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5 Productivity Tools To Work Smarter, Not Harder

5 Productivity Tools To Work Smarter, Not Harder

Modern day life constantly demands our time, attention, and energy. We put pressure on ourselves to juggle more tasks as we increase our workloads to get more things done quicker. Instead of accomplishing enough to be satisfied, we are often left feeling overwhelmed, exhausted, disconnected, and unfulfilled.

This frantic lifestyle not only diminishes the quality of our results, it’s also impossible to maintain. Something has got to give eventually and if it’s not your relationships and happiness, it will become your health. Just like a car needs regular maintenance to perform well and batteries need to be recharged, our bodies need nurturing, rest, and rejuvenation.

Although working burnout style is an easy habit to slip into when you have a lot of tasks to accomplish, research shows that workers get no more done when they work 50-hour work-weeks than when they work 40-hour work-weeks. So, what does that say for working 70 plus hours a week? These extra unproductive hours are usually spent engaged in disruptive activities such as answering emails, phone calls, and unnecessary meetings, or recovering from stress, lack of sleep, and sugar or caffeine lows.

The best way to balance out our demanding lifestyle and become more productive at what we do, including work, is to manage our energy. Do more activities that recharge you and give you energy, so you can can be more successful in what you choose to focus your energy on.

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While building up an executive marketing and design career over the past 14 years, I have successfully been able to accomplish all my work tasks within a 40-hour work week. This left me time for rest, travel, hobbies, building relationships, and being a competitive athlete. I did this by managing my energy outside of the office, so when I was at work I had the energy to be more productive and successful.

Here are five energy management tools and activities you can do to create more clarity, productivity, and success in your life.

1. Start your day right.

How you start your day has a big influence on how productive you are for the rest of the day, and I’m not referring to how much coffee you drink. Setting a relaxed mindset and making sure your body and brain receive adequate nutrition is vital for productivity. If you wake up with worry, fear, or any other troubling emotions, do what you can to get back into a calm state. Remember you choose how you feel; no one else can dictate that. Express your thoughts in a notebook, meditate, or exercise to get the tense energy out.

Next, feed your body and brain healthy food. Aim for natural non-processed food that isn’t going to give you a sugar crash later on or encourage junk food cravings. Feed your body and mind what it needs to create success.

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2. Visualize success.

Visualizing success paves the pathway to tangibly achieve success. Just like athletes visualize their race over and over in their heads, visualizing your day going well energetically and mentally sets you in alignment with your goals.

Each morning, create a plan of how you want your day to go by visualizing all your goals. Visualize the main tasks, meetings, or conversations of that day going well. Play out the events in your head one at a time using only positive thoughts and emotions.

At a neurological level, our brain doesn’t know the difference between what actually happens and what we visualize. The brain reacts very similarly to both real and imagined experiences. That’s why chronic worriers feel the stress in their body like the potential disaster has already happened. Visualizing success can decrease fear and worry, as your brain has already experienced a positive outcome.

3. Set a strict finish time.

Before starting work, set a hard deadline of when you will finish. Knowing you only have a certain amount of time to complete your tasks often leads to more focus and less temptation for distraction. That’s why cramming students can get more study done close to the exam time since they have no choice but to solidly focus.

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If you are a serial workaholic and can’t see yourself finishing when you plan to, then make solid commitments after work. Reserve a dinner table, book a yoga or exercise class, buy tickets to an event, or park your car somewhere you have to move at your finishing time. In other words do whatever it takes to get 1-3 tasks done for that day within the allotted time. It’s amazing how much your productivity increases when you have focus and are not multitasking/time-wasting.

4. Meditate or exercise during your lunch break.

Taking a mental and physical break from work allows you to relax, recharge, and return with more focus. Throughout my professional career, I have been very consistent in taking at least a 1-hour lunch break to do exercise, yoga, or meditation. No matter how busy I am that day, I know taking a break will provide me with more energy and focus to be more productive when I return. In fact, during heavy workloads and intense deadlines my exercise/meditation break is one of the main tools to reduce my stress and recharge me to continue to focus.

