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8 Approaches Ultra-Productive People Use To Finish Their Tasks

8 Approaches Ultra-Productive People Use To Finish Their Tasks

Are you always racing against time? Do you always find yourself stuck with a lot of tasks and no way to manage them? Do you have a satisfied feeling at the end of the day or are you sulking over where the day went? Do you often wonder how others balance their time and get everything done?

You have landed at exactly the right place! Here, we will tell you how to be ultra-productive and make the most of your time – the most precious yet scare resource for every human being. Let’s not waste any time and get on with the approaches that you can actually start applying today. These are the tried and tested approaches used by ultra-productive people.

1. They know their priorities

All of us seem to have a LOT on our hands all the time and it is always very important. But trust me, if we look closely, we would find that not everything on our to-do list is equally important. Some of them are and some of them are not. Some can be delegated, some cannot be.

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Ultra-productive people know their priorities better than the rest of us. So, we need to follow their lead and prioritize tasks. Also, when we accomplish the most important things, we tend to get even more motivated to get on with the rest of things to be done.

2. They don’t defer tasks

Either they do it, delegate it or eliminate it, but they never defer it. Delaying a thing to be done later means that you will have to look at it twice, read it twice or comprehend it twice. That’s a big time-waster. Tackle the task at hand immediately, delegate it if you can or decide that it is not required.

3. They focus on one task at one time

Multi-tasking is old school, ultra-productive people focus instead! If you are trying to multi-task, you may think that you are saving time or getting a lot done in little time but usually that’s not true. Instead of this approach, it is much better to focus on one task and finish it by a decided timeline. This will not only help you in achieving better results but will actually save you time and energy.

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4. They don’t say “yes” to everything

Saying yes to everything is a sure way to end up not getting what you want. Productive people say no more than they say yes. This way, they have only those things to do that really matter to them or can really make a difference. If you say yes to everything, you won’t be able to get even half of them done and end up disappointing yourself as well as others.

Learning to say no is an important step that can boost your productivity. Over-commitment is a key to failure.

5. They set aside specific time for email and other ways of communication

Being connected all the time is a fallacy that has sneaked into all of our daily activities. Apparently, it doesn’t take specific time because we falsely believe that we are “just checking” our smart phones when waiting in a queue or so but this activity takes both our precious mental energy and time.

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Ultra-productive people check their emails and other messages only at specific times. This way, they can focus on the task at hand and can complete it more successfully.

6. They do the least inspiring thing first

Generally people try to delay doing the stuff that they find least interesting. That’s a wrong approach for productivity. Ultra-productive people tackle such things first. This way, they have a clearer mind to do rest of the activities and can actually look forward to them. Otherwise, a less interesting task to be done would keep nagging you even when you are involved in your favorite activities.

7. They plan their day

They plan effectively. Good planning is like getting almost half the task done! If you plan your day or week, you will be quite clear about what needs to be done, how much time it will consume and what are the expected results. Otherwise, you will keep doing things constantly and the results might be vague or undesired.

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8. They have a to-do list

Documenting things is one of the best ways to be absolutely clear about your thoughts. Ultra-productive people document their tasks. Sometimes, by following this practice, we can be surprised by the results ourselves. When we write down things, we put them in black and white. In our mind, things can be a jumbled mess but when you write them, you know exactly what needs to be done.

Featured photo credit: university student group/www.audio-luci-store.it via flickr.com

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Last Updated on September 20, 2018

8 Ways to Train Your Brain to Learn Faster and Remember More

8 Ways to Train Your Brain to Learn Faster and Remember More

You go to the gym to train your muscles. You run outside or go for hikes to train your endurance. Or, maybe you do neither of those, but still wish you exercised more.

Well, here is how to train one of the most important parts of your body: your brain.

When you train your brain, you will:

  • Avoid embarrassing situations. You remember his face, but what was his name?
  • Be a faster learner in all sorts of different skills. No problem for you to pick up a new language or new management skill.
  • Avoid diseases that hit as you get older. Alzheimer’s will not be affecting you.

So how to train your brain and improve your cognitive skills?

1. Work your memory

Twyla Tharp, a NYC-based renowned choreographer has come up with the following memory workout:

When she watches one of her performances, she tries to remember the first twelve to fourteen corrections she wants to discuss with her cast without writing them down.

If you think this is anything less than a feat, then think again. In her book The Creative Habit she says that most people cannot remember more than three.

The practice of both remembering events or things and then discussing them with others has actually been supported by brain fitness studies.

Memory activities that engage all levels of brain operation—receiving, remembering and thinking—help to improve the function of the brain.

