Stop beating yourself up. You are a work in progress, which means you get there a little at a time, not all at once.
We all want to be brilliant, fully-motivated and active, and we want to do as many things as possible in 24 hours. But we all complain “I wish I had more time,” “I wish I had more energy,” “If only I could take that course once a week,” and we give up on half the tasks and commitments we had.
So, we all have many dreams and projects but we don’t achieve a lot. When you feel that we are not able to get things done, and this is immensely frustrating. What prevents us from crossing half or more the items off our daily to-do list is something simpler than you think, it’s something very close to us: it’s actually our state of mind.
All of our actions start in our mind. With the right mindset, we can get everything done on our to-do list. As a result, what we need to do to get our things done is to change our mental approach to time management and organization. This is especially difficult for women and men with both a family and career to care for. For example, a woman with all these challenges needs to be perfectly organized, she needs a lot of energy and the right attitude to face all her daily tasks.
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Keep Your Mind Clear And Stress-Free
If your mind is empty, it is always ready for anything; it is open for everything.
— Shunryu Suzuki
The most important thing is trying to have as few distractions as possible to let our mind work properly on our projects and organization. Worries bring confusion and inefficiency, they slow down our productivity and they don’t let us focus on our daily activities – they make us waste time on thinking, worrying and trying to remember what we have to do. We are like computers, our brain is our hard disk, and it needs as much space as possible to work efficiently and productively.
What if your whole day were completely under your control? What if your mind were completely clear and stress-free? I guess you would be able to focus entirely on whatever you are working on. And you would know perfectly where things are headed. This would let you achieve both your short-term and long-term goals without feeling exhausted.
Eliminating all the useless worries and thoughts is crucial to make more space in our mind. This actually makes our brain work 100 percent efficiently. But how can we do this?
It’s simpler than it seems. According to David Allen, the author of “Getting Things Done,” in order to have everything under control, we need to “get things off our mind.” We need to create a trusted management system outside our mind, and we have to use it as our most important tool where we capture all our thoughts, projects and worries. This way our mind will be clear, stress-free and ready to work efficiently. Whether you use a list to organize yourself or a phone app to help you remember what is important, getting things off of your mind are essential.
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Don’t Forget To Dream
If you can dream it, you can do it.
— Walt Disney
I cannot stress enough how important it is to dream. In all this chaos, we need to feel motivated in order to go through our challenging days. And there is only one thing that can powerfully encourage us to work for the achievement of our goals: having a dream.
This means being ambitious, and having that strong motivation that makes us work hard day and night to attain what we really want. So, what you really need to do is putting yourself in the state of mind where you strongly believe that you will soon turn your dream into reality and that you are working every day on it. You need to wake up excited every morning because of the goals you are working on, and you can do it only if you are in the right state of mind.
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What you should work on…
Your sacred space is where you can find yourself again and again.
— Joseph Campbell
As we mentioned before, being a working woman can be really challenging, if you are not well-organized or are overlooking some elements of your life, you can easily feel overwhelmed by your daily to-dos.But, what are these important elements?
The most important part of your life you should care for, especially if you are a working mother, is yourself. With this I mean that you must find some time to dedicate to yourself. During this time you could for example go for a walk, read a book or enjoy a hobby. The important thing is that you spend some time alone and do something that you really enjoy. You need to do something nice for yourself, every day.
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Another important part is taking care of your social life. This means that you have to make sure that you are surrounded of good people with a positive mindset, and spend time with them organizing nice activities to enjoy together.
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The last aspect I would like to highlight is your well-being. This is very similar to the first part we talked about, but it’s not the same thing.
This has nothing to do with time. This refers to the habit of regularly taking care of yourself, eating well, exercising, meditating and spending time with the people you love, understanding and believing that this has a positive impact on your life.
