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Become A Productivity Ninja — Use An Online Calendar: Teamup

Become A Productivity Ninja — Use An Online Calendar: Teamup

One of the biggest struggles of working in a team is keeping track of updates and new developments. To be always in the loop, it’s best to monitor any movement in the organization that’s relevant to your team. With those alone (unfortunately there are others), I won’t blame you if you fret and worry. On a lighter note though, I have good news for you! An app suitably called Teamup, has you covered. Teamup makes it easy as frying eggs to schedule events and to share them with your team. That way, you can focus on more important tasks making you more productive.

Right off the bat I’ll point out something you’d be excited to know. If you’ve been using Google Calendar, you’ll feel comfortable with Teamup’s interface immediately. Like Google Calendar, you’ll see a mini calendar at the top left corner; right below it you’ll find a list of calendars; at the top-right you’re given options to check several calendar views. Lastly, on the remaining space you can view the actual calendar. A teammate pointed out something I didn’t notice: Teamup calendar looks more optimized compared to Google Calendar; it utilizes the big space Google throws away in its monstrous header. Moreover, I have observed, the general color scheme and the calender’s visual hierarchy is way clearer than Google Calendar.

Creating an event is a breeze

It’s easy to create a new event on Teamup. Just click on a specific date on the calendar where you want to schedule your event and a pop-up window will appear automatically (like the one shown below). Then you can add any detail you need to include; bits of information such as a topic, attendees, venue, duration, and all the details you need to show your teammates can be filled in easily.

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If an event you added recurs you can indicate this and Teamup will offer a number of options. You can also add a description for your event with simple formatting available in the editor and more customization is allowed using the HTML.

Teamup_Party

    You can get images online or from Dropbox and insert them into your calendar. If you’d like to have more options, you can upgrade to Premium. Premium Members can upload directly to Teamup from other applications like Google Drive or Instagram or straight from their computer. This is pretty handy for those who want all their materials kept in one central area. It allows other users to access everything they need from one place.

    A feature I hope the app will develop is the option to add custom fields. While the option can’t be had yet, it will not totally turn you off. It will not give you a reason not to use this App altogether, either. But if the creators of Teamup can make way for it to happen then they can continue to lead the pack of online calendar providers. However, users and would be users can be comforted by the fact that most calendar tools don’t offer this feature, either.

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    Numerous views and multiple calendars

    While you can choose to view all calendars at once, you can also decide not to view the others that are not relevant at a given time. During such times, you can toggle each particular calendar on and off as you need to. Isn’t this a great feature? You can easily pull out the ones you need for a particular time and you can leave out those that are not needed. When the situation requires you to check all calendars, you have the freedom to do so. This applies to each user via cookies, not via URL. This means, each user can view what they exactly want to check at any given time.

    Based on the people I have interviewed, one of the app’s most popular qualities is the way it’s designed to make it easy for users to share calendars with teammates or anybody they choose to. No registration is required. All you need is a unique URL. (When you create a calendar and you save it, you’ll be given a unique URL). These links can be altered depending on the permissions you wish to grant to each team member. Example: one link can allow a user to modify the calendar. Another link can designate a read-only permission to another member.

    In case you have multiple calendars, you can also alter the permission levels for each calendar. And this can be all done from the same link. With this feature, you can grant someone access to one calendar and opt to hide another. Sharing your calendars with other people is so simple and quick.

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      A unique feature: Share events as webpages

      Another feature everybody is talking about is Teamup’s share any individual event independently (without sharing the whole calendar). Yup, calendars are not the only items you can share; you can also share any entry from the calendar as a stand-alone event with a unique web URL. How to do it? click or right-click any event title, then click Share – as page. Simple, baby! You can check a step by step guide here.

      Subscription Plans and pricing

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      Depending on your team’s requirements, you can pick one from several plans. What’s good about Teamup is that for all plans including the Basic Plan, there’s unlimited number of users. Regarding sub-calendars, though, it’s where Premium and Plus Plans have advantages. You can see the specifics on the screenshot (from Teamup’s website) featured here.

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          The more expensive plans have longer duration for your calendar’s data history. And if you want an additional layer of privacy protection, you can opt to get the Plus or Premium Plans. The Basic Plan and Special Introductory Plan don’t have this feature. Another added feature for the Premium Plan is the ability to upload files.

          The Introductory Special Plan offers up to 10 sub-calendars, a year of historical data and the scheduler view. If you sign up now, you’ll get this for free on a continuous basis. Simply put, it’s forever. So … if you’re considering Teamup, it’s best not to delay registering to secure those handy extras.