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Now, you may not have dancers to correct, but you may be required to give feedback on a presentation, or your friends may ask you what interesting things you saw at the museum. These are great opportunities to practically train your brain by flexing your memory muscles.

What is the simplest way to help yourself remember what you see? Repetition.

For example, say you just met someone new:

“Hi, my name is George”

Don’t just respond with, “Nice to meet you”. Instead, say, “Nice to meet you George.”

Got it? Good.

2. Do something different repeatedly

By actually doing something new over and over again, your brain wires new pathways that help you do this new thing better and faster.

Think back to when you were three years old. You surely were strong enough to hold a knife and a fork just fine. Yet, when you were eating all by yourself, you were creating a mess.

It was not a matter of strength, you see. It was a matter of cultivating more and better neural pathways that would help you eat by yourself just like an adult does.

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And guess what? With enough repetition you made that happen!

But how does this apply to your life right now?

Say you are a procrastinator. The more you don’t procrastinate, the more you teach your brain not to wait for the last minute to make things happen.

Now, you might be thinking “Duh, if only not procrastinating could be that easy!”

Well, it can be. By doing something really small, that you wouldn’t normally do, but is in the direction of getting that task done, you will start creating those new precious neural pathways.

So if you have been postponing organizing your desk, just take one paper and put in its right place. Or, you can go even smaller. Look at one piece of paper and decide where to put it: Trash? Right cabinet? Another room? Give it to someone?

You don’t actually need to clean up that paper; you only need to decide what you need to do with it.

That’s how small you can start. And yet, those neural pathways are still being built. Gradually, you will transform yourself from a procrastinator to an in-the-moment action taker.

3. Learn something new

It might sound obvious, but the more you use your brain, the better its going to perform for you.

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For example, learning a new instrument improves your skill of translating something you see (sheet music) to something you actually do (playing the instrument).

Learning a new language exposes your brain to a different way of thinking, a different way of expressing yourself.

You can even literally take it a step further, and learn how to dance. Studies indicate that learning to dance helps seniors avoid Alzheimer’s. Not bad, huh?

4. Follow a brain training program

The Internet world can help you improve your brain function while lazily sitting on your couch. A clinically proven program like BrainHQ can help you improve your memory, or think faster, by just following their brain training exercises.

5. Work your body

You knew this one was coming didn’t you? Yes indeed, exercise does not just work your body; it also improves the fitness of your brain.

Even briefly exercising for 20 minutes facilitates information processing and memory functions. But it’s not just that–exercise actually helps your brain create those new neural connections faster. You will learn faster, your alertness level will increase, and you get all that by moving your body.

Now, if you are not already a regular exerciser, and already feel guilty that you are not helping your brain by exercising more, try a brain training exercise program like Exercise Bliss.

Remember, just like we discussed in #2, by training your brain to do something new repeatedly, you are actually changing yourself permanently.

6. Spend time with your loved ones

If you want optimal cognitive abilities, then you’ve got to have meaningful relationships in your life.  Talking with others and engaging with your loved ones helps you think more clearly, and it can also lift your mood.

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If you are an extrovert, this holds even more weight for you. At a class at Stanford University, I learned that extroverts actually use talking to other people as a way to understand and process their own thoughts.

I remember that the teacher told us that after a personality test said she was an extrovert, she was surprised. She had always thought of herself as an introvert. But then, she realized how much talking to others helped her frame her own thoughts, so she accepted her new-found status as an extrovert.

7. Avoid crossword puzzles

Many of us, when we think of brain fitness, think of crossword puzzles. And it’s true–crossword puzzles do improve our fluency, yet studies show they are not enough by themselves.

Are they fun? Yes. Do they sharpen your brain? Not really.

Of course, if you are doing this for fun, then by all means go ahead. If you are doing it for brain fitness, then you might want to choose another activity

8. Eat right – and make sure dark chocolate is included

Foods like fish, fruits, and vegetables help your brain perform optimally. Yet, you might not know that dark chocolate gives your brain a good boost as well.

When you eat chocolate, your brain produces dopamine. And dopamine helps you learn faster and remember better. Not to mention, chocolate contains flavonols, antioxidants, which also improve your brain functions.

So next time you have something difficult to do, make sure you grab a bite or two of dark chocolate!

The bottom line

Now that you know how to train your brain, it’s actually time to start doing.

Don’t just consume this content and then go on with your life as if nothing has changed. Put this knowledge into action and become smarter than ever!

Featured photo credit: Unsplash via unsplash.com

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