Choose a cardiovascular activity such as a 45 minute spin class, weights workout, or running, to increase the adrenaline in your body and provide more creative energy for when you return. If you don’t have a gym near your workplace or a shower in the building for exercising outside, try meditation. Get some fresh air and sit in a park to do your meditation, listen to a guided meditation, or practice mindfulness while walking.

5. Set boundaries.

Having the strength to say “no” and setting your boundaries keeps your energy in tact and increases productivity. Get clear on what you need in order to do a good job then say no to people, meetings, extra work, disruptive activities, and tasks that don’t serve your highest good and ultimately the company’s success.

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Assess and pick only tasks and activities that you need to complete to move forward. If someone wants to have a 2-hour meeting and ramble on, make it clear you only have 20 or 30 minutes, then get out of there. If someone wants to disrupt you with emails and phone calls when you are trying to focus, tell them you have a deadline and you will get back to them another time. If other people want you work long hours and burnout with them, go to the gym or do yoga then return the next day much more refreshed and sharp.

Conclusion

To eliminate time-wasting and burnout habits you need to take a stand and try a different approach. Even if you stand out from the crowd, the results will speak for themselves, both professionally and personally. To be more successful and productive than the crowd, you need to break free from the crowd.

Featured photo credit: Pixabay via pixabay.com

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Kelly Weiss

Purpose-driven business + lifestyle coach

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Published on April 16, 2019

How Self Care Can Help You Live Your Best Life

How Self Care Can Help You Live Your Best Life

When was the last time you did something for yourself?

Whether it was deciding to treat yourself with a little something or travel for some R&R, how often do you practice self-care?

Well, as good as above sounds, there’s a common misconception that many of us have about self-care: that it’s only about indulgence and enjoyment.

However, self-care goes far beyond indulgence. It’s actually about respecting your mind and body, understanding its limits, and being able to take care of every part of yourself, in a holistic way.

And, you really don’t have to go to extreme measures or do anything specific–like meditating or following a plant based diet–in order to practice self-care. You just have to make sure that what you’re doing is in your best interests.

So how can you make that happen?

Below are a few proven methods that will help you become a better version of you. Follow through with these regularly and you’ll be well on your way to living your very best life.

Listen to Yourself

The bulk of self-care is knowing yourself.

This means knowing your body’s limitations, and being in tune with your feelings, emotions and thoughts. So it’s important, then, to know who you are and what you want to do in life, in order to truly say that you know yourself. 

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What is your purpose?

Have you ever thought about this question?

Your purpose doesn’t have to remain the same throughout your life. What you found a purpose in at age 19 would likely be different at age 49.

In your current situation, think about the different roles that you have – as a working professional, a spouse, a partner, a parent, etc.

Do you feel like you are fulfilling your purpose through any of these roles?

All you have to do is ensure that what you’re chasing is meaningful to you; this will bring focus and motivation as you strive to achieve your goals.

If you have your purpose defined, then that’s awesome! You know what drives you and why.

But, if you don’t feel like you have a purpose nailed down, it’s good to start by asking why.

For example, why are you working in your particular job or industry? If the reason is vague or unclear, then your motivational energy will be the same. In which case, you may find yourself not having a direction for where you’re headed in life.

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If you’d like to learn more about finding your purpose, then I recommend you check out this article:

How to Get Motivated and Be Happy Every Day When You Wake Up

Seek Out Continuous Education

Now, this may seem less common when you think of self-care, but lifelong learning is incredibly useful and an important component of taking care of yourself.

It’s Super Practical

Lifelong learning is extremely practical these days and does not require as much effort as it may have in the past. Long gone are the days when you could only find information on something by visiting a library. In this day of the internet, anything you can imagine is at your fingertips.

You don’t need to physically go to a learning institution to learn. You can watch Youtube videos to learn new skills, take online courses to earn a degree, and scroll through an endless amount of articles, books and journals from reputable news and informative sites.

