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Why People Who Take Notes All the Time Are More Likely To Be Successful

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Why People Who Take Notes All the Time Are More Likely To Be Successful

“Just let me look at my notes.”

How many times have we heard a person say that? It could be a manager, a student, a lawyer, a secretary, a writer, or anybody who has to remember key information. Note-taking is an essential skill in many areas of work and study.

But is note-taking really useful in helping us to understand, remember, and retrieve essential points when we most need them? The answer from research is a resounding yes, although individual styles and methods may vary enormously.

For example, recently when Mark Zuckerberg was addressing a meeting of young entrepreneurs, you could have heard a pin drop: everybody in the room was listening intently. But only TWO people, who happen to be legendary investors in Silicon Valley and arguably the most successful people in the room, were actually taking notes!

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“Great leaders are never too proud to learn.” – John Donahoe, CEO, eBay

Just in case that doesn’t convince you of the importance of taking notes, here are 10 reasons note-takers are on the fast track to success:

1. They are actively learning.

The action of writing information down is a great way to get fully involved in the learning process. Note-takers are much more actively involved because they are processing the information and getting the essential facts down on paper, or on a tablet, or laptop. They are starting the process of understanding and making connections- although this will have to be consolidated later on.

“You have to make your own condensed notes. You learn from MAKING them.” – Peter Rogers, author of Straight A at Stanford and on to Harvard: How to Learn Faster and Think Better.

2. They understand the importance of remembering the information.

Students need to remember all relevant information when confronted with an exam question. A speaker may not have their notes at hand but will still have a better chance of actually remembering the facts if they have taken the time to prepare notes. Research backs this up. Howe in 1970 found that students who had taken notes were 7 times more likely to remember facts a week later than those who had not.

3. They know how to organise their notes and data.

Students and managers face a real challenge when it comes to storing and retrieving all their notes, data, contact information, and customer feedback- just to mention a few sources of information. If a student has a good old fashioned filing system, that may work, but modern technology is now providing remarkable solutions for storing and retrieving a variety of information. Imagine being able to email a client with just two clicks. Here is an example of an excellent tool called Transpose, which does all this and much more. Successful students and managers know that time is of the essence when it comes to finding information easily and quickly, and having a system for effective note-taking helps them to achieve this goal.

4. They know how to prepare for note-taking.

Very often, the student or manager may have to listen to a difficult lecture or be placed in another situation where they worry that taking notes will be more demanding than usual. If it is a lecture, there will usually be a text that the professor will be referring to. Prereading is an essential element here as through doing this they can get a good gist of what the text is about. In doing so, they can look up unfamiliar terms and concepts, check data, dismiss irrelevant or less important information, and begin to understand the main points before the lecture begins.

“Prereading is a game changer. It changed my life…Everyone is smarter when they have seen the material before. You will be too.” – Peter Rogers

5. They devise their own efficient note-taking system.

Who says that getting down information in complete sentences is a great idea? Usually you will need to use shorthand or some other system. In addition, verbatim note-taking leaves out many essential elements in the learning and retention process. Visual mapping is a great way to get around this problem- especially if students happen to be visual learners. Students can devise spidergrams and mind maps which are effective. Naturally, it does depend a lot on the subject matter. Many people invent their own list of abbreviations and symbols of common terms which come up again and again. This is a great time saver.

6. They are clever at spotting cues.

Note-takers have a lot going on. They have to hone their listening skills and get their writing/typing up to speed and also fully concentrate. If their attention in any of these areas fails, then their notes will often feature gaps. I remember my own efforts at college when I sometimes missed the essential point. Efficient note-takers will develop a sixth sense for spotting verbal and non-verbal cues which will be a great help. Here are some examples:

The speaker will often pause and sometimes repeat a point, sometimes speak more softly and maybe change tone or inflection. There are also some non-verbal cues where the speaker will have slides, write on the board, or make a dramatic gesture. Note-takers recognize these and use them to gain time and save mental energy.

7. They do not rely on getting the teacher’s notes.

Lots of students love asking the lecturer for a copy of their notes and with PowerPoint and other software, this can be easily done. But the results for the students are mediocre, to say the least. These students are not going to be high flyers if they do this all the time. The key to successful learning is engaging with the materials, processing the information, and then restructuring it later to boost comprehension and retention of the content. Note-taking is the most effective way of doing this.

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8. They become more efficient readers.

Many students take notes while reading texts and managers may have to plow through tedious manuals. Note-taking is an excellent way of maintaining focus and helping you summarize the key points. They ask themselves, “what were the main points?” and if they have problems remembering, they can always have a quick look at their notes. They invariably become better and faster readers. Their distraction level while reading is also reduced because they have to pay attention to recognize any notes they may wish to make.

9. They are always ready to write down ideas.

Richard Branson has observed that if he had never taken notes during meetings and networking, then many of Virgin’s companies and projects would never have even been born. He makes a great justification for taking notes and ruefully comments that women are much better at note-taking than men.

