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Practical Ways To Make You Smarter Every Day

Practical Ways To Make You Smarter Every Day

If there is one thing that can make you feel great about yourself, it is without a doubt the sensation you get when you know you are the smartest person in the room. Of course, there is no guarantee that you are actually smarter than everybody else, but when only you can answer a tough question, or solve a puzzle, it make you feel like a star. However, being smart is so much more than puzzle-solving, and having facts galore at your disposal. After all, there are different types of intelligence, and they all tap into the potential of our brain.

Basically, any new skill you acquire, or simply honing an existing skill, learning a new piece of information and even discovering something new about yourself, are all factors that make you smarter in some way. The problem is, you don’t always get a chance to shine, so in the majority of cases we have no idea just how smart someone is.

We can either assume someone is either smart or not-so-smart based on a series of experiences we’ve had with that person. In other words, do not try to be smarter in order to boast, it can easily backfire. You should seek knowledge for knowledge’s sake, and these following approaches will make that possible.

1. Find a hobby that’s right for you

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    Hobbies are a great form of escapism, and they can improve you and fulfill you at the same time. Therefore, you should devote your time to something that you find both interesting and challenging. There are many hobbies that encourage you to use a lot of brainpower, like playing chess, video games, solving crossword puzzles etc. These can provide amazing brain gymnastics, and even reward you with a sense of achievement. As far as gaining information and insight is concerned, there will be little progress in this department, but these are not the sole determiners of one’s wits.

    2. Practice holistic learning

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      If you want to be a walking encyclopedia, you’ll have to master the art of holistic learning and use it whenever possible. This can come in handy if you are in college and trying to prepare for mid-terms and finals. Basically, holistic learning means you connect any new piece of information with something you already know.

      This means you need to think hard while learning, but, as a result, you get a solid database, which can turn out to be quite useful in the long run. The more you implement holistic learning, the more information you will gain with less and less studying. Your brain starts to turn into Wikipedia, and any topic slowly acquires more and more relevant links to it.

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      There are many techniques that can help you master the art of holistic learning, and an author named Scott H Young did a pretty elaborate piece on the topic.

      3. Let learning be your motivation

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        This is closely connected to the previous statement, however, the difference is that holistic learning is about being efficient at learning, and this is about learning to discipline yourself to crave new information. One thing that hinders our motivation to learn is the grading system. Sure, it was intended to motivate us, but we do not master every subject with ease. As mentioned, there are several types of intelligence, and none of us can excel in each field. Some are better at sports, others at music or math etc. However, a negative grade can be demotivating, and it makes us give up on something we could easily have found interesting.

        This is why I said you should gain knowledge for knowledge’s sake – if you flunked some subjects during your education, give them another shot, as every field of science has a lot to offer. You can check out the YouTube channel CrashCourse, or watch the first season of Cosmos – A Space Time Odyssey or Through the Wormhole. These are all amazing shows, and you will feel a lot better when you start to grasp some concepts that previously seemed too complex.

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        4. Admit when you do not know something

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          Maybe it’s just personal experience, but I feel that, due to peer pressure, we tend to behave like we know something, even though our insight in the matter is rather poor. And it makes no sense – why would someone judge you for not knowing how to do something, or not knowing a certain fact? However, we do feel like we are looked down upon, so we try to act “cool”. As a result, we only risk making a bigger fool of ourselves than we would by simply saying “Sorry, I don’t think I know what you are talking about.”

          If you don’t know something, but want to learn about it, why pretend in the first place? And if you are not interested in the topic, why pretend that you are?

          5. Don’t make reckless decisions

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            Now, you should not be the ultimate prude, and compulsively create scenarios before you make a minor decision. That kind of thinking will eat away at you, and cause a lot of stress. However, there are decisions that we can make on a whim, or in the heat of the moment. There are also things that drastically change the status quo in your life, and even though they are a necessity, you should think long and hard before rushing into these decisions.

            For example people are prone to get into debt in order to create the wedding of their dreams. If the happiest day of your life causes so many issues down the road, then it will only turn into a bad memory. You can always have a decent wedding now, and if you have enough resources some day, you can throw a party to adequately celebrate your marriage. Moreover, decisions to change your job, or entire career can be classified as reckless, so take as much time as you need to dwell on those thoughts before deciding to make the next step.

