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5 Misleading Myths about Cloud Systems for Business Which Need To Be Debunked

5 Misleading Myths about Cloud Systems for Business Which Need To Be Debunked

When most business owners think of cloud services and systems, they think of big name Web Service Providers like Amazon or Apple. For many people in the business world, the term “cloud” has been seen more as a dirty word than a popular buzz word. Businesses that may be benefiting from the technology and services of the cloud systems are held back by myths and misconceptions about the way the cloud works. Here five of the most common myths and misconceptions that need to be debunked.

1. “It’s not secure”

Security and the safety of information & data is naturally the biggest concern businesses have when it comes to using a cloud based system. Their common concerns often boil down to these main anxieties:

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▪    The platform used for the cloud is too open to outside access and leaves data vulnerable

▪    Multi-tenant platforms cannot be secured accurately and are insecure against hackers

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▪    Data is contained in a foreign data center and not subjected to local laws and regulations

With an appropriate cloud system in place these concerns really are not necessary.  The vast majority of cloud service providers offer options that provide a wide range of security solutions and that also offer customization that allows for access to files and data while animating a high level of security.

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2. “It won’t be reliable”

Outages do happen and like any business, some cloud system providers do experience higher rates of outages and down times than others. This is why it is important to do your research and look into all the available providers that you have access to. Whether you are looking for a cloud based phone for your business, data storage, or file sharing options you need to take the time to make sure you truly understand what the cloud is and what it can offer you, your business associates, your customers, and your team members.

3. “Cloud platforms are always restrictive”

Public cloud phone and storage systems are most often designed with automation and standardization in mind. Some cloud systems allow for a certain level of customization and optimization that can help tailor the services to your unique need. Business servers offered by an industrialized cloud system will offer a unique approach that will give enough options for customization and diversity so that you can find one that fits your unique needs and will serve you well. Cloud systems do not have to be restrictive and you are not always tied down to a single package deal so be sure to look around and find one that is best for your business.

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4. “It’s simply another IT catch all platform”

Being able to adequately and concisely describe what cloud computing is and what is can do for the customer is paramount to having a successful sales pitch. Highlighting what specific ways that unique business can benefit from using the cloud system is important to help get the final sale and convince them to give cloud computing a try. The number one thing most business need is to be more organized. In a world of digital files, records, and transactions, so much can become misplaced without the standard paper trail that so many businesses are used to. By highlighting how the cloud computing system helps streamline and sped up organization and business operations, we can show our clients how a business can improve and stay up to date with the newest management systems.

5. “It has limited application”

The services offered by cloud based systems are often misinterpreted as being limited in their applications, but this is the final myth that needs to be disproved. The cloud based systems that are available to businesses makes it easier than ever to continue business as usual. Connecting with customers and clients is easy and you have access to amazing functions and services including conference calls, file sharing, data storage, phone services, and more – all at a fraction of the price that normal methods cost. Cloud systems also allow you greater freedom and flexibility in terms of what you can do and how your business can grow.

Many modern technological advances have changed the way businesses work and operate. One of the most talked about changes involves the creation of the cloud and the virtual storage and access platform that it offers business big and small. Businesses that could be benefiting from the cloud systems are often times held back by misgivings and fears that they have which have been fueled by myths and misconceptions about how the cloud works. We have debunked five of the most common myths and you are now better prepared to discover how the cloud can help your business be even more successful!

Featured photo credit: Cloud network concept via cloud9realtime.com

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Last Updated on November 19, 2019

10 Smartest Productivity Software to Boost Work Performance

10 Smartest Productivity Software to Boost Work Performance

Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

Projects and Tasks Management

1. Monday dot com

    Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

    The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

    The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

    The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

    Check out the software here!

    2. Asana

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      The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

      The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

      Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

      Check out the software here!

      3. Trello

        Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

        Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

        Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

        Check out the software here!

        4. Jira

          The Jira software is flexible and heralded as the next-generation project.

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          The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

          The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

          Check out the software here!

          5. Evernote Business

            Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

            The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

            Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

            Check out the software here!

            Communication

            6. Slack

              Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

              Check out the software here!

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              7. Spike

                Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                Check out the software here!

                Creation

                8. Office 365

                  Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                  Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                  You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                  Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                  Check out the software here!

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                  9. Grammarly

                    Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                    Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                    Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                    Check out the software here!

                    Team Analytics

                    10. ActivTrak

                      ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                      The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                      Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                      Check out the software here!

                      The Bottom Line

                      Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                      More Productivity Tools

                      Featured photo credit: Domenico Loia via unsplash.com

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