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Become A Productivity Ninja — Use An Online Calendar: Teamup

Become A Productivity Ninja — Use An Online Calendar: Teamup

One of the biggest struggles of working in a team is keeping track of updates and new developments. To be always in the loop, it’s best to monitor any movement in the organization that’s relevant to your team. With those alone (unfortunately there are others), I won’t blame you if you fret and worry. On a lighter note though, I have good news for you! An app suitably called Teamup, has you covered. Teamup makes it easy as frying eggs to schedule events and to share them with your team. That way, you can focus on more important tasks making you more productive.

Right off the bat I’ll point out something you’d be excited to know. If you’ve been using Google Calendar, you’ll feel comfortable with Teamup’s interface immediately. Like Google Calendar, you’ll see a mini calendar at the top left corner; right below it you’ll find a list of calendars; at the top-right you’re given options to check several calendar views. Lastly, on the remaining space you can view the actual calendar. A teammate pointed out something I didn’t notice: Teamup calendar looks more optimized compared to Google Calendar; it utilizes the big space Google throws away in its monstrous header. Moreover, I have observed, the general color scheme and the calender’s visual hierarchy is way clearer than Google Calendar.

Creating an event is a breeze

It’s easy to create a new event on Teamup. Just click on a specific date on the calendar where you want to schedule your event and a pop-up window will appear automatically (like the one shown below). Then you can add any detail you need to include; bits of information such as a topic, attendees, venue, duration, and all the details you need to show your teammates can be filled in easily.

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If an event you added recurs you can indicate this and Teamup will offer a number of options. You can also add a description for your event with simple formatting available in the editor and more customization is allowed using the HTML.

Teamup_Party

    You can get images online or from Dropbox and insert them into your calendar. If you’d like to have more options, you can upgrade to Premium. Premium Members can upload directly to Teamup from other applications like Google Drive or Instagram or straight from their computer. This is pretty handy for those who want all their materials kept in one central area. It allows other users to access everything they need from one place.

    A feature I hope the app will develop is the option to add custom fields. While the option can’t be had yet, it will not totally turn you off. It will not give you a reason not to use this App altogether, either. But if the creators of Teamup can make way for it to happen then they can continue to lead the pack of online calendar providers. However, users and would be users can be comforted by the fact that most calendar tools don’t offer this feature, either.

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    Numerous views and multiple calendars

    While you can choose to view all calendars at once, you can also decide not to view the others that are not relevant at a given time. During such times, you can toggle each particular calendar on and off as you need to. Isn’t this a great feature? You can easily pull out the ones you need for a particular time and you can leave out those that are not needed. When the situation requires you to check all calendars, you have the freedom to do so. This applies to each user via cookies, not via URL. This means, each user can view what they exactly want to check at any given time.

    Based on the people I have interviewed, one of the app’s most popular qualities is the way it’s designed to make it easy for users to share calendars with teammates or anybody they choose to. No registration is required. All you need is a unique URL. (When you create a calendar and you save it, you’ll be given a unique URL). These links can be altered depending on the permissions you wish to grant to each team member. Example: one link can allow a user to modify the calendar. Another link can designate a read-only permission to another member.

    In case you have multiple calendars, you can also alter the permission levels for each calendar. And this can be all done from the same link. With this feature, you can grant someone access to one calendar and opt to hide another. Sharing your calendars with other people is so simple and quick.

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      A unique feature: Share events as webpages

      Another feature everybody is talking about is Teamup’s share any individual event independently (without sharing the whole calendar). Yup, calendars are not the only items you can share; you can also share any entry from the calendar as a stand-alone event with a unique web URL. How to do it? click or right-click any event title, then click Share – as page. Simple, baby! You can check a step by step guide here.

      Subscription Plans and pricing

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      Depending on your team’s requirements, you can pick one from several plans. What’s good about Teamup is that for all plans including the Basic Plan, there’s unlimited number of users. Regarding sub-calendars, though, it’s where Premium and Plus Plans have advantages. You can see the specifics on the screenshot (from Teamup’s website) featured here.

      Teamup_pricing_enhanced
        Teamup_PricingPart2NewCut

          The more expensive plans have longer duration for your calendar’s data history. And if you want an additional layer of privacy protection, you can opt to get the Plus or Premium Plans. The Basic Plan and Special Introductory Plan don’t have this feature. Another added feature for the Premium Plan is the ability to upload files.

          The Introductory Special Plan offers up to 10 sub-calendars, a year of historical data and the scheduler view. If you sign up now, you’ll get this for free on a continuous basis. Simply put, it’s forever. So … if you’re considering Teamup, it’s best not to delay registering to secure those handy extras.

          Most of the people I have talked to regarding using online calendars say if they are satisfied with the calendar they use, they can concentrate more on personal and team productivity. So far, among all the calendars they have tried, Teamup Calendar stands out from the crowd, most especially regarding its being user friendly and its share-centric qualities.

          Featured photo credit: Macbook Computer/VFS Digital Design via imcreator.com

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          Anthony Dejolde

          TV/Radio personality who educates his audience on entrepreneurship, productivity, and leadership.

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          Last Updated on November 19, 2019

          10 Smartest Productivity Software to Boost Work Performance

          10 Smartest Productivity Software to Boost Work Performance

          Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

          Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

          As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

          In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

          Projects and Tasks Management

          1. Monday dot com

            Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

            The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

            The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

            The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

            Check out the software here!

            2. Asana

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              The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

              The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

              Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

              Check out the software here!

              3. Trello

                Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

                Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

                Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

                Check out the software here!

                4. Jira

                  The Jira software is flexible and heralded as the next-generation project.

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                  The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

                  The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

                  Check out the software here!

                  5. Evernote Business

                    Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

                    The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

                    Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

                    Check out the software here!

                    Communication

                    6. Slack

                      Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

                      Check out the software here!

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                      7. Spike

                        Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                        Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                        Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                        Check out the software here!

                        Creation

                        8. Office 365

                          Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                          Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                          You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                          Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                          Check out the software here!

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                          9. Grammarly

                            Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                            Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                            Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                            Check out the software here!

                            Team Analytics

                            10. ActivTrak

                              ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                              The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                              Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                              Check out the software here!

                              The Bottom Line

                              Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                              More Productivity Tools

                              Featured photo credit: Domenico Loia via unsplash.com

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