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7 Undiscovered Apps to Boost Productivity in Your Small Business

7 Undiscovered Apps to Boost Productivity in Your Small Business

As a small business owner, your plate is full of responsibilities; aside from ensuring your day-to-day duties as a leader within your company are carried out, your to-do list includes things like taking care of employee payroll, paying the rent on your office space, and keeping your team on track. Successful leaders often delegate these tasks in order to allow themselves to focus on critical responsibilities, however, small businesses do not always have the manpower to make this possible. As an alternative, consider incorporating these apps into your business processes to improve productivity, enhance business efficiency, and to avoid problems later.

Take a look at these apps below, which will facilitate everything from your company email newsletter to your social media posts.

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1. IFTTT for Automation

IFTTT is an automation app that will save you time an money by allowing you to automate just about anything, from your shopping list to news alerts. Use IFTTT for things like automatically scheduling through Google Calendar and managing recruiting activity. It’s all synced across the cloud, and the best part is that IFTTT provides a huge database of “automation recipes” with step-by-step instructions to help you get set up.

2. Evernote for Notes

How many times a day do you have to say, “I have to remember this”? Evernote allows you to make a note of anything to use later. Track everything from business trips to your favorite web pages, or manage research for your next project.. Some tablets even allow you to jot down notes on the tablet’s Evernote app using a stylist, giving you the feel of pen and paper.

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3. MailChimp for Email

MailChimp helps you to take control of your email by providing easy layouts to create newsletters for your company, tools to collect email addresses for marketing, and straightforward email templates. Collaborate with other employees with multi-user accounts, or independently use Mailchimp’s automation features for your online sales. Mailchimp also provides you with advanced analytic tools so you can track which campaigns are the most successful, allowing you to optimize your email effectiveness.

4. ZenPayroll for Payroll

Managing the payroll for you company can be very time-consuming, especially due to complex rules and regulations that require careful planning. ZenPayroll helps you avoid payroll confusion by handling most aspects of payroll for you, including features such as employee self-onboarding. Furthermore, ZenPayroll is an affordable solution used by many small businesses; ZenPayroll is a service you can trust.

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5. CoSchedule for Content Marketing

When it comes to content marketing, developing a comprehensive editorial calendar is arguably the most important step. CoSchedule not only provides you with an easy-to-use online editorial calendar, but also allows you to collaborate with team members and automate both blog posts and social media shares. With CoSchedule, you can plan your content for an entire month and let the app do the rest of the work, saving you hours a week.

6. HipChat for Real-Time Communication

HipChat makes it easy for you to talk to your teams by providing you with a platform to engage in both group and individual chats in order to streamlining your communications. Using a chat service like this will help keep your inbox clear of tedious email updates while clearing the way for more important conversations.

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7.Priority Matrix for Task Management and Collaboration

Priority Matrix is a task management app that allows you to quickly create action items within projects and collaborate with your team. The app utilizes the Eisenhower method of time management, which helps you categorize to-dos based on how critical and urgent you consider them, so your team stays focused on the right tasks. Finally, Priority Matrix can also be synchronized with your calendar and email platforms, making it easier for you and your team to stay on top of task due dates and keep track of important conversations.

By integrating just a few of these apps into your small business, you can save yourself hours a week, resulting in days of time gained at the end of each month. Just imagine the levels of productivity your business could hit by utilizing these extra hours to grow and improve.

Do you have any other tips or suggested apps that make your life easier? Leave a comment below.

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Last Updated on December 4, 2020

10 Best Task List Apps to Boost Productivity in 2020

10 Best Task List Apps to Boost Productivity in 2020

Organizational drag is anything that eats up time and keeps people from getting things done in time. Companies that wish to boost productivity do so by creating more efficient processes.

This also applies to individuals, freelancers, and entrepreneurs. Whether you work alone or as part of a team, it is important to use the right tools to boost productivity, and having an accessible and easily manageable task list can go a long way.

Here is a list of the top ten productivity apps that you can use to achieve more.

1. ToDoist

    ToDoist is an awesome to-do task list app that is used by over 10 million people. To use the app, you just have to write down all the activities that you plan to do. The software will then interpret these activities and categorize the tasks accordingly.

    For instance, if you create a task to go for lunch at noon with a friend, the app will automatically categorize this task as a meeting and will send you a reminder at the right time.

    However, this app is more than a personal activity planner. You can use it to plan activities for the entire team. It is also good for planning entire projects, discussing details about the project, and monitoring the deadlines.

    The basic functionality is free, but you can unlock premium features for $36 or $60 a year for full access.

