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All The Productivity Tips You Need In 9 Infographics

All The Productivity Tips You Need In 9 Infographics

Ever notice how some people come across as having their act together? They are able to get their work done on time, every time. They have the time and energy for 100 different things. Yet, they always seem non-frazzled, non-overwhelmed, and non-frantic.

Do you console yourself with the thought that these are a special breed of people with a special DNA sequence? Sadly, that is far from the truth. These are regular human beings like you and me. The only difference is that they know the tips and tricks to being super-productive. Productivity is achievable once you learn the tricks and apply them in your life. The following 9 infographics will arm you with the knowledge and productivity tips you need.

1. Reclaim your mornings

One of the most frantic and chaotic times in most people’s day is the morning. Add a couple of kids to the morning mix and your productivity score is gone for a toss. The following infographic gives us a three-step approach to tackling this problem, starting from the night before. Follow the tips given for the night before, for the morning, and tips for after you get to work to effectively reclaim your mornings and your productivity score.

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    2.Your mouth as the gateway to productivity

    Believe it or not, what you put in your mouth can affect your productivity. The sluggish feeling after lunch, the incessant need to take a nap in the early afternoon, or your body’s craving for caffeine are all symptoms of the food you consume. The following infographic provides tips on the right kinds of foods to eat at various times during the day to remain in the productive zone.

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      3.  Exercise boosts productivity

      Eating healthy is not enough. Combine it with moderate bouts of exercise during the workday to up your productivity level. No gym at work? No problem! A brisk walk during lunch time could lead to enhanced time management skills, better ability to meet deadlines, and improvements in mood.

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        4. Sleep your way to success

        A good night’s sleep is key to not only our well-being but to our productivity as well. Time and time again research studies have identified the benefits of sleep. A minimum of 6 hours of sleep is necessary for staying productive. The infographic below highlights the impact of sleep on our productivity levels and also shares tips to sleep better.

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          5. Your physical workspace impacts your productivity too

          Clutter and disorganized workspaces are time suckers and cause frustration, leading to decreased productivity. You don’t have to be a feng shui believer to organize your workspace for maximum efficiency. The computer you work on should also be set up effectively. Unsubscribe from unwanted emails, keep your inbox clutter free, organize your desktop icons, and have the latest virus protection softwares to prevent valuable losses of information (and time!).

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            6. Single-tasking is the way to go

            Research has proven that multi-tasking causes a 40% drop in productivity levels. Our IQ drops by 10 points, too! That is a steep price to pay on our quest towards increased productivity.

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              7.  Zap out unproductive meetings

              Most  workplaces use meetings to brings employees together for a certain purpose. However, meetings have now become  unproductive, leading to time and money drainage for organizations. A whooping $37 billion is wasted on meetings each year! The below infographic shares the perfect meeting recipe to avoid this drain. Is the meeting necessary? Can you achieve the meeting purpose without a meeting? Who should the participants be? What should the agenda be to achieve the desired outcome? Send the agenda and any other preparatory materials ahead of time — this is how to get the maximum benefit from a meeting.

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                8. Relax to be more productive

                All work and no play makes Jack a dull boy! Working without taking breaks through the year can lead to decreased productivity. Our brains need time to rest and recharge. A recharged brain is re-energized and more creative, leading to more productivity. Vacations with a complete disconnect from work are must-haves to re-energize our brains. This UK-based infographic highlights the importance of taking vacations. Though the best vacation spots listed here are all notably on the east side of the Atlantic ocean, you do not have to fly to Italy or Portland to increase your productivity! Take a vacation wherever you can afford to go and disconnect from work, truly.

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                  9. Technology to aid productivity

                  In this technologically advanced age, it would be amiss to not mention apps that can help boost our productivity.  The infographic below shares 20 apps that help you remain on task and stay focused.

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                    And here’s a BONUS one.

                    A compilation of 50 productivity hacks.

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                      Which of these tips are you going to implement today to boost your productivity?

