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All The Productivity Tips You Need In 9 Infographics

All The Productivity Tips You Need In 9 Infographics
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Ever notice how some people come across as having their act together? They are able to get their work done on time, every time. They have the time and energy for 100 different things. Yet, they always seem non-frazzled, non-overwhelmed, and non-frantic.

Do you console yourself with the thought that these are a special breed of people with a special DNA sequence? Sadly, that is far from the truth. These are regular human beings like you and me. The only difference is that they know the tips and tricks to being super-productive. Productivity is achievable once you learn the tricks and apply them in your life. The following 9 infographics will arm you with the knowledge and productivity tips you need.

1. Reclaim your mornings

One of the most frantic and chaotic times in most people’s day is the morning. Add a couple of kids to the morning mix and your productivity score is gone for a toss. The following infographic gives us a three-step approach to tackling this problem, starting from the night before. Follow the tips given for the night before, for the morning, and tips for after you get to work to effectively reclaim your mornings and your productivity score.

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    2.Your mouth as the gateway to productivity

    Believe it or not, what you put in your mouth can affect your productivity. The sluggish feeling after lunch, the incessant need to take a nap in the early afternoon, or your body’s craving for caffeine are all symptoms of the food you consume. The following infographic provides tips on the right kinds of foods to eat at various times during the day to remain in the productive zone.

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      3.  Exercise boosts productivity

      Eating healthy is not enough. Combine it with moderate bouts of exercise during the workday to up your productivity level. No gym at work? No problem! A brisk walk during lunch time could lead to enhanced time management skills, better ability to meet deadlines, and improvements in mood.

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        4. Sleep your way to success

        A good night’s sleep is key to not only our well-being but to our productivity as well. Time and time again research studies have identified the benefits of sleep. A minimum of 6 hours of sleep is necessary for staying productive. The infographic below highlights the impact of sleep on our productivity levels and also shares tips to sleep better.

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          5. Your physical workspace impacts your productivity too

          Clutter and disorganized workspaces are time suckers and cause frustration, leading to decreased productivity. You don’t have to be a feng shui believer to organize your workspace for maximum efficiency. The computer you work on should also be set up effectively. Unsubscribe from unwanted emails, keep your inbox clutter free, organize your desktop icons, and have the latest virus protection softwares to prevent valuable losses of information (and time!).

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            6. Single-tasking is the way to go

            Research has proven that multi-tasking causes a 40% drop in productivity levels. Our IQ drops by 10 points, too! That is a steep price to pay on our quest towards increased productivity.

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              7.  Zap out unproductive meetings

              Most  workplaces use meetings to brings employees together for a certain purpose. However, meetings have now become  unproductive, leading to time and money drainage for organizations. A whooping $37 billion is wasted on meetings each year! The below infographic shares the perfect meeting recipe to avoid this drain. Is the meeting necessary? Can you achieve the meeting purpose without a meeting? Who should the participants be? What should the agenda be to achieve the desired outcome? Send the agenda and any other preparatory materials ahead of time — this is how to get the maximum benefit from a meeting.

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                8. Relax to be more productive

                All work and no play makes Jack a dull boy! Working without taking breaks through the year can lead to decreased productivity. Our brains need time to rest and recharge. A recharged brain is re-energized and more creative, leading to more productivity. Vacations with a complete disconnect from work are must-haves to re-energize our brains. This UK-based infographic highlights the importance of taking vacations. Though the best vacation spots listed here are all notably on the east side of the Atlantic ocean, you do not have to fly to Italy or Portland to increase your productivity! Take a vacation wherever you can afford to go and disconnect from work, truly.

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                  9. Technology to aid productivity

                  In this technologically advanced age, it would be amiss to not mention apps that can help boost our productivity.  The infographic below shares 20 apps that help you remain on task and stay focused.

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                    And here’s a BONUS one.

                    A compilation of 50 productivity hacks.

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                      Which of these tips are you going to implement today to boost your productivity?

                      Featured photo credit: Picjumbo via picjumbo.com

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                      Last Updated on July 21, 2021

                      The Importance of Reminders (And How to Make a Reminder Work)

                      The Importance of Reminders (And How to Make a Reminder Work)
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                      No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

                      Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

                      Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

                      A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

                      Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

                      In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

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                      From Creating Reminders to Building Habits

                      A habit is any act we engage in automatically without thinking about it.

                      For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

                      This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

                      The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

                      That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

                      Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

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                      The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

                      Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

                      But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

                      The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

                      The Wonderful Thing About Triggers — Reminders

                      A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

                      For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

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                      But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

                      If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

                      For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

                      These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

                      For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

                      How to Make a Reminder Works for You

                      Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

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                      Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

                      Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

                      My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

                      Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

                      I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

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                      Featured photo credit: Unsplash via unsplash.com

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                      Reference

                      [1] Getting Things Done: Trusted System

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