Advertising
Advertising

8 Approaches Ultra-Productive People Use To Finish Their Tasks

8 Approaches Ultra-Productive People Use To Finish Their Tasks

Are you always racing against time? Do you always find yourself stuck with a lot of tasks and no way to manage them? Do you have a satisfied feeling at the end of the day or are you sulking over where the day went? Do you often wonder how others balance their time and get everything done?

You have landed at exactly the right place! Here, we will tell you how to be ultra-productive and make the most of your time – the most precious yet scare resource for every human being. Let’s not waste any time and get on with the approaches that you can actually start applying today. These are the tried and tested approaches used by ultra-productive people.

1. They know their priorities

All of us seem to have a LOT on our hands all the time and it is always very important. But trust me, if we look closely, we would find that not everything on our to-do list is equally important. Some of them are and some of them are not. Some can be delegated, some cannot be.

Advertising

Ultra-productive people know their priorities better than the rest of us. So, we need to follow their lead and prioritize tasks. Also, when we accomplish the most important things, we tend to get even more motivated to get on with the rest of things to be done.

2. They don’t defer tasks

Either they do it, delegate it or eliminate it, but they never defer it. Delaying a thing to be done later means that you will have to look at it twice, read it twice or comprehend it twice. That’s a big time-waster. Tackle the task at hand immediately, delegate it if you can or decide that it is not required.

3. They focus on one task at one time

Multi-tasking is old school, ultra-productive people focus instead! If you are trying to multi-task, you may think that you are saving time or getting a lot done in little time but usually that’s not true. Instead of this approach, it is much better to focus on one task and finish it by a decided timeline. This will not only help you in achieving better results but will actually save you time and energy.

Advertising

4. They don’t say “yes” to everything

Saying yes to everything is a sure way to end up not getting what you want. Productive people say no more than they say yes. This way, they have only those things to do that really matter to them or can really make a difference. If you say yes to everything, you won’t be able to get even half of them done and end up disappointing yourself as well as others.

Learning to say no is an important step that can boost your productivity. Over-commitment is a key to failure.

5. They set aside specific time for email and other ways of communication

Being connected all the time is a fallacy that has sneaked into all of our daily activities. Apparently, it doesn’t take specific time because we falsely believe that we are “just checking” our smart phones when waiting in a queue or so but this activity takes both our precious mental energy and time.

Advertising

Ultra-productive people check their emails and other messages only at specific times. This way, they can focus on the task at hand and can complete it more successfully.

6. They do the least inspiring thing first

Generally people try to delay doing the stuff that they find least interesting. That’s a wrong approach for productivity. Ultra-productive people tackle such things first. This way, they have a clearer mind to do rest of the activities and can actually look forward to them. Otherwise, a less interesting task to be done would keep nagging you even when you are involved in your favorite activities.

7. They plan their day

They plan effectively. Good planning is like getting almost half the task done! If you plan your day or week, you will be quite clear about what needs to be done, how much time it will consume and what are the expected results. Otherwise, you will keep doing things constantly and the results might be vague or undesired.

Advertising

8. They have a to-do list

Documenting things is one of the best ways to be absolutely clear about your thoughts. Ultra-productive people document their tasks. Sometimes, by following this practice, we can be surprised by the results ourselves. When we write down things, we put them in black and white. In our mind, things can be a jumbled mess but when you write them, you know exactly what needs to be done.

Featured photo credit: university student group/www.audio-luci-store.it via flickr.com

More by this author

The Ultimate Morning Routine for Success of Highly Successful People 9 Surprising Benefits Of Kimchi That Will Make You Want To Try It Now 11 Signs That Tell You It’s Time to Let Go This Old Woman Has Lived On A Cruise Ship For 7 Years 8 Approaches Ultra-Productive People Use To Finish Their Tasks

Trending in Productivity

1 The Science of Setting Goals (And How It Affects Your Brain) 2 What to Do When Bored at Work (And Why You Feel Bored Actually) 3 6 Effective Ways to Enhance Your Problem Solving Skills 4 How to Concentrate and Focus Better to Boost Productivity 5 15 Productive Things to Do When Bored (So Time Is Not Wasted)

Read Next

Advertising
Advertising
Advertising

Last Updated on July 17, 2019

The Science of Setting Goals (And How It Affects Your Brain)

The Science of Setting Goals (And How It Affects Your Brain)

What happens in our heads when we set goals?

Apparently a lot more than you’d think.

Goal setting isn’t quite so simple as deciding on the things you’d like to accomplish and working towards them.

According to the research of psychologists, neurologists, and other scientists, setting a goal invests ourselves into the target as if we’d already accomplished it. That is, by setting something as a goal, however small or large, however near or far in the future, a part of our brain believes that desired outcome is an essential part of who we are – setting up the conditions that drive us to work towards the goals to fulfill the brain’s self-image.

