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7 Undiscovered Apps to Boost Productivity in Your Small Business

7 Undiscovered Apps to Boost Productivity in Your Small Business

As a small business owner, your plate is full of responsibilities; aside from ensuring your day-to-day duties as a leader within your company are carried out, your to-do list includes things like taking care of employee payroll, paying the rent on your office space, and keeping your team on track. Successful leaders often delegate these tasks in order to allow themselves to focus on critical responsibilities, however, small businesses do not always have the manpower to make this possible. As an alternative, consider incorporating these apps into your business processes to improve productivity, enhance business efficiency, and to avoid problems later.

Take a look at these apps below, which will facilitate everything from your company email newsletter to your social media posts.

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1. IFTTT for Automation

IFTTT is an automation app that will save you time an money by allowing you to automate just about anything, from your shopping list to news alerts. Use IFTTT for things like automatically scheduling through Google Calendar and managing recruiting activity. It’s all synced across the cloud, and the best part is that IFTTT provides a huge database of “automation recipes” with step-by-step instructions to help you get set up.

2. Evernote for Notes

How many times a day do you have to say, “I have to remember this”? Evernote allows you to make a note of anything to use later. Track everything from business trips to your favorite web pages, or manage research for your next project.. Some tablets even allow you to jot down notes on the tablet’s Evernote app using a stylist, giving you the feel of pen and paper.

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3. MailChimp for Email

MailChimp helps you to take control of your email by providing easy layouts to create newsletters for your company, tools to collect email addresses for marketing, and straightforward email templates. Collaborate with other employees with multi-user accounts, or independently use Mailchimp’s automation features for your online sales. Mailchimp also provides you with advanced analytic tools so you can track which campaigns are the most successful, allowing you to optimize your email effectiveness.

4. ZenPayroll for Payroll

Managing the payroll for you company can be very time-consuming, especially due to complex rules and regulations that require careful planning. ZenPayroll helps you avoid payroll confusion by handling most aspects of payroll for you, including features such as employee self-onboarding. Furthermore, ZenPayroll is an affordable solution used by many small businesses; ZenPayroll is a service you can trust.

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5. CoSchedule for Content Marketing

When it comes to content marketing, developing a comprehensive editorial calendar is arguably the most important step. CoSchedule not only provides you with an easy-to-use online editorial calendar, but also allows you to collaborate with team members and automate both blog posts and social media shares. With CoSchedule, you can plan your content for an entire month and let the app do the rest of the work, saving you hours a week.

6. HipChat for Real-Time Communication

HipChat makes it easy for you to talk to your teams by providing you with a platform to engage in both group and individual chats in order to streamlining your communications. Using a chat service like this will help keep your inbox clear of tedious email updates while clearing the way for more important conversations.

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7.Priority Matrix for Task Management and Collaboration

Priority Matrix is a task management app that allows you to quickly create action items within projects and collaborate with your team. The app utilizes the Eisenhower method of time management, which helps you categorize to-dos based on how critical and urgent you consider them, so your team stays focused on the right tasks. Finally, Priority Matrix can also be synchronized with your calendar and email platforms, making it easier for you and your team to stay on top of task due dates and keep track of important conversations.

By integrating just a few of these apps into your small business, you can save yourself hours a week, resulting in days of time gained at the end of each month. Just imagine the levels of productivity your business could hit by utilizing these extra hours to grow and improve.

Do you have any other tips or suggested apps that make your life easier? Leave a comment below.

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Last Updated on August 20, 2019

26 Useful Things to Learn Now That Will Change Your Life

26 Useful Things to Learn Now That Will Change Your Life

If you pay attention to your everyday life careful enough, you’ll know that you can learn from everything and everyone you come across. Our life is basically full of useful lessons that we should learn.

Here are 26 useful things to learn that Abhishek A. Singh shared on Quora. Let’s see how these life theories would lead you to live a different life.

1. Primacy and recency: People mostly remember the first and last things that occurred, barely the middle.

When scheduling an interview, ask the employer the time slots they do interviews and try to be the first or the last.

2. If you work in a bar or in customer service of any kind, put a mirror behind you at the counter.

In this way, angry customers who approach you will have to see themselves in the mirror behind you and the chance of them behaving irrationally will be lowered significantly.

3. Once you make a sales pitch, don’t say anything else.

This works in sales, but it can also be applied in other ways.

My previous boss was training me and just gave me pointers. I was working at a gym trying to sell memberships. He told me that once I got all the small talk out of the way and presented the prices, the first person to talk would lose.

It didn’t seem like a big deal but it actually worked. Often there were long periods of awkward silence as the person tried to come up with some excuses, but usually they bought.

4. If you ask someone a question and they only partially answer, just wait.

If you stay silent and keep eye contact, they will usually continue to talk.

5. Chew gum when you’re approaching a situation that would make you nervous, like public speaking or bungee jumping.

When we eat, our brain tell ourselves, “I would not be eating if I were danger. So I’m not in danger.” This has helped me to stay calm.

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6. People will always remember how you made them feel, not what you said.

Also, most people like talking about themselves; so ask lots of questions about them.

