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4 College Digital Habits to Ditch in the Workplace

4 College Digital Habits to Ditch in the Workplace

You’ve graduated and landed the job of your dreams! Your first job after college is an important one: it starts building your career credibility, network, base salary, and experience. But with so many experienced colleagues, how can a fresh graduate show their authority and make sure that they are taken seriously? Digital habits matter – what made sense in college may no longer be the best way to operate at work. Here are a few habits to ditch (quickly) when you enter the workplace:

1. Pinging your co-workers after working hours or when their status is set to “do not disturb” or “unavailable”.

Intra-office chat programs are all the rage at work these days – they’re a great way to reach out to your colleagues who are online but in another geographical area or office location in real-time. But initiating a chat session with your boss or teammates after hours for anything that is not urgent is a no-no. If people in your time zone are online before or after work it’s probably because they have work they need to get done, and if their status is set to “do not disturb” they may be presenting at a meeting or trying to finish up something that takes concentration. They’re not looking to chat or engage with you, and instant messaging them during these times when there isn’t an emergency can make you look juvenile and inexperienced. Just don’t do it – try another less intrusive mode of communication like email if you need to reach out right then.

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2. Sending long and / or emotional emails.

One way to increase your authority immediately? Write short emails. In fact, if you can’t make your point in fewer than three to four sentences, consider replying with: “Let’s discuss.” Study the way your boss responds to email and copy it. Don’t feel you need to over explain your decision-making processes. In fact, a concrete “No”, or “I’ll pass”, or a simple “I agree” is enough to show you’re engaged and sure of your decisions. If someone wants to know why, they’ll ask you. Worried or concerned about something that happened in the office? Don’t send an emotional email to your manager. It’s hard to control tone and perception in email, and the last thing you want is for your boss to read an email and think that you are a stress case (or worse, a nut case). In those situations, wait for your next one-on-one meeting and have a discussion with your manager where you can provide context and reflection when you bring up your concerns.

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3. Sharing everything on social media.

Had the best date of your life? Called in sick last Friday to start the weekend early? Drank a little too much at the bar with your girlfriends last night? These sorts of things may have been fun to share on Facebook and Twitter when you were in college, but now that you are employed you may want to think twice. Do you really want your boss to know every last detail of your life outside of work? While we’d all like to think that the assessment of our professional performance and worthiness for advancement is completely based on merit the truth is perception is reality, and what happens on the weekends may end up influencing your image at work if you share every last detail on social media.

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4.Text Speak, Stickers and Emoticons in office communications.

You may be able to get away with the occasional smiley face or “HEHE” but if your presentations and emails are filled with text speak terms like “coz”, “l8r” or “dat”, the ‘higher ups’ are going to question your maturity level. The same goes for stickers or emoticons. A thumbs up or smiley face may make sense as an affirmation after a quick instant message exchange, but stickers littered throughout all your communication can be a huge red flag and mark you as a workplace newbie. Communicating succinctly, eloquently and professionally with words is one way to showcase your potential without highlighting your lack of experience.

Work is different than college; don’t expect the digital communication norms to be the same. Even if you lack experience, you can still build an image of yourself as a competent and confident employee worthy of recognition. Drop these four habits quickly and you’ll be well on your way!

Featured photo credit: Office Hours / Tanel Teemusk via flickr.com

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Last Updated on November 19, 2019

Work Smarter, Not Harder: 12 Ways to Work Smart

Work Smarter, Not Harder: 12 Ways to Work Smart

I imagine that like me, you say that you never have enough time and that you just cannot cope with 60 dozen things all at once.

How on earth do you get out of that spiral?

Many people never sit down and look at how to work smarter, rather than harder and even longer hours. But not you, you’re smart enough to try to learn effective ways to work.

So how to work smarter not harder? Here are 12 smart ways you should be following:

1. Improve Your Time Management Skills

Easier said than done? Well, no actually, because there are a few simple rules that can really help you to manage time better.

For example, when setting up a top priority task, you need to switch off the phone and ignore your email first. Then you need to abandon any ideas of multitasking as that will slow you down and ruin your focus.

Finally, set a reasonable deadline and do everything in your power to meet it.

“When you’re born, you’re born with 30,000 days. That’s it. The best strategic planning I can give to you is to think about that.” — Sir Ray Avery

2. Speed up Your Typing and Use Shortcuts

These days we’re all keyboard slaves. So why not speed up your typing and try to get rid of the two finger syndrome. In fact, when you save 21 days per year just by typing fast!

This is exactly what I am doing now, so I cannot honestly say I am practicing what I preach!