                      Featured photo credit: Picjumbo via picjumbo.com

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                      Last Updated on September 28, 2020

                      How to Create an Action Plan and Achieve Your Personal Goals

                      How to Create an Action Plan and Achieve Your Personal Goals

                      There’s no denying that goals are necessary. After all, they give life meaning and purpose. However, goals don’t simply achieve themselves—you need to write an action plan to help you reach your goals.

                      With an action plan, you’ll have a clear idea of how to get where you want to go, what it will take to get there, and how you’ll find the motivation to keep driving forward. Without creating a plan, things have a way of not working out as you waver and get distracted.

                      With that in mind, here’s how you can set goals and action plans that will help you achieve any personal goal you’ve set.

                      1. Determine Your “Why”

                      Here’s a quick experiment for you to try right now: Reflect on the goals you’ve set before. Now, think about the goals you reached and those you didn’t. Hopefully, you’ll notice a common theme here.

                      The goals you were successful in achieving had a purpose. Those goals you failed to accomplish did not. In other words, you knew why you put these goals in place, which motivated you to follow through.

                      Simon Sinek, author of Find Your Why: A Practical Guide for Finding Purpose for You and Your Team, explains:

                      “Once you understand your WHY, you’ll be able to clearly articulate what makes you feel fulfilled and to better understand what drives your behavior when you’re at your natural best. When you can do that, you’ll have a point of reference for everything you do going forward.”

                      That, in turn, enables better decision-making and clearer choices.

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                      I’ll share with you a recent example of this in my life. Earlier this year, I decided to make my health a bigger priority, specifically losing weight. I set this goal because it gave me more energy at work, improved my sleep, and helped me be a better father—I really didn’t care for all that wheezing every time I played with my kids.

                      Those factors all gave me a long-term purpose, not a superficial short-term goal like wanting to look good for an event.

                      Before you start creating an action plan, think about why you’re setting a new goal. Doing so will guide you forward on this journey and give you a North Star to point to when things get hard (and they inevitably will).

                      2. Write Down Your Goal

                      If you really want to know how to create an action plan for goals, it’s time to get your goals out of your head and onto a piece of paper. While you can also do this electronically through an app, research has found that you’re 42% more likely to achieve your goal if it’s written down[1].

                      This is especially true for business owners. If they don’t schedule their time, it’ll be scheduled for them.[2]

                      When you physically write down a goal, you’re accessing the left side of the brain, which is the literal, logical side. As a result, this communicates to your brain that this is something you seriously want to do.

                      3. Set a SMART Goal

                      A SMART goal pulls on a popular system in business management[3]. That’s because it ensures the goal you’ve set is both realistic and achievable. It can also be used as a reference to guide you through your action plan.

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                      Use SMART goals to create a goal action plan.

                         

                        By establishing a SMART goal, you can begin to brainstorm the steps, tasks, and tools you’ll need to make your actions effective.

                        • Specific: You need to have specific ideas about what you want to accomplish. To get started, answer the “W” questions: who, what, where, when, and why.
                        • Measurable: To make sure you’re meeting the goal, establish tangible metrics to measure your progress. Identify how you’ll collect the data.
                        • Attainable: Think about the tools or skills needed to reach your goal. If you don’t possess them, figure out how you can attain them.
                        • Relevant: Why does the goal matter to you? Does it align with other goals? These types of questions can help you determine the goal’s true objective — and whether it’s worth pursuing.
                        • Time-bound: Whether it’s a daily, weekly, or monthly target, deadlines can motivate us to take action sooner than later.

                        Learn more about setting a SMRT goal here: How to Set SMART Goal to Make Lasting Changes in Life

                        4. Take One Step at a Time

                        Have you ever taken a road trip? You most likely had to use a map to navigate from Point A to Point B. The same idea can be applied to an action plan.

                        Like a map, your action plan needs to include step-by-step instructions on how you’ll reach your goal. In other words, these are mini goals that help you get where you need to go.

