a more complete and educated person.

This is just self-deception. The truth is we’re simply procrastinating. We don’t feel like doing what really needs to be done – the important stuff – so instead we find something else, and convince ourselves that “that thing” is equally important. Which is just not true.

Don’t consume information just for the sake of it. It gets you nowhere.

The focus of this article is not on how to stop procrastinating, but if you’re having such issue, I recommend you read this:

Procrastination – A Step-By-Step Guide to Stop Procrastinating

Summing It Up

As you can see, information overload can be a real problem and it can have a sever impact on your productivity and overall performance.

I know I have had my share of problems with it (and probably still have from time to time). But creating this simple set of rules helps me to fight it, and to keep my lizard brain from taking over.

I hope it helps you too, especially as we head into a new year with a new chance at setting ourselves up for success.

More Resources About Boosting Brain Power

Featured photo credit: Pexels via pexels.com

Read Next