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Become A Productivity Ninja — Use An Online Calendar: Teamup

Become A Productivity Ninja — Use An Online Calendar: Teamup

One of the biggest struggles of working in a team is keeping track of updates and new developments. To be always in the loop, it’s best to monitor any movement in the organization that’s relevant to your team. With those alone (unfortunately there are others), I won’t blame you if you fret and worry. On a lighter note though, I have good news for you! An app suitably called Teamup, has you covered. Teamup makes it easy as frying eggs to schedule events and to share them with your team. That way, you can focus on more important tasks making you more productive.

Right off the bat I’ll point out something you’d be excited to know. If you’ve been using Google Calendar, you’ll feel comfortable with Teamup’s interface immediately. Like Google Calendar, you’ll see a mini calendar at the top left corner; right below it you’ll find a list of calendars; at the top-right you’re given options to check several calendar views. Lastly, on the remaining space you can view the actual calendar. A teammate pointed out something I didn’t notice: Teamup calendar looks more optimized compared to Google Calendar; it utilizes the big space Google throws away in its monstrous header. Moreover, I have observed, the general color scheme and the calender’s visual hierarchy is way clearer than Google Calendar.

Creating an event is a breeze

It’s easy to create a new event on Teamup. Just click on a specific date on the calendar where you want to schedule your event and a pop-up window will appear automatically (like the one shown below). Then you can add any detail you need to include; bits of information such as a topic, attendees, venue, duration, and all the details you need to show your teammates can be filled in easily.

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If an event you added recurs you can indicate this and Teamup will offer a number of options. You can also add a description for your event with simple formatting available in the editor and more customization is allowed using the HTML.

Teamup_Party

    You can get images online or from Dropbox and insert them into your calendar. If you’d like to have more options, you can upgrade to Premium. Premium Members can upload directly to Teamup from other applications like Google Drive or Instagram or straight from their computer. This is pretty handy for those who want all their materials kept in one central area. It allows other users to access everything they need from one place.

    A feature I hope the app will develop is the option to add custom fields. While the option can’t be had yet, it will not totally turn you off. It will not give you a reason not to use this App altogether, either. But if the creators of Teamup can make way for it to happen then they can continue to lead the pack of online calendar providers. However, users and would be users can be comforted by the fact that most calendar tools don’t offer this feature, either.

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    Numerous views and multiple calendars

    While you can choose to view all calendars at once, you can also decide not to view the others that are not relevant at a given time. During such times, you can toggle each particular calendar on and off as you need to. Isn’t this a great feature? You can easily pull out the ones you need for a particular time and you can leave out those that are not needed. When the situation requires you to check all calendars, you have the freedom to do so. This applies to each user via cookies, not via URL. This means, each user can view what they exactly want to check at any given time.

    Based on the people I have interviewed, one of the app’s most popular qualities is the way it’s designed to make it easy for users to share calendars with teammates or anybody they choose to. No registration is required. All you need is a unique URL. (When you create a calendar and you save it, you’ll be given a unique URL). These links can be altered depending on the permissions you wish to grant to each team member. Example: one link can allow a user to modify the calendar. Another link can designate a read-only permission to another member.

    In case you have multiple calendars, you can also alter the permission levels for each calendar. And this can be all done from the same link. With this feature, you can grant someone access to one calendar and opt to hide another. Sharing your calendars with other people is so simple and quick.

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    teamup-links_10

      A unique feature: Share events as webpages

      Another feature everybody is talking about is Teamup’s share any individual event independently (without sharing the whole calendar). Yup, calendars are not the only items you can share; you can also share any entry from the calendar as a stand-alone event with a unique web URL. How to do it? click or right-click any event title, then click Share – as page. Simple, baby! You can check a step by step guide here.

      Subscription Plans and pricing

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      Depending on your team’s requirements, you can pick one from several plans. What’s good about Teamup is that for all plans including the Basic Plan, there’s unlimited number of users. Regarding sub-calendars, though, it’s where Premium and Plus Plans have advantages. You can see the specifics on the screenshot (from Teamup’s website) featured here.

      Teamup_pricing_enhanced
        Teamup_PricingPart2NewCut

          The more expensive plans have longer duration for your calendar’s data history. And if you want an additional layer of privacy protection, you can opt to get the Plus or Premium Plans. The Basic Plan and Special Introductory Plan don’t have this feature. Another added feature for the Premium Plan is the ability to upload files.

          The Introductory Special Plan offers up to 10 sub-calendars, a year of historical data and the scheduler view. If you sign up now, you’ll get this for free on a continuous basis. Simply put, it’s forever. So … if you’re considering Teamup, it’s best not to delay registering to secure those handy extras.

          Most of the people I have talked to regarding using online calendars say if they are satisfied with the calendar they use, they can concentrate more on personal and team productivity. So far, among all the calendars they have tried, Teamup Calendar stands out from the crowd, most especially regarding its being user friendly and its share-centric qualities.