“No matter how big, small, simple or complex an idea is, get it in writing. But don’t just take notes for the sake of taking notes, go through your ideas and turn them into actionable and measurable goals. If you don’t write your ideas down, they could leave your head before you even leave the room.” – Richard Branson

10. They know that taking notes helps them achieve their goals.

This is no accident or coincidence. There are quite a few studies which now show that the actual process of taking notes, longhand or type-written, helps people to boost their learning and also achieve their goals. Researchers at the Dominican University of California have discovered that writing down goals and sharing them is crucial in helping people to achieve their aims. The researchers estimated that a person’s chances of success were increased by 33% when they actually completed this process. There is also a fascinating book called Write it Down, Make It Happen by Henriette Anne Klauser which explains why and how writing down goals is so important for achieving success.

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Now the next time you attend an event, conference, networking chat or meeting, notice how many people are taking notes. They are the ones who have been or will be the most successful in life. Will you be one of them?

Featured photo credit: Beautiful hipster woman taking notes at modern office via shutterstock.com

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Robert Locke

Author of Ziger the Tiger Stories, a health enthusiast specializing in relationships, life improvement and mental health.

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Last Updated on September 9, 2021

10 Best Productivity Planners To Get More Done in 2021

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10 Best Productivity Planners To Get More Done in 2021

Productivity planners and journals are tools of a trade. There’s an art to productivity. Just like art is very personal to the artist, productivity is very personal to the person. What works for you may not work for me. This is an important distinction if you really want get more done in less time.

Too many of us dabble in productivity hacks only to move on to the next tool or trend when it didn’t workout for us, missing the lesson of what worked and didn’t work about that tool or trend.

We put the tool on a pedestal and miss the art. It’s worshipping the paint brush rather than the process and act of painting. We miss the art of our own productivity when the tool overshadows the treasure.

As an artist, you have many brushes to choose from. You’re looking for a brush that feels best in your hand. You want a brush that doesn’t distract you from your art but partners with you to create the many things you see in your mind to create. Finding a brush like this may take some experimenting, but when you understand that the role of the brush is to bring life to your vision, it’s easier to find the right brush.

Planners are the same way. You want a productivity journal that supports you in the creation of your vision, not one that bogs you down or steals your energy.

Let’s dive into the 10 best productivity planners and journals to help you get more done in less time.

1. The One Thing Planner

The NY Times best selling book, The One Thing, just released their new planner. If you loved this book, you’ll love this planner.

As the founder of the world’s largest real estate company Keller Williams Realty, Gary Keller, has mastered the art of focus. The One Thing planner has its roots in industry changing productivity. If you’re out to put a dent in the universe, this may be the planner for you.

Get the planner here!

2. The Full Life Planner

The Full Life Planner is Lifehacks’ ultimate planning system to get results across all your core life aspects including work, health and relationships. This smart planner is 15 years of Lifehack’s best practices and proven success formulas by top performers.

With the Full Life Planner, you can align your actions to long term milestones every day, week, and month consistently. This will help you to get more done and achieve your goals.

Get the planner here!

3. The Freedom Journal

Creator of one of the most prolific podcasts ever, Entrepreneur on Fire, John Lee Dumas released his productivity journal in 2016. This hard-cover journal focuses on accomplishing SMART goals in 100 days.

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From their site:

“The Freedom Journal is an accountability partner that won’t let you fail. John Lee Dumas has interviewed over 2000 successful Entrepreneurs and has created a unique step-by-step process that will guide you in SETTING and ACCOMPLISHING your #1 goal in 100 days.”

Get the planner here!

4. Full Focus Planner

Michael Hyatt, author of Platform and host of the podcast “This is Your Life”, also has his own planner called the Full Focus Planner.

From the site:

“Built for a 90-day achievement cycle, the Full Focus Planner® gives you a quarter of a year’s content so you aren’t overwhelmed by planning (and tracking) 12 months at a time.”

This productivity planner includes a place for annual goals, a monthly calendar, quarterly planning, the ideal week, daily pages, a place for rituals, weekly preview and quarterly previews. It also comes with a Quickstart lessons to help you master the use of the planner.

Get the planner here!

5. Passion Planner

They call themselves the #pashfam and think of their planner as a “paper life coach”. Their formats include dated, academic and undated in hardbound journals with assorted colors. With over 600,000 users they have a track record for effective planners.

From the site:

“An appointment calendar, goal setting guide, journal, sketchbook, gratitude log & personal and work to-do lists all in one notebook.”

They have a get-one give-one program. For every Passion Planner that is bought they will donate one to a student or someone in need.

They also provide free PDF downloads of their planners. This is a great way to test drive if their planner is right for you.

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Get the planner here!

6. Desire Map Planners

If you’re looking for a more spiritually oriented planner, Danielle LaPorte, author of The Desire Map, created the Desire Map Planners. With Daily planners, Weekly planners and Undated planners you can find the right fit for you.

Behind this planner is the Desire Map Planner Program including 3 workbooks that not only support you in using the planners but guide you in your thought process about your life and intentions you’re using the planner to help you fulfill.

Get the planner here!

7. Franklin Covey Planners

The grandfather of all planners, Franklin Covey, has the most options when it comes to layouts, binders, and accessories. With over 30 years in the productivity planner business, they not only provide a ton of planner layouts, they also have been teaching productivity and planning from the beginning.