When you’re constantly pushing yourself to learn and take up new things, your mental health also improves. Research shows that an active and engaged mind is responsible for diminishing age-related memory loss and improves overall cognitive abilities.

Your Confidence Will Skyrocket

You’ll also have improved self worth as it teaches you to step outside of your comfort zone, which will undoubtedly improve your confidence.

You’ll also connect better with others by expanding your knowledge base. Learning exposes you to a multitude of new ideas and perspectives that you may have otherwise never considered. This also increases your adaptability. Whether it’s at work or just wanting to adapt to society, your peers, and loved ones, life long learning prepares you to take on new challenges.

You’ll Be More Desired in the Job Market

Another obvious reason for continuous education, is that your employability will also increase.

With the ever changing economy, and huge influences from technology, social media, science etc., job descriptions today are moving targets. Assignments and roles change so quickly in response to changing business demands, it becomes a Herculean task to keep a job description database current.

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In years past, stability was a characteristic of the world of work. Procedures, information, jobs, and organizations were established and provided continuity. Education was completed in the first 14 to 22 years of one’s life, followed by a long career occasionally punctuated by short-term job training.

Today, however, jobs, companies, and technology are disappearing and being created simultaneously. To remain current and maintain a competitive advantage in the human capital marketplace, an individual is challenged to continually learn.

People return to school at every age to enrich their skills and knowledge for their current positions. Some even prepare themselves for new jobs or career changes, moving them forward into new opportunities and technology.

We can be assured that we will be challenged to continue to learn new tasks and information throughout our lives. Successful careers belong to flexible, curious learners who are prepared for opportunities because they know themselves and where they make their best contribution. As Peter Drucker, the father of modern management stated,

“Knowledge is choice.”

Lifelong learning also increases social awareness and perspective. To genuinely understand and empathize with others, increase social awareness, and foster strong interpersonal relationships, it’s important to seek out new perspectives. Enhancing the skills that positively impact emotional intelligence can bring even greater happiness and success, both personally and at work; and, this is all part of self-care.

Improve Your Habits (Both at Work and at Home)

Now, the last piece of advice I want to introduce to your self-care regimen, is to improve your habits.

Habits define who you are, and are built up over time. You are what you eat is a great example of this. If you make it a habit to eat foods that nourish your body, rather than make your body feel bad, then you will be much healthier overall.

Good Habits Allow You to Reach Your Goals

Since habits dictate your days and nights, such as waking up every morning to get to work before a certain time, or brushing your teeth before bedtime every night, they play a major role in whether we do or do not reach our goals.

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When you form habits that allow you to progress towards your goals, you’re automatically living a purposeful day, everyday.

Habits Make Your Time a Priority

How do you spend your free time? Do you opt to lounge on the couch watching Netflix passively, or do you engage in activities that support your purpose in life?

It’s natural to waste a lot of time during the day, but fostering good habits will make you set a pattern for how you spend your time and give you the choice of what you choose to spend your time on. By improving your habits, you’ll find that you can be a LOT more productive. When you create good habits, you become more efficient with your time and a lot less is wasted.

This in essence creates an overall positive influence on your life, allowing you to treat your mind and body well, which is why improving your habits are so important to self-care.

Your Well Being Comes First

We live in such a fast-paced society, where we are often so caught up in our work, families, maintaining our social lives, our studies and everything in between. It’s an understatement to say that life can get a little overwhelming at times.

If you’ve ever watched the safety video onboard a plane, you’ll know that they always ask for a parent or adult to put on the safety mask first, before tending to the child. This may sound selfish, but the fact is that if you truly want to ensure the child’s safety, then your safety needs to come first so that you can protect and care for the child without complications from your end.

The same goes for self-care. We need to ensure that our well being is priority, so that we can be the best for the people around us.

Listening to yourself, practicing lifelong learning and improving your habits are steps that you can take to ensure you’re constantly in the best state of mind, alongside the indulgence and rest that you reward yourself with.

Featured photo credit: Photo by Raychan on Unsplash via unsplash.com

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