          Featured photo credit: Macbook Computer/VFS Digital Design via imcreator.com

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          Anthony Dejolde

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          40 Top Productivity Apps for iPhone (2018 Updated)

          40 Top Productivity Apps for iPhone (2018 Updated)

          Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

          There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

          Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

          It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 40 best productivity apps for iPhone to provide you with an all-in-one resource for you.

          Productivity apps to help you get things done

          1. OmniFocus

          This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

          Download it here.

            2. Forest

            Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

            Download it here.

              3. Things

              Another robust choice, this app is a favorite amongst “productivityists”.[1]

              Download it here.

                4. 30/30

                Recently covered here at Lifehack

                , 30/30 is a newcomer to the game that incorporates lists and timing of tasks into an elegant and easy-to-use interface.

                Download it here.

                  5. Any.Do

                  A beautiful-looking app that is both easy on the eyes and your wallet.

                  Download it here.

                    6. PocketLife Calendar

                    This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

                    Download it here.

                      7. Asana

                      We’ve covered Asana here at Lifehack

                      , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

                      Download it here.

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                        8. ToDoist

                        This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                        Download it here.

                          9. FlowTasks

                          From the folks at MetaLab, Flow is a gorgeous collaborative task management app that is easy-to-use and incredibly functional.

                          Download it here.

                            10. Calendars 5

                            This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track and complete your to-dos.

                            Download it here.

                              11. Clear – Tasks, Reminders & To-Do Lists

                              A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                              Download it here.

                                12. Due

                                A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                                Download it here.

                                  13. Checkmark 2

                                  I use this app

                                  for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and a valuable addition to my productivity arsenal.

                                  Download it here.

                                    14. TeuxDeux

                                    Created by Tina Roth Eisenberg and Fictive Kin — Teux Deux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then Teux Deux will be right up your alley.

                                    Download it here.

                                      15. Wunderlist 

                                      Another incredibly popular choice is Wunderlist. Part of 6Wunderkinder’s software family, it sports a gorgeous design and is incredibly functional. We’ve talked about the app a couple of times here at Lifehack, so check those posts out here.

                                      Download it here.

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                                        16. Nirvana

                                        For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                                        Download it here.

                                          17. Priorities

                                          An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                          Download it here.

                                            Productivity apps that help you build habits

                                            18. Productive

                                            With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                            Download it here.

                                              19. Habitica: Gamified Taskmanager

                                              You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                              Download it here.

                                                20. Streaks

                                                This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                                Download it here.

                                                  21. Remember The Milk

                                                  Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                                  Download it here.

                                                    22. Day One Journal

                                                    When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                                    Download it here.

                                                      Productivity apps that makes organization easy

                                                      23. Evernote

                                                      Touted as the world’s most widely-used productivity app, Evernote an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                                      Download it here.

                                                        24. Pocket

                                                        You can save an article, video or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                        Download it here.

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                                                          25. Sync.Me

                                                          This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter and Google+.

                                                          Download it here.

                                                            26. Droplr

                                                            One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                            Download it here.

                                                              27. Dropbox

                                                              Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive in your iPhone. A must-have.

                                                              Download it here.

                                                                28. iDolly 

                                                                In conjunction with Dolly Drive and DollySync, iDolly allows you to edit and share your documents from your iPhone.

                                                                Since all your changes sync automatically to all your devices, the current version of a document will always be accessible because Dolly Sync keeps everything in sync. Very handy.

                                                                Download it here.

                                                                  29. Soulver

                                                                  It may seem odd that a calculator app shows up on this list, but this is no ordinary calendar app. Ben Brooks over at The Brooks review describes Soulver as follows: “It is what calculators would have been if they were invented at the same time computers were, instead of what we have with most calculator apps.” [3]

                                                                  Download it here.

                                                                    Productivity apps that help you work smart

                                                                    30. Captio

                                                                    A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                                    Download it here.

                                                                      31. Drafts

                                                                      A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things and more.

                                                                      Download it here.

                                                                        32. NoteShelf 2

                                                                        This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                                        Download it here.

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                                                                          33. Doodle

                                                                          This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

                                                                          Download it here.

                                                                            34. TextExpander (Legacy)

                                                                            I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                            Download it here.

                                                                              35. Launch Center Pro

                                                                              A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                              Download it here.

                                                                                36. GoodReader

                                                                                This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                                Download it here.

                                                                                  37. LogMeIn

                                                                                  Want to be able to control your Mac from wherever you are? Then get this app.

                                                                                  Download it here.

                                                                                    Productivity apps that improve security

                                                                                    38. 1Password

                                                                                    There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                                    Download it here.

                                                                                      39. LastPass Password Manager

                                                                                      You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                                      All you have to do is remember your LastPass master password, and LastPass autofills web browser and app logins for you.

                                                                                      Download it here.

                                                                                        40. Truecallers

                                                                                        Identify and block spammers, search for unknown numbers and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                                        Download it here.

                                                                                          There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                          Reference

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