From the site:

“Achieve what matters most with innovative, high quality planners and binders tailored to your personal style. Our paper planning system guides you to identify values, create successful habits, and track and achieve your goals.”

Get the planner here!

8. Productivity Planner

From the makers of the best selling journal backed by Tim Ferriss, “The Five Minute Journal”, comes the Productivity Planner.

Combining the Ivy Lee method which made Charles Schwab millions with the Pomodoro Technique to stay focused in the moment, the Productivity Planner is both intelligent and effective.

It allows for six months of planning, 5-day daily pages, weekly planning and weekly review, a prioritized task list, Pomodoro time tracking, and extra space for notes.

From the site:

“Do you often find yourself busy, while more important tasks get procrastinated on? The Productivity Planner helps you prioritize and accomplish the vital few tasks that make your day satisfying. Quality over quantity. Combined with the Pomodoro Technique to help you avoid distractions, the Productivity Planner assists you to get better work done in less time.”

Get the planner here!

9. Self Journal

Endorsed by Daymond John of Shark Tank, the Self Journal takes a 13 week approach and combines Monthly, Weekly and Daily planning to help you stay focused on the things that really matter.

Self Journal includes additional tools to help you produce with their Weekly Action Pad, Project Action Pad, the Sidekick pocket journal to capture your ideas on the go and their SmartMarks bookmarks that act as a notepad while you’re reading.

Get the planner here!

10. Google Calendar

You may already use Google Calendar for appointments, but with a couple tweaks you can use it as a productivity planner.

Productivity assumes we have time to do the work we intend to do. So blocking time on your Google Calendar and designating it as “busy” will prevent others from filling up those spaces on your calendar. Actually using those blocks of time as you intended is up to you.

If you use a booking tool like Schedule Once or Calendly, you can integrate it with your Google Calendar. For maximum productivity and rhythm, I recommend creating a consistent “available” block of time each day for these kinds of appointments.

Google Calendar is free, web based and to the point. If you’re a bottom line person and easily hold your priorities in your head, this may be a good solution for you.

Get the planner here!

Bonus Advice: Integrate the 4 Building Blocks of Productivity

Just as important to productivity planners as the tool are the principles that we create inside of. There are 4 building blocks of productivity, that when embraced, accelerate your energy and results.

The four building blocks of productivity are desire, strategy, focus and rhythm. When you get these right, having a productivity planner or journal provides the structure to keep you on track.

Block #1: Desire

Somehow in the pursuit of all our goals, we accumulate ideas and To-Do’s we’re not actually passionate about and don’t really want to pursue. They sneak their way in and steal our focus from the things that really matter.

Underneath powerful productivity is desire. Not many little desires, but the overarching mother of desires. The desire you feel in your gut, the desire that comes from your soul, not your logic, is what you need to tap into if you want to level up your productivity.

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A productivity planner is just a distraction if you’re not clear on what it’s all for. With desire, however, your productivity planner provides the guide rails to accomplish your intentions.

Block #2: Strategy

Once you’re clear on your overarching desire, you need to organize your steps to get there. Let’s call this “strategy”. Strategy is like assembling a jigsaw puzzle. You must first turn over all the pieces to see patterns, colors, connections and find borders.

In business and life, we often start trying to put our “puzzle” together without turning over all the pieces. We put many items on our To-Do lists and clog our planners with things that aren’t important to the bigger picture of our puzzle.

Strategy is about taking the time to brain dump all the things in your head related to your goal and then looking for patterns and priorities. As you turn over these puzzle pieces, you’ll begin to see the more important tasks that take care of the less important tasks or make the less important tasks irrelevant.

In the best selling book, The One Thing, the focusing question they teach is:

“What’s the One thing I can do, such that by doing it, everything else is easier or unnecessary?”

This is the heart of strategy and organizing what hits your planner and what doesn’t.

Block #3: Focus

With your priorities identified, now you can focus on the One Thing that makes everything else easier or unnecessary. This is where your productivity planners and journals help you hold the line.

Because you’ve already turned over the puzzle pieces, you aren’t distracted by new shiny objects. If new ideas come along, and they will, you will better see how and where they fit in the big picture of your desire and strategy, allowing you to go back and focus on your One Thing.

Block #4: Rhythm

The final building block of productivity is rhythm. There is a rhythm in life and work that works best for you. When you find this rhythm, time stands still, productivity is easy and your experience of work is joyful.

Some call this flow. As you hone your self-awareness about your ideal rhythm you will find yourself riding flow more often and owning your productivity.

Without these four building blocks of productivity, you’re like a painter with a paintbrush and no idea how to use it to create what’s in your heart to create. But harness these four building blocks and find yourself getting more done in less time.

The Bottom Line

Your life is your art. Everyday you have a chance to create something amazing. By understanding and using the four building blocks of productivity, you will set yourself up for success no matter which planner, or “paintbrush”, you choose to use.

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As you experiment with different planners you will narrow which one is best for you and accelerate your path to putting a dent in the universe.

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Featured photo credit: Anete Lūsiņa via unsplash.com

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