          Most of the people I have talked to regarding using online calendars say if they are satisfied with the calendar they use, they can concentrate more on personal and team productivity. So far, among all the calendars they have tried, Teamup Calendar stands out from the crowd, most especially regarding its being user friendly and its share-centric qualities.

          Featured photo credit: Macbook Computer/VFS Digital Design via imcreator.com

          More by this author

          Anthony Dejolde

          TV/Radio personality who educates his audience on entrepreneurship, productivity, and leadership.

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          Last Updated on February 15, 2019

          7 Tools to Help Keep Track of Goals and Habits Effectively

          7 Tools to Help Keep Track of Goals and Habits Effectively

          Now that 2011 is well underway and most people have fallen off the bandwagon when it comes to their New Year’s resolutions (myself included), it’s a good time to step back and take an honest look at our habits and the goals that we want to achieve.

          Something that I have learned over the past few years is that if you track something, be it your eating habits, exercise, writing time, work time, etc. you become aware of the reality of the situation. This is why most diet gurus tell you to track what you eat for a week so you have an awareness of the of how you really eat before you start your diet and exercise regimen.

          Tracking daily habits and progress towards goals is another way to see reality and create a way for you clearly review what you have accomplished over a set period of time. Tracking helps motivate you too; if I can make a change in my life and do it once a day for a period of time it makes me more apt to keep doing it.

          So, if you have some goals and habits in mind that need tracked, all you need is a tracking tool. Today we’ll look at 7 different tools to help you keep track of your habits and goals.

          Joe’s Goals

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            Joe’s Goals is a web-based tool that allows users to track their habits and goals in an easy to use interface. Users can add as many goals/habits as they want and also check multiple times per day for those “extra productive days”. Something that is unique about Joe’s Goals is the way that you can keep track of negative habits such as eating out, smoking, etc. This can help you visualize the good things that you are doing as well as the negative things that you are doing in your life.

            Joe’s Goals is free with a subscription version giving you no ads and the “latest version” for $12 a year.

            Daytum

              Daytum

              is an in depth way of counting things that you do during the day and then presenting them to you in many different reports and groups. With Daytum you can add several different items to different custom categories such as work, school, home, etc. to keep track of your habits in each focus area of your life.

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              Daytum is extremely in depth and there are a ton of settings for users to tweak. There is a free version that is pretty standard, but if you want more features and unlimited items and categories you’ll need Daytum Plus which is $4 a month.

              Excel or Numbers

                If you are the spreadsheet number cruncher type and the thought of using someone else’s idea of how you should track your habits turns you off, then creating your own Excel/Numbers/Google spreadsheet is the way to go. Not only do you have pretty much limitless ways to view, enter, and manipulate your goal and habit data, but you have complete control over your stuff and can make it private.

                What’s nice about spreadsheets is you can create reports and can customize your views in any way you see fit. Also, by using Dropbox, you can keep your tracker sheets anywhere you have a connection.

                Evernote

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                  I must admit, I am an Evernote junky, mostly because this tool is so ubiquitous. There are several ways you can implement habit/goal tracking with Evernote. You won’t be able to get nifty reports and graphs and such, but you will be able to access your goal tracking anywhere your are, be it iPhone, Android, Mac, PC, or web. With Evernote you pretty much have no excuse for not entering your daily habit and goal information as it is available anywhere.

                  Evernote is free with a premium version available.

                  Access or Bento

                    If you like the idea of creating your own tracker via Excel or Numbers, you may be compelled to get even more creative with database tools like Access for Windows or Bento for Mac. These tools allow you to set up relational databases and even give you the option of setting up custom interfaces to interact with your data. Access is pretty powerful for personal database applications, and using it with other MS products, you can come up with some pretty awesome, in depth analysis and tracking of your habits and goals.

                    Bento is extremely powerful and user friendly. Also with Bento you can get the iPhone and iPad app to keep your data anywhere you go.

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                    You can check out Access and the Office Suite here and Bento here.

                    Analog Bonus: Pen and Paper

                    All these digital tools are pretty nifty and have all sorts of bells and whistles, but there are some people out there that still swear by a notebook and pen. Just like using spreadsheets or personal databases, pen and paper gives you ultimate freedom and control when it comes to your set up. It also doesn’t lock you into anyone else’s idea of just how you should track your habits.

                    Conclusion

                    I can’t necessarily recommend which tool is the best for tracking your personal habits and goals, as all of them have their quirks. What I can do however (yes, it’s a bit of a cop-out) is tell you that the tool to use is whatever works best for you. I personally keep track of my daily habits and personal goals with a combo Evernote for input and then a Google spreadsheet for long-term tracking.

                    What this all comes down to is not how or what tool you use, but finding what you are comfortable with and then getting busy with creating lasting habits and accomplishing short- and long-term goals.

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