Advertising
Advertising

Race Against The Clock: 15 Time-Management Lessons Should Be Learnt In Our 20s

Race Against The Clock: 15 Time-Management Lessons Should Be Learnt In Our 20s

Time management means getting the right things done, not more things done. It’s about identifying the goals that are most important right now and the most efficient ways to accomplish those goals. Here are 15 lessons to accomplish more goals in your entry-level job.

1. You can’t possibly get everything done on your To-Do List, so stop trying.

It’s a tough reality to come to terms with but a necessary one, especially for professionals working in a fast-paced environment. By simply understanding that you can’t do it all, you’ll bypass unnecessary stress and be more equipped to check off the most important items from your list.

2. Learning how to prioritize is key.

When under the gun, workforce newbies need to learn how to identify which tasks directly contribute to fulfilling immediate corporate goals – like arranging a meeting with a prospect – and which ones – like organizing files – can be reserved for a less strenuous week.

Advertising

3. No two brains are alike.

People listen and hear things differently, which always leads to communication issues and misunderstandings, ultimately contributing to lost productivity. When given directives, repeat what you understand back to your boss to make sure that you are both on the same page. Also, try taking a workplace behavioral assessment – they work wonders for understanding different communication styles and how to approach them.

4. By knowing when to multitask, you minimize the risk of shotty work.

We’ve been taught that multi-tasking is a crucial soft skill. But the truth is working several complex projects simultaneously can have disastrous effects on the brain. Cognitive ability is best when spent on one task at a time. While it’s okay to multitask sometimes, many projects require your full attention. A good worker knows when it’s okay to take a phone call while finishing up an email, and when he needs to close himself off from the world to finish a proposal for a client.

5. Being a workaholic isn’t always a good thing.

Taking the time to step away from your work and relax can be the perfect medicine for an overloaded brain. When faced with a desk piled mile-high with paperwork or up against a difficult problem, sometimes it’s best (for your productivity levels and your sanity) to take a deep breath and come back to it with fresh eyes.

Advertising

6. More hours do not equal more productivity.

I’m sure you’ve heard all about the decline of the 9-5 worker. Companies have been embracing flexible work hours and remote work options to appeal to the millennial generation. Studies show that people work smarter and better when they’re judged on the outcomes of their projects rather than the time they spend doing them.

7. Coming to terms with your own limits makes you a pro.

Some people lack organizational skills and are bogged down at the end of the week by an office that appears to have encountered a tornado. Others are so detail-oriented that the bigger picture often escapes them. Whatever your limits are, figure them out soon and own them – not everyone’s perfect. What makes someone successful is how he or she responds and deals with inadequacies.

8. Inhale today’s potential and exhale yesterday’s failures.

You’ve heard the expression, “Don’t bring your emotions to work.” Well here it is again. Beating yourself up over a bad performance review or a fight with a friend will surely put a damper on your work ethic. I know it’s easier said than done, but try to view each new day as a new opportunity.

Advertising

9. There’s a reason why successful people always ask, “What’s the point?”

Great leaders don’t have time to take every meeting that comes their way or seize each and every opportunity. They achieve their goals by ensuring that everything they do is purposeful and results-oriented.

10. We deal better with hard deadlines.

Deadlines help keep us on track and organized. Assigning someone with an open-ended task always leads to chaos, missed communications, and frustrated tones in the office. People work best when they know exactly what they need to do and when it needs to get it done by.

11. Knowing your “peak hours” will enhance productivity.

Everyone works to a different tune. It’s important to become self aware by studying your own behavior to find out what times during the day you work best. Are you a night owl or an early bird? If you love watching the sunrise, arrange to work on strenuous projects in the a.m. and reserve easy stuff for later on.

Advertising

12. Delegating doesn’t make you lazy – it makes you efficient.

Young workers and die-hard perfectionists often shy away from delegating tasks to others. If your swamped with a project or you run into an issue that’s not within your jurisdiction, ask for help. Trying to be superman and accomplish everything will lead to mistakes and wasted time.

13. Procrastinating is ok…sometimes.

Everyone has parts of their job they absolutely hate. Whether it’s spreadsheets or public speaking, we all have one. Ease into your work by accomplishing the tasks you enjoy most first. By the time you get to those spreadsheets, you’ll be “in the zone” and more likely to crush those insufferable responsibilities.

14. Tracking your time is the best way to hold yourself accountable.

By logging the time you spend on certain projects throughout the day, you can see how your time is really being spent. People are always surprised by how often distractions and white noise get them off track.

15. There’s always a way.

If you don’t trust your social media addiction and are on a tight deadline, find an app that will hold you accountable. The Cold Turkey app, for example, blocks Internet access for a specified amount of time so you have no other choice but to get work done.

