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7 Undiscovered Apps to Boost Productivity in Your Small Business

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7 Undiscovered Apps to Boost Productivity in Your Small Business

As a small business owner, your plate is full of responsibilities; aside from ensuring your day-to-day duties as a leader within your company are carried out, your to-do list includes things like taking care of employee payroll, paying the rent on your office space, and keeping your team on track. Successful leaders often delegate these tasks in order to allow themselves to focus on critical responsibilities, however, small businesses do not always have the manpower to make this possible. As an alternative, consider incorporating these apps into your business processes to improve productivity, enhance business efficiency, and to avoid problems later.

Take a look at these apps below, which will facilitate everything from your company email newsletter to your social media posts.

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1. IFTTT for Automation

IFTTT is an automation app that will save you time an money by allowing you to automate just about anything, from your shopping list to news alerts. Use IFTTT for things like automatically scheduling through Google Calendar and managing recruiting activity. It’s all synced across the cloud, and the best part is that IFTTT provides a huge database of “automation recipes” with step-by-step instructions to help you get set up.

2. Evernote for Notes

How many times a day do you have to say, “I have to remember this”? Evernote allows you to make a note of anything to use later. Track everything from business trips to your favorite web pages, or manage research for your next project.. Some tablets even allow you to jot down notes on the tablet’s Evernote app using a stylist, giving you the feel of pen and paper.

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3. MailChimp for Email

MailChimp helps you to take control of your email by providing easy layouts to create newsletters for your company, tools to collect email addresses for marketing, and straightforward email templates. Collaborate with other employees with multi-user accounts, or independently use Mailchimp’s automation features for your online sales. Mailchimp also provides you with advanced analytic tools so you can track which campaigns are the most successful, allowing you to optimize your email effectiveness.

4. ZenPayroll for Payroll

Managing the payroll for you company can be very time-consuming, especially due to complex rules and regulations that require careful planning. ZenPayroll helps you avoid payroll confusion by handling most aspects of payroll for you, including features such as employee self-onboarding. Furthermore, ZenPayroll is an affordable solution used by many small businesses; ZenPayroll is a service you can trust.

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5. CoSchedule for Content Marketing

When it comes to content marketing, developing a comprehensive editorial calendar is arguably the most important step. CoSchedule not only provides you with an easy-to-use online editorial calendar, but also allows you to collaborate with team members and automate both blog posts and social media shares. With CoSchedule, you can plan your content for an entire month and let the app do the rest of the work, saving you hours a week.

6. HipChat for Real-Time Communication

HipChat makes it easy for you to talk to your teams by providing you with a platform to engage in both group and individual chats in order to streamlining your communications. Using a chat service like this will help keep your inbox clear of tedious email updates while clearing the way for more important conversations.

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7.Priority Matrix for Task Management and Collaboration

Priority Matrix is a task management app that allows you to quickly create action items within projects and collaborate with your team. The app utilizes the Eisenhower method of time management, which helps you categorize to-dos based on how critical and urgent you consider them, so your team stays focused on the right tasks. Finally, Priority Matrix can also be synchronized with your calendar and email platforms, making it easier for you and your team to stay on top of task due dates and keep track of important conversations.

By integrating just a few of these apps into your small business, you can save yourself hours a week, resulting in days of time gained at the end of each month. Just imagine the levels of productivity your business could hit by utilizing these extra hours to grow and improve.

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Do you have any other tips or suggested apps that make your life easier? Leave a comment below.

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Last Updated on October 21, 2021

How to Create Your Own Ritual to Conquer Time Wasters and Laziness

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How to Create Your Own Ritual to Conquer Time Wasters and Laziness

Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

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Program Your Own Algorithms

Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

How to Form a Ritual

I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

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Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

  1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
  2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
  3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
  4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

Ways to Use a Ritual

Based on the above ideas, here are some ways you could implement your own rituals:

1. Waking Up

Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

2. Web Usage

How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

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3. Reading

How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

4. Friendliness

Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

5. Working

One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

6. Going to the gym

If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

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7. Exercise

Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

8. Sleeping

Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

8. Weekly Reviews

The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

Final Thoughts

We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

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More Tips to Conquer Time Wasters and Procrastination

 

Featured photo credit: RODOLFO BARRETO via unsplash.com

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