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10 Mini-Hacks to Overcome Procrastination

10 Mini-Hacks to Overcome Procrastination

I totally get it. You have big thoughts of what you want to get done for the day. Then your friend calls, so you talk for awhile. After that, you check Facebook for a few minutes. You get hungry, and decide to watch an episode of your favorite show while eating a snack. And pretty soon the day is gone with you wondering, “What did I even do today?”

We all have the same 24 hours in each day, yet some people seem to get a lot done and others seem to really struggle to get anything accomplished. When you really want to get things done, you’ll need to overcome procrastination.

Here are 10 mini-hacks to overcome procrastination.

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1. Set goals.

If you really want to accomplish big things, set goals. And don’t just think about the goals. Actually get your dreams out of your head and onto paper. Write down your goals. And make them as specific as possible.

There was an amazing study conducted on Harvard MBA graduates in the ’70s. Students were asked, “Have you set clear, written goals for your future and made plans to accomplish them?” Only 3% had written goals and plans. Ten years later, the group was interviewed again. The results? The 3% of the students who had clear, written goals were earning, on average, ten times as much as the other 97% of the class combined!

Whether or not your goal is to make a lot of money, writing down your goals has been shown to help people get things done. When you write down specific, measurable goals, you will have something objective to work toward. For example, instead of writing “I will write a book,” write “By December 31st, I will write a 20 page children’s book and submit it to 5 publishers.”

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2. Break your goals down into tiny, doable chunks.

When you have big goals, it’s easy to get overwhelmed and procrastinate moving toward the goal. For this problem, I recommend breaking each of your big goals down into miniature goals. You don’t have to accomplish everything today. You just need to take one small step toward your goal. Using the children’s book example, you could make a tiny goal of writing 2 sentences per day.

3. Each night, write out your schedule for the following day.

If you want to be more productive, you’ll need to tell your time where to go. Planning out your schedule is incredibly helpful. It helps you maximize every hour you are awake. It’s very easy to get distracted by the many time-suckers that bombard you daily. Writing your schedule down will help you get things done!

4. Set deadlines for yourself.

Have you ever wondered why you can make your house immaculately clean when someone calls and says they’ll stop by in 15 minutes, or how hard you can cram for an exam you have the next morning? The answer lies in Parkinson’s Law. Parkinson’s Law says work expands to fill the time available for its completion. Therefore, the less time you have to complete a task, the more you’ll increase your effort. When you’re writing out your daily schedule, take advantage of Parkinson’s Law. Give yourself deadlines to accomplish tasks. Knowing you have a deadline will light a fire in you and help you get things done. One experiment discovered external deadlines (deadlines imposed on you by others) are even more beneficial that deadlines you set for yourself. Either way, having deadlines will help you move toward your goals.

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5. Eat the frog.

One of my favorite quotes is by Mark Twain: “Eat a live frog first thing every morning, and nothing worse will happen to you the rest of the day.” If there is a task you intentionally procrastinate because you loathe it or it’s overwhelming, this is your frog. Eat it right away in the morning and move on.

6. Minimize distractions.

We’ve all tried to get things done while our smartphones buzz frequently. It doesn’t work. Remember the friend who called you at the beginning of this article, and one distraction led to another, and pretty soon your day was gone? One study showed that it takes an average of 23 minutes and 15 seconds to get back to a task after an interruption. That’s a long time! When you really want to concentrate on something, unplug, focus, and get to work.

7. Combine a task you don’t like with something enjoyable.

Do you procrastinate exercising but love having lunch with friends? Instead of the lunch date, meet your friends for an early morning tennis match. Not only will you get your workout accomplished, you’ll also get the social time you enjoy.

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7. Learn to say “No.”

When your day is filled with things you dread doing, you’re likely to procrastinate. Say “no” when possible to obligations you dislike. Filling your schedule with your priorities and passions will energize you. Choose to live your life, not someone else’s, by saying “yes” only to activities that line up with your values.

8. Automate tasks whenever possible.

Relying on simply motivation to get you through your day isn’t a wise idea. Automating tasks is the key. The more you automate, the less opportunities you’ll have to procrastinate. This has really helped me. One trick I’ve tricked is going to bed in clean workout clothes with my shoes and music ready at the door. When I wake up, I’m already dressed to go running.

9. Tell a friend.

Tell an accountability partner what you’re procrastinating doing, and ask for encouragement. Better yet, tell them you’ll meet them for a fun night out but only after you get your task done.

