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8 Approaches Ultra-Productive People Use To Finish Their Tasks

8 Approaches Ultra-Productive People Use To Finish Their Tasks

Are you always racing against time? Do you always find yourself stuck with a lot of tasks and no way to manage them? Do you have a satisfied feeling at the end of the day or are you sulking over where the day went? Do you often wonder how others balance their time and get everything done?

You have landed at exactly the right place! Here, we will tell you how to be ultra-productive and make the most of your time – the most precious yet scare resource for every human being. Let’s not waste any time and get on with the approaches that you can actually start applying today. These are the tried and tested approaches used by ultra-productive people.

1. They know their priorities

All of us seem to have a LOT on our hands all the time and it is always very important. But trust me, if we look closely, we would find that not everything on our to-do list is equally important. Some of them are and some of them are not. Some can be delegated, some cannot be.

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Ultra-productive people know their priorities better than the rest of us. So, we need to follow their lead and prioritize tasks. Also, when we accomplish the most important things, we tend to get even more motivated to get on with the rest of things to be done.

2. They don’t defer tasks

Either they do it, delegate it or eliminate it, but they never defer it. Delaying a thing to be done later means that you will have to look at it twice, read it twice or comprehend it twice. That’s a big time-waster. Tackle the task at hand immediately, delegate it if you can or decide that it is not required.

3. They focus on one task at one time

Multi-tasking is old school, ultra-productive people focus instead! If you are trying to multi-task, you may think that you are saving time or getting a lot done in little time but usually that’s not true. Instead of this approach, it is much better to focus on one task and finish it by a decided timeline. This will not only help you in achieving better results but will actually save you time and energy.

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4. They don’t say “yes” to everything

Saying yes to everything is a sure way to end up not getting what you want. Productive people say no more than they say yes. This way, they have only those things to do that really matter to them or can really make a difference. If you say yes to everything, you won’t be able to get even half of them done and end up disappointing yourself as well as others.

Learning to say no is an important step that can boost your productivity. Over-commitment is a key to failure.

5. They set aside specific time for email and other ways of communication

Being connected all the time is a fallacy that has sneaked into all of our daily activities. Apparently, it doesn’t take specific time because we falsely believe that we are “just checking” our smart phones when waiting in a queue or so but this activity takes both our precious mental energy and time.

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Ultra-productive people check their emails and other messages only at specific times. This way, they can focus on the task at hand and can complete it more successfully.

6. They do the least inspiring thing first

Generally people try to delay doing the stuff that they find least interesting. That’s a wrong approach for productivity. Ultra-productive people tackle such things first. This way, they have a clearer mind to do rest of the activities and can actually look forward to them. Otherwise, a less interesting task to be done would keep nagging you even when you are involved in your favorite activities.

7. They plan their day

They plan effectively. Good planning is like getting almost half the task done! If you plan your day or week, you will be quite clear about what needs to be done, how much time it will consume and what are the expected results. Otherwise, you will keep doing things constantly and the results might be vague or undesired.

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8. They have a to-do list

Documenting things is one of the best ways to be absolutely clear about your thoughts. Ultra-productive people document their tasks. Sometimes, by following this practice, we can be surprised by the results ourselves. When we write down things, we put them in black and white. In our mind, things can be a jumbled mess but when you write them, you know exactly what needs to be done.

Featured photo credit: university student group/www.audio-luci-store.it via flickr.com

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Last Updated on January 24, 2020

10 Good Habits To Have in Life To Be More Successful

10 Good Habits To Have in Life To Be More Successful

Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

  • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
  • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
  • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

That’s why I would share 10 good habits to have to be more successful in life.

1. Begin Your Day with Meditation

I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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2. Be Grateful for What You Have

Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

“I say one thing I’m grateful for each day when I sit down to eat dinner.”

3. Smile

Can you pause and smile before you continue reading this?

Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

Can you smile again?

4. Start Your Day with a Healthy Breakfast

Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

5. Exercise Daily

One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

6. Manage Your Time as You Manage Your Finance

Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

So how do you manage your time effectively?

Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

“I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

And this is Dorsey’s weekly theme:[5]

  • Monday – Management
  • Tuesdays – Product
  • Wednesday – Marketing and growth
  • Thursdays – Developers and partnerships
  • Fridays – Culture and recruiting
  • Saturdays – Taking off
  • Sundays – Reflection, feedback, strategy, and preparing for Monday

No wonder he was able to run two companies when others were struggling with one job.

7. Set Daily Goals with Intentions

Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

“What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

Be intentional about your daily goals!

8. Seek Inspiration

It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

“The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

9. Save Steadily, Invest with All Prudence

I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

10. Budget and Track Your Spendings

Benjamin Franklin warned of taking the precaution of little expenses. He said,

“A small leak sinks a great ship.”

It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

The Bottom Line

Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

More About Habits

Featured photo credit: Andrijana Bozic via unsplash.com

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Reference

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