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Featured photo credit: markus spiske via flickr.com
Last Updated on April 22, 2021
How to Work Hard the Smart Way: 4 Daily Rituals to Follow
Habits are what sets an average leader apart from a great leader. We can argue that talent is the biggest factor; we may debate how the amount of charisma sets the two apart. Yet, if you were to show me what you believed to be a great leader, I can show you the habits that made her/him great. Great leaders have great habits and know how to work hard the smart way.
Table of Contents
Developing Great Habits Is Hard Work
In my early college days, I had spent a lot of time learning how to play the trumpet. Playing the trumpet took time and discipline. I had some natural talent, but not enough to hide my lack of ability. My trumpet teacher was a man of discipline, and there was no doubt he had talent. What stood to me was his work ethic. He had to be one of the hardest working mentors that I had the privilege of working with.
One afternoon, I was in his office getting ready for my weekly trumpet lesson. As I was preparing, my eyes scanned the room and saw that there were quotes all over his office. My eyes rested on one quote that forever changed my thinking about my playing. It was a quote from my high school basketball coach Tim Notke that would become popular through professional athletes Kevin Durant and Tim Tebow:
“Hard work beats talent when talent fails to work hard.”
Hard work trumps talent. The key to success is not found in your talent or ability. Talent and ability are necessary, but they are not the primary factors. They are supporting roles in the story you are writing.
Ultimately, hard work is the key to your success. A good work ethic creates the momentum that propels you forward towards your goals.
Motivation Is Not the Answer
How many times have you seen someone go to a conference, get inspired, and then come home and do nothing?
If motivation were the answer, the world would have transformed hundreds of times over. Yet, when we look out our doors or turn on the news, we do not see a utopian society.
We have thousands of people who become inspired but lack the work ethic to apply anything they have learned. Time and time again frustration creeps in. We are so motivated and inspired by what we see but fail to put in place the things that would change our lives.
Frustration happens when the gap between what you expect to be true and what is true gets bigger. Motivation tends to create an expectation that is not rooted in reality. We want to take on the world but cannot get off Netflix long enough to do so.
Motivation is not the answer, but working hard is. Good habits and routines that produce success are the byproducts of a strong work ethic. The habits and routines we create and follow are the foundation on which we build a winning life.
How to Work Hard by Working Smarter
Here are 4 routines that will help you learn how to work hard and achieve your short term and long term goals.
1. Define What a Win Looks Like
In football, a player that crosses into the end zone gain points. In soccer, a player kicks the ball into the net to score. Hockey, lacrosse, and basketball are all the same. The player takes the object and moves it into the designated area to gain points. The team with the most points wins the game.
Why is it that we can define what a win looks like in sports, but we fail to do so in our leadership, our businesses, or our homes?
Learning how to work hard without setting a target is futile. It is insanity to work hard without having a clear direction to place your energy. I would argue that defining a win is one of the most important routines that a leader can have. Defining a win separates superficial activity from meaningful activity.
When I define a win, I know the goal line I have to cross. Knowing where the goal line is informs me of the activity I have to engage in to cross it. Without a clear direction, I am spinning my wheels hoping that I will get to a destination I haven’t defined. It is like asking a GPS for directions but failing to input the destination.
4 Steps to Define a Win
- Know the outcome you desire.
- Declare the outcome in specific, meaningful terms.
- Write the outcome down.
- Set your activity list to only do that which will complete your goals.
Let me give you an example. 15 years ago, I started speaking professionally. As a young and naïve speaker, I thought winning meant that I had to get a reaction from the audience. If they cheered, smiled, or cried, I considered myself a winner. The problem was my lack of understanding of what a win looked like. As a seasoned speaker, my wins look different.
As of today, when I speak, I am not looking for any emotional reactions from the audience. I win if, and only if, I clearly communicated my point so that anyone hearing the talk can take it and apply it to their lives that day. That is how I define a win when I speak now.
Create a habit of declaring a win. When you do, you will see your productivity soar and your encouragement increase. Pairing a hard work ethic with wise decisions creates victory. Stop being a mouse on a wheel that goes nowhere, and start being the captain of your fleet.