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But help is at hand. Try some of these apps and games to help you type fast: 8 Most Effective Games and Apps to Learn to Type Fast

Using shortcuts on the keyboard is another time saver and can speed up your work.

For example, press F2 to rename a selected file, while CTRL + I will put selected text in italics.

There are so many of these. If you make the effort to learn them, they really can be helpful.

3. Learn How to Use Productivity Tools

It is well worth downloading all the useful tools and apps that can highly boost your productivity. Take a look at these 18 Best Time Management Apps and Tools and install whatever fits your needs.

Now that is really a great way of working smarter, not harder.

4. Use Your Phone Wisely

Instead of writing emails, sometimes it’s better to pick up the phone and talk to the person responsible. It saves time, especially for important or urgent discussions.

If that colleague works in the same office, it is even better to go and talk to him or her. It gives you a break, you get some exercise and you actually make human contact which is becoming quite rare in this electronic world.

5. Keep a Tab on Your Tabs

If you are like me, you might well find that you have a ton of tabs open at the top of your browser.

In order to find the one you want, you have to search for them as they are off screen. Having all these tabs open slows down your browser too.

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One solution is to use OneTab which can keep a neat list on the screen of all these tabs when you want to quickly get to one of them or you want to remind yourself which ones you have open.

6. Use a “To Don’t” List

We all know about to do lists and I find that they are generally great. They give me a great sense of achievement as I cross off the tasks done.

But often, I find that we are doing non-essential tasks or ones that can easily be postponed. That is why many people recommend the to don’t list.[1]

Some people prefer to savagely prune the to do list while others prefer to have two separate lists, to do and to don’t. You just have to work out what works best for you when you are trying to save precious time to become more productive.

7. Expect Failure and Fight Paranoia

When failure rears its ugly head, some people get a bit paranoid and fear that this may become a trend.

Projects will go wrong and failure should be expected rather than feared. Learning lessons from failure and analyzing what went wrong is the best way forward.

“Do not be embarrassed by your failures, learn from them and start again.” — Richard Branson

And here you can find 10 Great Lessons Highly Successful People Have Learned From Failure.

8. Be Concise

Rambling on at meetings, in emails and even when introducing yourself to new clients can waste a lot of people’s time.

One way is to practice and sharpen your “elevator speech,”[2] which tells people in 30 seconds or less why they need your skills and how they can benefit from doing business with you.

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Just think of the many situations where this could be useful:

  • Making new contacts
  • Talking about yourself at a job interview
  • Meeting people at conferences or parties
  • Phone calls to new clients

9. Ask the Right Questions

“You can tell whether a man is clever by his answers. You can tell whether a man is wise by his questions.” — Naguib Mahfouz

How do you get feedback? The secret is to ask the right questions at the right time.

When you do this, you are gathering the information you need to help in decision making. This will save you time and you will be able to cut meetings to a minimum.

Forbes magazine reports on research that they carried out on asking the right questions.[3] When that happens, the positive effects are increased by 400%. There are also other benefits in staff motivation and a positive impact on the company’s bottom line.

Lifehack’s CEO Leon has shared about how to ask for feedback to learn faster: How to Learn Quickly And Master Any Skill You Want

10. Learn as Much as You Can

You should always be on a steep learning curve. Look at your skills profile and determine where you need to fill a gap. Talk to important connections and network in your niche.

Keep up to date on trends and developments. It is a fact-changing world. When an opportunity arises, you will be the best equipped to seize it because you have never stopped learning. Just another way of working smarter.

“Live as if you were to die tomorrow. Learn as if you were to live forever.” — Mahatma Gandhi

11. Look After Your Greatest Resource

No, your greatest resource is not time. It is YOU.

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If you do not get enough sleep, exercise and relaxation, you find that you become less and less productive. You begin to work longer and longer hours, which is the exact opposite of what you want.

What you should be doing is making sure you are in the best shape. It is useful to remember that you need a break of 15 minutes after every one and a half hours of work.[4]

Taking breaks and getting fresh air and exercise is one of the best ways of working smarter, not harder.

12. Don’t Fall into the Trap of Working Smarter and Harder

As a society, we are obsessed with doing everything smarter so we are more efficient and we save time all around.[5]

But the most important thing to remember is to accept when we are ready to switch off that computer and not fill up the time with even more work!

The Bottom Line

The key to greater productivity is to work smarter, not harder. Working smarter saves precious time and energy for the things that really matter — your life goals, your personal growth, your health and your relationships.

Stop working for more hours and start working smarter!

More About Working Smart

Featured photo credit: Unsplash via unsplash.com

Reference

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