Apparently, the brain cannot distinguish between things we want and things we have. Neurologically, then, our brains treat the failure to achieve our goal the same way as it treats the loss of a valued possession. And up until the moment, the goal is achieved, we have failed to achieve it, setting up a constant tension that the brain seeks to resolve.

Advertising

Ideally, this tension is resolved by driving us towards accomplishment. In many cases, though, the brain simply responds to the loss, causing us to feel fear, anxiety, even anguish, depending on the value of the as-yet-unattained goal.

Love, Loss, Dopamine, and Our Dreams

The brains functions are carried out by a stew of chemicals called neurotransmitters. You’ve probably heard of serotonin, which plays a key role in our emotional life – most of the effective anti-depressant medications on the market are serotonin reuptake inhibitors, meaning they regulate serotonin levels in the brain leading to more stable moods.

Somewhat less well-known is another neurotransmitter, dopamine. Among other things, dopamine acts as a motivator, creating a sensation of pleasure when the brain is stimulated by achievement. Dopamine is also involved in maintaining attention – some forms of ADHD are linked to irregular responses to dopamine.[1]

So dopamine plays a key role in keeping us focused on our goals and motivating us to attain them, rewarding our attention and achievement by elevating our mood. That is, we feel good when we work towards our goals.

Dopamine is related to wanting – to desire. The attainment of the object of our desire releases dopamine into our brains and we feel good. Conversely, the frustration of our desires starves us of dopamine, causing anxiety and fear.

Advertising

One of the greatest desires is romantic love – the long-lasting, “till death do us part” kind. It’s no surprise, then, that romantic love is sustained, at least in part, through the constant flow of dopamine released in the presence – real or imagined – of our true love. Loss of romantic love cuts off that supply of dopamine, which is why it feels like you’re dying – your brain responds by triggering all sorts of anxiety-related responses.

Herein lies obsession, as we go to ever-increasing lengths in search of that dopamine reward. Stalking specialists warn against any kind of contact with a stalker, positive or negative, because any response at all triggers that reward mechanism. If you let the phone ring 50 times and finally pick up on the 51st ring to tell your stalker off, your stalker gets his or her reward, and learns that all s/he has to do is wait for the phone to ring 51 times.

Romantic love isn’t the only kind of desire that can create this kind of dopamine addiction, though – as Captain Ahab (from Moby Dick) knew well, any suitably important goal can become an obsession once the mind has established ownership.

The Neurology of Ownership

Ownership turns out to be about a lot more than just legal rights. When we own something, we invest a part of ourselves into it – it becomes an extension of ourselves.

In a famous experiment at Cornell University, researchers gave students school logo coffee mugs, and then offered to trade them chocolate bars for the mugs. Very few were willing to make the trade, no matter how much they professed to like chocolate. Big deal, right? Maybe they just really liked those mugs![2]

Advertising

But when they reversed the experiment, handing out chocolate and then offering to trade mugs for the candy, they found that now, few students were all that interested in the mugs. Apparently the key thing about the mugs or the chocolate wasn’t whether students valued whatever they had in their possession, but simply that they had it in their possession.

This phenomenon is called the “endowment effect”. In a nutshell, the endowment effect occurs when we take ownership of an object (or idea, or person); in becoming “ours” it becomes integrated with our sense of identity, making us reluctant to part with it (losing it is seen as a loss, which triggers that dopamine shut-off I discussed above).

Interestingly, researchers have found that the endowment effect doesn’t require actual ownership or even possession to come into play. In fact, it’s enough to have a reasonable expectation of future possession for us to start thinking of something as a part of us – as jilted lovers, gambling losers, and 7-year olds denied a toy at the store have all experienced.

The Upshot for Goal-Setters

So what does all this mean for would-be achievers?

On one hand, it’s a warning against setting unreasonable goals. The bigger the potential for positive growth a goal has, the more anxiety and stress your brain is going to create around it’s non-achievement.

Advertising

It also suggests that the common wisdom to limit your goals to a small number of reasonable, attainable objectives is good advice. The more goals you have, the more ends your brain thinks it “owns” and therefore the more grief and fear the absence of those ends is going to cause you.

On a more positive note, the fact that the brain rewards our attentiveness by releasing dopamine means that our brain is working with us to direct us to achievement. Paying attention to your goals feels good, encouraging us to spend more time doing it. This may be why outcome visualization — a favorite technique of self-help gurus involving imagining yourself having completed your objectives — has such a poor track record in clinical studies. It effectively tricks our brain into rewarding us for achieving our goals even though we haven’t done it yet!

But ultimately, our brain wants us to achieve our goals, so that it’s a sense of who we are that can be fulfilled. And that’s pretty good news!

More About Goals Setting

Featured photo credit: Alexa Williams via unsplash.com

Reference

Read Next