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7 Undiscovered Apps to Boost Productivity in Your Small Business

7 Undiscovered Apps to Boost Productivity in Your Small Business

As a small business owner, your plate is full of responsibilities; aside from ensuring your day-to-day duties as a leader within your company are carried out, your to-do list includes things like taking care of employee payroll, paying the rent on your office space, and keeping your team on track. Successful leaders often delegate these tasks in order to allow themselves to focus on critical responsibilities, however, small businesses do not always have the manpower to make this possible. As an alternative, consider incorporating these apps into your business processes to improve productivity, enhance business efficiency, and to avoid problems later.

Take a look at these apps below, which will facilitate everything from your company email newsletter to your social media posts.

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1. IFTTT for Automation

IFTTT is an automation app that will save you time an money by allowing you to automate just about anything, from your shopping list to news alerts. Use IFTTT for things like automatically scheduling through Google Calendar and managing recruiting activity. It’s all synced across the cloud, and the best part is that IFTTT provides a huge database of “automation recipes” with step-by-step instructions to help you get set up.

2. Evernote for Notes

How many times a day do you have to say, “I have to remember this”? Evernote allows you to make a note of anything to use later. Track everything from business trips to your favorite web pages, or manage research for your next project.. Some tablets even allow you to jot down notes on the tablet’s Evernote app using a stylist, giving you the feel of pen and paper.

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3. MailChimp for Email

MailChimp helps you to take control of your email by providing easy layouts to create newsletters for your company, tools to collect email addresses for marketing, and straightforward email templates. Collaborate with other employees with multi-user accounts, or independently use Mailchimp’s automation features for your online sales. Mailchimp also provides you with advanced analytic tools so you can track which campaigns are the most successful, allowing you to optimize your email effectiveness.

4. ZenPayroll for Payroll

Managing the payroll for you company can be very time-consuming, especially due to complex rules and regulations that require careful planning. ZenPayroll helps you avoid payroll confusion by handling most aspects of payroll for you, including features such as employee self-onboarding. Furthermore, ZenPayroll is an affordable solution used by many small businesses; ZenPayroll is a service you can trust.

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5. CoSchedule for Content Marketing

When it comes to content marketing, developing a comprehensive editorial calendar is arguably the most important step. CoSchedule not only provides you with an easy-to-use online editorial calendar, but also allows you to collaborate with team members and automate both blog posts and social media shares. With CoSchedule, you can plan your content for an entire month and let the app do the rest of the work, saving you hours a week.

6. HipChat for Real-Time Communication

HipChat makes it easy for you to talk to your teams by providing you with a platform to engage in both group and individual chats in order to streamlining your communications. Using a chat service like this will help keep your inbox clear of tedious email updates while clearing the way for more important conversations.

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7.Priority Matrix for Task Management and Collaboration

Priority Matrix is a task management app that allows you to quickly create action items within projects and collaborate with your team. The app utilizes the Eisenhower method of time management, which helps you categorize to-dos based on how critical and urgent you consider them, so your team stays focused on the right tasks. Finally, Priority Matrix can also be synchronized with your calendar and email platforms, making it easier for you and your team to stay on top of task due dates and keep track of important conversations.

By integrating just a few of these apps into your small business, you can save yourself hours a week, resulting in days of time gained at the end of each month. Just imagine the levels of productivity your business could hit by utilizing these extra hours to grow and improve.

Do you have any other tips or suggested apps that make your life easier? Leave a comment below.

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Last Updated on February 19, 2019

How to Break Bad Habits: I Broke 3 Bad Habits in Less Than 2 Months

How to Break Bad Habits: I Broke 3 Bad Habits in Less Than 2 Months

The cycle of bad habits is what keeps us living small and stops us from reaching our true potential. Breaking a bad habit isn’t as hard as it seems; despite being a CEO of a company and raising two children, I still managed to break 3 bad habits I had within 2 months. Yes, that’s quitting one habit in less than 21 days.

I took steps to eliminate them one at a time. Habits such as drinking Coke every day, slouching when sitting and not having a consistent exercise routine.

So how did I break these habits? I used the Control Alternate Delete Method (Ctrl Alt Del).

What is this method and why is it so effective? Read on to find out how to break bad habits with this unique method.

How to break bad habits with the Control Alternate Delete Method

    We all notice on some level what our bad habits are. A lot of the time we choose to ignore the negative ways these impact us.

    For me, I was sitting most of the day in front of my computer at work in a slouching position. I drank Coke every single day in an attempt to stay awake. I put off any kind of exercise regime because I felt that it was better to just relax and have fun after a whole day of work. As a result, I was leading a really unhealthy lifestyle suffering from weight gain and back pain.

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    I needed to make a change.

    I started to read books about building habits such as The Power of Habit by Charles Duhigg, The One Thing by Gary W. Keller and Jay Papasan, and The Now Habit by Neil Fiore. After reading all these books, I’ve come up with my own method to quit bad habits — The Ctrl Alt Del Method.