                        For example, if you wanted to lose weight, you’d consider smaller factors like calories consumed and burned, minutes exercised, number of steps walked, and quality of sleep. Each plays a role in weight loss.

                        This may seem like a lot of work upfront, but it makes your action plan seem less overwhelming and more manageable. Most importantly, it helps you determine the specific actions you need to take at each stage.

                        5. Order Your Tasks by Priority

                        With your action steps figured out, you’ll next want to review your list and place your tasks in the order that makes the most sense. This way, you’re kicking things off with the most important step to make the biggest impact, which will ultimately save time.

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                        For example, if you have a sedentary job and want to lose weight, the first step should be becoming even a little more active. From there, you can add more time to your workout plan.

                        The next step could be changing your diet, like having a salad before dinner to avoid overeating, or replacing soda with sparkling water.

                        Learn these tips to prioritize better: How to Prioritize Right in 10 Minutes and Work 10X Faster

                        6. Schedule Your Tasks

                        Setting a deadline for your goal is a must; it prevents you from delaying the start of your action plan. The key, however, is to be realistic. It’s highly unlikely, for example, that you’ll lose 20 pounds within two weeks. It’s even less likely that you’ll keep it off.

                        What’s more, you should also assign tasks a start and end date for each action step you’ve created, as well as a timeline for when you’ll complete specific tasks. Adding them to your schedule ensures that you stay focused on these tasks when they need to happen, not letting anything else distract you.

                        For example, if you schedule gym time, you won’t plan anything else during that time frame.

                        Beware the temptation to double-book yourself—some activities truly can be combined, like a run while talking to a friend, but some can’t. Don’t trick yourself into thinking you can both write and catch up on Netflix simultaneously.

                        While you can use a paper calendar or planner, an online calendar may be a better option. You can use it to set deadlines or reminders for when each step needs to be taken, and it can be shared with other people who need to be in the know (like your running buddy or your mentor).

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                        7. Stay on Track With Healthy Habits

                        Without healthy habits, it’s going to be even more challenging to reach your goal. You could hit the gym five days a week, but if you’re grabbing burgers for lunch every day, you’re undoing all your hard work.

                        Let’s say your goal is more career-oriented, like becoming a better public speaker. If you practice your speeches at Toastmasters meetings but avoid situations where you’ll need to be unrehearsed—like networking gatherings or community meetings—you’re not helping yourself.

                        You have to think about what will help transform you into the person you want to be, not just what’s easiest or most comfortable.

                        8. Check off Items as You Go

                        You may think you’ve spent a lot of time creating lists. Not only do they help make your goals a reality, but lists also keep your action plan organized, create urgency, and help track your progress. Because lists provide structure, they reduce anxiety.

                        There’s something else special about lists of tasks completed. When you cross off a task in your action plan, your brain releases dopamine[4]. This reward makes you feel good, and you’ll want to repeat this feeling.

                        If you crossed out on your calendar the days you went to the gym, you’d want to keep experiencing the satisfaction of each bold “X.” That means more motivation to go the gym consistently.

                        9. Review and Reset as Necessary

                        Achieving any personal goal is a process. Although it would be great if you could reach a goal overnight, it takes time. Along the way, you may experience setbacks. Instead of getting frustrated and giving up, schedule frequent reviews—daily, weekly, or monthly—to see how you’re progressing.

                        If you aren’t where you’d hoped to be, you may need to alter your action plan. Rework it so you’re able to reach the goal you’ve set.

                        The Bottom Line

                        When you want to learn how to set goals and action plans—whether you want to lose weight, learn a new skill, or make more money—you need to create a realistic plan to get you there. It will guide you in establishing realistic steps and time frames to achieve your goal. Best of all, it will keep you on track when you stumble, and we all do.

                        More on Goal Action Plans

                        Featured photo credit: Estée Janssens via unsplash.com

                        Reference

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