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Become A Productivity Ninja — Use An Online Calendar: Teamup

Become A Productivity Ninja — Use An Online Calendar: Teamup

One of the biggest struggles of working in a team is keeping track of updates and new developments. To be always in the loop, it’s best to monitor any movement in the organization that’s relevant to your team. With those alone (unfortunately there are others), I won’t blame you if you fret and worry. On a lighter note though, I have good news for you! An app suitably called Teamup, has you covered. Teamup makes it easy as frying eggs to schedule events and to share them with your team. That way, you can focus on more important tasks making you more productive.

Right off the bat I’ll point out something you’d be excited to know. If you’ve been using Google Calendar, you’ll feel comfortable with Teamup’s interface immediately. Like Google Calendar, you’ll see a mini calendar at the top left corner; right below it you’ll find a list of calendars; at the top-right you’re given options to check several calendar views. Lastly, on the remaining space you can view the actual calendar. A teammate pointed out something I didn’t notice: Teamup calendar looks more optimized compared to Google Calendar; it utilizes the big space Google throws away in its monstrous header. Moreover, I have observed, the general color scheme and the calender’s visual hierarchy is way clearer than Google Calendar.

Creating an event is a breeze

It’s easy to create a new event on Teamup. Just click on a specific date on the calendar where you want to schedule your event and a pop-up window will appear automatically (like the one shown below). Then you can add any detail you need to include; bits of information such as a topic, attendees, venue, duration, and all the details you need to show your teammates can be filled in easily.

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If an event you added recurs you can indicate this and Teamup will offer a number of options. You can also add a description for your event with simple formatting available in the editor and more customization is allowed using the HTML.

Teamup_Party

    You can get images online or from Dropbox and insert them into your calendar. If you’d like to have more options, you can upgrade to Premium. Premium Members can upload directly to Teamup from other applications like Google Drive or Instagram or straight from their computer. This is pretty handy for those who want all their materials kept in one central area. It allows other users to access everything they need from one place.

    A feature I hope the app will develop is the option to add custom fields. While the option can’t be had yet, it will not totally turn you off. It will not give you a reason not to use this App altogether, either. But if the creators of Teamup can make way for it to happen then they can continue to lead the pack of online calendar providers. However, users and would be users can be comforted by the fact that most calendar tools don’t offer this feature, either.

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    Numerous views and multiple calendars

    While you can choose to view all calendars at once, you can also decide not to view the others that are not relevant at a given time. During such times, you can toggle each particular calendar on and off as you need to. Isn’t this a great feature? You can easily pull out the ones you need for a particular time and you can leave out those that are not needed. When the situation requires you to check all calendars, you have the freedom to do so. This applies to each user via cookies, not via URL. This means, each user can view what they exactly want to check at any given time.

    Based on the people I have interviewed, one of the app’s most popular qualities is the way it’s designed to make it easy for users to share calendars with teammates or anybody they choose to. No registration is required. All you need is a unique URL. (When you create a calendar and you save it, you’ll be given a unique URL). These links can be altered depending on the permissions you wish to grant to each team member. Example: one link can allow a user to modify the calendar. Another link can designate a read-only permission to another member.

    In case you have multiple calendars, you can also alter the permission levels for each calendar. And this can be all done from the same link. With this feature, you can grant someone access to one calendar and opt to hide another. Sharing your calendars with other people is so simple and quick.

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    teamup-links_10

      A unique feature: Share events as webpages

      Another feature everybody is talking about is Teamup’s share any individual event independently (without sharing the whole calendar). Yup, calendars are not the only items you can share; you can also share any entry from the calendar as a stand-alone event with a unique web URL. How to do it? click or right-click any event title, then click Share – as page. Simple, baby! You can check a step by step guide here.

      Subscription Plans and pricing

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      Depending on your team’s requirements, you can pick one from several plans. What’s good about Teamup is that for all plans including the Basic Plan, there’s unlimited number of users. Regarding sub-calendars, though, it’s where Premium and Plus Plans have advantages. You can see the specifics on the screenshot (from Teamup’s website) featured here.

      Teamup_pricing_enhanced
        Teamup_PricingPart2NewCut

          The more expensive plans have longer duration for your calendar’s data history. And if you want an additional layer of privacy protection, you can opt to get the Plus or Premium Plans. The Basic Plan and Special Introductory Plan don’t have this feature. Another added feature for the Premium Plan is the ability to upload files.