    I started by focusing on just one bad habit, the first one being the sheer amount of Coke I was consuming each day.

    Every day I applied the Ctrl Alt Del Method and after two weeks, not only did I stop drinking Coke every day (I only drank one can in 2 weeks), but I started the better habit of drinking 8 glasses of water every day instead.

    After eliminating one bad habit, I moved on to the other two with this same method and a month later I was:

    • Hitting the gym twice a week.
    • Improving my sitting posture, not only at the office but also at home and everywhere else, improving my back pain.
    • Gaining core muscle which improved my back pain as well.
    • Losing fat around my waist which went from 36″ (considered obese level) to 32″ (normal level).

    If I can improve my life using this method, then so can you. Using this structure to eliminate your bad habits will increase your success and replace your bad habits with more positive ones.

    Control: Master your desire

      Identify your triggers

      Bad habits such as drinking alcohol, smoking and snacking too much trigger the release of dopamine, a feel-good chemical in the brain.[1] Although you might not like the end result, they give you a positive outcome in the moment. This is pure psychology.

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      It’s important to identify what is triggering you to continually act out your bad habit. This isn’t always an easy step because our habits have been built up over a long period of time.

      If you need help in identifying your triggers, here’s a list of common bad habits and their triggers: 13 Bad Habits You Need to Quit Right Away

      Self-reflect

      To help you work out your triggers, do a bit of self-reflection. Ask yourself questions such as:

      • What comfort are you getting from this habit?
      • Why do you need comfort?

      For example, I chose to drink coke because it tasted good and it made me feel good when I was stressed. I slouched only when I sat for too long working on my desk and started to feel tired. I skipped exercises because every day after work I felt I already did enough works and didn’t want to work out.

      If you choose to eat fast food every night, you’re probably telling yourself you’re too busy to cook. But ask yourself why? What are your priorities?

      Maybe you have a lack of self-worth that means you don’t have the self-love to want to look after your health. Perhaps it’s a sign you’re not making enough time for important routines like shopping and creating a healthy meal yourself. Maybe you’ve always had a belief that you’re a bad cook.

      Write a diary

      Write down your thoughts and feelings around this bad habit. Writing things down forces the brain to think harder.[2] This helps you to find the source to your stress or limiting negative beliefs.

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      Alternate: Find a replacement

        Find a positive alternative habit

        Once you think you’ve discovered your trigger, try to find a similar but healthy option. This is where I replaced Coke with lemon water; slouching with simply taking a walk and stretching my back every hour; and chilling at home after work with workout exercises that I actually found fun.

        You could decide to walk to the office instead of driving or getting off the bus earlier to walk. You could switch to a healthier breakfast cereal instead of grabbing a sugary snack when you head out of the door.

        By doing this, you aren’t getting rid of the act altogether like you would if you completely gave something up with nothing to fill that void. This helps your brain accept the improved habit more.

        Create a defence plan

        Everyone has moments of weakness and that want to revert back to the bad habit will rear its ugly head. This is where a plan can help counteract these moments.

        Think of things you can do when the temptations come. For example, if you want to check your phone less, ask your friend or partner to keep it for you or switch it off and read a book. If you’re a starter for an exercise routine, like me, get someone to do it with you to keep you accountable.

        Decide on something you will do once you feel triggered to go back to your old habit. Repeating these positive alternative habits consistently will help wire your brain to see them as your normal new habit over time.

        Delete: Remove temptations

          Remove stuff that reminds you of the bad habit

          Getting rid of anything that reminds you of your bad habit is essential. For example, I got rid of coke in my office and at home and replaced my usual office chair with an exercise ball. It makes it much easier to stop slipping back in a weak moment.

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          Avoid all kinds of temptations

          In the same vein, avoid places or people that you know will tempt you back into that bad habit. Don’t go to the supermarket on an empty stomach to avoid the temptation to buy trashy snacks, don’t drive past that fast food joint but find an alternative route instead, say no more often to the friend you know will get you drunk again this weekend.

          It’s all about not putting yourself in the situation where you’re in danger of relapsing.

          Conclusion

          The Control Alternate Delete Method uses the right steps you need to overcome your need to indulge in your bad habits. Working with your core psychology, emotions and feelings behind your actions is what makes this method effective and easy to apply to all bad habits you have.

          Bad habits are easy to form and making changes can seem difficult but remember that it’s all about consistency and repetition.

          Start using the Control Alternate Delete Method today and you can stop a bad habit permanently.

          What bad habit do you want to put a stop to once and for all? You must set aside time and pick one bad habit to focus on. Start using the steps to increase and maintain more positivity in your life moving forward.

          More Resources About Changing Habits

          Featured photo credit: Picjumbo via picjumbo.com

          Reference

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