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Race Against The Clock: 15 Time-Management Lessons Should Be Learnt In Our 20s

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Race Against The Clock: 15 Time-Management Lessons Should Be Learnt In Our 20s

Time management means getting the right things done, not more things done. It’s about identifying the goals that are most important right now and the most efficient ways to accomplish those goals. Here are 15 lessons to accomplish more goals in your entry-level job.

1. You can’t possibly get everything done on your To-Do List, so stop trying.

It’s a tough reality to come to terms with but a necessary one, especially for professionals working in a fast-paced environment. By simply understanding that you can’t do it all, you’ll bypass unnecessary stress and be more equipped to check off the most important items from your list.

2. Learning how to prioritize is key.

When under the gun, workforce newbies need to learn how to identify which tasks directly contribute to fulfilling immediate corporate goals – like arranging a meeting with a prospect – and which ones – like organizing files – can be reserved for a less strenuous week.

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3. No two brains are alike.

People listen and hear things differently, which always leads to communication issues and misunderstandings, ultimately contributing to lost productivity. When given directives, repeat what you understand back to your boss to make sure that you are both on the same page. Also, try taking a workplace behavioral assessment – they work wonders for understanding different communication styles and how to approach them.

4. By knowing when to multitask, you minimize the risk of shotty work.

We’ve been taught that multi-tasking is a crucial soft skill. But the truth is working several complex projects simultaneously can have disastrous effects on the brain. Cognitive ability is best when spent on one task at a time. While it’s okay to multitask sometimes, many projects require your full attention. A good worker knows when it’s okay to take a phone call while finishing up an email, and when he needs to close himself off from the world to finish a proposal for a client.

5. Being a workaholic isn’t always a good thing.

Taking the time to step away from your work and relax can be the perfect medicine for an overloaded brain. When faced with a desk piled mile-high with paperwork or up against a difficult problem, sometimes it’s best (for your productivity levels and your sanity) to take a deep breath and come back to it with fresh eyes.

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6. More hours do not equal more productivity.

I’m sure you’ve heard all about the decline of the 9-5 worker. Companies have been embracing flexible work hours and remote work options to appeal to the millennial generation. Studies show that people work smarter and better when they’re judged on the outcomes of their projects rather than the time they spend doing them.

7. Coming to terms with your own limits makes you a pro.

Some people lack organizational skills and are bogged down at the end of the week by an office that appears to have encountered a tornado. Others are so detail-oriented that the bigger picture often escapes them. Whatever your limits are, figure them out soon and own them – not everyone’s perfect. What makes someone successful is how he or she responds and deals with inadequacies.

8. Inhale today’s potential and exhale yesterday’s failures.

You’ve heard the expression, “Don’t bring your emotions to work.” Well here it is again. Beating yourself up over a bad performance review or a fight with a friend will surely put a damper on your work ethic. I know it’s easier said than done, but try to view each new day as a new opportunity.

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9. There’s a reason why successful people always ask, “What’s the point?”

Great leaders don’t have time to take every meeting that comes their way or seize each and every opportunity. They achieve their goals by ensuring that everything they do is purposeful and results-oriented.

10. We deal better with hard deadlines.

Deadlines help keep us on track and organized. Assigning someone with an open-ended task always leads to chaos, missed communications, and frustrated tones in the office. People work best when they know exactly what they need to do and when it needs to get it done by.

11. Knowing your “peak hours” will enhance productivity.

Everyone works to a different tune. It’s important to become self aware by studying your own behavior to find out what times during the day you work best. Are you a night owl or an early bird? If you love watching the sunrise, arrange to work on strenuous projects in the a.m. and reserve easy stuff for later on.

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12. Delegating doesn’t make you lazy – it makes you efficient.

Young workers and die-hard perfectionists often shy away from delegating tasks to others. If your swamped with a project or you run into an issue that’s not within your jurisdiction, ask for help. Trying to be superman and accomplish everything will lead to mistakes and wasted time.