            6. Make lists

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              If you want to grow into a smarter individual, you need to have your own definition of smart. What kind of skills would you need, what kind of goals do you need to achieve, and what do you need to experience in order to stand out from the crowd. In other words, make lists. The list should contain everything you need to create the perfect version of yourself. It’s not a project that should be completed, rather it’s something you need to continually improve upon.

              7. Read books

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                Finally, the best way to become smarter is to read books on an everyday basis. Even reading an instruction manual makes you smarter, let alone a quality masterpiece. You can do some research on a website called Goodreads, and find a book that is perfectly suited to your needs and sensibilities. It is perfect for both intellectual and spiritual growth, and if you have attention span problems then you can always get an audio version, and follow the text as the voice actor reads the piece. That’s what I do, at least. Books are definitely the whole package when it comes to becoming smarter – you have a good story, you learn something new and, very often, adopt a better perspective on things.

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                Djordje Todorovic

                Blogger, Gamer Extraordinaire

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                Last Updated on September 30, 2019

                How To Write Effective Meeting Minutes (with Examples)

                How To Write Effective Meeting Minutes (with Examples)

                Minutes are a written record of a board, company, or organizational meeting. Meeting minutes are considered a legal document, so when writing them, strive for clarity and consistency of tone.

                Because minutes are a permanent record of the meeting, be sure to proofread them well before sending. It is a good idea to run them by a supervisor or seasoned attendee to make sure statements and information are accurately captured.

                The best meeting minutes takers are careful listeners, quick typists, and are adequately familiar with the meeting topics and attendees. The note taker must have a firm enough grasp of the subject matter to be able to separate the important points from the noise in what can be long, drawn-out discussions. And, importantly, the note taker should not simultaneously lead and take notes. (If you’re ever asked to do so, decline.)

                Following, are some step-by-step hints to effectively write meeting minutes:

                1. Develop an Agenda

                Work with the Chairperson or Board President to develop a detailed agenda.

                Meetings occur for a reason, and the issues to be addressed and decided upon need to be listed to alert attendees. Work with the convener to draft an agenda that assigns times to each topic to keep the meeting moving and to make sure the group has enough time to consider all items.

                The agenda will serve as your outline for the meeting minutes. Keep the minutes’ headings consistent with the agenda topics for continuity.

                2. Follow a Template from Former Minutes Taken

                If you are new to a Board or organization, and are writing minutes for the first time, ask to see the past meeting minutes so that you can maintain the same format.

                Generally, the organization name or the name of the group that is meeting goes at the top: “Meeting of the Board of Directors of XYZ,” with the date on the next line. After the date, include both the time the meeting came to order and the time the meeting ended.

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                Most groups who meet do so regularly, with set agenda items at each meeting. Some groups include a Next Steps heading at the end of the minutes that lists projects to follow up on and assigns responsibility.

                A template from a former meeting will also help determine whether or not the group records if a quorum was met, and other items specific to the organization’s meeting minutes.

                3. Record Attendance

                On most boards, the Board Secretary is the person responsible for taking the meeting minutes. In organizational meetings, the minutes taker may be a project coordinator or assistant to a manager or CEO. She or he should arrive a few minutes before the meeting begins and pass around an attendance sheet with all members’ names and contact information.

                Meeting attendees will need to check off their names and make edits to any changes in their information. This will help as both a back-up document of attendees and ensure that information goes out to the most up-to-date email addresses.

                All attendees’ names should be listed directly below the meeting name and date, under a subheading that says “Present.” List first and last names of all attendees, along with title or affiliation, separated by a comma or semi-colon.

                If a member of the Board could not attend the meeting, cite his or her name after the phrase: “Copied To:” There may be other designations in the participants’ list. For example, if several of the meeting attendees are members of the staff while everyone else is a volunteer, you may want to write (Staff) after each staff member.

                As a general rule, attendees are listed alphabetically by their last names. However, in some organizations, it’s a best practice to list the leadership of the Board first. In that case, the President or Co-Presidents would be listed first, followed by the Vice President, followed by the Secretary, and then by the Treasurer. Then all other names of attendees would be alphabetized by last name.

                It is also common practice to note if a participant joined the meeting via conference call. This can be indicated by writing: “By Phone” and listing the participants who called in.

                4. Naming Convention

                Generally, the first time someone speaks in the meeting will include his or her name and often the title.

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                For example, “President of the XYZ Board, Roger McGowan, called the meeting to order.” The next time Roger McGowan speaks, though, you can simply refer to him as “Roger.” If there are two Rogers in the meeting, use an initial for their last names to separate the two. “Roger M. called for a vote. Roger T. abstained.”

