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Watch These 12 TED Talks To Be Much More Successful

Watch These 12 TED Talks To Be Much More Successful

Successful TED Talks are a great resource for inspiration, instruction, and ideas to help you reach success. Start by viewing these 12 popular TED talks and you will be on your way to becoming much more successful.

1. The key to success? Grit — Angela Lee Duckworth

Views: 6 million+

What qualities drive students and others to achieve success and reach all of their goals? That question drove Angela Lee Duckworth to conduct research and present her engaging TED Talk. Simply put, persistence, patience, and grit are key qualities to reach success. In fact, grit is sometimes a better predictor of success than intelligence scores.

2. How great leaders inspire action — Simon Sinek

Views: 23 million+

Sinek calls on leaders to inspire their followers by answering why they do what they do. His talk also explains why traditional explanations for failure — like not having enough funds or poor timing — are not enough. He does this with a great case study looking at the invention of powered flight in the early 20th century. Passion and purpose make a difference when you’re working on a challenging goal.

3. Try something new for 30 days — Matt Cutts

Views: 6 million+

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Getting into a boring routine is frustrating. On the other hand, completing items on your bucket list may be too difficult. What’s the answer? Do a 30-day challenge to prompt yourself to write more, become kinder, and achieve other worthy goals. As Matt Cutts explains, trying something new for 30 days is just the right amount of challenge for most people to manage.

4. The happy secret to better work — Shawn Achor

Views: 11 million+

Shawn Achor’s research-based TED talk on job success contains an important lesson for us all. He found that “only 25% of job successes are predicted by IQ.” The rest of success comes from attitude, learning how to motivate yourself, and being in a good environment. If you are a manager, it is vital to learn this lesson and create a positive environment for your staff to shine.

5. The nerd’s guide to learning everything online — John Green

Views: 600,000+

Learning new skills and knowledge is one of the most important ways to grow yourself. As John Green explains, the Internet is a fantastic resource for learning if you are focused on finding good resources. For example, you may learn how to work through conflict with a guide to conflict management resources. Or you might improve your professional skills with online courses. Green reminds us that not everyone finds success through traditional education — some people need to learn on their own.

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6. The puzzle of motivation — Dan Pink

Views: 13 million+

Is money the only reward we care about in our work? In this popular TED talk, author Dan Pink explains that our traditional understanding of motivation needs to be rebuilt. In fact, sometimes motivating people with financial rewards backfires and produces terrible results. Pink presents evidence to show that achieving mastery is an important source of motivation. If you want to motivate others successfully, you owe it to yourself to view this TED talk.

7. The power of introverts — Susan Cain

Views: 11 million+

What words come to mind for you when you see the word “introvert?” Many people imagine introverts to be shy, anti-social, and lacking in important social skills. In her outstanding TED talk, lawyer-turned-author Susan Cain explains the unique strengths and traits that introverts bring to the world. In the workplace, introverts are better at listening and focusing on complex problems for long periods of time. If you are an extrovert, this TED talk will help you understand the quiet style of introverts.

8. How to speak so that people want to listen — Julian Treasure

Views: 7 million+

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Communication is central to achieving almost any goal or career that matters. In his focused TED talk, Julian Treasure exposes seven deadly sins of speaking, starting with a basic mistake: gossip. Speaking negatively about people when they are not around to defend themselves is harmful. Treasure also points out the common problem of dogmatism — confusing facts and opinions. As you work to improve your public speaking skills, take the time to watch this popular TED talk.

9. Why we do what we do — Tony Robbins

Views: 14 million

Legendary speaker and personal development expert Tony Robbins shares his wisdom in this classic TED talk. Robbins explains how truly effective decisions reshape our identity. You will learn how to reflect on your emotions and how your words influence your feelings. This TED talk makes an excellent companion to Dan Pink’s presentation. If you are looking for a high-energy presentation to propel you toward success, watch this one.

10. Why you will fail to have a great career — Larry Smith

Views: 4 million

As you plan your career success, do you view it as a grind or as a way to live your passions? University of Waterloo professor Larry Smith explains why many people fail to have an outstanding career in his blunt TED talk. Professor Smith explains that you may start out with twenty interests and take some time to explore them. Ultimately, you need to choose a single passion to reach the highest level of career success. If you keep focusing on excuses, rather than working on your passion, you will fail to have a great career.