13. Procrastinating is ok…sometimes.

Everyone has parts of their job they absolutely hate. Whether it’s spreadsheets or public speaking, we all have one. Ease into your work by accomplishing the tasks you enjoy most first. By the time you get to those spreadsheets, you’ll be “in the zone” and more likely to crush those insufferable responsibilities.

14. Tracking your time is the best way to hold yourself accountable.

By logging the time you spend on certain projects throughout the day, you can see how your time is really being spent. People are always surprised by how often distractions and white noise get them off track.

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15. There’s always a way.

If you don’t trust your social media addiction and are on a tight deadline, find an app that will hold you accountable. The Cold Turkey app, for example, blocks Internet access for a specified amount of time so you have no other choice but to get work done.

Featured photo credit: VFS Digital Design via flickr.com

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Last Updated on January 13, 2022

How to Use Travel Time Effectively

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How to Use Travel Time Effectively

Most of us associate travel and time with what we’re going to do one we get to our destination. Planning and mapping out what to do once you arrive can certainly make for a more pleasurable vacation, but there are things you can do while you are on your way that can make it even better.

Sure, you can plan for the things you’re going to do on your vacation while you are travelling en route – but what about making use of that time for other things that you don’t usually do when you’re at home? You don’t need to have your gadgets with you to do it, and you can really connect with yourself if you take the time to manage your life while heading towards your vacation destination.

Here are some great tips to help you with your time management while you travel, some of which are more conventional than others. Nonetheless, you can find out what works best for you and apply them accordingly depending on when and how you are travelling.

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1. Take Your Time Getting There

As I write this, I’m on a flight to San Francisco. Flying is the fastest way to get from place to place, and for many people it’s really the only way to travel.

But I’ve often taken the train or ferry on trips so that I have extra time without distraction to get more done. I’m not worrying about navigation or lack of space to do what I want to do. Instead I’m able to focus on getting stuff done during the time I’ve got without feeling rushed. For example, when I took the train from Vancouver to Portland, it was an eight hour trip and I managed to get a ton of writing done and closed a lot of open loops. It also was less expensive than flying, which was a bonus.

Sometimes taking the long way to get somewhere on vacation can be the best thing for you to get somewhere with your life.

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2. Go Gadget-Free

This is going to be a tough one for a lot of you. But why do you need to bring your gadgets with you when you go on vacation? It isn’t be a bad idea to leave all but one of them behind, and only pull out that one when you absolutely need to do so. In some countries, you’d be wise to be discreet with them anyway since flaunting them in front of those that are less fortunate than you isn’t a good practice. While it may not seem like flaunting to you, in different cultures it can definitely come across that way.

If you can’t go gadget-free, then at least go Internet-free. If you use a task management app that requires syncing across your multiple devices to be effective, remember that if you only have the one device with you then it can be the “master device” for the time being and will store your data locally anyway. Just sync up when you get home.

3. Reflect and Prepare

Finally, going on any sort of excursion gives you the perfect opportunity to reflect on where you’ve been. The fact you have removed yourself from where you usually are can give you a perspective that you simply can’t get when you’re at home. You may want to journal your thoughts during this time – and by taking more time to get to your destination you’ll have more time to dig deeper into it.

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After a period of reflection – however long that happens to be – you can then begin to not only prepare for the rest of your travels, you can prepare for the rest of what happens afterward. The reflection period is important, though. You need to really know where you’ve been in order to properly look at where you want to be. Time away from things gives you that chance.

Conclusion

Traveling isn’t always about where you’re going and how quickly you can get there. In fact, it’s rarely about that at all.

More often it’s where you’re at in your head that will dictate how much you benefit from traveling. So don’t just go somewhere fast. Instead, take your time on the way there and take the time to connect with not only where you are but who are while you’re there.

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If you do that, you’ll have a better chance to be who you want to be when you leave.

Featured photo credit: bruce mars via unsplash.com

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