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All The Productivity Tips You Need In 9 Infographics

All The Productivity Tips You Need In 9 Infographics

Ever notice how some people come across as having their act together? They are able to get their work done on time, every time. They have the time and energy for 100 different things. Yet, they always seem non-frazzled, non-overwhelmed, and non-frantic.

Do you console yourself with the thought that these are a special breed of people with a special DNA sequence? Sadly, that is far from the truth. These are regular human beings like you and me. The only difference is that they know the tips and tricks to being super-productive. Productivity is achievable once you learn the tricks and apply them in your life. The following 9 infographics will arm you with the knowledge and productivity tips you need.

1. Reclaim your mornings

One of the most frantic and chaotic times in most people’s day is the morning. Add a couple of kids to the morning mix and your productivity score is gone for a toss. The following infographic gives us a three-step approach to tackling this problem, starting from the night before. Follow the tips given for the night before, for the morning, and tips for after you get to work to effectively reclaim your mornings and your productivity score.

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    2.Your mouth as the gateway to productivity

    Believe it or not, what you put in your mouth can affect your productivity. The sluggish feeling after lunch, the incessant need to take a nap in the early afternoon, or your body’s craving for caffeine are all symptoms of the food you consume. The following infographic provides tips on the right kinds of foods to eat at various times during the day to remain in the productive zone.

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      3.  Exercise boosts productivity

      Eating healthy is not enough. Combine it with moderate bouts of exercise during the workday to up your productivity level. No gym at work? No problem! A brisk walk during lunch time could lead to enhanced time management skills, better ability to meet deadlines, and improvements in mood.

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        4. Sleep your way to success

        A good night’s sleep is key to not only our well-being but to our productivity as well. Time and time again research studies have identified the benefits of sleep. A minimum of 6 hours of sleep is necessary for staying productive. The infographic below highlights the impact of sleep on our productivity levels and also shares tips to sleep better.

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          5. Your physical workspace impacts your productivity too

          Clutter and disorganized workspaces are time suckers and cause frustration, leading to decreased productivity. You don’t have to be a feng shui believer to organize your workspace for maximum efficiency. The computer you work on should also be set up effectively. Unsubscribe from unwanted emails, keep your inbox clutter free, organize your desktop icons, and have the latest virus protection softwares to prevent valuable losses of information (and time!).

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            6. Single-tasking is the way to go

            Research has proven that multi-tasking causes a 40% drop in productivity levels. Our IQ drops by 10 points, too! That is a steep price to pay on our quest towards increased productivity.

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              7.  Zap out unproductive meetings

              Most  workplaces use meetings to brings employees together for a certain purpose. However, meetings have now become  unproductive, leading to time and money drainage for organizations. A whooping $37 billion is wasted on meetings each year! The below infographic shares the perfect meeting recipe to avoid this drain. Is the meeting necessary? Can you achieve the meeting purpose without a meeting? Who should the participants be? What should the agenda be to achieve the desired outcome? Send the agenda and any other preparatory materials ahead of time — this is how to get the maximum benefit from a meeting.

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                8. Relax to be more productive

                All work and no play makes Jack a dull boy! Working without taking breaks through the year can lead to decreased productivity. Our brains need time to rest and recharge. A recharged brain is re-energized and more creative, leading to more productivity. Vacations with a complete disconnect from work are must-haves to re-energize our brains. This UK-based infographic highlights the importance of taking vacations. Though the best vacation spots listed here are all notably on the east side of the Atlantic ocean, you do not have to fly to Italy or Portland to increase your productivity! Take a vacation wherever you can afford to go and disconnect from work, truly.

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                  9. Technology to aid productivity

                  In this technologically advanced age, it would be amiss to not mention apps that can help boost our productivity.  The infographic below shares 20 apps that help you remain on task and stay focused.

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                    And here’s a BONUS one.

                    A compilation of 50 productivity hacks.

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                      Which of these tips are you going to implement today to boost your productivity?

                      Featured photo credit: Picjumbo via picjumbo.com

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                      Last Updated on October 14, 2020

                      Delegation of Authority: The Complete Guide for Effective Leaders

                      Delegation of Authority: The Complete Guide for Effective Leaders

                      Do you absolutely hate failing? You’re in luck because, today, you’ll learn the art of how to tackle failure in your work life. The magic trick is called delegation of authority.

                      Failure is often a result of excess burden. When you take on more than you can handle, you are unable to perform well, even if you have the expertise to do it perfectly. It’s demotivating, a waste of time, and extremely annoying.

                      Let’s take a deep look into the delegation of authority to figure out how to make the most of it.

                      What Does It Mean to Delegate Authority?

                      Delegating authority is neither magic nor rocket science. It is exactly what it means: division of workload and distribution of power.

                      Now, this is where most superiors get worried. They misunderstand the idea and believe that distribution will take away their authority.

                      However, the division and distribution of authority are like giving the entire team autonomy over their own job, but their control is limited to just that.

                      The superior still has supremacy over all the employees.

                      Authority delegation minimizes the workload of the superior. This work is broken down into smaller tasks and spread out into a team so that every member works simultaneously to finish the project in a shorter time.

                      3 Elements of Delegating Authority

                      The delegation of authority has three elements:

                      1. Assigning Responsibility

                      This is the first step in the process. A person who is in charge, such as a manager or a team leader, assigns other team members certain tasks that have to be completed in a given period. Of course, this is only possible if the superior has more control and authority in the work environment than the subordinates.

                      2. Granting Authority

                      The next step is to give the subordinates enough authority and responsibility for them to complete the task and act independently.

