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4 College Digital Habits to Ditch in the Workplace

4 College Digital Habits to Ditch in the Workplace

You’ve graduated and landed the job of your dreams! Your first job after college is an important one: it starts building your career credibility, network, base salary, and experience. But with so many experienced colleagues, how can a fresh graduate show their authority and make sure that they are taken seriously? Digital habits matter – what made sense in college may no longer be the best way to operate at work. Here are a few habits to ditch (quickly) when you enter the workplace:

1. Pinging your co-workers after working hours or when their status is set to “do not disturb” or “unavailable”.

Intra-office chat programs are all the rage at work these days – they’re a great way to reach out to your colleagues who are online but in another geographical area or office location in real-time. But initiating a chat session with your boss or teammates after hours for anything that is not urgent is a no-no. If people in your time zone are online before or after work it’s probably because they have work they need to get done, and if their status is set to “do not disturb” they may be presenting at a meeting or trying to finish up something that takes concentration. They’re not looking to chat or engage with you, and instant messaging them during these times when there isn’t an emergency can make you look juvenile and inexperienced. Just don’t do it – try another less intrusive mode of communication like email if you need to reach out right then.

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2. Sending long and / or emotional emails.

One way to increase your authority immediately? Write short emails. In fact, if you can’t make your point in fewer than three to four sentences, consider replying with: “Let’s discuss.” Study the way your boss responds to email and copy it. Don’t feel you need to over explain your decision-making processes. In fact, a concrete “No”, or “I’ll pass”, or a simple “I agree” is enough to show you’re engaged and sure of your decisions. If someone wants to know why, they’ll ask you. Worried or concerned about something that happened in the office? Don’t send an emotional email to your manager. It’s hard to control tone and perception in email, and the last thing you want is for your boss to read an email and think that you are a stress case (or worse, a nut case). In those situations, wait for your next one-on-one meeting and have a discussion with your manager where you can provide context and reflection when you bring up your concerns.

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3. Sharing everything on social media.

Had the best date of your life? Called in sick last Friday to start the weekend early? Drank a little too much at the bar with your girlfriends last night? These sorts of things may have been fun to share on Facebook and Twitter when you were in college, but now that you are employed you may want to think twice. Do you really want your boss to know every last detail of your life outside of work? While we’d all like to think that the assessment of our professional performance and worthiness for advancement is completely based on merit the truth is perception is reality, and what happens on the weekends may end up influencing your image at work if you share every last detail on social media.

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4.Text Speak, Stickers and Emoticons in office communications.

You may be able to get away with the occasional smiley face or “HEHE” but if your presentations and emails are filled with text speak terms like “coz”, “l8r” or “dat”, the ‘higher ups’ are going to question your maturity level. The same goes for stickers or emoticons. A thumbs up or smiley face may make sense as an affirmation after a quick instant message exchange, but stickers littered throughout all your communication can be a huge red flag and mark you as a workplace newbie. Communicating succinctly, eloquently and professionally with words is one way to showcase your potential without highlighting your lack of experience.

Work is different than college; don’t expect the digital communication norms to be the same. Even if you lack experience, you can still build an image of yourself as a competent and confident employee worthy of recognition. Drop these four habits quickly and you’ll be well on your way!

Featured photo credit: Office Hours / Tanel Teemusk via flickr.com

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Last Updated on February 11, 2021

10 Secrets of Making Every Presentation Fun, Engaging, and Enjoyable

10 Secrets of Making Every Presentation Fun, Engaging, and Enjoyable

Not a lot of people are good at public speaking. You could even say that virtually everyone needs to get some practice, and preferably good guidance, before they can learn to stay calm when facing a room full of people. Having all eyes on you is an uncomfortable experience and it takes time to get used to. However, even if you can manage to control your stage fright and stay focused, it doesn’t necessarily mean that your presentation won’t put people to sleep. This is usually the case with long presentations on a very dull subject, with the presenter speaking in a monotone voice and dimming the lights to play a PowerPoint presentation.

You have to work hard to develop the right skills

If you want to be remembered and actually get people engaged, you need to make your presentation fun and enjoyable, without coming off as corny or desperate to please. I know, it doesn’t sound that easy at all! A good presentation during a promotional event or given to an important client can be a game changer for your business, so it is easy to get stressed out and fail to perform all that well. Luckily, giving an interesting lecture is something that can be practiced and perfected. There is plenty of advice out there on the topic, but let’s look at the most important aspects of giving a memorable and fun presentation.

1. Make your presentation short and sweet

With very long, meandering speeches you tend to lose the audience pretty early on, and from then on out it’s just a test of endurance for the few bravest listeners. Not only will people’s attention start to drop rapidly after sitting and listening to you talk for 30 minutes, but you also risk watering down your core ideas and leaving your audience with little in the way of key phrases and important bits of information to take away from the whole ordeal. Famous speakers throughout history have known the importance of condensing the information by using well thought out sentences and short phrases loaded with meaning.

JFK’s famous: ”It’s not what your country can do for you, but what you can do for your country,” expresses so much in very few words and gets the audience thinking. Ancient Spartans, for example were famous for their quick, dry wit, often demolishing their opponent’s argument with a single word or phrase. You’ll want to channel that ancient spirit and be as concise as possible when preparing your presentation.