10. Treat yourself well.

Giving yourself the proper dose of exercise and fueling your body with healthy foods can help you feel your best. When you feel well, you have more energy to get things done. Also, treating your body well can boost your self-confidence, which is needed to tackle the projects you fear instead of procrastinating them.

Featured photo credit: Working on Website Layout/Viktor Hanacek via picjumbo.com

More by this author

Dr. Kerry Petsinger

Entrepreneur, Mindset & Performance Coach, & Doctor of Physical Therapy

Feeling Stuck in Life? How to Never Get Stuck Again How to Find the Purpose of Life and Start Living a Fulfilling Life Don’t like your job? Here are some solutions. How People Make Decisions That Are Bad For Them How to Have a Successful Career and a Fulfilling Personal Life

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Last Updated on September 17, 2019

How to Delegate Work Effectively (Step-By-Step Guide)

How to Delegate Work Effectively (Step-By-Step Guide)

All managers and leaders must master the art of delegation. Understanding how and when to allocate responsibility to others is essential in maintaining a high level of productivity, both on a personal and organizational level. Knowing how to delegate is also essential for an effective leadership.

To learn how to delegate is to build a cohesive and effective team who can meet deadlines. Moreover, knowing when and how to delegate work will reduce your workload, thus improving your wellbeing at work and boosting your job satisfaction. Unfortunately, many leaders are unsure how to delegate properly or are hesitant to do so.

In this guide, you will discover what delegation really entails, how it benefits your team, and how to delegate work effectively.

The Importance of Delegation

An effective leader knows how to delegate. When you delegate some of your work, you free up your time and achieve more on a daily basis. Effective delegation also promotes productivity within a team by drawing on the existing skill set of its members and allowing them to develop new knowledge and competencies along the way. The result is a more flexible team that can share roles when the need arises.[1]

When you are willing to delegate, you are promoting an atmosphere of confidence and trust. Your actions send a clear signal: as a leader, you trust your subordinates to achieve desired outcomes. As a result, they will come to think of you as a likeable and efficient leader who respects their skills and needs.

Delegation isn’t about barking orders and hoping that your staff falls in line. A manager’s job is to get the very best from those under their supervision and in doing so, maximizing productivity and profit.[2]

Here’s an example of bad delegation:

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    Careful delegation helps to identify and capitalize on the unique strengths and weaknesses of the team members. Delegation also boosts employees’ engagement as it proves that the managers are interested in drawing on their talents.[3]

    The Fear of Delegating Tasks

    Delegation boosts productivity, but not all managers are willing or able to delegate.[4] Why? Here’re some common reasons:[5]

    • They may resent the idea that someone else may get the credit for a project.
    • They may be willing to delegate in principle but are afraid their team won’t be able to handle an increased degree of responsibility.
    • They may suspect that their staff is already overworked, and feel reluctant to increase their burden.
    • They may suspect that it’s simpler and quicker just to do a task themselves.
    • They dislike the idea of letting go of tasks they enjoy doing.
    • They fear that if they delegate responsibility, their own manager will conclude that they can’t handle their workload.

    Delegation vs Allocation

    Most people think that delegation and allocation are synonymous, but there is an important distinction to be made between the two.[6]

    When you allocate a task, you are merely instructing a subordinate to carry out a specific action. You tell them what to do, and they do it–it’s that simple. On the other hand, delegation involves transferring some of your own work to another person. They do not just receive a set of instructions. Rather, they are placed in a role that requires that they make decisions and are held accountable for outcomes.[7]

    How to Delegate Work Effectively (A Step-By-Step Guide)

    So what’s the best way to delegate work so you can fight the fear of delegation, build an efficient team and work faster? Here’s a step-by-step guide:

    1. Know When to Delegate

    By understanding how much control you need to maintain over a situation, you can determine the best strategy for empowering workers. There are 7 levels of delegation that offer workers different degrees of responsibility.

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    This brief video explains these levels and offers examples of when it’s appropriate to use each one:

    Delegation occurs along a spectrum. The lowest level of delegation happens when you tell other people what to do. It offers little opportunity for employees to try new approaches. The most empowering form of delegation occurs when you are able to give up most of your control over the project to the employee.

    Knowing how to delegate work helps you understand how to connect people with tasks that make the best use of their talents. When done properly, it ensures that you will get the best end-result.[8]

    When you’re deciding how to delegate work, ask the following questions:

    • Do you have to be in charge of this task, or can someone else pull it off?
    • Does this require your attention to be successful?
    • Will this work help an employee develop their skills?
    • Do you have time to teach someone how to do this job?
    • Do you expect tasks of this nature to recur in the future?