    Available on iOS and Android

    2. monday.com

      This productivity app lets you manage your workflows and tasks. It is a great tool for creating a task list and helping you have a clear view of your work and the status of each task.

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      The app is a bit similar to a spreadsheet. However, it looks much nicer, and it allows you to toggle between multiple views. It gives you alerts and notifications, and it allows you to attach files as well as communicate with colleagues.

      The features of Monday.com include a task board that can be customized to manage due date, hours spent, task status, and much more. Users can upload and attach files, make comments, mention members of their team, and more. It can also be integrated into Google Drive, Slack, GitHub, Jira, Dropbox, and many other platforms.

      If you have problems setting it up, you can contact the customer via email or phone.

      Available on iOS and Android

      3. CloudApp

        CloudApp is a great app for boosting productivity. It offers highly intuitive communication, which can help you save up to 56 hours a week. Your only problem will be deciding how you can utilize all the extra time.

        Whether you are talking with a customer, colleague, or client, this app has all the features you need. With GIFs, screenshots, and image annotation, you no longer have to write lengthy emails. Instead, you can show people what you want them to do.

        The app has over 3 million users. It has proven quite reliable when it comes to helping users to boost productivity. You can opt for the free version or you can opt for a $9 a month upgrade to access premium features.

        Available on iOS

        4. Quip

          If you are working closely with members of your team, Quip is a great app for team activities. The platform combines spreadsheets, documents, slides, and chat. Its main strength is that it comes with a suite of Live Apps. You can use them to increase the functionality of Quip.

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          Moreover, you will waste less time by being able to streamline the use of various tools. Quip is one of the most adaptable productivity apps in the world.

          There are options to use connected tools to track time, manage work, and much more. Some of the integrations of Quip are Dropbox, Github, Slack, Salesforce, and much more. The app costs just $30 a month for 5 users.

          Available on iOS and Android

          5. Trello

            Trello is an app that makes managing projects an easy task. This is made possible by the app’s Kanban philosophy. It is a visual and intuitive platform.

            Users can break huge tasks into small chunks, making it useful for creating a task list. This is made possible by creating cards for each task. The cards can be organized into different columns, which are representative of various stages of the project. Once a task is complete, a card is moved from one column to the next.

            The app is free but it comes with a premium plan with $9.99 a month.

            Available on iOS and Android

            6. Focus Keeper

              This app is perfect for those who wish to improve their work habits and minimize distractions while maintaining focus on current tasks. Focus Keeper is based on the Pomodoro technique. This method utilizes timeboxing to ensure each task is complete.

              This is more than a task list app. If you wish to understand how you work best, the app delivers a suite of tools that you can use to set up your workday. It tracks your hours, analyzes, checks interruptions, and much more. Some of the integrations of Focus Keeper are Trello, Asana, Todoist, Basecamp, Outlook, Google Keep, and many others.

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              The app costs $2.99 a month for those who wish to access premium features. It is accessible on Linux, iOS, Android, web, macOS, and Windows.

              Available on iOS and Android

              7. Quire

                This app is designed as a professional and personal to-do task list manager. The app has a very efficient and optimized design due to the developers’ philosophy on visual task management. It allows you to easily get updates and work with your teammates.

                The app also allows users to customize and choose templates based on their preferences. It is easy to use, but it helps you get things done. The app is currently free.

                Available on iOS and Android

                8. Asana

                  This Kanban-style app is quite popular. It helps you visually organize your tasks. With this app, you can set deadlines, tasks, assignees, and visualize your workflow. It is quite popular and used by many people.

                  The app features a sleek clutter-free design and comes with several integrations. As a result, it can be adapted to a wide range of projects. The app costs $9.99 a month.

                  Available on iOS and Android

                  9. Toggl

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                    You can use this simple time tracker to help boost your team’s productivity. It works on different devices across several platforms, and it comes with numerous friendly reminders to ensure that you remember to keep it on. It usually sends you a report once you complete a task to help you make improvements next time.

                    The app is free and those who wish to access premium features pay $9 a month.

                    Available on iOS and Android

                    10. Omni Focus

                      This app is considered the gold standard of the to-do apps. Omni Focus delivers a huge number of features that can be used to sort, prioritize, and plan tasks. It features several ways to categorize tasks such as location, energy needed, and priority.

                      It is only available on Apple devices and it costs $39.99 for the standard package.

                      Available on iOS

                      Summary

                      All the apps above are great for boosting productivity. However, you will need to pick one that best suits your needs. Try a number of them out before you decide to settle on one.

                      More Tools for Productivity

                      Featured photo credit: Bram Naus via unsplash.com

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