          The Introductory Special Plan offers up to 10 sub-calendars, a year of historical data and the scheduler view. If you sign up now, you’ll get this for free on a continuous basis. Simply put, it’s forever. So … if you’re considering Teamup, it’s best not to delay registering to secure those handy extras.

          Most of the people I have talked to regarding using online calendars say if they are satisfied with the calendar they use, they can concentrate more on personal and team productivity. So far, among all the calendars they have tried, Teamup Calendar stands out from the crowd, most especially regarding its being user friendly and its share-centric qualities.

          Featured photo credit: Macbook Computer/VFS Digital Design via imcreator.com

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          Anthony Dejolde

          TV/Radio personality who educates his audience on entrepreneurship, productivity, and leadership.

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          Last Updated on May 14, 2019

          8 Replacements for Google Notebook

          8 Replacements for Google Notebook

          Exploring alternatives to Google Notebook? There are more than a few ‘notebooks’ available online these days, although choosing the right one will likely depend on just what you use Google Notebook for.

          1. Zoho Notebook
            If you want to stick with something as close to Google Notebook as possible, Zoho Notebook may just be your best bet. The user interface has some significant changes, but in general, Zoho Notebook has pretty similar features. There is even a Firefox plugin that allows you to highlight content and drop it into your Notebook. You can go a bit further, though, dropping in any spreadsheets or documents you have in Zoho, as well as some applications and all websites — to the point that you can control a desktop remotely if you pare it with something like Zoho Meeting.
          2. Evernote
            The features that Evernote brings to the table are pretty great. In addition to allowing you to capture parts of a website, Evernote has a desktop search tool mobil versions (iPhone and Windows Mobile). It even has an API, if you’ve got any features in mind not currently available. Evernote offers 40 MB for free accounts — if you’ll need more, the premium version is priced at $5 per month or $45 per year. Encryption, size and whether you’ll see ads seem to be the main differences between the free and premium versions.
          3. Net Notes
            If the major allure for Google Notebooks lays in the Firefox extension, Net Notes might be a good alternative. It’s a Firefox extension that allows you to save notes on websites in your bookmarks. You can toggle the Net Notes sidebar and access your notes as you browse. You can also tag websites. Net Notes works with Mozilla Weave if you need to access your notes from multiple computers.
          4. i-Lighter
            You can highlight and save information from any website while you’re browsing with i-Lighter. You can also add notes to your i-Lighted information, as well as email it or send the information to be posted to your blog or Twitter account. Your notes are saved in a notebook on your computer — but they’re also synchronized to the iLighter website. You can log in to the site from any computer.
          5. Clipmarks
            For those browsers interested in sharing what they find with others, Clipmarks provides a tool to select clips of text, images and video and share them with friends. You can easily syndicate your finds to a whole list of sites such as Facebook, Twitter and Digg. You can also easily review your past clips and use them as references through Clipmarks’ website.
          6. UberNote
            If you can think of a way to send notes to UberNote, it can handle it. You can clip material while browsing, email, IM, text message or even visit the UberNote sites to add notes to the information you have saved. You can organize your notes, tag them and even add checkboxes if you want to turn a note into some sort of task list. You can drag and drop information between notes in order to manage them.
          7. iLeonardo
            iLeonardo treats research as a social concern. You can create a notebook on iLeonardo on a particular topic, collecting information online. You can also access other people’s notebooks. It may not necessarily take the place of Google Notebook — I’m pretty sure my notes on some subjects are cryptic — but it’s a pretty cool tool. You can keep notebooks private if you like the interface but don’t want to share a particular project. iLeonardo does allow you to follow fellow notetakers and receive the information they find on a particular topic.
          8. Zotero
            Another Firefox extension, Zotero started life as a citation management tool targeted towards academic researchers. However, it offers notetaking tools, as well as a way to save files to your notebook. If you do a lot of writing in Microsoft Word or Open Office, Zotero might be the tool for you — it’s integrated with both word processing software to allow you to easily move your notes over, as well as several blogging options. Zotero’s interface is also available in more than 30 languages.

          I’ve been relying on Google Notebook as a catch-all for blog post ideas — being able to just highlight information and save it is a great tool for a blogger.

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          In replacing it, though, I’m starting to lean towards Evernote. I’ve found it handles pretty much everything I want, especially with the voice recording feature. I’m planning to keep trying things out for a while yet — I’m sticking with Google Notebook until the Firefox extension quits working — and if you have any recommendations that I missed when I put together this list, I’d love to hear them — just leave a comment!

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