                5. What, and What Not, to Include

                Depending on the nature of the meeting, it could last from one to several hours. The attendees will be asked to review and then approve the meeting minutes. Therefore, you don’t want the minutes to extend into a lengthy document.

                Capturing everything that people say verbatim is not only unnecessary, but annoying to reviewers.

                For each agenda item, you ultimately want to summarize only the relevant points of the discussion along with any decisions made. After the meeting, cull through your notes, making sure to edit out any circular or repetitive arguments and only leave in the relevant points made.

                6. Maintain a Neutral Tone

                Minutes are a legal document. They are used to establish an organization’s historical record of activity. It is essential to maintain an even, professional tone. Never put inflammatory language in the minutes, even if the language of the meeting becomes heated.

                You want to record the gist of the discussion objectively, which means mentioning the key points covered without assigning blame. For example, “The staff addressed board members’ questions regarding the vendor’s professionalism.”

                Picture a lawyer ten years down the road reading the minutes to find evidence of potential wrongdoing. You wouldn’t want an embellishment in the form of a colorful adverb or a quip to cloud any account of what took place. Here’s a list of neutral sounding words to get started with.

                7. Record Votes

                The primary purpose of minutes is to record any votes a board or organization takes. Solid record-keeping requires mentioning which participant makes a motion — and what the motion states verbatim — and which participant seconds the motion.

                For example, “Vice President Cindy Jacobsen made a motion to dedicate 50 percent, or $50,000, of the proceeds from the ZZZ Foundation gift to the CCC scholarship fund. President Roger McGowan seconded the motion.”

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                This vote tabulation should be expressed in neutral language as well. “The Board voted unanimously to amend the charter in the following way,” or “The decision to provide $1,000 to the tree-planting effort passed 4 to 1, with Board President McGowan opposing.”

                Most Boards try to get a vote passed unanimously. Sometimes in order to help the Board attain a more cohesive outcome, a Board member may abstain from voting. “The motion passed 17 to 1 with one absension.”

                8. Pare down Notes Post-Meeting

                Following the meeting, read through your notes while all the discussions remain fresh in your mind, and make any needed revisions. Then, pare the meeting minutes down to their essentials, providing a brief account of the discussion that summarizes arguments made for and against a decision.

                People often speak colloquially or in idioms, as in: “This isn’t even in the ballpark” or “You’re beginning to sound like a broken record.” While you may be tempted to keep the exact language in the minutes to add color, resist.

                Additionally, if any presentations are part of the meeting, do not include information from the Powerpoint in the minutes. However, you will want to record the key points from the post-presentation discussion.

                9. Proofread with Care

                Make sure that you spelled all names correctly, inserted the correct date of the meeting, and that your minutes read clearly.

                Spell out acronyms the first time they’re used. Remember that the notes may be reviewed by others for whom the acronyms are unfamiliar. Stay consistent in headings, punctuation, and formatting. The minutes should be polished and professional.

                10. Distribute Broadly

                Once approved, email minutes to the full board — not just the attendees — for review. Your minutes will help keep those who were absent apprised of important actions and decisions.

                At the start of the next meeting, call for the approval of the minutes. Note any revisions. Try to work out the agreed-upon changes in the meeting, so that you don’t spend a huge amount of time on revisions.

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                Ask for a motion to approve the minutes with the agreed-upon changes. Once an attendee offers a motion, ask for another person in the meeting to “second” the motion. They say, “All approved.” Always ask if there is anyone who does not approve. Assuming not, then say: “The minutes from our last meeting are approved once the agreed-upon changes have been made.”

                11. File Meticulously

                Since minutes are a legal document, take care when filing them. Make sure the file name of the document is consistent with the file names of previously filed minutes.

                Occasionally, members of the organization may want to review past minutes. Know where the minutes are filed!

                One Caveat

                In this day and age of high technology, you may ask yourself: Wouldn’t it be simpler to record the meeting? This depends on the protocols of the organization, but probably not.

                Be sure to ask what the rules are at the organization where you are taking minutes. Remember that the minutes are a record of what was done at the meeting, not what was said at the meeting.

                The minutes reflect decisions not discussions. In spite of their name, “minutes,” the minutes are not a minute-by-minute transcript.

                Bottom Line

                Becoming an expert minutes-taker requires a keen ear, a willingness to learn, and some practice, but by following these tips you will soon become proficient.

                Featured photo credit: Unsplash via unsplash.com

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