7. When you’re learning something new, teach it to a friend. Let them ask you questions about it.

If you’re able to teach something well, you will be sure that you’ve understood it very well.

8. If you get yourself to be really happy and excited to see other people, they will react the same to you.

It doesn’t always happen the first time, but it will definitely happen the next time.

9. The physical effects of stress — breathing rate and heart rate — are almost identical to the physical effects of courage.

When you’re feeling stressed in any situations, immediately reframe it : Your body is getting ready to be courageous, you are NOT stressed.

10. Pay attention to people’s feet.

If you approach two people in the middle of a conversation, and they only turn their torsos and not their feet, they don’t want you to join in the conversation.

Similarly, if you are in a conversation with a coworker who you think is paying attention to you and their torso is turned towards you but their feet are facing in another direction, they want the conversation to end.

11. Confidence is more important than knowledge.

Don’t be intimidated by anyone, everyone is playing a role and wearing a mask.

12. If you pretend to be something for long enough, you will eventually become it.

Fake it till you make it. Period.

13. Not to be creepy, but if you want to stare at someone unashamedly, look directly past them and wait for them to try and meet your eyes.

When they fail to do that, they’ll look around (usually nervously for a second) they won’t look at you again for some time. This is your chance to straight up stare at this person for at least 45 seconds.

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And as suggested by Brian Stutzman:

If you’re staring at someone and get caught, DON’T turn your head or your body to look away, because that just confirms that you were staring.

Just move your EYEBALLS off the person. Unlike turning your head, it’s instantaneous. And the person will think you were just looking at something behind them and that they were mistaken for thinking you were staring. Do it confidently, and ignore any reaction from the person, and you can sell it every single time.

After a second, you can even look back at them with a “Why are you staring at me?” look on your face to really cement the deal!

14. Build a network.

Become the information source, and let the information be yours. Even grabbing a beer with a former colleague once a year will keep you in the loop at the old office.

Former coworkers might have gotten a new position in that office you always wanted to work in, great! Go to them for a beer, and ask about the office. It’s all about connections and information.

15. If you are angry at the person in front of you driving like a grandmother…

Pretend it is your grandmother, it will significantly reduce your road rage.

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    16. Stand up straight.

    No slouching, hands out of pockets, and head held up high. It’s not just a cliche — you literally feel better and people around you feel more confident in you.

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    17. Avoid saying “I think,” and “I believe” unless absolutely necessary.

    These are phrases that do not evoke confidence, and will literally do you no good.

    18. When feeling anxious, clean up your home or work space.

    You will feel happier and more accomplished than before.

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      19. Always buy the first pitcher or round of drinks.

      You’d be surprised how long you could drink on the phrase “I bought the first one.”

      20. Going into an interview… be interested in your interviewers.

      If you focus on learning about them, you’ll seem to be more interesting and dynamic. (Again, people love to talk about themselves.)

      21. Pay attention parents! Always give your kid a choice that makes them think they are in control.

      For instance, when I want my son to put his shoes on I will say ,”do you want to put your star wars shoes on or your shark shoes on?”

      Pro-tip: In some cases, this works on adults.

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        22. Your action affects your attitude more than your attitude affects your action.

        As my former teacher said “You can jump and dance FOR joy, but you can also jump and dance yourself joyful.”

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        23. When a group of people laugh, people will instinctively look at the person they feel closest to in that group.

        Notice who you look at and who look at you when you laugh with a group of people!

        24. If you want to build rapport or gain someone’s trust quickly, match their body posture and position.

        If someone is sitting with her legs crossed, cross your legs. If they’re leaning away from you, lean away from them. If they’re leaning towards you, lean towards them.

        Mirroring and matching body position is a subconscious way to tell if someone trusts you or is comfortable with you. If you’re sitting with your arms crossed and you notice someone else is sitting with her arms crossed, that is a good indicator that you have/are successfully built/building rapport with that person.

        25. The Benjamin Franklin Effect (suggested by Matt Miller)

        I find the basis of the Benjamin Franklin effect is very useful and extends far beyond pencil borrowing. This knowledge is useful in the world of flirting too.

        Asking a girl in your class if you can borrow a pencil or her notes or to explain the homework will make her more likely to like you than if you let her borrow your stuff or are the one to help her. Even just asking a girl to buy you drinks (facetiously) leaves a much bigger impression than offering to or actually buying a girl a drink.

        The best part is it kills 3 birds with one stone: you get the advantages of the favor itself, the person subconsciously likes you more, and it makes them more open to future favors and conversation.

        26. Handle panic and anxiety behaviors by tapping fingers (Suggested by Jade Barbee)

        When you’re feeling stressed, worried or angry, tap each finger tip while thinking (or speaking quietly) a few specific words about what is bothering you. Repeat the same words while tapping each of your 10 fingers, including thumbs.

        For example, tap while saying, “I’m so angry with her…” Doing so will likely take the charge out of the feeling and return you to a more resourceful (better feeling) state of being. It’s called EFT (Emotional Freedom Technique) or “tapping,” and it is useful in many life situations – emotional sadness, physical pain, food cravings, traumatic memories…

        Featured photo credit: Nicole Wolf via unsplash.com

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