2. Evaluate Your Activity
Not all activity is equal. There are things you must do, things you need to do, and things we can either give away or delete. The greatest challenge of a leader is understanding the difference. Understanding what activity is busywork and what activity is mission work is pivotal.
Not only do we need to learn how to evaluate our activity, but we must make this a core routine in our arsenal of success. Stop working so hard on everything and start learning how to work hard on the right things.
Not every activity will move the needle forward for you. In fact, you were never meant to do everything yourself! Once we stop trying to be a martyr in our leadership, we can start looking at how to take things off our plates through delegation.
Based on the Eisenhower box, there are 4 things that we look at when deciding on which activities are important:
- Do now
- Plan to do it later
- Delegate to someone else
- Delete it
Powerful questions are the way you discover if the activity is right or not:
- Does this activity move me towards or away from my goals?
- Do I have to do this activity or can I give this activity away to someone else?
- Does this activity have to be now right now or can it be scheduled for later dates?
- Does this activity have to be done at all?
Evaluating the type of activity you engage in should be a routine that you do daily. Learning how to work hard should create progress. Having a system of evaluation and a routine to do it will help.
3. Prioritize Your Calendar
If you were to show me your calendar, I could show you why you are not further along. When you lack the routine of placing things on your calendar, two things happen.
First, what does not make it on your calendar does not get done.
It is a simple truth that is often overlooked. Your calendar contains the power to change your life. Yet, we don’t use our calendars to their fullest potential.
“You will never change your life until you change something you do daily. The secret of your success is found in your daily routine.” -John C. Maxwell
Also, if you don’t mark you activities on your calendar, you are leaving it open to other’s priorities.
“The key is not to prioritize what’s on your schedule, but to schedule your priorities.” -Stephen Covey
Having a routine in your life where you place things on your calendar is pivotal to your success. This is not a routine one should overlook.
It’s time to take your leadership and business to the next level. It’s time to start putting your daily routines on your calendar, along with your priorities.
4. Reflect on Your Day and Plan the Next
We are all about the morning routine. Whatever that looks like for you, there should be a routine in the morning that sets you up for success.
Hard work starts when your feet hit the ground in the morning. Creating the habit of winning starts with the first thing you accomplish that morning. If you win your morning, you will win your day.
But how often have you heard people talk about an evening routine? Tomorrow is won the day before it happens. When you fail to plan your day, you may put your effort toward in the wrong things. Route replaces routine. Indecision replaces decisiveness. Losses replace wins. The discouragement will deflate your momentum and increases the chances of procrastination. That is why we set our schedule the night before.
“Every battle is won or lost before it is ever fought.” -Sun Tzu
Working hard doesn’t have to be hard work. It shouldn’t take much out of you learn how to work hard as long as you work smart. Having a time where you reflect on the day and set your priorities is the difference-maker.
Use these questions to reflect on your day:
- What went well?
- What didn’t go well?
- What can I change?
- What do I need to start doing?
- What do I need to stop doing?
The Bottom Line
Navigating through life is hard work. Yet, the work doesn’t have to be hard when you work smarter. When you create routines that support your mission, you create wins. Working hard, the smart way will tip the balance in our favor.
Boxing legend Joe Frazier said:
“Champions aren’t made in the ring; they are merely recognized there.”
Champions put in the hard work behind the scenes. The world recognized them as a champion when they saw the results of the hard work. Right now, you are doing the work of creating a champion in yourself.
That work is setting your routines in order because you now know that success flows from your daily routines. If you are not experiencing the success you desire, then it is time to change things up.
More on Creating Healthy Routines
- Powerful Daily Routine Examples for a Healthy and High-Achieving You
- Your Routine is the Key to Achieving Your Goals
- Work Smarter, Not Harder: 12 Ways to Work Smart
Featured photo credit: Zan via unsplash.com
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