11. The power of time off — Stefan Sagmeister

Views: 2 million

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As you work toward success, you may think that endless hours at the office are the solution. Hard work certainly matters, yet it is only part of the puzzle. Stefan Sagmeister’s TED talk explains that taking time off from work — several months in his case — gives you new energy and perspective. If you are an employee, this talk gives you great motivation to use all of your vacation days: you will be happier and more productive. Not sure what to do with your time off? Create a bucket list!

12. Keep your goals to yourself — Derek Sivers

Views: 3 million

Goal setting is one of the most important success skills you can develop. However, there are significant dangers to be aware of. Entrepreneur Derek Sivers explains that keeping your goals to yourself is the best way to go. Why? Loudly talking about your goals with other people gives you the mental satisfaction of actually achieving them. In effect, talking about your goals too much may stop you from doing the work necessary to reach success.

Featured photo credit: Success/JeongGuHyeok via pixabay.com

More by this author

Bruce Harpham

Bruce Harpham is a Project Management Professional and Founder and CEO of Project Management Hacks.

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Published on January 16, 2019

How to Effectively Manage a Heavy Workload at Work

How to Effectively Manage a Heavy Workload at Work

We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

You might have such a heavy workload that it feels too intimidating to even start.

You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

Here’re 13 strategies you can use to get out from under your overwhelming workload:

1. Acknowledge You Can’t Do It All

Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

2. Focus on Your Unique Strengths

Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

The challenge is that many people end up doing things that they’re simply not very good at.

In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

It is often not about how to complete this project more effectively but who can help deliver this project.

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So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

  • Are you a great strategist?
  • Are you an effective planner?
  • Is Project Management your strength?
  • Is communication and bringing people together your strength?
  • Are you the ideas person?
  • Is Implementation your strength?

Think about how you can bring the biggest value to your work and the projects you undertake.

3. Use the Strengths of Your Team

One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

Delegation or better teamwork is the solution.

Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

4. Take Time for Planning

“Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

You can take the time to think about:

  • What’s the purpose of the project?
  • How Important is it?
  • When does it need to be delivered by?
  • What is the best result and worst result for this project?
  • What are the KPIs?
  • What does the project plan and key milestones look like?
  • Who is working on this project?
  • What is everyone’s responsibilities?
  • What tolerances can I add in?
  • What are the review stages?
  • What are the challenges we may face and the solutions for these challenges?

Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

5. Focus on Priorities

Not everything is a priority, although it can often feel, in the moment, that it is.

Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

  1. Urgent and important (tasks you will do immediately).
  2. Important, but not urgent (tasks you will schedule to do later).
  3. Urgent, but not important (tasks you will delegate to someone else).
  4. Neither urgent nor important (tasks that you will eliminate).

James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

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    The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

    If you didn’t get everything accomplished, start the next day with your number one priority.

    If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

    6. Take Time Out

    To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

    If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

    Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

    In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

    Take a look at this article learn about The Importance of Scheduling Downtime.

    7. Maintain a Healthy Work-Life Balance

    Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

    I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

    Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

    If you feel there is not enough balance, then it may be time to make a change.

    8. Stop Multitasking

    Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

    So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

    When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

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    If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

    9. Work in Blocks of Time

    To keep your energy up to produce your best results it’s essential to take regular breaks.

    I use the 60-60-30 method myself and teach it to my coaching clients.

    Work on a project for a sustained period of 50 minutes.

    Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

    Then continue to work on the project for a further 50 minutes.

    Then take another 10-minute break.

    Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

    By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

    10. Get Rid of Distractions

    Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

    “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

    Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

    If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

    11. Commit Focused Time to Smaller Tasks

    You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

    Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

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    Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

    12. Take a Time Audit

    Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

    Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

    You can start by taking a piece of paper and creating three columns:

    Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

    Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

    At the end of the week, record the total time spent in each column.

    If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

    13. Protect Your Confidence

    It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

    When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

    Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

    When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

    Final Words

    A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

    The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

    If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

    Featured photo credit: Hannah Wei via unsplash.com

    Reference

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