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2. Open up with a good ice breaker

At the beginning, you are new to the audience. There is no rapport, no trust and the atmosphere is fairly neutral. Even if some of the people there know you personally, the concept of you as an authority on a particular matter giving a speech will be foreign to them. The best way to encourage a warm and friendly atmosphere is to get some kind of emotional response out of the audience right at the beginning. It doesn’t matter what emotion it is, you just need to connect with them on a more personal level. It can be shock, curiosity, laughter, knowing smirks, nervousness – whatever gets them out of that initial feeling of indifference. There are different kinds of effective ice-breakers, but generally speaking, the most successful ones utilize one of these tactics:

  • Joking
  • Tugging on their heart strings
  • Dropping a bombastic statement
  • Telling an interesting and relevant anecdote
  • Using a metaphor or drawing comparisons

You can make a small, self-deprecating comment, stir the presentation one way and then suddenly surprise the audience, use sarcasm, open up with a short childhood story that taught you a lesson, quote a famous person and elaborate on it from personal experience, use an inspirational anecdote or hit them with a bit of nostalgia. Just remember to keep it short and move on once you’ve gotten a reaction.

3. Keep things simple and to the point

Once you’re done warming up the crowd you can ease them into the core concepts and important ideas that you will be presenting. Keep the same presentation style thoughout. If you’ve started off a bit ironic, using dry wit, you can’t just jump into a boring monologue. If you’ve started off with a bang, telling a couple of great little jokes and getting the crowd riled up, you have to keep them happy by throwing in little jokes here and there and being generally positive and energetic during the presentation. You need a certain structure that you won’t deviate too far from at any point. A good game plan consists of several important points that need to be addressed efficiently. This means moving on from one point to another in a logical manner, coming to a sound conclusion and making sure to accentuate the key information.

4. Use a healthy dose of humor

Some of the best speeches and presentations in the world, which have been heard and viewed by millions, all feature plenty of humor. No matter the subject, a great speaker will use natural charisma, humor and beautiful language to convey their points and get the crowd excited about what they are saying. A great example of building rapport with the audience through the use of humor is Barrack Obama talking about the government building Iron Man.

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It is silly and fun, and absolutely not something that you would expect from a man in a position of power speaking in such a serious setting – and it’s exactly why it works. The more serious the situation and the bigger the accent on proper social behavior, the harder your jokes will hit.

5. Try to tell a story instead of ranting

Some people can do all of the above things right and still manage to turn their short and fun little presentation into a chaotic mess of information. You don’t want your speech to look like you just threw a bunch of information in a blender in no particular order. To avoid rambling, create a strong structure. Start with the ice breaker, introduce the core concepts and your goals briefly, elaborate on the various points in a bit more detail, draw logical conclusions and leave your audience with a clear takeaway message. You want to flow naturally from one part to the next like you are telling a big story chapter by chapter.

6. Practice your delivery

Standing in front of the mirror and practicing a speech or presentation is a technique as old as mirrors – well, come to think of it, as old as human speech, since you can see yourself reflected in any clear and calm body of water – and that means that it is tried and true. The theory is incredibly simple, yet the real problem is actually putting in the effort day in and day out. Work on your posture, your tone of voice, accent, pauses between sentences and facial expressions. The most important thing is to talk slowly and loudly enough to be heard and understood clearly. Many famous speakers, such as Demosthenes and King George VI, overcame speech impediments through hard work.

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7. Move around and use your hands

Although you won’t instill confidence in your project if you are very jittery, moving around erratically, not knowing what to do with your hands and making fast movements, standing dead still can be just as bad. You shouldn’t be afraid to use your arms and hands when talking as it makes you seem more passionate and confident. The same goes for moving around and taking up some space. However, try to make slower, calculated and deliberate movements. You want your movements to seem powerful, yet effortless. You can achieve this through practice.

8. Engage the audience by making them relate

Sometimes you will lose the audience somewhat in techno-babble, numbers, graphs and abstract ideas. At that point it is important to reel them back in using some good, old-fashioned storytelling. Make comparisons to events from everyday life that most people are more than familiar with. By making things look simple, not only will you help your audience get a better understanding of the subject by enabling them to visualize the information more clearly, you will also draw a connection between you. After all, you are all just regular people with similar experience, you just happen to be performing different roles at the moment.

9. Use funny images in your slides

Although slides are not really necessary at all times, if you do need them to make your point and present your information more effectively, it’s best to liven them up. They say that facts aren’t always black and white, and your presentation should reflect this. Add a bit of color, make the information stand out and use an interesting animation to switch from slide to slide. You can use the slides to add some more humor, both in terms of the text and the images. An image that is used to elicit a positive response needs to be funny within the context of what you are discussing. For example, if you are discussing the topic of authority, an image of Eric Cartman from South Park in a police uniform, demanding that you respect his “authoritah,” is a nice way to have a bit of fun and lighten things up.

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10. End on a more serious note

When all is said and done you will want the audience to remember the core concepts and keep thinking about what you have said after the presentation is over. This is why you should let things naturally calm down and end with an important idea, quote or even a question. Plant a seed in their mind and make them think. Let us turn to Patrick Henry for a great way to end a speech: “Is life so dear or peace so sweet as to be purchased at the price of chains and slavery? Forbid it, Almighty God! I know not what course others may take; but as for me, give me liberty or give me death.”

As you can see, there is quite a bit to learn when it comes to giving a good presentation, one that is both memorable and fun. Be sure to work on your skills tirelessly and follow in the footsteps of great orators.

Featured photo credit: Austin Distel via unsplash.com

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