Featured photo credit: VFS Digital Design via flickr.com

More by this author

6 Ways to Hack an Out-of-Town Job Search Start The New Year Off With A Bang Using These 6 Job Search Tips These 10 Ways Are How Emotionally Intelligent People Tackle Uncertainty Habits That Many People Think Can Make Them Excel At Work But Actually Cannot Race Against The Clock: 15 Time-Management Lessons Should Be Learnt In Our 20s

Trending in Productivity

1 How to Live up to Your Full Potential and Succeed in Life 2 Why To-Do Lists Don’t Work (And How to Change That) 3 8 Most Effective Games and Apps to Learn to Type Fast 4 10 Practical Ways to Improve Your Time Management Skills 5 4 Simple Steps to Brain Dump for a Smarter Brain

Read Next

Advertising
Advertising
Advertising

Last Updated on September 11, 2019

Why To-Do Lists Don’t Work (And How to Change That)

Why To-Do Lists Don’t Work (And How to Change That)

How often do you feel overwhelmed and disorganized in life, whether at work or home? We all seem to struggle with time management in some area of our life; one of the most common phrases besides “I love you” is “I don’t have time”. Everyone suggests working from a to-do list to start getting your life more organized, but why do these lists also have a negative connotation to them?

Let’s say you have a strong desire to turn this situation around with all your good intentions—you may then take out a piece of paper and pen to start tackling this intangible mess with a to-do list. What usually happens, is that you either get so overwhelmed seeing everything on your list, which leaves you feeling worse than you did before, or you make the list but are completely stuck on how to execute it effectively.

To-do lists can work for you, but if you are not using them effectively, they can actually leave you feeling more disillusioned and stressed than you did before. Think of a filing system: the concept is good, but if you merely file papers away with no structure or system, the filing system will have an adverse effect. It’s the same with to-do lists—you can put one together, but if you don’t do it right, it is a fruitless exercise.

Why Some People Find That General To-Do Lists Don’t Work?

Most people find that general to-do lists don’t work because:

Advertising

  • They get so overwhelmed just by looking at all the things they need to do.
  • They don’t know how to prioritize the items on list.
  • They feel that they are continuously adding to their list but not reducing it.
  • There’s a sense of confusion seeing home tasks mixed with work tasks.

Benefits of Using a To-Do List

However, there are many advantages working from a to-do list:

  • You have clarity on what you need to get done.
  • You will feel less stressed because all your ‘to do’s are on paper and out of your mind.
  • It helps you to prioritize your actions.
  • You don’t overlook so many tasks and forget anything.
  • You feel more organized.
  • It helps you with planning.

4 Golden Rules to Make a To-Do List Work

Here are my golden rules for making a “to-do” list work:

1. Categorize

Studies have shown that your brain gets overwhelmed when it sees a list of 7 or 8 options; it wants to shut down.[1] For this reason, you need to work from different lists. Separate them into different categories and don’t have more than 7 or 8 tasks on each one.

It might work well for you to have a “project” list, a “follow-up” list, and a “don’t forget” list; you will know what will work best for you, as these titles will be different for everybody.

Advertising

2. Add Estimations

You don’t merely need to know what has to be done, but how long it will take as well in order to plan effectively.

Imagine on your list you have one task that will take 30 minutes, another that could take 1 hour, and another that could take 4 hours. You need to know the moment you look at the task, otherwise you undermine your planning, so add an extra column to your list and include your estimation of how long you think the task will take, and be realistic!

Tip: If you find it a challenge to estimate accurately, then start by building this skill on a daily basis. Estimate how long it will take to get ready, cook dinner, go for a walk, etc., and then compare this to the actual time it took you. You will start to get more accurate in your estimations.

3. Prioritize

To effectively select what you should work on, you need to take into consideration: priority, sequence and estimated time. Add another column to your list for priority. Divide your tasks into four categories:

Advertising

  • Important and urgent
  • Not urgent but important
  • Not important but urgent
  • Not important or urgent

You want to work on tasks that are urgent and important of course, but also, select some tasks that are important and not urgent. Why? Because these tasks are normally related to long-term goals, and when you only work on tasks that are urgent and important, you’ll feel like your day is spent putting out fires. You’ll end up neglecting other important areas which most often end up having negative consequences.

Most of your time should be spent on the first two categories.

4.  Review

To make this list work effectively for you, it needs to become a daily tool that you use to manage your time and you review it regularly. There is no point in only having the list to record everything that you need to do, but you don’t utilize it as part of your bigger time management plan.

For example: At the end of every week, review the list and use it to plan the week ahead. Select what you want to work on taking into consideration priority, time and sequence and then schedule these items into your calendar. Golden rule in planning: don’t schedule more than 75% of your time.

Advertising

Bottom Line

So grab a pen and paper and give yourself the gift of a calm and clear mind by unloading everything in there and onto a list as now, you have all the tools you need for it to work. Knowledge is useless unless it is applied—how badly do you want more time?

To your success!

More to Help You Achieve More in Less Time

Featured photo credit: Emma Matthews via unsplash.com

Reference

Read Next