    2. Identify the Best Person for the Job

    You have to pass the torch to the right team member for delegation to work. Your goal is to create a situation in which you, your company, and the employee have a positive experience.

    Think about team members’ skills, willingness to learn, and their working styles and interests. They’ll be able to carry out the work more effectively if they’re capable, coachable, and interested. When possible, give an employee a chance to play to their strengths.

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    Inexperienced workers may need more guidance than seasoned veterans. If you don’t have the time to set the newer employee up for success, it’s not fair to delegate to them.

    You also have to consider how busy your employees are. The last thing you want to do is overwhelm someone by giving them too many responsibilities.

    3. Tell and Sell to Get the Member Buy-In

    After you’ve found the perfect person for the job, you still have to get them to take on the new responsibility. Let them know why you chose them for the job. [9] When you show others that you support their growth, it builds a culture of trust. Employees who see delegated tasks as opportunities are more likely to be invested in the outcome.

    When you’re working with newer employees, express your willingness to provide ongoing support and feedback. For seasoned employees, take their thoughts and experiences into account.

    4. Be Clear and Specific About the Work

    It’s critical to explain to employees why the project is necessary, what you expect of them, and when it’s due.[10] If they know what you expect, they’ll be more likely to deliver.

    By setting clear expectations, you help them plan how to carry out the task. Set up project milestones so that you can check progress without micromanaging. If your employee has trouble meeting a milestone, they still have time to course correct before the final product is due.

    This type of accountability is commonly used in universities. If students only know the due date and basic requirements for completing major research papers, they might put off the work until the eleventh hour. Many programs require students to meet with advisers weekly to get guidance, address structure, and work out kinks in their methods in advance of deadlines. These measures set students up to succeed while giving them the space to produce great work.

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    5. Support Your Employees

    To see the best possible outcomes of delegating, your subordinates need resources and support from you. Connect them with training and materials to develop skillsets they don’t already have.[11] It may take more time up front to make resources available, but you’ll save time by having the work done correctly. For recurring tasks, this training pays off repeatedly.

    Sometimes employees need a help to see what they’re doing well and how they can improve. Giving and receiving feedback is an essential part of delegation. This is also a good way to monitor the delegated tasks as a leader. While you can keep track of the progress of the tasks, you are not micro-managing the employees.

    Throughout the project, periodically ask your employees if they need support or clarification. Make it clear that you trust them to do the work, and you want to create a space for them to ask questions and offer feedback. This feedback will help you refine the way you delegate work.

    6. Show Your Appreciation

    During periodic check-ins, recognize any wins that you’ve seen on the project so far. Acknowledge that your employees are making progress toward the objective. The Progress Principle lays out how important it is to celebrate small wins to keep employees motivated.[12] Workers will be more effective and dedicated if they know that you notice their efforts.

    Recognizing employees when they do well helps them understand the quality of work you expect. It makes them more likely to want to work with you again on future projects.

    Bottom Line

    Now that you know exactly what delegation means and the techniques to delegate work efficiently, you are in a great position to streamline your tasks and drive productivity in your team.

    To delegate is to grant autonomy and authority to someone else, thus lightening your own workload and building a well-rounded, well-utilized team.

    Delegation might seem complicated or scary, but it gets much easier with time. Start small by delegating a couple of decisions to members of your team over the next week or two.

    More About Delegation

    Featured photo credit: Freepik via freepik.com

    Reference

    [1] BOS Staffing: 5 Benefits Of Delegation – Empower Your Team
    [2] Brian Tracy International: How to Delegate The Right Tasks To The Right People: Effective Management Skills For Leadership Success
    [3] MindTools: Successful Delegation: Using The Power Of Other People’s Help
    [4] Fast Company: The Three Most Common Fears About Delegation: Debunked
    [5] Leadership Skills Training: Delegation
    [6] Abhinav Jain: Delegation of work vs Allocation of work
    [7] Anthony Donovan: Management Training: Delegating Effectively
    [8] Management 3.0: Practice: Delegation Board
    [9] Focus: The Creativity and Productivity Blog: A Guide to Delegating Tasks Effectively
    [10] Inc.: 6 Ways to Delegate More Effectively
    [11] The Muse: The 10 Rules of Successful Delegation
    [12] Teresa Amabile and Steven Kramer: The Progress Principle

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