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                      So, let’s say you are a supervisor who allocated one person in your team to do a certain task. This assignment will be useless to you if the subordinate has to come to you every step of the way to get permission and signatures required to fulfill the allocated job.

                      Unless you’re giving authority, you aren’t delegating. Instead, you’re only assigning a task, and that won’t bring you any benefits.

                      Also, granting authority puts the subordinate in charge. This person is now responsible for doing what they’re assigned, however they like. It’s up to them how they tackle obstacles. All that you as the supervisor should be concerned about are the final results.

                      3. Maintaining Accountability

                      There’s always a risk that some team members may not act responsibly, especially when they have been given authority over the assigned task. This is why you have to make every employee or team member accountable through some rules and regulations.

                      The superior must always have the right to ask the responsible person about their task[1]. Creating an accountability culture in a company is important, and accountability goes upwards in the hierarchy of a work environment. Never offer any leniency in this regard if you want to ensure quality outputs.

                      This step of giving and receiving feedback helps improve the future work ethic immensely.[2]

                      Effective delegation of authority

                        Why Is It Important to Delegate Authority?

                        Many times, superiors take on all the duties because they have a hard time trusting someone else to do the job as well as they would do themselves.

                        That’s a valid concern, and it may keep you from getting the most out of authority delegation.

                        But, with this risk comes a long list of benefits. It is actually important to delegate authority for the betterment of your organization and team.

                        Superiors Can Perform Better

                        The most important benefit of delegating authority is that the manager divides authority and gets the time to do their actual job.

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                        As a supervisor, your first duty is to maintain the flow of your team. With your workload minimized and more time at hand, you can pay attention to the minor details.

                        It gives supervisors the time to look at the more important stuff. Simultaneously, they get a chance to test which team members are most efficient. In case of any problem, the delegator has enough room in their schedule to sit down to figure out a solution.

                        All in all, it leads to a more efficient performance from the supervisor’s side.

                        Subordinates Learn With the Flow

                        With a degree of authority in their hands, the subordinates begin to feel useful and important. This feeling is the most important route to improvement.

                        As your subordinates work independently, they not only improve their existing skills, but they also perform better. Since they are ones in control, they are the only ones accountable for everything they put on the table. This sense of responsibility provides the mandatory boost of motivation[3].

                        Moreover, with the delegation of authority, the superiors and subordinates work on the same level to a certain extent. This allows the team members to learn from their supervisors while also polishing their knowledge practically.

                        Leads to Better Relationships

                        If you’re in charge of any team, work as a manager, or own an organization that you run, you already know why employee-employer relationships are vital.

                        The same applies to every workgroup.

                        So, even if you’re just one small group of 5 people in a multinational organization, the rules are coherent.

                        By letting go of some responsibilities and giving individuals a chance to grow, you’re spreading positive work vibes. It all works in a cycle where you give the team some authority, they feel important and outperform, your trust in them strengthens, and you continue to delegate authority moving forward.

                        5 Tips to Delegate Authority Effectively

                        There is a whole mechanism that supports the delegation of authority.

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                        If done right, this concept has numerous advantages. However, the key is that it’s done right.

                        1. Choose the Best Person

                        It’s not easy to trust another person to do something that you would have preferred to do yourself. That is why it is crucial that you only delegate a task to someone that you have full faith in.

                        The easiest way to do this is to pre-asses every team member’s skills and qualities. In your mind, have a clear idea of who does what best. So, if there is one particular individual who excels at technology, you will know where to go every time there’s a job related to that skill.

                        Once you’re satisfied with who is in control, more than half of the issue is resolved and things will most likely go smoothly.

                        2. Offer Enough Autonomy

                        One huge mistake you may make is to break down tasks too much.

                        Let’s say your team of 10 people has to arrange an office party for 100 people. You have to manage the location, decorations, food, and furniture.

                        You can either assign 4 individuals each of the 4 main jobs, or you can divide each component further into small tasks.

                        In the case of the latter, tasks will overlap, things will get confusing, and none of your team members will have full control over their assigned task.

                        This generally leads to a final result that is extremely non-coherent.

                        3. Clear Communication

                        A major aspect of delegation is the availability of clear instructions. From details of the task to deadlines, the person who has to fulfill the job should be clear on every single detail.

                        Unless they know what’s expected from them, they will never be able to satisfy the delegator.

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                        You can learn more about effective communication in this article.

                        4. Avoid Unnecessary Pressure

                        Yes, diamonds only form after the charcoal is put under immense pressure. But, honestly, you don’t need to implement that strategy in your work environment when implementing delegation of authority.

                        Offer plenty of time and flexibility for each individual to be able to offer their best performance.

                        Some people may work better under pressure. In that case, let the individual make that decision for themselves.

                        5. Offer a Helping Hand

                        Just because you’ve given someone else the task and power does not mean you have to back off completely.

                        In fact, you should try to be a part of the process, but only from outside a defined boundary. This is something you’ll have to figure out practically as per the needs of your work environment. However, it will ultimately lead to you being a more respected leader:

                        The important point is that if someone is facing an issue with the delegated task, do not refuse to help. Offer advice and support readily so that your team can learn from you. It will end up benefiting your organization.

                        Final Thoughts

                        Conclusively, it is safe to say that the delegation of authority is a very helpful technique to adopt in workplaces. It allows for a positive working environment as well as fruitful results.

                        It’s something that all leaders should implement to achieve a time-efficient and productive workspace!

                        More on the Importance of Delegation

                        Featured photo credit: Dylan Gillis via unsplash.com

                        Reference

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